HomeMy WebLinkAboutCORRESPONDENCE - SOLE SOURCE - DIVING BOARD SOLUTIONS Sole Source Request Form Official Purchasing Form
Last updated 7/2016
EXCEPTION TO COMPETITIVE PURCHASING PROCESS “SOLE SOURCE” JUSTIFICATION
(FOR PURCHASES $7,500 - $60,000 ANNUALLY)
PROJECT NAME: 3 Meter Diving Board Project-board relacement
PURCHASE AMOUNT: $28,482.34
APPROPRIATED BUDGET AMOUNT: $28,482.34
SCOPE OF SERVICES/MATERIALS TO BE PURCHASED: 2 Diving Boards, 2 Stands/Handrails, Labor and Freight
VENDOR: Diving Board Solutions
EXCEPTION TO THE COMPETITIVE PROCESS RATIONALE PER CITY CODE (check all that apply):
A contract for materials, professional services or services may be awarded without competition if the Purchasing Agent
determines in writing that one (1) or more of the following conditions exists:
☐ There exists only one (1) responsible source;
☐ Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used,
will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially
impede the City's administrative functions or the delivery of services to the public;
☒ A particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated
system;
☒ A particular material, professional service or service is required in order to standardize or maintain standardization for the
purpose of reducing financial investment or simplifying administration;
☐ The material is perishable;
☐ The material qualifies as an object of fine art;
☒ A particular material is required to match materials in use, so as to produce visual harmony;
☐ A particular material is required to enable use by a specific individual;
☐ A particular material is prescribed by a professional advisor;
☐ The material, professional service or service is the subject of a change order.
BACKGROUND/JUSTIFICATION (Attach Supporting Documentation):
☒ Attach quote (Required)
Provide brief justification narrative supporting the reason(s) for the exception(s) to the competitive process selected above.
These diving boards are very specific to the design specs for the 3 meter high dive project and there is one rep in our area to
purchase them from.
DocuSign Envelope ID: AC70111B-C610-4D41-AAE4-2F79477EE099
Sole Source Request Form Official Purchasing Form
Last updated 7/2016
PRICE ANALYSIS (Attach Supporting Documentation):
Normally competition supports establishment of price reasonableness. When adequate price competition does not exist, the
reasonableness of the offered price is determined with a Price Analysis.
☒ Price Analysis – Comparison of quoted price with known indicators of reasonableness without analyzing cost elements
(Check all that apply)
☐ Consistent with Independent Cost Estimate (ICE);
☒ Compare to prices obtained through market research for same or similar items;
☐ For services, hourly rates consistent with rates offered in the market for similar level professionals;
☐ Unique or innovative process/service/product;
☐ Consistent with published price lists;
☒ Reviewed analysis of pricing information provided by supplier;
☒ Quoted price consistent with previous prices paid (historical);
☐ Other:
Provide a brief justification narrative supporting the reason(s) for the selection above.
We purchased 2 boards last year with similar pricing for the products. Diving Board Solutions has maintain, serviced and supplied
divng boards that meet indstustry standard for several years.
This form authorizes purchases for one year (cumulative purchases not to exceed $60,000) from
date of Purchasing Director’s signature.
SUBMITTED BY: PRINTED:
DEPARTMENT: DATE:
APPROVED BY:
PRINTED:
DEPARTMENT MANAGER/SUPERVISOR (Required)
DATE:
PRINTED:
ADDITIONAL APPROVAL (As Needed)
DATE:
PRINTED:
BUYER
DATE:
PRINTED:
PURCHASING DIRECTOR
DATE:
DocuSign Envelope ID: AC70111B-C610-4D41-AAE4-2F79477EE099
5/25/2023
Sara Mendez
LeAnn Williams
5/26/2023
Jake Rector
5/30/2023
Gerry Paul
5/30/2023
Diving Board Solutions, LLC Ship To:EPIC
992 S 4th Avenue; Suite 100/404 Street: 1801 Riverside Avenue
Brighton, CO 80601 City: Ft Collins, CO 80525
Date:2.20.2023 Contact: Tim Gallagher; Facilities Supervisor
Phone: 970-412-1117
Client:City of Fort Collins c/o Tax Exempt #Yes Munic
Address 1801 Riverside Avenue
City, State Fort Collins, CO 80525
Contact:
Facility: EPIC
Board: Replacement Short Stands &16' Maxi B
Part Number Part Name Quantity Unit Price Subtotal
Diving Boards
66-231-330 Maxiflex Model B 2 5,733.00$ $11,466.00
Diving Stands
70-231-520 Short Stand Handrails Both Sides 2 8,893.00$ $17,786.00
70-231-524 Short Stand No Handrails 5,154.00$ $0.00
Parts Total $29,252.00
Courtesy Discount 10.00%-$2,925.20
Subtotal Parts $26,326.80
Freight direct cost 3.22.2022 $1,053.00
Freight surcharge ESTIMATE*TBD
Order Handling $447.54
Sales Tax $0.00 $0.00
Subtotal Parts Delivered 1 ls $27,827.34
Estimated Labor (OPTIONAL)
Trip Charge inc mileage 1 $90.00 $90.00
Onsite -Supervision/ Consulting 6 $90.00 per/hr $540.00
Misc Lubric/Towels/Cleanup 1 $25.00 $25.00
Subtotal Labor $655.00
Total For Project - $28,482.34
Sales Taxes ARE NOT included. Equipment pricing is valid for thirty days.
Our scope of work involves furnishing the parts listed.
Unforeseen conditions will require additional pricing. Freight cost may change daily.
* Freight charge is current spot price. Refer to email from manufacturer.
Any changes in cost upon shipping will be validated and adjusted on final invoice.
Duraflex equipment subject to factory limited one year warranty. Details upon request.
No liability is expressed or implied.
Client to provide all labor for handling and installation.
All bolts and fasteners need to be checked for tightness on a monthly basis.
Duraflex diving equipment should be installed only in facilities whose diving wells comply with
all aspects of either the FINA, USA Diving, or NCAA diving well standards or whose dryland
space complies with the FINA dryland diving standards.
Valid authorization is required to put order into production.
Payment terms: Net thirty days from invoice. Past due account balances incur interest at the
rate of 1 1/2% per month.
Thank you for the opportunity to work on your diving boards!
Project Estimate 2023
DocuSign Envelope ID: AC70111B-C610-4D41-AAE4-2F79477EE099
John Strider; Director
Diving Board Solutions, LLC
970-227-7807
Accepted: The pricing, terms and conditions above are safisfactory and hereby accepted.
Buyer/Title:
Signature:
Date:
DocuSign Envelope ID: AC70111B-C610-4D41-AAE4-2F79477EE099