HomeMy WebLinkAboutRFP - 9880 VACUUM TRUCK CLEANING AND DISPOSAL SERVICESFinancial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
REQUEST FOR PROPOSAL
RFP # 9880 Vacuum Truck: Cleaning and Disposal Services
RFP DUE 3:00 PM MT (OUR CLOCK), September 21, 2023
The City of Fort Collins is requesting proposals from qualified Contractors to provide vacuum truck
cleaning and disposal services on an as-needed basis for multiple City departments and
locations. The City intends to award contracts to multiple qualified Contractors under this
Request for Proposal (RFP) for projects with a total cost less than $300,000. This RFP will be
used as the basis for awarded Contractors to be included in a pool of Contractors qualified to bid
on projects as they are identified.
Rocky Mountain E-Purchasing System hosted by BidNet
As part of the City’s commitment to sustainability, proposals must be submitted online through the
Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city- of-
fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not
submitted by the designated Opening Date and Time will not be accepted by RMEPS. A copy of
the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
All questions should be submitted, in writing via email, to JD McCune, Buyer II at
jmccune@fcgov.com no later than 3:00 PM MT on September 8, 2023 Please format your e-
mail to include: RFP # 9880 Vacuum Truck: Cleaning and Disposal Services in the subject line.
Questions received after this deadline may not be answered. Responses to all questions
submitted before the deadline will be addressed in an addendum and posted on the Rocky
Mountain E-Purchasing System webpage.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 1
The City requires its Contractors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment, and retaliation. This requirement applies to
all third-party Contractors and their subcontractors/subconsultants at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to
public disclosure by the City pursuant to CORA and City ordinances. Contractors may submit one
(1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the
proposal, Contractors may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA
and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the
proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of
confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the
proposal are marked confidential, proprietary, or similar. Such statement does not necessarily
exempt such documentation from public disclosure if required by CORA, by order of a court of
appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets,
confidential commercial information and financial data information may not be disclosed by the
City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding
to this RFP, Contractors hereby waives any and all claims for damages against the City for the
City’s good faith compliance with CORA. All provisions and pricing of any contract resulting
from this request for proposal will be public information.
Contractor Registration: The City requires all Contractors to accept Direct Deposit (Electronic)
payment. If needed, the W-9 form and the Contractor Direct Deposit Authorization Form can be
found on the City’s Purchasing website at www.fcgov.com/purchasing under Contractor Reference
Documents. Please do not submit these documents with your proposal, however, if you take
exception to participating in Direct Deposit (Electronic) payments please clearly note such in your
proposal as an exception. The City may waive the requirement to participate in Direct Deposit
(Electronic) payments at its sole discretion.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Contractors shall be required to sign the City’s Master Agreement prior to
commencing services (see sample attached to this document).
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 2
Sincerely,
Gerry Paul
Purchasing Director
(Remainder of Page Left Intentionally Blank)
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 3
I. BACKGROUND/OVERVIEW
The City of Fort Collins (City) is requesting bids from qualified Contractors to provide vacuum
truck, cleaning, and disposal services on an as needed basis and emergencies for multiple
Utilities departments including the Fort Collins Water Treatment Facility (FCWTF), the Drake
Water Reclamation Facility (DWRF), the Mulberry Water Reclamation Facility (MWRF), the
Meadow Springs Ranch biosolids facility (MSR), stormwater, water field operations, and Light
& Power, and associated facilities. The City expects the awarded Contractor(s) to provide a
range of services and project support. The City requires the awarded Contractor(s) to comply
with all regulatory requirements and take the necessary steps to prevent pollution during
operation.
The City intends to award contracts to multiple qualified Contractors under this Request for
Proposal (RFP) for projects with a total cost less than $300,000. This RFP will be used as the
basis for awarded Contractors to be included in a pool of Contractors qualified to bid on
projects as they are identified.
II. SCOPE OF PROPOSAL
A. Scope of Work
The City is seeking vacuum truck extraction and disposal services to handle a range of
projects in an industrial environment for the DWRF, MWRF, MSR, Water Treatment Facility,
Drinking Water Distribution System, Sanitary Collection System, Raw Water Supply System,
Stormwater, and Light & Power. The City intends to award to multiple Contractors as a result
of this RFP. The awarded Contractor(s) will be responsible for the professional quality,
technical accuracy, and the coordination of all services provided and shall comply with all
the applicable provisions of the Local, State and Federal laws including required licensing
and professional certifications.
Throughout this contract, the City may have projects that are scheduled and pre-arranged,
but there may also be unanticipated and emergency requests needing immediate attention.
The Contractor(s) will need to work with City operators and maintenance personnel to
deliver services while also maintaining continuity of operations without disruption of services.
The City will provide waste characterizations of materials requiring off-site disposal for each
project, as applicable. In addition, the City may provide high-pressure wash water to the
Contractor at no charge, depending on the location and facility. Some potential projects may
include, but are not limited to the following:
Removal of struvite and sludge material from the top and/or side hatch of the
MagPrex Reactor, cleaning of reactor, and disposal of material off-site at DWRF.
Providing vacuum truck and disposal services to remove grit material, hair, and
rags from aeration basins at MWRF. Confined space entry required.
Removal and disposal of material from DWRF RV dump station.
