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HomeMy WebLinkAboutCONTRACT - VAISALA, INC. - RFP - 9899 ARTIFICIAL INTELLIGENCE ROAD SURVEY SOFTWAREOfficial Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 1 of 28 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and VAISALA, INC., a Delaware Corporation, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit A, consisting of eleven (11) pages and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence upon contract execution and shall continue in full force and effect until December 31, 2024, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for either: Option B, two (2) year renewal; or Option C, three (3) year renewal. After that; for additional one year periods not to exceed a maximum of ten (10) years total, overall. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within ten (10) days from the onset of such condition. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least ten (10) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Service Provider shall submit a final invoice within ten (10) days of the effective date of termination. Undisputed invoices shall be paid Net 30 days of the date of the invoice. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Notices. All notices provided under this Agreement shall be effective immediately when emailed or three (3) business days from the date of the notice when mailed to the following addresses: DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 2 of 28 Service Provider: City: Copy to: Vaisala, Inc. Attn: Nicole Parker, Sales Manager 194 South Taylor Ave. Louisville, CO 80027 Nicole.Parker@Vaisala.com City of Fort Collins Attn: Mike Knox PO Box 580 Fort Collins, CO 80522 MKnox@fcgov.com City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 purchasing@fcgov.com 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests for contract interpretations, change order, and other clarification or instruction shall be directed to the City Representative. The initial City Representative for this agreement is Mike Knox and can be reached at MKnox@fcgov.com or (720)-935-3994. The Representative is subject to change by the City. 7. Compensation. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, as per the attached Exhibit B, consisting of two (2) pages and incorporated herein by this reference. Invoices shall be emailed to invoices@fcgov.com with a copy to the City Representative. The cost of the work completed shall be paid to the Service Provider following the submittal of a correct itemized invoice by the Service Provider. The City is exempt from sales and use tax. The City’s Certificate of Exemption license number is 09804502. A copy of the license is available upon written request. The City pays invoices on Net 30 days from the date of the invoice. 8. Appropriation. To the extent this Agreement or any provision in it constitutes a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to continue this Agreement in any fiscal year for which no such supporting appropriation has been made. . If no such supporting appropriation has been made, the City shall notify Service Provider in writing (with email being sufficient) within ten (10) business days of the City learning that such appropriation has not been made. 9. Independent Service Provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 10. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the City, which shall not be DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 3 of 28 unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. Irrespective of any subcontractors named in Exhibit A, Service Provider shall be solely responsible for performance of all duties hereunder. 11. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, neither party shall assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the other party. 12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 13. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period, the longer of; i.) The original manufacturer’s warranty term; or ii.) beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired, or replaced by Service Provider in a manner and at a time acceptable to City. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 4 of 28 15. Remedies. In the event a party has been declared in default, and that party has been adequately notified of its default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail themselves of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Entire Agreement; Binding Effect; Order of Precedence; Authority to Execute. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties regarding this transaction and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. In the event of a conflict between terms of the Agreement and any exhibit or attachment, the terms of the Agreement shall prevail. Each person executing this Agreement affirms that they have the necessary authority to sign on behalf of their respective party and to bind such party to the terms of this Agreement. 17. