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Home My WebLink AboutADDENDA 1 - BID - 9891 HVAC EQUIPMENT REPLACEMENTS - FIVE (5) LOCATIONSAddendum # 1 ITB 9891 Page 1 of 4 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 9891: HVAC Equipment Replacements - 5 Locations OPENING DATE: 3:00 PM (Our Clock) December 5, 2023 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Mandatory Pre-Bid Attendance Roster Exhibit 2 – CJIS requirements to be added to Bid Form 00300 -Please note that CJIS requirements must be in place within 30 days of fully executed Construction Work Order Agreement with the City after award. Exhibit 3 – PreBid Presentation Powerpoint .pdf Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID OR QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum # 1 ITB 9891 Page 2 of 4 EXHIBIT 1 MANDATORY PREBID ATTENDANCE ROSTER Addendum # 1 ITB 9891 Page 3 of 4 EXHIBIT 2 CJIS REQUIREMENTS TO BE ADDED TO BID FORM 00300 A. POLICE FACILITIES – CJIS REQUIREMENTS 1. CJIS Security Compliance. a. This Agreement is contingent upon the Service Provider registering in the Colorado Bureau of Investigation (CBI) CJIS Vendor Management Program within 30 days of contract signing and obtaining and maintaining CJIS Compliance and enrollment throughout the term of the Agreement. Failure to comply with CJIS Security Policy/Compliance at any time will immediately be cause for termination of the Agreement for default with no remedy period. Note: If CBI is taking longer than 30 days to process your application, please notify FCPS security for ongoing escorting arrangements and escalation to CBI (pdsecurity@fcgov.com). Enrollment in CBI’s CJIS Vendor Management Program can be completed here: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program Forms and Detailed instructions: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program-vendor- instructions. The Service Provider is required to notify FCPS Security in writing that registration has been submitted and when registration has been completed and accepted by CBI. (pdsecurity@fcgov.com) b. Service Provider employees assigned to support the City under this Agreement will be required to be fingerprinted and subject to background check. The CBI will assign a VCP number after enrollment in the CBI CJIS Vendor Management Program. After assignment of the VCP number, contact Fort Collins Police Services to schedule fingerprinting. c. Security awareness training shall be completed as required by the CBI CJIS Vendor Management Program within six months of initial assignment and biennially thereafter, for all personnel who have access to CJI. - Level 1 CJIS Security Awareness Training is required. - CJIS Security Awareness Training certificate renewal is required every two years for each person requiring unescorted access. Note: It is the vendors responsibility to designate a Vendor Services Coordinator to manage their CJIS Online portal that will be issued by CBI to ensure the right employees are authorized to participate in the program. The Vendor Services Coordinator must notify CBI of personnel changes (onboarding/offboarding/access level changes). For example: If participating employees no longer work for the vendor, the Vendor Services Coordinator must notify the CBI's CJIS Vendor Management Group immediately (CJIS Security Policy 5.12.2). Addendum # 1 ITB 9891 Page 4 of 4 d. The Service Provider shall be solely responsible for compliance to the CBI CJIS Vendor Management Program. November 15, 2023 9891 HVAC Equipment Replacements – 5 Locations Jake Rector and Stu Reeve Exhibit 3 9891 HVAC Equipment Replacements – 5 Locations -Introductions Jake Rector – Senior Buyer Stu Reeve – Sr. Energy Manager Jill Burrell – Senior Project Manager  ITB Schedule Review ITB Issued – November 3, 2023 MANDATORY Pre-BID Meeting – 10:00AM MT November 15, 2023 Question Deadline – 3:00PM MT November 22, 2023 BID OPENING – 3:00PM MT December 5, 2023 Award – December 2023 2 9891 HVAC Equipment Replacements – 5 Locations 3 Scope of Work -Project 1 – City Hall Chiller Replacement 300 Laporte Ave., Fort Collins, CO 80521 -Project 2 – Museum of Discovery Boiler Replacement 408 Mason Ct., Fort Collins, CO 80524 -Project 3 – Traffic Operations RTU Replacement 626 Linden St., Fort Collins, CO 80524 -Project 4 – Edora Pool and Ice Center (EPIC) AHU Replacement 1801 Riverside Ave., Fort Collins, CO 80525 -Project 5 – Fort Collins Police Services (FCPS) Data Room HVAC Replacement 2221 S. Timberline Rd., Fort Collins, CO 80525 *Clarification – City to provide Controls on all projects. 