HomeMy WebLinkAboutCORRESPONDENCE - SOLE SOURCE - MILE HIGH THEATRICAL Sole Source Request Form Official Purchasing Form
Last updated 7/2016
EXCEPTION TO COMPETITIVE PURCHASING PROCESS “SOLE SOURCE” JUSTIFICATION
(FOR PURCHASES $7,500 - $60,000 ANNUALLY)
PROJECT NAME: Lincoln Center controls update
PURCHASE AMOUNT: $10,694
APPROPRIATED BUDGET AMOUNT: $10,694 plus Jim Sale programming of $7,000
SCOPE OF SERVICES/MATERIALS TO BE PURCHASED: Replace non functional control system
VENDOR: Mile High Theatrical
EXCEPTION TO THE COMPETITIVE PROCESS RATIONALE PER CITY CODE (check all that apply):
A contract for materials, professional services or services may be awarded without competition if the Purchasing Agent
determines in writing that one (1) or more of the following conditions exists:
☐ There exists only one (1) responsible source;
☐ Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used,
will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially
impede the City's administrative functions or the delivery of services to the public;
☒ A particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated
system;
☐ A particular material, professional service or service is required in order to standardize or maintain standardization for the
purpose of reducing financial investment or simplifying administration;
☐ The material is perishable;
☐ The material qualifies as an object of fine art;
☐ A particular material is required to match materials in use, so as to produce visual harmony;
☐ A particular material is required to enable use by a specific individual;
☐ A particular material is prescribed by a professional advisor;
☐ The material, professional service or service is the subject of a change order.
BACKGROUND/JUSTIFICATION (Attach Supporting Documentation):
☐ Attach quote (Required)
Provide brief justification narrative supporting the reason(s) for the exception(s) to the competitive process selected above.
This is s replacement for the lobby, marquee, and conference room control system, which has failed.
DocuSign Envelope ID: 5691FA25-C624-46ED-9061-CD7599386887
Sole Source Request Form Official Purchasing Form
Last updated 7/2016
PRICE ANALYSIS (Attach Supporting Documentation):
Normally competition supports establishment of price reasonableness. When adequate price competition does not exist, the
reasonableness of the offered price is determined with a Price Analysis.
☒ Price Analysis – Comparison of quoted price with known indicators of reasonableness without analyzing cost elements
(Check all that apply)
☒ Consistent with Independent Cost Estimate (ICE);
☐ Compare to prices obtained through market research for same or similar items;
☐ For services, hourly rates consistent with rates offered in the market for similar level professionals;
☐ Unique or innovative process/service/product;
☐ Consistent with published price lists;
☐ Reviewed analysis of pricing information provided by supplier;
☐ Quoted price consistent with previous prices paid (historical);
☐ Other:
Provide a brief justification narrative supporting the reason(s) for the selection above.
Quote received from vendor matches purchase amount
This form authorizes purchases for one year (cumulative purchases not to exceed $60,000) from
date of Purchasing Director’s signature.
SUBMITTED BY: PRINTED:
DEPARTMENT: DATE:
APPROVED BY:
PRINTED:
DEPARTMENT MANAGER/SUPERVISOR (Required)
DATE:
PRINTED:
ADDITIONAL APPROVAL (As Needed)
DATE:
PRINTED:
BUYER
DATE:
PRINTED:
PURCHASING DIRECTOR
DATE:
DocuSign Envelope ID: 5691FA25-C624-46ED-9061-CD7599386887
5/25/2023
Danielle Hosler
Jake Rector
5/25/2023
5/25/2023
Edward Modec
Gerry Paul
5/25/2023
Date - All quotes are valid for 60 days Quote #042423LC
To -Lincoln Center - Control replacement
The Lincoln Center
417 W Magnolia St
Fort Collins Co 80521
dhosler@fcgov.com
Danielle D. Hosler
27969 Hidden Trail
Conifer, Colorado 80433
Terms - tom@milehightheatrical.com
720-935-9997
Qty. Part number Description Unit Price Line Total
1 LPC 4 $5,372 $5,372
1 LPC 1 $1,928 $1,928
2 TPS 5 B $1,088 $2,176
2 BPS US BB $609 $1,218
Total material $10,694
Freight estimate $200
Please provide tax information
LPC 4 Designer Lighting Playback Controller 4 (2,048 channels eDMX, 2 local
Lighting Playback Controller 1 (512 channels DMX/eDMX)
Designer Touch Panel Station 5” Black (Wall mount touchscreen interface)
Button Panel Station US Black-on-Black (Magnetic Overlay)
New customer - lead time anticipated as 30 days after receipt
of purchase orders.
May 18, 2023.
DocuSign Envelope ID: 5691FA25-C624-46ED-9061-CD7599386887