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit C, consisting of one (1) page attached hereto, and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Purchasing Director, purchasing@fcgov.com or P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 18. Limitation of Liability. Except in the case of gross negligence, willful misconduct or fraud, Service Provider’s maximum liability to the City, and the City’s maximum liability to Service Provider, shall not exceed the price of the Product(s) or Service(s) causing any such liability. Neither party will be liable to the other for any indirect losses, such as loss of profit or goodwill, or costs of cover purchase, even if such loss was reasonably foreseeable. Nothing in this Section 20 is intended to affect either party’s rights which cannot be limited or excluded based DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 5 of 28 on the applicable law. 19. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution, and enforcement of this Agreement. The Parties further agree that Larimer County District Court is the proper venue for all disputes. If the City subsequently agrees in writing that the matter may be heard in federal court, venue will be in Denver District Court. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Utilization by Other Agencies. The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Nothing herein shall be deemed to authorize or empower the Agency to act as an agent for the City of Fort Collins in connection with the exercise of any rights hereunder, and neither party shall have any right or authority to assume or create any obligation or responsibility on behalf of the other. The other Agency shall be solely responsible for any debts, liabilities, damages, claims or expenses incurred in connection with any agreement established between them and the Service Provider. The City’s concurrence hereunder is subject to the Service Provider’s commitment that this authorization shall not have a negative impact on the work to be completed for the City. 21. Prohibition Against Unlawful Discrimination. The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, affirmatively ensures that for all contracts entered into with the City, disadvantaged business enterprises are afforded a full and fair opportunity to bid on the contract and are not to be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 6 of 28 22. Governmental Immunity Act. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits, protections, limitations of liability, and other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable law. 23. Colorado Open Records Act. The City is subject to Sec. 24-72-201 et seq. of the Colorado Revised Statute (CORA). This Agreement is subject to public disclosure in whole pursuant to CORA. 24. Force Majeure. No Party hereto shall be considered in default in the performance of an obligation hereunder to the extent that performance of such obligation is delayed, hindered, or prevented by force majeure. Force majeure shall be any cause beyond the control of the defaulting Party which could not reasonably have been foreseen and guarded against. Force majeure includes, but is not limited to, acts of God, fires, riots, pandemics, incendiarism, interference by civil or military authorities, compliance with regulations or orders of military authorities, and acts of war (declared or undeclared), provided such cause could not have been reasonably foreseen and guarded against by the defaulting Party. Force majeure shall not include increases in labor, commodity, utility, material, supply, fuel, or energy costs, or compliance with regulations or orders of civil authorities. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within ten (10) days from the onset of such condition. 25. Technology Accessibility. The Service Provider in performing the Services hereunder must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the Accessibility Standards for Individuals with a disability, as established by the Office Of Information Technology pursuant to Section §24-85- 103(2.5). Service Provider must also comply with the latest version of Level AA of the Web Content Accessibility Guidelines (WCAG), currently version 2.2, as described in State of Colorado Technical Standard TS-OEA-002, Technology Accessibility for Web Content and Applications when developing the Project Instruments. To confirm that the Project Instruments meet these standards, Service Provider may be required to demonstrate compliance. The Service Provider shall indemnify the CITY pursuant to the Indemnification section above in relation to the Service Provider’s failure to comply with §§24- 85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103(2.5). 26. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit D - Confidentiality, consisting of one (1) page, Appendix A - Functional Requirements, consisting of three (3) pages, and Appendix B - SaaS CyberSecurity Questionnaire, consisting of three (3) pages, attached hereto, and incorporated herein by this reference. [Signature Page Follows] DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 7 of 28 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul, Purchasing Director Date: ATTEST: APPROVED AS TO FORM: VAISALA, INC. By: Printed: Title: Date: DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Andrew Jamison Contracts Specialist 12/19/2023 Assistant City Attorney l 12/19/2023 City Clerk Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 8 of 28 EXHIBIT A SCOPE OF SERVICES I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective The City of Fort Collins is requesting proposals from qualified Service Providers to purchase an automated road condition, data collection and Artificial Intelligence (AI) based analysis service/system using dash mounted camera phones on City vehicles to inventory City assets, and to help identify