HomeMy WebLinkAboutADDENDA 2 - BID - 9779 UTILITY SERVICE CENTER GATE REPLACEMENTS
ADDENDUM NO. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 9779: Utility Service Center Gate Replacements
OPENING DATE: 3:00 PM (Our Clock) March 23, 2023
To all prospective bidders under the specifications and contract documents described above, the
following changes/additions are hereby made and detailed in the following sections of this
addendum:
1. A battery backup and inverter for two of the gates is being added to the following gates.
Three total are needed. The specification is attached. The Bid Submittal package has
been revised to add this line to the Bid Schedule. Please use the Bid Submittal
documents that say REVISED. It is also attached to this Addenda.
700-S Wood 2 each
701-S Wood 1 each
2. Bid dates are as follows:
• Question deadline: 3:00 PM MT on March 13, 2023
• Addendum issued: March 15, 2023
• Bid Opening Date: 3:00 MT (our clock) on March 23, 2023
3. Pre-Bid Attendance list is in the Communications tab.
Please contact Pat Johnson, CPPB, Senior Buyer at pjohnson@fcgov.com with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
REVISED PER ADDENDUM 2 3/6/2023
CITY OF FORT COLLINS
BID SUBMITTAL INSTRUCTIONS
The following items must be provided in the bid submittal package:
1) Completed Bid Submittal Form, including:
- Bid Form (Section 00300)
- Electronic Bid Bond
- Statement of Bidder's Qualifications (Section 00420)
- Schedule of Subcontractors (Section 00430)
- Safety Form (Section 00400)
- Bid Schedule
- Project Milestone Schedule – Estimated timeline for procurement and installation
by milestone/gate
- Support & Maintenance offering
- Acknowledgement
- Additional documents may be submitted in Word or PDF.
Failure to submit any of the above may result in your bid being considered non-responsive.
SECTION 00300
BID FORM
PROJECT: 9779 USC GATE REPLACEMENT Date:
1. In compliance with your Invitation to Bid dated , 20 and subject to all conditions
thereof, the undersigned a (Corporation, Limited Liability Company, Partnership,
Joint Venture, or Sole Proprietor) authorized to do business in the State of Colorado hereby
proposes to furnish and do everything required by the Contract Documents to which this
refers for the construction of all items listed on the following Bid Schedule or Bid Schedules.
2. The undersigned Bidder does hereby declare and stipulate that this proposal is made in
good faith, without collusion or connection with any other person or persons Bidding for the
same Work, and that it is made in pursuance of and subject to all the terms and conditions
of the Contract Documents pertaining to the Work to be done, all of which have been
examined by the undersigned.
3. Accompanying this Bid is a Bid Bond in the sum of
($ ) in accordance with the Invitation to Bid and Instructions to Bidders.
4. All the various phases of Work enumerated in the Contract Documents with their individual
jobs and overhead, whether specifically mentioned, included by implication or appurtenant
thereto, are to be performed by the CONTRACTOR under one of the items listed in the Bid
Schedule, irrespective of whether it is named in said list.
6. Payment for Work performed will be in accordance with the Bid Schedule(s) subject to
change(s) as provided in the Contract Documents.
7. The undersigned Bidder hereby acknowledges receipt of Addenda No. through .
8. The undersigned Bidder hereby acknowledges the documents listed below are required
elements of the Bid and must be submitted with the Bid. The City may reject any
incomplete Bids as non-responsive.
- Bid Form (this Section 00300)
- Electronic Bid Bond (Item 3 above and Section 00410) for five (5) percent of the base Bid
amount
- Acknowledgement of Bid Addenda (Item 7 above)
- Statement of Bidder's Qualifications (Section 00420)
- Schedule of Subcontractors (Section 00430)
- Safety Form (Section 00400)
- Bid Schedule
- Project Milestone Schedule – Estimated timeline for procurement and installation by
milestone/gate
- Support & Maintenance offering
- Acknowledgement
- Additional documents may be submitted in Word or PDF.
