HomeMy WebLinkAboutCONTRACT - MICHAEL TRUCKING - BID - 9772 HAULING SERVICES 2023DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 19 of 22
three (3) pages, and incorporated herein by this reference.
6. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
7. Independent Service Provider. The services to be performed by Service Provider are those
of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or
for any other purpose.
8. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit
A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service Provider.
9. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
11. Warranty. The Service Provider represents and warrants that all services provided
hereunder will be performed in a good and workmanlike manner and in conformance to the
requirements of this Agreement. Service Provider further warrants that as of the Effective
Date it has, and that at all times during the term hereof it shall have and maintain, at its sole
expense, all licenses, certifications, approvals, insurance, permits, and other authorizations
required by law to perform its obligations hereunder. Any revocation, withdrawal or non-
renewal of licenses, certifications, approvals, insurance, permits or any such similar
requirements necessary for Service Provider to properly perform the terms of this Agreement
is a material breach by Service Provider and constitutes grounds for termination of this
Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 20 of 22
terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
15. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with
the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit C, consisting
of two (2) pages, attached hereto and incorporated herein by this reference. In the event
the Service Provider is exempt from Workers’ Compensation, the Service Provider shall
complete Exhibit D – Certificate of Exemption from Statutory Workers’ Compensation
Law and Acknowledgement of Risk/Hold Harmless Agreement, consisting of one (1)
page, attached hereto and incorporated herein by this reference. The Service Provider,
before commencing services hereunder, shall deliver to the City's Purchasing Director,
P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated
herein, shall constitute the entire Agreement of the parties. Covenants or representations
not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction,
such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 21 of 22
18. Prohibition Against Unlawful Discrimination. The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to
2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that
any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless
of gender identity or gender expression), race, color, religion, creed, national origin, ancestry,
age 40 years or older, marital status, disability, sexual orientation, genetic information, or
other characteristics protected by law. For the purpose of this policy “sexual orientation”
means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and
bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including
sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person
who engages in protected activity. Protected activity includes an employee complaining that
he or she has been discriminated against in violation of the above policy or participating in
an employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment
opportunity and to prohibit unlawful discrimination, harassment and retaliation. This
requirement applies to all third-party vendors and their subcontractors at every tier.
19. Public Contracts for Services. The Service Provider verifies, warrants, and agrees that it is
aware of, and if applicable shall comply with, C.R.S. Sec. 8-17.6-101 and -102 in its
employment, contracting and subcontracting practices with respect to performing work under
this Agreement. In the event the Service Provider fails to comply with any requirements of
C.R.S. Sec. 8-17.6-101 and -102, the City may terminate this Agreement for breach and, if
so terminated, the Service Provider shall be liable for actual and consequential damages.
20. Dust Control. The Service Provider shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at
https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is
incorporated herein by this reference. The City of Fort Collins has implemented this manual
for all projects performed for the City of Fort Collins or located within the City of Fort Collins
City limits.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
3/24/2023
BID 9772 Hauling Services 2023 Page 8 of 22
EXHIBIT A
SCOPE OF WORK
1. Service Provider must be able to provide the equipment bid and a qualified driver Sunday
through Saturday at any time, within twelve (12) hours of being called by the City
Representative or designated Truck Boss. Phone contact with a company representative,
qualified to dispatch equipment, must be available at all times. The City Representative will
try to schedule night/weekend work in advance, if possible. Service Provider must own all
trucks.
2. The equipment and the driver shall be used primarily to haul asphalt from various asphalt
plants to the job site as directed by the City Representative. Material from the job site may
also be hauled to various other job sites, or dump sites located around the City, as directed
by the City Representative. Other City departments (other than Streets Department) may use
this bid for hauling. Equipment and drivers shall report in at the time and location, as directed
by the City Representative, mechanically sound and fully prepared to work a full day. Any
tipping fees from the Larimer County landfill would be reimbursed at those fee rates (pass
through) with included receipt.