the nature of road distresses using artificial intelligence to categorize, calculate and store the data. The implementation will ideally be completed during the first quarter of 2024. This new service/system would complement the City’s current pavement condition survey by providing more current and frequent data collection and analysis. The stored data is to have an on-line portal for viewing the data spatially and be able to be linked to Arc GIS software. The City Streets Department currently contracts with Infrastructure Management Services (IMS) to perform a pavement condition survey on a triannual basis and reports back with Pavement Condition Index (PCI) data. Data is used in the City’s Pavement Maintenance Management System (PAVER) software that adheres to the American Society for Testing and Materials (ASTM) Standard Practice for Roads and Parking Lots (D6433-23) to help make decisions on maintenance needs. B. Background The City of Fort Collins is committed to providing world-class municipal services through operational excellence and a culture of innovation. In addition, residents and visitors have come to expect the highest quality of public service over the years. The City of Fort Collins is comprised of over 57 square miles of land and is located in Larimer County along the Highway I-25 corridor. The City of Fort Collins Streets Department maintains approximately 596 centerline miles (over 9,234 segments) of street assets including: • Road Surfaces (98% asphalt, 1.7% concrete, 0.3% unpaved roads) • Curb, Gutter, and Sidewalks (including pedestrian access ramps) • Medians • Speed Bumps / Tables • Pavement Markings • Street Signs • Traffic Signal Systems • Bridge Structures • Guardrail & Handrails The City currently sustains a robust pavement asset management system that is informed by a pavement condition survey (ASTM D6433-23) data every three (3) years. This data is fed into a pavement management system that calculates a Pavement Condition Index (PCI) and International Roughness Index (IRI) as well as recommended treatment plans and projections. The City seeks to understand more about our street network condition and collect more data and on a more frequent/regular basis. This will allow us to become a more proactive and data driven organization that meets customer expectations while optimizing programs and services to our community. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 9 of 28 II. SCOPE OF PROPOSAL A. Scope of Work, Part #1 The following Appendix A Functional Requirements section details the scope of work and requirements of the City of Fort Collins and is meant as an initial guide for the proposal. The City is looking for a comprehensive and best practice solution for Artificial Intelligence Road Survey Software. Respond with “Yes”, “No”, “NA”, or “Future Release” in the column titled “Included” to indicate if the feature is present in the current release, or will be in a future release. In addition; there is a table of Desired Additional Functionality. Both of these tables are to be filled out and returned as part of your proposal. Also, respondents are encouraged to provide any additional information that may be helpful in assisting the City in its market research. B. Scope of Work, Part #2 Definition of work and Services: This section of the RFP is intended to further define the scope of the solution. The City is committed to embracing business processes that are enabled by the baseline software solution and expects the Service Provider to guide the City in standardization and simplification of these processes. The City is seeking Proposals only from experienced Service Providers in response to this RFP. The City is looking for a Service Provider that has a well-defined methodology with a documented success record and professional, experienced resources, and which is prepared to take on contractual responsibility for the implementation. Implementation Services: The following outline of services is provided for the Service Provider to consider in the formulation and proposal of services. The Service Provider is expected to assume overall accountability for the successful completion of these services. All project activities must be represented in the negotiated Project Plan. The Service Provider must present its methodology and address the following services including: Project Management Services: Activities will include but are not limited to work program management, schedule management, project governance, scope management, change management, issue and problem management, cost and budget management, personnel management, facility management, development tools and development environment management, approval management, contract management, reporting and project status management, communication and document management, risk management, quality assurance, and quality control management. Technical Architecture Services: Regarding the development environment, the ongoing operating environment and implementation of the solution, design and configuration of the application environments, implementation and certification of the baseline software and ongoing upgrades to the baseline software that occur during the implementation project. It shall consist of the following components: 1. Planning the architecture required for development and operation of the DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 10 of 28 solution. This includes overall architecture considerations, development environment, integration and middleware environment, operations environment, analytics and reporting environment, support environment, technical environment, data environment, and security environment. 