10. BID SCHEDULE (Base Bid)
At the City’s option the basis of award is the low responsive and responsible Bidder based
on the total price for Base Bid or the total price for the Base Bid plus selected Alternates.
IN WORDS:
Item # Description Unit Quantity Unit Cost Total Cost
HySecurity Gate – Pricing Includes Labor and Materials
700-N
Gate, Pro Access Aluminum, Single Track,
HySecurity Slide Driver Model 15, A/C
Power, Extreme Drive w/ Aluminum mesh
infill. Dimensions: 16’ W x 6’ H + 1’ H security
wire. Installation shall be on existing posts.
Removal and recycling of old gates should
be included per the attached specification.
Each 2
700-S
Gate, Pro Access Aluminum, Single Track,
HySecurity Slide Driver Model 15, A/C
Power, Extreme Drive w/ Aluminum mesh
infill. Dimensions: 16’ W x 6’ H + 1’ H
security wire. Installation shall be on
existing posts. Removal and recycling of
old gates should be included per the
attached specification. Each 2
700-E
Gate, Pro Access Aluminum, Single Track,
HySecurity Slide Driver Model 15, A/C
Power, Extreme Drive w/ Aluminum mesh
infill. Dimensions: 30’ W x 6’ H + 1’ H
security wire. Installation shall be on
existing posts. Removal and recycling of
old gates should be included per the
attached specification. Each 1
701-N
Gate, Pro Access Aluminum, Single Track,
HySecurity Slide Driver Model 15, A/C
Power, Extreme Drive w/ Aluminum mesh
infill. Dimensions: 40’ W x 6’, to include the
installation of (2) new posts. Removal and
recycling of old gates should be included
per the attached specification. Each 1
701-S
Gate, Pro Access Aluminum, Single Track,
HySecurity Slide Driver Model 15, A/C
Power, Extreme Drive w/ Aluminum mesh
infill. Dimensions: 40’ W x 6’, to include the
installation of (2) new posts. Removal and
recycling of old gates should be included
per the attached specification. Each 1
701-P
Gate, Employee, w/ Aluminum mesh infill,
to include the installation of (2) new posts
for access control integration, closure, and
hinging. Each 1
AC Power Supply with HyInverter AC Each 3
TOTAL
11. PRICES
The foregoing prices shall include but is not limited to all labor, materials, overhead, profit,
insurance, etc., for completion of the Work.
Bidder acknowledges that the OWNER has the right to change items prior to award or
during Construction at their sole discretion without affecting the Agreement or prices of any
item so long as the deletion or change does not exceed twenty-five percent (25%) of the
total Agreement Price.
RESPECTFULLY SUBMITTED:
Legal Firm Name:
Physical Address:
Remit to Address:
Phone: Email Address:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
(Seal - if Bid is by corporation)
Attest:
Address
Telephone
Email
SECTION 00400
SAFETY FORM
Please complete the following form to provide information about your Company’s safety records and
procedures. This information will be included in the evaluation of the submitted proposal. We reserve
the right to request additional documentation, at any point, that supports the accuracy of this form.
Section 1. General Information
Company Name
Number of Employees Full Time: Part Time: Seasonal:
Insurance Carrier
Self-insured for Workers Compensation?
Y ☐ N ☐
Section 2. Health and Safety Professional Information
Does your company have a full-time dedicated Safety Officer?
Y ☐ N ☐
If yes, provide the following information for the dedicated Safety Officer:
Name:
Title:
Phone Number:
Email:
If no, provide the following information of the person responsible for safety in your company:
Name:
Title:
Phone Number:
Email:
Provide the following information for the site safety Point of Contact:
Name:
Title:
Phone Number:
Email:
Section 3. Health and Safety Program
Does your company have a written Company Safety Program?
Y ☐ N ☐
Does the written Company Safety Program cover the work activities proposed by your
company for this project?