3. All Drivers must have a valid CDL and be qualified to operate the equipment. Any driver who
operates a commercial motor vehicle, as defined in §382.107, in intrastate or interstate
commerce and is subject to the commercial driver’s license requirement of 49 CFR part 383
must be included in an alcohol and controlled substances testing program under the Federal
Highway Administration’s rule. Documentation of proof must be submitted with this bid
(see BID SUBMITTAL INSTRUCTIONS).
4. Drivers must be mentally and physically alert, and capable of maintaining safe control of their
vehicle at all times. Drivers must be properly dressed for work in the construction
environment.
a. Hard Hats – American National Standards Institute (ANSI) approved, must be worn all
times when outside a vehicle or equipment.
b. Eye Protection – ANSI approved, must be worn when drivers are exposed to
machines, equipment, or operations that present a potential eye injury.
c. Footwear – suitable footwear that fits and provides adequate protection from hazards
present at the construction site must be worn at all times.
d. Safety Vests – ANSI Class II must be worn at all times on the job site or public right-
of-way. Night work will require a Class III Safety Vest.
e. Safety items listed in 4.a. thru 4.d. are the responsibility of the driver/Service Provider.
f. No animals/pets are allowed on facilities or job sites.
5. All drivers must attend a Spring pre-construction meeting to review this scope of work.
6. All equipment must comply with all Department of Transportation (DOT), CDL, and any other
local/State/Federal requirements including able to clear Port of Entry, Portable Scales, and
possess current inspection stickers. Trucks must be equipped with an effective load covering
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 9 of 22
tarp, asphalt apron (asphalt lip), and backup alarms. Trucks shall always tarp all loads
when hauling material. The City of Fort Collins reserves the right to inspect vehicles
and to remove any truck from a jobsite that has equipment maintenance issues such
as bald tires, leaks, and/or any issue which takes the equipment out of DOT
compliance. Repeat issues of non-compliance may result in a suspension and/or
contract termination.
7. All work shall be done in a professional, safe, courteous and efficient manner. The driver shall
exercise the utmost courtesy to other drivers, the City, and the public. Foul language or
gestures on the job and during radio communications is strictly prohibited.
8. Drivers must use appropriate sanitary facilities for restroom breaks as provided by the City on
each job site or facility.
9. The City shall not be responsible for any equipment failures, damage to equipment, or
maintenance required on the equipment. The Service Provider is responsible for all fuel
required.
10. The City has adopted a “Limitation on Engine Idling” to discourage the idling of vehicle
engines. The Service Provider must comply with turning off vehicles instead of idling for long
periods (more than thirty seconds, as a general rule). The City also desires that Service
Provider’s run biodiesel in their trucks.
11. Any damage caused by the Service Provider’s equipment or driver shall be the sole
responsibility of the Service Provider. The Service Provider shall indemnify and hold harmless
the City for any damage done by the Service Provider’s equipment/driver to any persons,
property, or any part of the right-of-way.
12. At no time whatsoever shall the driver be considered or become a City employee. However,
the driver must understand that their actions reflect upon the City.
13. The City will not guarantee hours. Service Providers will be used on an as-needed basis,
based on rates, job site requirements, availability, type of equipment, and past performance
in the event of a violation of the rules. The City reserves right to choose which Service
Providers and trucks or tractor/trailers are utilized on each project that meets the best interests
of the City.
14. In the event a Service Provider chooses to pull off a City project to work for another company
or contractor, the City reserves the right to utilize other Service Providers in their place for the
duration of the project at the City Representative’s discretion. Also, such Service Providers
may not return to the project. Exceptions may be made at the City Representative’s discretion
which may include mechanical breakdowns, illnesses, etc.
15. Hours worked must be approved at the end of each day by the City Representative. Hours
will be counted from the time of arrival on the job site (not from the time of notification or
departure time from the Service Provider’s site) and will end after the last load is unloaded. In
the event, that a project is cancelled for the day and the City Representative is unable to
provide a one-hour cancellation notice, the Service Provider shall be paid a one hour show
up time. Service Provider will get signed out at the jobsite if empty and are not needed any
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 10 of 22
further. If you are loaded and need to dump at Hoffman Mill you will have ½ hour added for
your time for travel.