2. Implementation, configuration, and oversight of acceptance of any software platform, software, environments, and tools necessary to support solution implementation. 3. Establishing the training environments and hardware requirements needed to support the training effort. 4. Implementation, configuration, and oversight of acceptance of all components of the software on the cloud solution. 5. Implementation of necessary tools to support the oversight of acceptance and migration of new versions or releases to support the various development, maintenance, and production environments. A migration strategy for new application versions/releases will be put in place to support any “code drops” for identified Reports, Interfaces, Conversations, Extensions, Forms and Workflows and fixes. 6. Initial implementation, configuration, and oversight of acceptance of the solution. Audit, Controls, Security: Focus on the design, development, and testing of the Project security roles. It is expected that the Service Provider will understand, adhere to, and implement the solution to follow City IT security standards and, as defined in the governance policy, to protect the confidentiality, integrity, and availability of all data and systems. Comprehensive Testing Services: Comprehensive testing services focus on planning and executing the various tests to be conducted, which may include but are not limited to the following activities. 1. Test Planning. This activity deals with the development of the various test plans which govern both functional, system and extended testing. Typically, for each test, there will be a plan for an overall approach, test conditions, test data, and anticipated test results. This plan will govern all aspects of the testing process across all phases of functional and extended testing. Typically phases include Unit, System, System integration, and User Acceptance testing. 2. User Acceptance Test. A user acceptance test is conducted once the system has been successfully tested through the various comprehensive integration tests. At this point in the project, the system, data, configuration, and service levels have all been tested. The City will now execute another series of user tests to accept the Project as it has been developed and delivered by the Service Provider to the City. Formal sign-off on the Project is required prior to initiating the production conversion process. 3. Test Automation. The Service Provider will supply, utilize, and maintain tools and scripts to automate many of the Test Execution tasks noted above, including regression, performance/volume, security, and availability/disaster recovery testing. The Service Provider will provide pre-built scripts DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 11 of 28 automating the testing of these elements, will develop additional scripts during the project to address the specific needs of this implementation, and will turn over to the City the original and custom scripts developed to allow for the City to perform similar testing after the end of the project. 4. Service Provider will provide a mechanism for tracking issues and issue management related to all testing through all phases of the implementation. Organizational Change Management Services: The Service Provider will participate in reviews of business processes and workflows impacted by the implementation of the new environment to identify which processes may need to be changed to ensure a successful implementation and participate, and, at times lead, the change management associated with aligning those processes with the solution. This input will ensure the user client base is engaged and the organization is ready to accommodate changes associated with the new environment.  These services will also accommodate all aspects of training development and delivery.  This includes but is not limited to the following:   1. Workflows/Processes. Service Provider will lead workshops and deliver business process documentation and workflows associated with software. City team members knowledgeable in existing business processes and the base software solution will participate in these workshops to identify any impacted business processes. Together with the Service Provider these individuals will document either the current business process when it is compatible with the solution or develop and document the new business process consistent with the environment. For primary business processes, a workflow will be developed documenting how the City will utilize the solution to accomplish work. 2. Business Procedures. For the primary business processes, the project team and Service Provider will develop and document step-by-step business procedures, along with the forms, screens, reports, etc. necessary to conduct the business process. 3. Staffing Levels. Based upon the new processes and procedures, any potential impact on staffing roles and responsibilities will be identified by the Service Provider. 4. Organizational Structure and Governance. Based upon the new processes and procedures along with the identified impacts on staffing levels, the City may see a need to realign or adjust organizational boundaries. This activity works to identify organizational impacts and implement changes in support of the solution and define the ongoing support model for the new solution. 