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HomeMy WebLinkAboutADDENDA 1 - RFP - 9918 RECREATION CLASSES – STEM PROGRAMMINGAddendum 1 Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 9918: Recreation Classes - STEM Programming OPENING DATE: 3:00 PM MT (RMEPS Clock ) January 24, 2024 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum : Exhibit 1 – Questions & Answers Please contact Beth Diven, Buyer II, at bdiven@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Should we decide to propose more than one class, do we need to submit separate proposals for each class or can these be bundled into one proposal? I am referring to classes of separate natures, such as a class for woodworking and a class for 3d printing. The classes can be bundled into a single proposal. We recommend listing all classes you can offer along with a description of the class, total # of participants for each class, cost per class, proposed revenue share per class, etc. 2. Considering the broad scope of classes that are being sought in this RFP we may not be able to secure the necessary commitment from our members by the due date. Our facility resources and expertise are capable of contributing to many of your requests, but those experts may not be able to commit at this time. Are additional classes able to be added afterwards, should we be awarded a contract for any classes, as long as they meet the deadlines for the Recreator? I don't want to say we can do classes in 3d printing, laser cutting and design without getting firm commitments from our members, but if we are allowed to add these classes later in the year, I am sure we will get the support we need. We recommend referencing in your proposal what classes you can provide for the summer trimester and note that you may be able to offer additional classes in the future depending on instructor availability and note what class types they may be. If your firm is awarded, this information allows for flexibility to be built into the agreement. 3. In line with the above question, how should we address the number of classes to which we are willing to commit? We can give you the number of students we are willing to take, but are you able to assist us in determining the number of classes we can hold? Are we able to add additional classes after the Recreator due date, or delete and consolidate unfilled classes? The number of and type of classes offered per trimester would be a collaborative decision between Recreation and the awarded Service Provider(s). Typically, additional classes are not added after the Recreator due date, but classes that do not meet minimum enrollment #’s can be canceled. For your proposal, we recommend that you outline the number of students acceptable per class, define a minimum number of students required for a class to be held, and provide information about how many classes you can accommodate each trimester. 4. Considering the age bracket of 14 and up, will this require us to always have two instructors present in the same room at all times? This may affect our teaching strategy, as some classes will have two work rooms and having to have two instructors in each room will carry more of a burden. The City does not require more than one instructor for classes, regardless of the age bracket. An additional note on the age range. While initial programming is intended for age 14 and up, there may be the opportunity in 2025 or beyond to expand to youth under 14. Therefore, please note in your proposal if your firm would be willing to work with this age range as well. 5. Would computer science instruction be considered “other STEM programming” for the Recreation Classes - STEM Programming RFP? Yes, computer science is considered STEM programming.