Y ☐ N ☐
Does the written Company Safety Program include the following:
Health and Safety Training Y ☐ N ☐
Employee/Management Responsibility Y ☐ N ☐
Hazard Recognition and Control Y ☐ N ☐
Incident Reporting and Investigation Y ☐ N ☐
Describe a typical job site safety briefing (time, location, frequency, topics, documentation).
How does your company ensure health and safety program compliance throughout the project?
Does your company perform written Job Hazard Analysis’s (JHA’s) regularly and document
them?
Y ☐ N ☐
How often does your company conduct Health and Safety audits or inspections?
Does your company have a written corrective action plan for any findings?
Y ☐ N ☐
Section 4. Training and Certifications
List required safety training ALL employees receive:
List specialized safety training employees receive as needed:
Does your company maintain records of all safety training and certifications?
Y ☐ N ☐
Section 5. Safety Equipment (Engineered Controls)
Will your company be performing any Trenching/Excavation and Confined Space Activities?
Y ☐ N ☐
If yes, list what protective shoring equipment you will have available for the job site?
If entering Permit Required Confined Spaces (PRCS), such as vaults or sewers, what is your
procedure for these activities?
Section 6. Health and Safety Records
List the Company’s Experience Modification Rate (EMR) for the previous 3 years
Year: EMR:
Year: EMR:
Year: EMR:
For any EMR greater than 1, provide an explanation for the rating and describe the corrective
action taken by the Company. Use additional pages if needed.
Provide the number of injuries and illnesses recorded (OSHA 300 log or equivalent) in the
previous 3 years:
Calendar Year Year: Year: Year:
Number of Fatalities
Number of OSHA recordable cases
Number of OSHA modified duty cases
Number of OSHA lost time cases
OSHA Total Recordable Incident Rate
(TRIR)
Number of recordable cases x 200,000
Number of hours worked
OSHA DART Rate (Days Away Restricted
or Transferred)
Number of DART cases x 200,000
Number of hours worked
Average number of employees on payroll
Have any OSHA citations been issued to your company in the past 3 years?
Y ☐ N ☐
If yes, list the citations and for each, provide the type of violation, an explanation for the
citation, the penalty issued, and describe the corrective action taken by the Company. Limit
your response to projects that have occurred in the Rocky Mountain region. Use additional
pages if needed.
SECTION 00410
BID BOND
KNOW ALL PEOPLE BY THESE PRESENTS: that we, the undersigned
as PRINCIPAL, and , as SURETY, are hereby held and firmly bound
unto the City of Fort Collins, Colorado, as OWNER, in the sum of $
($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind
ourselves, successors, and assigns.
THE CONDITION of this obligation is such that whereas the PRINCIPAL has submitted to the City
of Fort Collins, Colorado the accompanying Bid and hereby made a part hereof to enter into a
Construction Agreement for the construction of Fort Collins Project, .
NOW THEREFORE,
(a) If said Bid shall be rejected, or
(b) If said Bid shall be accepted and the PRINCIPAL shall execute the Contract attached
hereto (properly completed in accordance with said Bid) and shall furnish a BOND for their
faithful performance of said Contract, and for payment of all persons performing labor or
furnishing materials in connection therewith, and shall in all other respects perform the
Agreement created by the acceptance of said Bid, then this obligation shall be void;
otherwise the same shall remain in force and effect, it being expressly understood and
agreed that the liability of the SURETY for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
The SURETY, for value received, hereby stipulates and agrees that the obligations of said
SURETY and its BOND shall be in no way impaired or affected by any extension of the time within
which the OWNER may accept such Bid; and said SURETY does hereby waive notice of any such
extension.
SURETY Companies executing bonds must be authorized to transact business in the State of
Colorado and be accepted by the OWNER.
IN WITNESS WHEREOF, the PRINCIPAL and the SURETY have hereunto set their hands and
seals this day of , 20 , and such of them as are corporations have caused their
corporate seals to be hereto affixed and these presents to be signed by their proper officers, the
day and year first set forth above.
PRINCIPAL SURETY
Name:
Address:
By: By:
Title: Title:
ATTEST:
By:
(SEAL) (SEAL)
SECTION 00420
STATEMENT OF BIDDER'S QUALIFICATIONS
All questions must be answered, and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached
sheets. The Bidder may submit any additional information if needed.
1. Name of Bidder:
3. When was Bidder’s firm organized:
4. If your firm is a corporation, where is the firm incorporated:
5. How many years has the firm been engaged in the contracting business under the present
firm or trade name?
6. Provide a list of the contracts on hand: (list these, showing the amount of each contract and
the appropriate anticipated dates of completion.)
7. What is the general character of Work performed by your company:
8. Have you or a firm for which you were a principal ever failed to complete any Work awarded
to you?
If so, where and why?
9. Has the firm ever defaulted on a contract?
If so, where and why?
10. Is the firm debarred by any government agency?
If yes, list agency name.
11. Provide the background and experience of the principal members of your organization,
including officers:
12. Credit available: $
13. Bank Reference:
14. Will you, upon request, provide a detailed financial statement for your Company and furnish
any other information that may be required by the OWNER?
15. Are any lawsuits pending against you or your firm at this time?
If yes, provide detail
16. REFERENCES
The undersigned Bidder shall provide three (3) completed or under construction project references
of similar scope and price from the past three (3) years. It is the City’s preference that the
reference projects use the same Project Manager as the CONTRACTOR is proposing for this
project. It is preferred that references are from three separate owners and shall include a brief
project description, owner contact information (name, title, email, and phone number), and total
contract value. References may be checked by the City and bids that do not include the required
and satisfactory references may be deemed non-responsive. The City reserves the right to
request additional project references at its sole discretion.
Project 1 Name:
Brief Description:
Contract Value:
Client:
Contact Name: Title:
Phone: Email:
Project 2 Name:
Brief Description:
Contract Value:
Client:
Contact Name: Title:
Phone: Email:
Project 3 Name:
Brief Description:
Contract Value:
Client:
Contact Name: Title:
Phone: Email:
17. The undersigned hereby authorizes and requests any person, firm or corporation to furnish
any information requested by the OWNER in verification of the recital comprising this
Statement of Bidder's Qualifications.
By signing below, the Contractor agrees that the answers to the foregoing questions and all
statements therein contained are true and correct.
Company:
By: Printed:
Title:
State of
County of ____________________
Signed before me on _______________________, 20____
by __________________________________ (name(s) of individual(s) making statement).
____________________________________
(Notary’s official signature)
____________________________________
(Title of office)
____________________________________
(Commission Expiration)
SECTION 00430
SCHEDULE OF SUBCONTRACTORS
Please list all subcontractors and their corresponding Work items in the space below. If not
applicable, please note “N/A”.
ITEM SUBCONTRACTOR
ACKNOWLEDGEMENT
Contractor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it
has read and agrees to be fully bound by all of the terms, conditions and other provisions set
forth in 9779 USC Gate Replacements except as otherwise noted. Additionally, Contractor
hereby makes the following representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Contractor’s knowledge and belief.
b. Contractor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Contractor further agrees that the method of award is acceptable.
e. Contractor also agrees to complete the proposed Notice of Award (NOA) with the City of Fort
Collins within 10 days of notice of award. If NOA is not completed and signed within 10 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Contractor acknowledges receipt of addenda.
g. Contractor acknowledges no conflict of interest.
h. Failure to provide a public viewing copy will be considered a waiver of any claim of
confidentiality under Colorado Open Records Act (CORA). Contractor hereby waives any and
all claims for damages against the City for the City’s good faith compliance with CORA.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone: Email Address:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
AC Power Supply with
HyInverter™ AC
LISTE D
USC
Contact HySecurity for an operator/parts distributor near you.
phone 253-867-3700 | 800-321-9947
hysecurity.com | sales@hysecurity.com
PN: 948109606 | D0635 121222
Back Up Your AC &
VFD Operators
Keep gates, doors or other
3000W devices running in the
event of AC power loss. The
HyInverter AC Charger offers backup
for operators that use AC power.