16. The City shall have the option to proceed with calling the next available Service Provider if the
lowest cost Service Provider with the required equipment is not available and/or cannot
commit to support the project duration or other project requirements. In case of a tie based
on the hourly rates quoted, the City Representative will alternate calling the tied Service
Providers. At the discretion of the City, Service Providers who were not included in the original
bid may be added to the Agreement but will be added to the end of the list, regardless of price,
upon submission of all required documentation and subsequent approval by the City. While
the City intends to select Service Providers for each project based on rates, job site
requirements, Service Provider availability, and equipment, the City reserves the right to
choose the Service Provider best qualified to perform the work in the City’s sole judgement
and discretion.
17. The City will award to all responsive and responsible bidders. However, the City intends to
prioritize and utilize Service Providers based on price, availability, responsiveness, and
equipment. All equipment or subcontracted equipment needs to be included on the bid form
at time of the bid, with all requirements listed in the Bid Submittal. If new equipment or
subcontracted equipment is requested to be added by the Service Provider, Service Provider
shall issue this information along with all Bid Submittal requirements to the City for their review
and approval. If accepted the City will issue Service Provider an amendment to their contract
and this newly added equipment will be placed at the end of the call list.
18. The Service Provider must provide Workman’s Compensation insurance in accordance with
Exhibit C of the Services Agreement, unless he Service Provider has no employees as defined
by the Workers’ Compensation Act of Colorado, C.R.S. §§ 8-40-101, et seq., (the “Act”). In such
event, the Service Provider shall complete the workman’s compensation waiver (Exhibit D). The
Service Provider must immediately notify the City of any changes to this status.
19. If changes occur, the Service Provider must provide a driver’s name with copy of CDL driver’s
license, insurance including liability/workman’s compensation and proof of alcohol and
controlled substances testing program under the Federal Highway Administration’s rule. It is
the Service Provider’s responsibility to immediately send any changes in drivers to the
City Purchasing department and include the required above documentation. Non-
compliance may result in a suspension and/or contract termination.
20. The City of Fort Collins has adopted a Dust Prevention and Control Manual:
http://www.fcgov.com/purchasing/pdf/dust_prevention_control_manual.pdf. All operations
conducted under this Agreement shall be performed in accordance with the stated procedures
and requirements.
21. The City reserves the right to discipline companies for violations of these rules. The first
violation may result in a written warning and removal from job site. Any subsequent violation
may result in, depending on the violation, suspension and/or contract termination. In addition,
the City reserves the right to suspend and/or terminate the contract for violations of the rules
without a written warning depending on the severity of the violation and may result in an
exclusion from participating in future bids for a period up to 3 years.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 11 of 22
22. COVID-19 Compliance. The Service Provider shall comply with all state, county, and local laws,
ordinances, and public health orders established to reduce the spread of COVID-19, as applicable.
The Service Provider shall ensure employees with COVID-19 symptoms do not report to the job
site. Service Provider must wear appropriate face covering when outside the truck or interacting
with others on site. Individuals must wear all standard worksite personal protective equipment
(PPE). In addition, individuals should wear a mask or cloth face covering consistent with local
public health recommendations and other applicable safety requirements.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9547 Hauling Services 202 Page 13 of 22
SKID STEER with OPERATOR
$
$
$
$
BACKHOE with OPERATOR
$
$
$
$
MINI EXCAVATOR with OPERATOR
$
$
$
$
Failure to provide said equipment with qualified drivers as listed in the bid submitted may result in contract termination.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
BID 9772 Hauling Services 2023 Page 15 of 22
EXHIBIT C
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C
DocuSign Envelope ID: 216217AF-822D-4143-AA91-35D3E76F8C8C