5. Offerings. This activity ensures that the City’s current and short-term future programs, products, and services are accurately configured and supported by the solution. If there is an impact to an existing or future offering, activities will occur to make the necessary changes and engage in the formal change process to ensure changes are made, approved, and incorporated into the solution. 6. Communication. Changes to the business environment as discussed in the previous paragraphs will be communicated, through a communication plan, to internal and external users of the solution. The Service Provider will participate in developing the communication plan to identify core messages DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 12 of 28 that will enable City Communications and Marketing teams to effectively communicate details about business environment changes to the organization and external customers and users. Training Services: Provided by the Service Provider to develop training material for new functionality and deliver training to the City. This includes but is not limited to the following: 1. Training Development. Baseline training documentation and course materials will be provided (hardcopy and electronic) with the proposed solutions. The Service Provider working with the City will utilize these materials as the starting point and will modify the materials to reflect City - specific configuration, workflows, and processes. “Dry runs” of training materials and courses will be conducted to ensure the materials are accurate. 2. Training Delivery. An initial training and education program to identify and deliver to all users of the system including primary, secondary, and casual users. This may be accomplished using a combination of delivery methods, including classroom training courses, Computer Based Training, personal practice time, Internet/Virtual based training, etc. In addition to the initial training, this activity addresses training needs during and immediately following cutover to the Project. 3. IT Training. Appropriate City resources, as defined in the governance policy, will be trained on the new solution. This may be accomplished using a combination of delivery methods, including classroom training courses or Internet/Virtual based training as well as knowledge transfers during the configuration and go-live activities. Additional certifications or training recommendations for the ongoing development of the technical teams will also be provided. Training includes advanced report writing, database management, batch, backup/recovery, and other technical specifications to support all proposed applications. Conversion Services: Focus on cleansing and converting data from the City’s legacy system to the solution and includes the following activities: 1. Cleansing. This activity deals with the identification of data in the legacy system which needs to be scrubbed or cleaned to ensure information loaded into the solution is accurate and will support processing within the new environment. Typically, a series of reports within the conversion process will identify problem areas which require either a manual or automated cleanup process. An automated process will be developed where large amounts of data need to be cleaned. Otherwise, a manual effort using either the legacy billing system to pre-clean data, or the solution to clean data after it is converted will be utilized. 2. Conversion. Data will be mapped between the legacy systems and the solution. Conversion programs will be developed to conduct an automated conversion of data from the legacy system to the solution. Data from legacy systems as well as historical information from legacy systems in various formats including databases, flat files, etc. will be converted to provide ongoing query capabilities allowing the elimination of the legacy applications. Currently, the City is planning to convert all active accounts DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 13 of 28 and all accounts with an outstanding balance including 84 months (plus current) of complete history for these accounts. All data and history not converted must be loaded to a database with the ability for City front and back-office staff members to view and query the static data contained in this database. 3. Historical Data Services. Focus on conversion of historical data from the legacy systems into a newly established report repository and a retrieval system. Historical data is contained in a variety of forms, including databases, structured files, flat files, and document images. Production Cutover (Go-Live) Services. Focus on cutover from the legacy CIS systems to the Solution and subsequent work to stabilize the Solution in the production environment. This includes the following activities: 1. Go-Live Transition Planning. This activity focuses on planning the go-live transition period, identifying transition activities, resources, responsibilities, etc. 2. Knowledge Transfer. During the project, the Service Provider may engage in a series of activities to transfer knowledge from the development team to the production team who will be operating and supporting the Project. 