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HomeMy WebLinkAboutBID - 9770 GLASS BEADS FOR ACRYLIC WATERBORNE TRAFFIC PAINTBID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 1 of 13 INVITATION TO BID GLASS BEADS FOR ACRYLIC WATERBORNE TRAFFIC PAINT BID OPENING: 3:00 PM MT (our clock), March 8, 2023 The City of Fort Collins is requesting bids from qualified Vendors for glass beads for acrylic waterborne traffic paint. As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on March 8, 2023. Bid openings will be conducted by videoconference. At said place and time, and promptly thereafter, all Bids that have been duly received will publicly opened and read aloud. To access the Bid opening, please follow the link: Topic: BID Opening - 9770 Glass Beads For Acrylic Waterborne Traffic Paint Time: Mar 8, 2023 03:00 PM Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/88376998025?pwd=SnM0azg4aGN4S2R3TTBzMGNMOFpLdz09 Meeting ID: 883 7699 8025 Passcode: 916042 One tap mobile +17193594580,,88376998025#,,,,*916042# US +12532050468,,88376998025#,,,,*916042# US Dial by your location +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 312 626 6799 US (Chicago) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 2 of 13 +1 564 217 2000 US +1 646 558 8656 US (New York) +1 646 931 3860 US +1 689 278 1000 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US Meeting ID: 883 7699 8025 Passcode: 916042 Find your local number: https://us02web.zoom.us/u/klomq1QOP Any additional questions should be submitted, preferably in writing via email, to Jake Rector at jrector@fcgov.com with a copy to Project Manager, Rich Brewbaker at rbrewbaker@fcgov.com, no later than 3:00 PM MT (our clock) on February 28, 2023. Please format your e-mail to include: Bid [Bid # & Name] in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet: A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. This BID has been posted utilizing the following Commodity Code(s): 55004 Beads, Glass, Sign and Stripe Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexu ality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendor may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Failure to provide a public viewing copy will be considered a waiver of any claim of BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 3 of 13 confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this BID, Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions of any contract resulting from this request for proposal will be public information. Special Instructions: All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of ninety (90) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 4 of 13 Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires new Vendor receiving awards from the City to submit IRS form W-9 or W-8BEN/W8-BEN-E (international firms) and requires all Vendor to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 5 of 13 CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids for glass beads for acrylic waterborne traffic paint. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Bid issuance: February 15, 2023 • Question deadline: 3:00 PM MT on February 28, 2023 • Bid Opening Date: 3:00 MT (our clock) on March 8, 2023 • Award of Contract (tentative): March 2023 Method of Award Award(s) from this bid will be based primarily on lowest bid price. Delivery lead times will also be considered. Future orders may be authorized, at the option of the City, from this bid for a period of five years after bid closing date. Satisfactory pricing and delivery are required for future orders based on this bid. Purchase Order The awarded Vendor will receive a Purchase Order from the City authorizing work under this Solicitation. Vendor should not begin any Work prior to receipt of the Purchase Order. Invoices & Payments Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month following the submittal of a correct invoice. Vendor should include Purchase Order Number and a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30 terms. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. Laws and Regulations All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories. The Contractor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). The Contractor further agrees to comply fully with the Occupational Safety and Health Act, all regulations issued there under, and all state laws and regulations enacted and adopted pursuant thereto. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 6 of 13 Warranty Vendor warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Vendor or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a time acceptable to City. Delivery Delivery of all items shall be F.O.B Destination to: City of Fort Collins Attn: Traffic Dept 625 9th Street Fort Collins, CO 80524 Or City of Fort Collins Attn: Traffic Dept 1380 Hoffman Mill Road Fort Collins, CO 80524 Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional costs shall be noted & included in proposed pricing. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 7 of 13 CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: 1) Completed Bid Submittal Form, consisting of six (6) pages, including: • Bid Schedule • Experience & References List, providing documentation of at least three (3) reference projects. • Acknowledgement. Failure to submit any of the above may result in your bid being considered non-responsive. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 8 of 13 VENDOR NAME: SUBMITTAL DATE: A. BID SCHEDULE $______________Per/lb - Delivered FOD Destination $______________Minimum Order Amount (lbs) _______________Delivery Lead Time/Weeks FOB DESTINATION City of Fort Collins Attn: Traffic Dept 625 9th Street Fort Collins, CO 80524 Or City of Fort Collins Attn: Traffic Dept 1380 Hoffman Mill Road Fort Collins, CO 80524 BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 9 of 13 SPECIFICATIONS Glass Beads for Acrylic Waterborne Traffic Paint City of Fort Collins (Colorado Type ll) GRADATION OF GLASS BEADS U.S. Mesh Microns % Passing 16 1180 100 18 1000 97-100 20 850 85-100 30 600 50-70 40 425 10-35 50 300 0-10 80 180 0-5 1. Roundness: All beads shall meet a minimum of 80 percent true spheres per the Office of Federal Lands Highways FLH T520 or a computerized optical testing method. 2. Color / Clarity: Beads shall be colorless, clear, and free of carbon residues. 3. Refractive Index: Minimum 1.51 by oil immersion method. 4. Air Inclusions: Less than 5 percent by visual count. 5. Coatings: According to the manufacturer’s recommendation for optimum adhesion and embedment. 6. Chemical Resistance: Beads shall be resistant to hydrochloric acid, water, calcium chloride, and sodium sulfide as tested using the methods outlined in sections 4.3.6 to 4.3.9 of the TT- B Federal Spec.1325D. 7. For acrylic waterborne paint, a minimum of 15 percent of the total weight shall be manufactured using a molten kiln direct melt method. All molten kiln direct melt glass beads shall be above the 600 µm (#30) sieve. 8. Glass beads used for any type of pavement marking shall not contain more than 75 parts per million (ppm) arsenic, 75 ppm antimony and 100 ppm lead, as tested per EPA methods 3052 and 6010C, or other approved testing method. 9. Shall be available in 2000 lb. super sacks or totes. Glass beads shall be furnished in fully identified containers and shall be free of extraneous material or clumps. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 10 of 13 B. EXPERIENCE & REFERENCES LIST PROJECT #1 Project Name: Project Type: Location: Contract Amount: $ Client: Contact Name: Title: Phone: Email: Start Date: Completion Date: Was the Project completed on time? Yes No If no, please describe: Was the Project completed within the original budget? Yes No If no, please describe: Additional information: BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 11 of 13 PROJECT #2 Project Name: Project Type: Location: Contract Amount: $ Client: Contact Name: Title: Phone: Email: Start Date: Completion Date: Was the Project completed on time? Yes No If no, please describe: Was the Project completed within the original budget? Yes No If no, please describe: Additional information: BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 12 of 13 PROJECT #3 Project Name: Project Type: Location: Contract Amount: $ Client: Contact Name: Title: Phone: Email: Start Date: Completion Date: Was the Project completed on time? Yes No If no, please describe: Was the Project completed within the original budget? Yes No If no, please describe: Additional information: PLEASE NOTE: THE CITY RESERVES THE RIGHT TO REQUEST AND CONTACT ADDITIONAL REFERENCES. BID 9770 – Glass Beads for Acrylic Waterborne Traffic Paint Page 13 of 13 D. ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in 9770 Glass Beads for Acrylic Waterborne Traffic Paint except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Notice of Award (NOA) with the City of Fort Collins within 10 days of notice of award. If NOA is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledges receipt of addenda. g. Vendor acknowledges no conflict of interest. h. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under Colorado Open Records Act (CORA). Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: