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HomeMy WebLinkAboutBID - 9936 Water Meters ITB 9936 Water Meters INVITATION TO BID 9936 WATER METERS BIDS DUE: 3:00 PM MT (our clock), February 9, 2024 The City of Fort Collins is requesting bids from qualified Vendors for water meters in accordance with the general specifications, attached hereto as Exhibit A. As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is required. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. Any additional questions should be submitted, in writing via email, to JD McCune, Senior Buyer at jmccune@fcgov.com, no later than 3:00 PM MT (our clock) on January 26, 2024. Please format your e-mail to include: ITB 9936 Water Meters in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing ITB 9936 Water Meters Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendors hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to ITB 9936 Water Meters be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in the unit prices submitted. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires new Vendor receiving awards from the City to submit IRS form W-9 and requires all Vendor to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director ITB 9936 Water Meters CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids for water meters in accordance with the general specifications, attached hereto as Exhibit A. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time.  Bid issuance: January 19, 2024  Question deadline: 3:00 PM MT on January 26, 2024  Bid Due Date: 3:00 PM MT (our clock) on February 9, 2024 Method of Award The City reserves the right to split the bid award in whatever percentages are most advantageous to the City. Awards from this bid will be based primarily on the bid price, delivery lead times, and warranty will also be considered. Future orders may be authorized, at the option of the City, from this bid for a period of three (3) years after bid closing date. For future orders, the awarded Bidder will be contacted and asked to complete the Bid Form with updated pricing, delivery lead times, and exceptions to the specifications. At their sole discretion, the City may choose to award a Purchase Order based off the updated information or may issue a new Bid. Notice of Award The awarded Vendor will receive a Notice of Award authorizing orders under this bid. Vendor should not begin production on any orders prior to receipt of the Purchase Order. Invoices & Payments Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month following the submittal of a correct invoice. Vendor should include Purchase Order Number and a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30 terms. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado, and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). Fees, Licenses, Permits The successful vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. ITB 9936 Water Meters Delivery Delivery of all items shall be to: City of Fort Collins Warehouse 700 Wood Street Fort Collins, CO 80521 Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional costs shall be noted & included in proposed pricing. Quantity Quantities are the amount the City Intends to purchase. The City does not guarantee purchase of any material as a result of this bid but may also increase or decrease the awarded quantity. ITB 9936 Water Meters CITY OF FORT COLLINS 9936 BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package:  Bid Submittal Form (Form is provided as a separate document in word format, or in PDF format in the Solicitation document, please only fill out one version. One version must be filled out completely to be considered for this Bid).  Warranty (Form is provided as a separate document in word format, or in PDF format in the Solicitation document, please only fill out one version. One version must be filled out completely to be considered for this Bid).  Vendor Acknowledgement. (Form is provided as a separate document in word format, or in PDF format in the Solicitation document, please only fill out one version. One version must be filled out completely to be considered for this Bid). Failure to submit any of the above may result in your bid being considered non-responsive. ITB 9936 Water Meters 9936 WATER METERS BID SUBMITTAL FORM VENDOR NAME: ___________________________________________________ ESTIMATED QUANTITY: 2,000 EACH DESCRIPTION: ¾” SHORT LINE LENGTH DISC METERS MANUFACTURER (MAKE, MODEL):________________________ PRICE PER EACH $ _____________________ TOTAL COST QTY: 2,000 $________________ LEAD TIME: ____________________________ 100 EACH DESCRIPTION: 1” DISC METERS MANUFACTURER (MAKE, MODEL):________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 100: $ _________________ LEAD TIME: ____________________________ 100 EACH DESCRIPTION: 1 ½” METER, COMMERCIAL MANUFACTURER (MAKE, MODEL):________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 100: $ _________________ LEAD TIME: ____________________________ ITB 9936 Water Meters ESTIMATED QUANTITY: 25 EACH DESCRIPTION: 1 ½” METER, IRRIGATION MANUFACTURER (MAKE, MODEL):________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 25: $ __________________ LEAD TIME: ____________________________ 35 EACH DESCRIPTION: 2” METER, COMMERCIAL MANUFACTURER (MAKE, MODEL):________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 35: $ __________________ LEAD TIME: ____________________________ 15 EACH DESCRIPTION: 2” METER, IRRIGATION MANUFACTURER (MAKE, MODEL): ________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 15: $ __________________ LEAD TIME: ____________________________ 30 EACH DESCRIPTION: 3” METER MANUFACTURER (MAKE, MODEL): ________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 30: $ __________________ LEAD TIME: ____________________________ ITB 9936 Water Meters ESTIMATED QUANTITY: 15 EACH DESCRIPTION: 4” METER MANUFACTURER (MAKE, MODEL): _______________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 15: $ _________________ LEAD TIME: ____________________________ 25 EACH DESCRIPTION: 3” UME MANUFACTURER (MAKE, MODEL): ________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 25: $ __________________ LEAD TIME: ____________________________ 10 EACH DESCRIPTION: 4” UME MANUFACTURER (MAKE, MODEL): ________________________ PRICE PER EACH: $ _____________________ TOTAL COST QTY 10: $ __________________ LEAD TIME: ____________________________ ITB 9936 Water Meters 9936 WATER METERS WARRANY INFORMATION Please describe the warranty for the items bid: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 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_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ITB 9936 Water Meters ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in 9936 Water Meters as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this Invitation to Bid. