HomeMy WebLinkAboutADDENDA 1 - RFP - 9908 LICENSING, PERMITTING AND CODE ENFORCEMENT SYSTEMS & IMPLEMENTATION SERVICESRFP 9908: Licensing, Permitting and Code
Enforcement Systems & Implementation
Services
January 17, 2024
Pre-Proposal Meeting
Gerry Paul, City of Fort Collins –Director, Purchasing
Ed Bonnette, City of Fort Collins –Senior Buyer
Jim Anderson, TMG –Director, Advisory Services
Tammy Fenstermaker –Senior Analyst
Fort Collins Core Team
2Introductions
Welcome and Introduction
•FC –Gerry Paul –Purchasing Director
•FC –Ed Bonnette –Senior Buyer
•FC -LPCE Core Team for Questions
•TMG –Jim Anderson –Director,Advisory Services
•TMG –Tammy Fenstermaker –Senior Analyst
Please put your name,company,and email in the Teams chat.
3Meeting Purpose
Meeting Purpose &Key Points
The City of Fort Collins has issued a Request for Proposal (#9908)for the procurement of a Licensing,
Permitting and Code Enforcement solution including Implementation Services.
The purpose of this meeting is to introduce the RFP package,method for submitting proposals,and help
you get answers to your initial questions on the RFP package.
In this session,we will review the RFP Package and Key Points,the Timeline,Submittal Instructions,and
have a brief Q&A.
TMG Consulting is the City’s third-party consultant retained for Advisory and Selection services for this
Procurement.
Fort Collins does plan on using 3rd parties for various services during the implementation phase of this
project.
Please note:The initial budget for this solicitation has been approved.Fort Collins will initiate budget
requests/appropriations in the near future once the total cost of the project is better understood based in
part by the written responses to this RFP.
4RFP Package Overview
RFP Package Overview
The RFP Package consists of 17 documents.The primary documents are the RFP itself and the RFP Response Form (Attachment A).The
RFP outlines and frames the general intent of the project.The RFP Response Form and certain Attachments are required for a compliant
Q&A-type written response.Several Attachments are informational only and allow you to create the best possible written response.
Please note that the Minimum Requirements,as listed in the RFP,Section 1.5 are the minimum thresholds for participating in the RFP
process.There will be no exceptions.
The RFP package consists of the RFP doc itself,and Attachments A-P:
Highlight RFP Key Points
The RFP contains the following:
•Mandatory Modules considered for replacement (Must-Haves):
o Planning &Development
o Permitting
o Code Enforcement
o Inspections
o Licensing
o Customer Self-Service
o Field/Mobile Work Management
o Cashiering
•Optional Modules and nice-to-have functionality are also stated in the RFP.We look forward to seeing if your proposed solution has any
of these capabilities.
•Other Considerations:
o A Cloud-first solution is mandatory
o The City is expecting the project to be completed by 12/31/2025 including 4 months of stabilization period.
o The City is considering a future Managed Service offering from the vendors.
o Please submit a redacted version of your proposal package as appropriate,as a Public Viewing copy.Redactions must be limited to
confidential &proprietary information.
5Highlight RFP Key Points
6Timeline
Timeline
•Defined in Section 1.4 Schedule of Events in the RFP
•Key Dates:
o Written Questions Due:January 22,2024,3PM MDT
o Addendum Issued with Responses to Questions:January 26,2024
o Proposals Due:February 9,2024 –3:00PM MDT
7Proposal Instructions
Submittal Instructions and Introduction to Rocky Mountain E-Purchasing System (RMEPS)
See:Attachment A –Response Form -Section 1.5 –How to Submit Proposal
As part of the City’s commitment to sustainability,proposals must be submitted online through the Rocky Mountain E-
Purchasing System (RMEPS).
www.bidnetdirect.com/colorado/city-of-fort-collins
Note:Please ensure adequate time to submit proposals through RMEPS prior to 3:00 p.m.City time.
Proposals not submitted by the designated Opening Date and Time will not be accepted by RMEPS.
8Communications
Communications
All questions should be submitted,in writing via email,to Gerry Paul,Purchasing Director at gspaul@fcgov.com with a
copy to jim.anderson@tmgconsulting.com no later than January 22,2024,3PM MDT.
Questions received after this deadline may not be answered.
Please include “RFP 9908 LPCE and Implementation Services”in the subject line of any email submission.
Responses to all questions submitted before the deadline will be addressed in an Addendum and posted on the Rocky
Mountain E-Purchasing System webpage.
9Questions and Answers
Questions and Answers
We are now open to the Vendor question and answer session of the meeting.Please raise your hand in Teams and our
moderator will call on you accordingly.For questions related to the RFP package of documents,please state the
document name,page number,tab number,etc.when asking your question.Answers will be addressed through an
Addendum in BidNet.
Please raise your hands to ask a question or put your question in the chat.
10Closing
Closing Pre-Proposal Conference
I want to thank you for your participation today.The City of Fort Collins looks forward to your proposals and we
appreciate your dedication and hard work required to accomplish these proposal tasks.
THANK YOU!