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HomeMy WebLinkAboutAddendum 1 - RFP - 9923 Consulting Services and Renewable Natural Gas (RNG) SupplyAddendum #1 RFP 9923 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 9923: Consulting Services & RNG Supply OPENING DATE: 3:00 PM (Our Clock) February 7, 2024 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: It has been brought to the City’s attention that the stated time for the Preproposal meeting had an error on the cover page of the solicitation. Due to time constraints and schedule availability the City is not able to reschedule the Preproposal meeting. Please ensure that your questions are submitted to Jake Rector at jrector@fcgov.com by 3:00PM MT Friday, January 26, 2024. Exhibit 1 – Preproposal Powerpoint Presentation .pdf Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing January 24,2024 9923 Consulting Services and RNG Suppy Jake Rector and Stu Reeve Exhibit 1 9923 Consulting Services and RNG Supply -Introductions Jake Rector –Senior Buyer Stu Reeve –Sr. Energy Manager Tracy Ochsner –Director of Operation Services Brian Hergott –Asst.Dir.Of Operation Services David Pritchett –Senior Facilities Technician -Please enter Name, Company and Email in Chat Line RFP Schedule Review RFP Issued –January 17, 2024 Pre-Proposal Meeting –11:00AM MT January 24, 2024 Question Deadline –3:00PM MT January 26, 2024 Proposals Due –3:00PM MT February 7, 2024 Interview (If Applicable) –Week of February 19, 2024 Award –February 2024 2 9923 Consulting Services and RNG Supply 3 Objective The City of Fort Collins is requesting proposals from qualified Service Providers for third party consulting services, Registered Identification Number (RIN) management, and delivery of RNG US/EPA RFS D3 RIN credits. The qualified firm will provide the RNG fuel source, D3 RIN management, and the required volume of natural gas used for our CNG fleet of vehicles. The City of Fort Collins owns and operates three CNG fueling stations. Two are currently on the City’s Wholesale natural gas contract and one is on Xcel Energy Sales Gas. Annual CNG Usage – Approximately 59,000 MMBtu -Proposals to address pricing changes/provisions for increases and/or decreases in annual usage. Term – 5 Years 9923 Consulting Services and RNG Supply Additional Services by Service Provider •Billing services. •Monthly updates to the City regarding RIN market conditions. •Quarterly cumulative accounting of the City’s RIN credit balance. •Maintenance of an auditable “paper trail.” •Management of all regulatory requirements including regulatory filings. •Reporting requirements. •Adhere to market rules. •Verification of actual emissions to regulatory agencies. •All compliance obligations as required. The successful Service Provider is required to hold and maintain separate contracts between their company and all relative utility companies. 4 9923 Consulting Services and RNG Supply 5 Deliverables/Milestones The City intends to have a contract in place by February 2024. Key Areas of Responsibility The awarded Service Provider shall provide the RNG fuel source and management of all reporting and financial documentation for RIN credits. Minimum Qualifications 5 years of experience with supplying RNG and RIN management. 9923 Consulting Services and RNG Supply Methodology for RNG Cost and RNG US/EPA RFS D3 RIN Credits Please detail the methodology for calculating the RNG cost and the RNG US/EPA RFS D3 RIN credits Sample Agreement The City is requesting Service Providers to submit a North American Energy Standards Board (NAESB) Agreement that they intend to use for this award. The City will review each Proposer’s agreement and any exceptions to the City’s required terms as part of the evaluation process. Required Special Provisions Addendum to the NAESB Agreement including, but not limited to, the following (RFP -Section G, Pg 9): 1.Appropriation 2.Indemnity/Insurance 3.Law/Severability 6 9923 Consulting Services and RNG Supply 7 Evaluation Criteria 30% - Scope of Proposal 30% - Firm Capability/Experience/Assigned Personnel 10% - Sustainability/TBL Methodology 30% - Methodology for RNG Cost & D3 Rin Credits 9923 Consulting Services and RNG Supply Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 8 9923 Consulting Services and RNG Supply 9 Questions? Please send to Jake Rector at jrector@fcgov.com RFP Schedule Review RFP Issued –January 17, 2024 Pre-Proposal Meeting –11:00AM MT January 24, 2024 Question Deadline –3:00PM MT January 26, 2024 Proposals Due –3:00PM MT February 7, 2024 Interview (If Applicable) –Week of February 19, 2024 Award –February 2024