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Home My WebLink AboutADDENDA 1 - RFQ - 9731 HVAC ARCHITECTURAL & ENGINEERING SERVICESAddendum 1 – 9731 HVAC A&E Services ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFQ 9731: HVAC Architectural & Engineering Services OPENING DATE: 3:00 PM (Our Clock) March 28, 2023 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – PreProposal Meeting Power Point Presentation Exhibit 2 – PreProposal Attendance Roster and Recorded Meeting Link Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing March 2, 2023 9731 HVAC Architectural & Engineering Services Jake Rector and Stu Reeve Exhibit 1 9731 HVAC A&E SERVICES -Introductions Jake Rector –Senior Buyer Stu Reeve –Energy Manager Brian Hergott –Asst. Director of Operation Services -Please enter Name, Company and Email in Chat Line The City of Fort Collins is requesting proposals from qualified Professionals with demonstrated experience engineering Heating, Ventilation and Air Conditioning (HVAC) Retrofits. These HVAC projects are replacing end of life equipment and moving from carbon-based fuels (natural gas) to electrification in support of the City’s environmental and energy efficiency goals. The project is to include the following: a. Mechanical, electrical, and structural design. b. Identify roofing repairs that are needed. c. Evaluation of existing electrical loads at the facility. d. Evaluation of existing electrical gear and system. e. Cost estimating f. Construction Administration 2 9731 HVAC A&E SERVICES 2023 Projects 1. City Hall Chiller 2. Edora Pool and Ice Center AHU #1 3. Museum of Discovery boiler #1 4. Police Services main data center Air Conditioning (A/C) units 5. Traffic Operations Roof Top Unit (RTU) #1. The retrofits will include mechanical, electrical, and structural design components and may require roofing repairs. Multi-Year Agreement: Multiple projects of similar size and scope in 2024 as well. 3 9731 HVAC A&E SERVICES ARPA -American Recovery Plan Act Funded -ARPA Federal Terms and Conditions Apply -Multi-Phase Selection Process Phase I: Selection by Qualifications As part of this RFQ, the City will select multiple top ranked Professionals based on the team’s evaluation of the qualifications, experience and approach as outlined in the Professional’s proposal. The prospective Professional(s) will not be compensated for Phase 1. 4 9731 HVAC A&E SERVICES Phase 2: Selection of the Architectural & Engineering Professional The City will select the top ranked Professionals to participate in a design charette. The top ranked Professionals will prepare and submit a preliminary design based on the information shared during the charette. The City will furnish existing site architectural, structural, mechanical and electrical drawings for each building. The prospective Professional(s) will not be compensated for Phase 2. Phase 3: Pricing and Negotiations In Phase 3, the top ranked Professional will submit pricing for the City’s evaluation subject to negotiation of fair and reasonable compensation. 5 9731 HVAC A&E SERVICES 6 9731 HVAC A&E SERVICES PROJECT TIMELINE AND OTHER INFORMATION -Designs completed by August 30, 2023. -City plans to BID the HVAC projects by November 15, 2023 -City intends to issue independent bids for each project, therefore, each project will require detailed design packages. GOALS -Design to be “Up-to-date” from an engineering perspective with a useful life of 10+ years and meet City’s electrification digits -Reduce On-Going Operation, Maintenance and Repair Costs -Reduce energy use and costs by a minimum of 10% with a stretch goal of a 20% reduction 7 9731 HVAC A&E SERVICES Phase 1 Evaluation Criteria 50% -Firm Capability/ Experience/Assigned Personnel 30% -Schedule/Availability 20% -Sustainable Designs SUSTAINABLE DESIGN Definition of Sustainable Design: “Meeting the needs as a society today without compromising the ability of future generations to meet their needs.” Operating and maintenance costs over the typical life span of a City facility (75 plus years) can be many times the initial capital cost of the equipment. Utilization of lifecycle economic analysis to guide the integrated design team to the options that will produce the greatest savings over the life of the building is essential. Functional and easily maintained building systems with low life cycle operating costs is fundamental to effective and efficient operation of the finished facility. 8 9731 HVAC A&E SERVICES Commissioning -City will provide 3rd party energy modeling and commissioning firm. It is expected that the awarded A&E firm will coordinate design and construction with the 3rd party. 9 9731 HVAC A&E SERVICES Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 10 9731 HVAC A&E SERVICES 11 Questions? jrector@fcgov.com sreeve@fcgov.com Addendum 1 – 9731 HVAC A&E Services Exhibit 2 Preproposal Attendance Roster and Recorded Meeting Link Recorded Meeting Link https://us02web.zoom.us/rec/share/YLJlFxW341Wo4IAZmbqVJ7l_f6uyEWpZAAnYsT4cCGCLH 1qUbByphaNomLEkAEfM.8bl2XOsa_DRdkvsq?startTime=1677790969000 Passcode: XDY?p+#6 Attendance Roster • Krystal 04:43 K Krystal Tubbs, The Ballard Group, Inc. • ecluver 04:51 E Eric Cluver, Farnsworth Group • Taylor | 360 Engineering 04:53 T| Taylor Reese, 360 Engineering • Krystal 04:57 K Addendum 1 – 9731 HVAC A&E Services ktubbs@theballardgroup.com • Thomas Segelhorst - IM 04:59 TS Thomas Segelhorst • Taylor | 360 Engineering 05:05 T| treese@360eng.com • Lacey - Integral Engineering Co. 05:08 L- Lacey Goetz, Integral Engineering Co. Structural Engineers, 303-804-7003 Lacey@IntegralEngineeringCo.com • Maggie Keirns-Iconergy 05:16 MK Maggie Keirns, Iconergy, mkeirns@iconergyCO.com • Natalie 05:17 N Natalie Yemm | VFLA Architecture + Interiors | natalie@vfla.com Addendum 1 – 9731 HVAC A&E Services • Cairn Design 05:25 CD Ken Caudle - Cairn Design, LLC Ken@CairnDesignLLC.com • randy.helzer 05:25 R Randy Helzer, PEC, randy.helzer@pec1.com • Holly Fink 05:26 HF Holly Fink, Collab Architecture | holly@collabarchitects.com • Adam Acree 05:26 AA Adam Acree, Cator Ruma & Assoc. aacree@catorruma.com • Josh Dawkins 05:26 JD Josh Dawkins, Farnsworth Group jdawkins@f-w.com • SCampbell Addendum 1 – 9731 HVAC A&E Services 05:36 S Shannon Campbell • Thomas Segelhorst - IM 05:39 TS Thomas Segelhorst - Integrated Mechanical - Thomas-s@int-mech.com • Jake Brown (PEC) jake.brown@pec1.com 05:41 JB Jake Brown - PEC - jake.brown@pec1.com • Creek Kamby 06:19 CK Creek Kamby, ST+B Engineering, ckamby@stb.engineering • SCampbell 06:23 S Shannon Campbell • Shannon Campbell - The Ballard Group - scampbell@theballardgroup.com