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Home My WebLink AboutBID - 9914 LED LIGHTING - INTERIOR & EXTERIORBID 9914 LED Lighting – Interior & Exterior Page 1 of 11 INVITATION TO BID 9914 LED LIGHTING – INTERIOR & EXTERIOR BID OPENING: 3:00 PM MT (our clock), December 20, 2023 The City of Fort Collins is requesting bids from qualified Vendors for exterior and interior LED lighting as follows. All pricing to include FOB Destination – 518 N. Loomis Ave., Fort Collins, CO 80521 Qty Price Each Total Price LED LIGHTING INFORMATION 5 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 10 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 15 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 10 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 20 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 30 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 50 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 100 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 150 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 12 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 24 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 36 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 12 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ 24 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ 36 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing BID 9914 LED Lighting – Interior & Exterior Page 2 of 11 submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on December 20, 2023. Bid openings will be conducted by videoconference. At said place and time, and promptly thereafter, all Bids that have been duly received will publicly opened and read aloud. To access the Bid opening, please follow the link: Topic: 9914 - BID OPENING - LED Lighting - Interior and Exterior Time: Dec 20, 2023 03:00 PM Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83573201916?pwd=bjJWdmNVaXUvcG0xeW1hcUN1RlU3Zz09 Meeting ID: 835 7320 1916 Passcode: 955318 --- One tap mobile +17193594580,,83573201916#,,,,*955318# US +16699009128,,83573201916#,,,,*955318# US (San Jose) --- Dial by your location • +1 719 359 4580 US • +1 669 900 9128 US (San Jose) • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 346 248 7799 US (Houston) • +1 669 444 9171 US • +1 386 347 5053 US • +1 507 473 4847 US • +1 564 217 2000 US • +1 646 558 8656 US (New York) • +1 646 931 3860 US • +1 689 278 1000 US • +1 301 715 8592 US (Washington DC) • +1 305 224 1968 US • +1 309 205 3325 US • +1 312 626 6799 US (Chicago) • +1 360 209 5623 US Meeting ID: 835 7320 1916 Passcode: 955318 BID 9914 LED Lighting – Interior & Exterior Page 3 of 11 Find your local number: https://us02web.zoom.us/u/kcrzSNi1FB Any additional questions should be submitted, preferably in writing via email, to Jake Rector, Senior Buyer at jrector@fcgov.com, no later than 3:00 PM MT (our clock) on December 6, 2023. Please format your e-mail to include: Bid 9914 – LED Lighting – Interior and Exterior in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet: A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. This BID has been posted utilizing the following Commodity Code(s): 28554 Lighting Fixtures, Indoor: All Kinds and Parts (Including Lampholders and Recycled Types) 28556 Lighting Fixtures, Outdoor: Floodlights, Spotlights, Yard Lights, and all other Weatherproof Fixtures (Except Streetlights) (Including Recycled Types) 28576 Street and Highway Lighting Luminaires, Accessories and Parts 55955 Lamps/Lighting, Interior and Exterior 93153 Lighting Fixtures Maintenance and Repair Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual ori entation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Colorado Open Records Act: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid BID 9914 LED Lighting – Interior & Exterior Page 4 of 11 Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Contractor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Special Instructions: All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of ninety (90) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. BID 9914 LED Lighting – Interior & Exterior Page 5 of 11 Vendor Registration: The City requires a new Vendor receiving awards from the City to submit IRS form W-9 and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director BID 9914 LED Lighting – Interior & Exterior Page 6 of 11 CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids for [project description]. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Bid issuance: November 29, 2023 • Question deadline: 3:00 PM MT on December 6, 2023 • Bid Opening Date: 3:00 MT (our clock) on December 20, 2023 • Award of Contract (tentative): December 2023 Method of Award The City reserves the right to split the bid award in whatever percentages are most advantageous to the City. Future orders may be authorized, at the option of the City, from this bid for a period of five years after bid closing date. Satisfactory pricing and delivery are required for future orders based on this bid. Agreement The awarded Vendor will receive a Purchase Order from the City authorizing work under this Agreement. Vendor should not begin any Work prior to receipt of the Purchase Order. Invoices & Payments Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month following the submittal of a correct invoice. Vendor should include Purchase Order Number and a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30 terms. Laws and Regulations All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories. The Contractor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). The Contractor further agrees to comply fully with the Occupational Saf ety and Health Act, all regulations issued there under, and all state laws and regulations enacted and adopted pursuant thereto. Warranty Vendor warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Vendor or by any of its subcontractors of any BID 9914 LED Lighting – Interior & Exterior Page 7 of 11 tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a time acceptable to City. Delivery Delivery of all items shall be to: City of Fort Collins – Warehouse 518 N. Loomis Ave. Fort Collins, CO 80521 Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional costs shall be noted & included in proposed pricing. BID 9914 LED Lighting – Interior & Exterior Page 8 of 11 CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: 1) Completed Bid Submittal Form, consisting of two (2) pages, including: • Bid Schedule • Acknowledgement Failure to submit any of the above may result in your bid being considered non-responsive. 9914 LED LIGHTING – INTERIOR & EXTERIOR BID SUBMITTAL FORM BID 9914 LED Lighting – Interior & Exterior Page 9 of 11 VENDOR NAME: SUBMITTAL DATE: A. BID SCHEDULE ADD PRICING, LEAD TIME - All Total Pricing is FOB Destination to 518 N. Loomis Ave., Fort Collins, CO 80521 Qty Price Each Total Price LED LIGHTING INFORMATION 5 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 10 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 15 CREE OSQM-B-11L-30K7-2M-UL-NM-BZ-PML2 10 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 20 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 30 CREE XSPW-B-WM-2ME-4L-30K-UL-BZ-PML 50 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 100 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 150 CREE CR22-32L-ACK-CMA-LED-CREE-2X2 SMARTCAST 12 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 24 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 36 LITHONIA LBR6 AOL3 SWW1 WR MWD MVOLT UGZ 12 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ 24 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ 36 LITHONIA LBR8 AOL3 SWW1 WR MWD MVOLT UGZ 9914 LED LIGHTING – INTERIOR & EXTERIOR BID SUBMITTAL FORM BID 9914 LED Lighting – Interior & Exterior Page 10 of 11 D. ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in 9914 LED LIGHTING – INTERIOR & EXTERIOR except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Notice of Award (NOA) with the City of Fort Collins within 10 days of notice of award. If NOA is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledges receipt of addenda. g. Vendor acknowledges no conflict of interest. h. Vendor acknowledges that the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE BID 9914 LED Lighting – Interior & Exterior Page 11 of 11