9891 HVAC Equipment Replacements – 5 Locations - Bid Form (Section 00300) - Certified or Cashier’s Check Bid Bond (Item 3 above and Section 00410) - Acknowledgement of Bid Addenda (Item 7 above) - Statement of Bidder's Qualifications (Section 00420) - Schedule of Subcontractors (Section 00430) o Fill out one for each project. - CDOT Form #606, Anti-Collusion Affidavit (Section 00440) - CDOT Form #1413, Bidders List (Section 00450) - CDOT Form #1414, Anticipated DBE Participation Plan (Section 00460) NO DBE GOAL - Buy America/Build America Certification (Section 00470) - Appendix A, 49 CFR Part 20, Certification Regarding Lobbying (Section 00480) 4 9891 HVAC Equipment Replacements – 5 Locations 5 Project 1 – Base Bid City Hall Chiller Replacement Alternate 1 - Scope includes the replacement of the chiller, CHW pumps P-3 and P-4, pot feeder, expansion tank, and all CHW piping to and from the chiller and pumps. Work to be done between October-April - Base bid has forty five (45) calendar days from construction notice to proceed alternate will extend twenty (20) calendar days if awarded. Bidder responsibility to provide construction timeline for Base Bid. 9891 HVAC Equipment Replacements – 5 Locations Project 2 – Base Bid Museum of Discovery Boiler 1 Replacement Alternate 1 – Boiler 2 Replacement Alternate 2 – HW Pumps ½ Replacement Alternate 3 – Expansion Tank and Isolation Valve Replacement Alternate 4 – HW System Valves, Gauges, DDC Hardware and Appurtenances Replacement Work to be done between May-September - Thirty (30) calendar days from construction notice to proceed each alternate awarded will extend substantial completion by five (5) calendar days Bidder responsibility to provide construction timeline for Base Bid. 6 9891 HVAC Equipment Replacements – 5 Locations Project 3 – Base Bid Traffic Operations RTU Unit No Restrictions on Time of Year - Sixty (60) calendar days from construction notice to proceed. Bidder responsibility to provide construction timeline for Base Bid. 7 9891 HVAC Equipment Replacements – 5 Locations Project 4 – EPIC AHU Replacement Alternate 1 - Scope items to include: new heat recovery coil, new heat recovery coil pump P-20, new dampers, new filter bank, new outside air dampers, and connection to fire alarm. No Restrictions on Time of Year - Sixty (60) calendar days from construction notice to proceed. The building will only be unoccupied for thirty (30) days during the duration of the project. Award of alternate does not extend contract completion time Bidder responsibility to provide construction timeline for Base Bid. 8 9891 HVAC Equipment Replacements – 5 Locations Project 5 – Base Bid FCPS Data Room HVAC Replacement No Restrictions on the Time of Year - Ninety (90) calendar days from construction notice to proceed. Bidder responsibility to provide construction timeline for Base Bid. Addenda to follow (Update to Section 00300 – Bid Form): This Project requires Contractor to be Level 1 CJIS Security Awareness Certified Enrollment in CBI’s CJIS Vendor Management Program can be completed here: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program Forms and Detailed instructions: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program-vendor-instructions. 9 9891 HVAC Equipment Replacements – 5 Locations 10 9891 HVAC Equipment Replacements – 5 Locations Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 11 9891 HVAC Equipment Replacements – 5 Locations 12 Questions? Please send to Jake Rector at jrector@fcgov.com ITB Schedule Review ITB Issued – November 3, 2023 Pre-Proposal Meeting – 10:00AM MT November 15, 2023 Question Deadline – 3:00PM MT November 22, 2023 BID OPENING – 3:00PM MT December 5, 2023 Award – December 2023