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor acknowledges receipt of addenda. f. Vendor acknowledges no conflict of interest. g. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendors hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. ITB 9936 Water Meters Legal Firm Name: Remit to Address: Name of Authorized Agent of Firm: Signature of Authorized Agent: Title: Email Address: Phone: Cell Phone: EXHIBIT A SPECIFICATIONS General Specifications: 1. All meters shall meet or exceed American Water Works Association (AWWA) Standard C700-72 (including other referenced sections), or its latest revision except if more stringently noted herein. 2. All meters shall meet the AWWA C700-02 minimum test flows and nominal flow limits of the sizes specified. 3. All meters shall meet current and future National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 61 Standards. The meter case, threads and flanges shall be metal and not be a plastic type material. 4. All meters shall have a maximum operating pressure of 150 pounds per square inch (psi) or greater. 5. All registers must be Automatic Meter Reading (AMR) compatible with Elster/Honeywell modules 6. Encoder register with 6-dials and minimum register resolution of one-tenth (0.1) gallons visually and the register must report 6-dials with a resolution of ten (10) to one hundred (100) gallons electronically to the AMR module and have a register cover and potted with 6-feet of 3-conductor wire. 7. Meters shall be capable of being read both manually and electronically. 8. Meter registers shall read in U.S. gallons. 9. All meters shall have a unique serial number stamped into the case or attached to the case with a metal tag. 10. Each meter shall contain a bar code sticker attached to the meter body or register containing the unique serial number for meter/register. 11. The register serial number matching the unique case number that it is attached to is preferred but not required. 12. The meter may be positive displacement or ultrasonic if it matches the flow requirements and has only one register. 13. Meters 3-inch and 4-inch shall have replaceable UME – Unitized Measuring Element. 14. Acceptable meter manufacturers are Badger and Sensus. Meter Specifications: 3/4” (Short Line Length) Meter:  Lay length of 7 ½ - inches.  3/4 gpm to 30 gpm flow range with maximum continuous flow of 15 gpm or greater.  Positive displacement – disc or ultrasonic meters only  Acceptable Manufacturers: Badger, Sensus 1” Meter:  Lay length of 10 3/4 - inches  3/4 gpm to 70 gpm flow range with maximum continuous flow of 50 gpm or greater.  Positive displacement – disc or ultrasonic meters only  Acceptable Manufacturers: Badger, Sensus 1.5” Meter Specification: Commercial Application  Lay length of 13 inches.  Elliptical meter flanges without companion flanges.  1.25 gpm to 120 gpm flow range with maximum continuous flow of 80 gpm or greater.  Acceptable Manufacturers: Badger, Sensus. 1.5” Meter Specification: Irrigation Application  Lay length of 13 inches.  Elliptical meter flanges without companion flanges.  2.5 gpm to 200 gpm flow range with maximum continuous flow of 160 gpm or greater.  Acceptable Manufacturers: Badger, Sensus. 2” Meter Specification: Commercial Application  Lay length of 17 inches.  Elliptical meter flanges without companion flanges.  .5 gpm to 200 gpm flow range with maximum continuous flow of 170 gpm or greater.  Acceptable Manufacturers: Badger, Sensus. 2” Meter Specification: Irrigation Application  Lay length of 17 inches.  Elliptical meter flanges without companion flanges.  2.5 gpm to 310 gpm flow range with maximum continuous flow of 200 gpm or greater.  Acceptable Manufacturers: Badger, Sensus. 3” Meter Specification:  Lay length 17 inches without strainer.  3” Round meter flanges without companion flanges,  .5 gpm to 550 gpm with maximum continuous flow of 450 gpm or greater.  Single register  Acceptable Manufacturers: Badger, Sensus. 4” Meter Specification:  Lay length 20 inches without strainer.  4” Round meter flanges without companion flanges,  .75 gpm to 1250 gpm with maximum continuous flow of 1000 gpm or greater.  Single Register  Acceptable Manufacturers: Badger, Sensus. 3” UME  Factory tested new or refurbished as new with gasket kit and new potted encoder registers. 4” UME  Factory tested new or refurbished as new with gasket kit and new potted encoder registers. Minimum Warranty for Meters: 1. Materials and Workmanship: Meters shall be warranted free from defects in materials and workmanship for eighteen (18) months from date of shipment or twelve (12) months from the date of installation. 2. Registers: Registers shall be warranted to function for a minimum period of (10) years. 3. Meter Accuracy: The meters are warranted to meet or exceed accuracy standards of AWWA Standard C700-02 for a period of (1) year from date of shipment. After a one (1) year period, the meters are warranted to meet or exceed current AWWA repaired meter accuracy standards. 4. Ten (10) years from date of shipment or registration of 1,500,000 gallons, whichever comes first Other Items: 1. All manufacturers shall supply, on request, an affidavit of compliance and certificate of testing accuracy. 2. All meters purchased shall have a tag attached with the meter test results. 3. The awarded Vendor shall provide a digital flat shipping file of all meters purchased by Fort Collins Utilities in a format determined by the Utility.