3. Operational Readiness. This activity involves an assessment of the production environment to determine if the required cloud platforms: infrastructure, network, desktop, database, environments, application, staff, etc., are ready to accept the solution from development and commission it into a production operating environment. 4. Production Support Readiness. Ensure the staff responsible for managing the application have been trained, knowledge transfer has occurred, and ready and ready to accept application support responsibility from the development team. 5. Production Cutover. This activity focuses on executing the go-live plan/schedule which moves the City from the legacy systems to operation of the solution. 6. Production Stabilization. A stabilization period of 4 months is anticipated after go-live. During this stabilization period for the Project, the Service Provider is focused on fixing production problems and working to ensure performance requirements are being met. The Service Provider will produce reports/dashboards that provide daily health checks to monitor the system until it is stabilized. 7. Final Acceptance. A thirty-day final acceptance period, which occurs during the four-month post-go-live period, will be completed and documented to ensure that the system meets all contractually agreed-upon strict criteria for stabilization and transition services as delineated in the Statement of Work and elsewhere. The City reserves the right to extend the acceptance period until all terms and conditions are met. The system is tested against performance and acceptance criteria for the defined period, and upon acceptance, retainage money is released. Service Providers should propose a warranty that starts when the product is placed in productive use. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 14 of 28 7.a. Accounting Testing Engagement: • Central accounting representative to sign off on final test transactions prior to go-live. • Testing inclusive of each access type: web, kiosk, mobile applications • Transaction testing to include a clean sample transaction of each payment type, including but not limited to: o Revenue, unearned revenue, deferred revenue o Service deposits/reservations, account balances o Expenses, transaction fees, discounts, grants C. Service Providers shall reply to the questions on Appendix B Cyber Vendor Questionnaire by submitting their answer to each question below the question on the form, indicating those that are not applicable. D. Pricing for the system and services being proposed shall be submitted on the Appendix C Total Cost of Ownership spreadsheet that clearly itemizes in detail any and all applicable cost related figures, beginning with the first annual period and continuing for each of the annual renewal terms. Price should E. be broken down on a per license or per project cost basis, if applicable, and should reflect the ability to scale upward or downward based on the number of reviewers or projects. Deliverables/Milestones Service Provider is to propose milestones, target dates, percent of project completion and associated milestone payment to be triggered upon successful completion as part of their proposal. Examples of what we are looking for here are as follows: 1. System installation 2. Current Database migration 3. User interface customization 4. Beta testing 5. Core product training 6. Go Live 7. Project Acceptance DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 15 of 28 SERVICE PROVIDER’S RESPONSE: City of Fort Collins – RoadAI This document sets out Service Provider’s proposal for the implementation of RoadAI technology to deliver efficiency gains, cost savings and service improvements to the surveying, inspection, auditing and ongoing asset management practices at City of Fort Collins. 1 Overview/Cover Letter/Executive Summary The technology uses a smart phone to collect video data which is then processed using Computer Vision; this process automatically analyses the video data and the Vaisala RoadAI applies ASTM PCI methodology to categorize and report pavement defects, so that it can be integrated with existing asset management systems. Video data can be collected at normal driving speeds, and because the analysis process is fully automated, results are available within a few hours of upload, enabling data to be collected and results produced across the whole road network multiple times per annum, with lower investment and resource than current processes demand. Figure 1 – Pavement Condition Heatmap Road Condition data generated by RoadAI can replace the condition surveys currently carried out in City of Fort Collins, and because of the frequency and repeatability of the data collection, identify any lengths of highway that are deteriorating rapidly in a more timely fashion, enabling the programming of maintenance works more efficiently. 2 THE STRATEGIC CASE 2.1 Safety Inspections RoadAI provides a range of tools that are designed to support reactive maintenance and safety inspection teams, taking a significant amount of network investigations and inspections off the network and into a desktop environment, reducing the number of ad hoc site visits, and bringing environmental and safety benefits, while providing greater oversight and efficiency to the process of network management. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 16 of 28 Once the data is loaded onto the system, computer vision analysis is used to derive much more value that can be leveraged by other function. 