• VFD models up to 2 hp now have the option for
true Uninterruptible Power Supply (UPS)
• Retrofit existing installation sites that require UPS
• May be used with 1 hp motor driven equipment or
up to 2 hp motor driven equipment equipped with
soft-start controllers. May be used with resistive
loads up to 3000 W.
• Quick power transfer; occurs in 1/2 AC cycle
• Pure sine wave output
• May be installed anywhere on the branch circuit
from panel to protected device
CONTROL PANEL
2 line 16 character OLED
display communicates to
Smart Touch Controller via
ModBus RTU and
RS-485 cable
AGM BATTERIES
4 each; 12VDC 110Ah
FOOTMAN LOOPS
For lifting unit in conjunction
with supplied strap
EXHAUST FAN
(temperature controlled)
INVERTER/
CHARGER UNIT
HEATING ELEMENTS
underneath both battery
shelves (temperature
controlled)
FOOTMAN LOOPS
21
Model HyInverter ACOperatorsHydraSwing; SlideDriver 15, 40, 50VF2/3; StrongArm; StrongArm M30/M50; SwingRiser (single leaf models)Duty Cycle See operator*Input Power 208-230VAC, single phase, 60/50Hz switch selectableOutput Power 230V 60Hz or 220V 50Hz, 3000VASurge Power 6000VA, 10 seconds
Batteries 4 AGM batteries for extended cycles. 110Ah, 12VDC each; 5200 Wh
AC Loss Signal Dry contact output to report power failure to gate operator (50mA, 0-36VDC)
Recharge Fast: Minimum 6 hour recharge; 12 hours for high cycle applications
Temperature Rating -40° to 122°F (-40° to 50°C) Heater and fan automatically adjust cabinet temperature for optimal battery life
Humidity 5% to 95% relative humidity, non-condensing
Communication Modbus RTU via RS-485
User Controls Programmable with Smart Touch Controller
Charger Smart charge system conditions batteries
Retrofi t Easy. Same fi t and fi nish as existing AC powered operator
Enclosure NEMA 3R. Footman loops for lifting. Heater and fan automatically adjust cabinet temperature for optimal battery life.
ETL Listed UL 1778
Warranty 2 year (system and electronics), 1 year battery
* The operator’s normal duty cycle and the actual number of combined cycles available from batteries depends upon wedge plate weight, number of batteries,
state of charge and health, ambient temperature, accessory power draw and frequency of gate cycles during power outage.
AC Power Supply with HyInverter™ AC
Model HyInverter AC
Operators
HydraSwing; SlideDriver 15, 40, 50VF2/3; StrongArm;
StrongArm M30/M50;
SwingRiser (single leaf models)
Duty Cycle See operator
Input Power 208-230VAC, single phase, 60/50Hz switch selectable
Output Power 230V 60Hz or 220V 50Hz, 3000VA
Surge Power 6000VA, 10 seconds
Batteries 4 AGM batteries for extended cycles. 110Ah, 12VDC
each; 5200 Wh
AC Loss Signal Dry contact output to report power failure to gate
operator (50mA, 0-36VDC)
Recharge Fast: Minimum 6 hour recharge; 12 hours for high cycle
applications
Temperature
Rating
-40° to 122°F (-40° to 50°C) Heater and fan
automatically adjust cabinet temperature for optimal
battery life
Humidity 5% to 95% relative humidity, non-condensing
Communication Modbus RTU via RS-485
User Controls Programmable with Smart Touch Controller
Charger Smart charge system conditions batteries
Retrofi t Easy. Same fi t and fi nish as existing AC powered
operator
Enclosure
NEMA 3R. Footman loops for lifting. Heater and fan
automatically adjust cabinet temperature for optimal
battery life.
ETL Listed UL 1778
Warranty 2 year (system and electronics), 1 year battery
Cutsheet version
AC Power Supply with HyInverter™ AC
a Nice company