2.2 Road Condition Surveys Road condition data is generated automatically, without allocating resource specifically to condition surveys, and reported at a much higher frequency, to enable the planning of maintenance works to be focused on areas where lower cost treatments can be deployed, to prevent the development of more serious defects, and ultimately extend the life of the asset. RoadAI enables road condition data to be generated using non-specialist tools and personnel, while still providing data that is consistent, accurate, and auditable. Using RoadAI in this way enables: ▪ Early intervention with lower cost treatments based on asset condition to deliver >5% increase to the life of the asset ▪ Data driven forward program planning – consistent, objective road condition data ▪ On demand reports – network deterioration modelling 2.2.1 Investment Model https://www.fhwa.dot.gov/publications/research/infrastruct ure/pavements/13038/011.cfm 2.3 Traffic Signs and Lines Video data that has been collected by inspection teams can be further analyzed to generate traffic sign inventory, and road marking condition data, to enable data driven risk based management of these assets, and driving improvements in service delivery at a fraction of the previous cost. 3 SERVICE DESCRIPTION The RoadAI service has been configured in consultation with the City of Fort Collins project team, and is based on a combination of the following core elements: ▪ Organizational Base License ▪ Data Collection Licenses DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 17 of 28 ▪ Application Layers ▪ Data Storage 3.1 Organizational Base License The Organization Base License (OBL) covers provision of the core service including: ▪ Anonymization of data. ▪ Map based user interface (UI). ▪ Geospatial video. ▪ Annotation tools. ▪ Unlimited client logins and access to UI. The cost of the organizational base license is based on the size of the organization1, and the duration of the contract. ▪ Proposed Length of Road Section for inclusion in the project - 567 Miles. ▪ Contract duration – 12 months ▪ Contract period – Up to City of Fort Collins to decide 3.2 Data Collection Licenses Based on anticipated use profile and in consultation with the City of Fort Collins project team, Service Provider has configured this proposal to include 1 data collection license. 3.3 Application Layers RoadAI can be configured to enable different application layers to suit the objectives of City of Fort Collins. Application layers can be activated or deactivated each year, and the contract value adjusted to reflect the application layers in use. The application layers currently available are: 3.3.1 Road Condition Data is analyzed following a process based on ASTM PCI, and reported in meters or feet sections tied to the sectional reference data2 for City of Fort Collins’s road network. Defects can be viewed as discreet heatmap layers on the map based UI, or as a combined overall condition heatmap. Road marking condition data is available to export in Excel, Shapefile, GeoJSON format in meter or feet sections. 3.3.2 Road Markings Data is analyzed using computer vision process to identify road marking condition based on visible deterioration. Road marking condition data is available to export in Excel, Shapefile, GeoJSON format in 10m or 100m sections. 3.3.3 Road Signs Road signs are automatically detected, classified and created as point objects on the UI map layer. Signs can be extracted in Excel reports with location and condition data, and URL linking back to UI to view images and video of sign location3. This pilot project aims to enable City of Fort Collins to integrate and evaluate the potential for the ongoing deployment of RoadAI, and in respect of that we are able to include the above applications at no cost in year one. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 18 of 28 Vaisala will implement support for the PAVER XML import file format by the end of 1Q2024. The distress data included in the PAVER XML import file will enable the PAVER system to calculate the PCI values according to the ASTM D6433 standard. The upgrades that were mentioned in the demo were surface markings, potholes as point objects, and treatment recommendations. These are all in beta testing phase. Once they are performing to the standard Vaisala has set for full feature where there has been testing and consistent results, Vaisala will start charging for them. Vaisala will advise the City when that goes into effect well before Year 2-3 (2-year optional) or Year 2-4 (3-year optional) renewal period; and advise if there is any cost adjustment necessary, as a result of them. Vaisala will give notice to City Project Manager Mike Knox (or his designee) for beta testing certain features and first right of refusal. 1 Defined by total network length, for City of Fort Collins this is taken as 567 Miles. 2 Network reference data to be provided by City of Fort Collins as shapefile. 3 Segmentation model to automatically identify and create inventory of US and Canadian traffic signs will be added during the course of the pilot project. No charge will be made for this application. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 19 of 28 EXHIBIT B BID SCHEDULE/ COMPENSATION The following pricing shall remain fixed for the initial term of this Agreement. Any applicable price adjustments may only be negotiated and agreed to in writing at the time of renewal. Set out below are the annual costs for delivering the service over the next months. This project qualifies as a pilot project, and as such Service Provider is able to offer an introductory rate, calculated by removing the data processing costs for the computer vision analysis elements of the service. These features will be enabled in this pilot project but Vaisala will not pass on the costs in year 1. 4.1 Costs Multi-year contract options after 1st year pilot project*: Computer Vision Base License 1 $13,247.00 Data processing and storage (600 hours per annum) 1 $1,840.00 Road and rail sign data management 1 $3,210.00 Road Markings Condition Analysis 1 $2,140.00 Road Condition Survey - Road pavement condition analysis, crack & pothole detection 1 $7,490.00 ROADAI – PILOT PROJECT DISCOUNTED COST (Y1) $17,663.00 SET UP COSTS Google Pixel 6 Accessory kit INFOSVCTRAININGCVUS / Information Service Training- Computer Vision US 1 1 1 $1,268.00 $238.00 $1,070.00 RoadAI Service Cost Computer Vision Base License 1 $13,247.00 Data processing and storage - Use Profile (600 hours) 1 $1,840.00 COMPUTER VISION ANALYSIS (1=Y,0=N) Road and rail sign data management 0 Included in Y1 no cost Road Markings Condition Analysis 0 Included in Y1 no cost Road Condition Survey - Road pavement condition analysis, crack & pothole detection 0 Included in Y1 no cost DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 20 of 28 Pricing Options Total Cost Discount Total Discounted Cost Discounted Annual Cost Option A – 12 Month Contract Option B – 24 Month Renewal $27,927.00 $55,855.00 0% 3% $27,927.00 $54,179.35 $27,927.00 $27,089.68 Option C – 36 Month Renewal Any Renewals past this point will be a one-year renewal; with the annual uptick limited to +3%/year or the Denver-Lakewood-Aurora CPI-U index, whichever is greater. $83,782.00 5% $79,592.90 $26,530.97 *Multi-year options will also include an additional cost of data storage, there will be no set up costs for the prices after year 1. A series of project review meetings will be put in place for the purpose of reviewing progress against project objectives. It is critical that Strategic Managers and Operational Teams responsible for managing and delivering the project on behalf of City of Fort Collins attend these meetings. A project manager will be assigned to the project on day 1, project management meetings will be booked with the agreed project team at City of Fort Collins, and at the first project meeting the project goals will be outlined, and in consultation with the City of Fort Collins team, goals will be prioritized and built into the project plan that will be used as a working document to manage the project. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 21 of 28 EXHIBIT C INSURANCE REQUIREMENTS The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies. In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. Insurance certificates should show the certificate holder as follows: City of Fort Collins Purchasing Division PO Box 580 Fort Collins, CO 80522 The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies by marking the appropriate box or adding a statement to this effect on the certificate, for any claims arising out of work performed under this Agreement. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement. Workers' Compensation & Employer’s Liability insurance shall conform with statutory limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee, or as required by Colorado law. B. General Liability. The Service Provider shall maintain during the life of this Agreement such General Liability as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for General Liability, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. C. Automobile Liability. The Service Provider shall maintain during the life of this Agreement such Automobile Liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for Automobile Liability, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 22 of 28 EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 23 of 28 APPENDIX A FUNCTIONAL REQUIREMENTS DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 24 of 28 DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 25 of 28 DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 26 of 28 APPENDIX B SAAS CYBERSECURITY QUESTIONNAIRE DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 27 of 28 DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 Official Purchasing Document Last updated 2/1/2023 Services Agreement RFP 9899 Artificial Intelligence Road Survey Software Page 28 of 28 DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5,000,000 TB2-641-004829-013 SEA-003973210-01 1,000,000 X 27120 N X06/01/2023 6 06/01/2024 N/A denver.certrequest@marsh.com 10UENDQ3317 C 5,000,000 5,000,000 29459 Trumbull Insurance Company 1,000,000 X 11/06/2023 04/01/2023 The City Of Fort Collins, It's Officers, Agents, and Employees are included as additional insured where required by written contract with respect to General and Auto Liability X PO Box 580 Fort Collins, CO 80522 City Of Fort Collins N/A A Twin City Fire Insurance Company CN102470567-Vais-GAUWC-23-24 5,000 06/01/2024 1,000,000 X 5,000,000 23035 300,000 1,000,000 X 10WEAV4D46 1225 17TH STREET, SUITE 1300 MARSH DENVER, CO 80202 X 194 South Taylor Avenue Vaisala Inc. Louisville, CO 80027 06/01/2023 Attn: Purchasing Division B Marsh Cert Request Center 06/01/2024 Liberty Mutual Fire Insurance Company DocuSign Envelope ID: F87359BD-A01E-43BB-97C4-92972EF699A2