Removal, cleaning, and disposal of sludge from Sludge Holding Tank at DWRF.
Removal of filter media at the FCWTF.
Removal of sand and grit from the bottom of the DWRF Headworks screw pumps
to clean and evaluate bearing clearance.
Removal and spreading of biosolids material from DWRF.
Emergency vacuum truck, cleaning, and disposal services.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 4
Removal of sediment from various water quality vaults including the car wash vault
located at 701 Wood St.
Cleaning sediment from large bridges in drainage channels and irrigation ditches
including the City bridge located at 2333 W. Drake Rd. and the
irrigation/stormwater ditch.
Dewatering from underground electrical vaults, which are 10x10x8ft up to
10x30x8ft around the City in the roadway.
The Contractor will occasionally be required to perform emergency work on weekends and
outside normal business hours of 7:00am to 4:00pm, Monday through Friday.
The City expects quality work meeting or exceeding minimum industry and health and safety
standards. Needed services during the contract period will be requested through issuance of
work orders. There is no guaranteed minimum amount of services to be awarded as a result
of this RFP.
The City’s intent is to streamline the award of individual projects by utilizing this contract;
however, this does not eliminate the right for the City to use an informal or formal bid process
on specific projects when the City's deems it is in its best interest to do so.
B. Contractor Requirements
1. Have a minimum of three (3) years of experience working in and around industrial facilities,
specifically water and wastewater treatment facilities.
2. Provide services as established in the Work Order during normal working hours. Provide
emergency or urgently requested services with two (2) hours of request.
3. Provide an after normal working hours phone number to be used by the City.
4. Clean up the job site at the end of each day and at work completion.
5. Contractor to have up to date confined space training for staff and subcontractors,
depending upon the project.
6. Have the ability to coordinate and complete work without disrupting regular water and
wastewater operations.
7. Provide an emergency spill kit in the case of a spill for all jobs.
8. Perform all work in a safe manner utilizing appropriate Personal Protective Equipment
(PPE) and safe practices. Contractor shall furnish all equipment required to perform the
work safely and shall not utilize any City owned equipment.
9. Contractor must demonstrate, to the City’s satisfaction, that they have adequate staffing,
experience, and tools to complete any potential work assigned.
10. Contractor agrees to notify City staff, provide spill control and spill remediation services if
warranted.
11. Conduct work in a manner conscious of environmental impact and generally supportive of
the City’s and individual departments environmental objectives, to the greatest extent
practical.
III. GENERAL INFORMATION
A. Utility Master Agreement Requirements
Work Order Type Master Agreements will be awarded to multiple Contractors to support
small capital projects no greater than $300,000 on an as-needed basis. The Master
Agreements may also be utilized to support emergency repairs up to $100,000 unless
otherwise approved by the City.
The City intends to award to multiple Contractors under this RFP. The awarded
Contractor(s) shall sign the City’s Master Agreement, a sample of which is attached as
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 5
Section VII. The Master Agreement will be effective for a period of one (1) year. At the
option of the City, the Master Agreement may be extended for up to two (2) additional one
(1) year periods. Renewals and pricing changes for subsequent extensions shall only be
considered by the City at the time of such Master Agreement renewal. The Contractor
shall propose any such changes in price at least forty-five (45) days prior to the Master
Agreement expiration. Rate increases will be limited to a three percent (3%) fixed annual
escalation for all labor, equipment, materials, and subcontractors. Written notice of
renewal shall be provided to the Contractor and emailed no later than thirty (30) days prior
to the Master Agreement expiration date. No greater than seven and one-half percent
(7.5%) markup allowed on rental items, materials, or subcontractors. Overhead, profit,
insurance, bonds, general & administrative expenses, shall be included in the unit prices.
The City intends to bid projects amongst all Contractors awarded an agreement but
reserves the right to request bids for individual projects from the pool of awarded
Contractors or assign Work Orders directly to a Contractor at its sole discretion. In addition,
the City reserves the right to conduct independent competitive processes for similar work
at its sole discretion. Work Orders will be created for each individual project, from start to
finish, no phasing. See the Work Order section below for more detail. Awards from the bid
will be based on low price and the ability to meet the project schedule.
B. Work Order Procedure
Each project will utilize the City’s Work Order, included in the Master Agreement, which
incorporates the Master Service Agreement terms and conditions.
The Project Manager will initiate the Work Order by providing the Contractor with all the
pertinent information required, and available, to accurately bid the project. A site visit,
drawings, and other additional information may be provided to the Contractor to assist in
the process.
The Contractor shall provide all personnel, subcontractors, materials, equipment, and
supplies necessary to complete the requested Work. The City reserves the right to furnish
materials at its discretion. Work Order bid schedule/schedule of values pricing
shall be based on the Bid Schedule provided by the Contractor during the RFP process
and incorporated into the Master Agreement; however the Contractor may elect to
propose pricing which is more competitive that the Master Agreement on individual project
Work Order proposals. In the event a service is requested which requires specialty labor
or equipment which is not stated in the Master Agreement Bid Schedule, the Contractor
will propose pricing. For such items, the City reserves the right to negotiate such
proposed unit price(s) with the low bidder prior to the City awarding the Work Order to the
Contractor.
Each Work Order will include a start and completion date, bid schedule/schedule of
values, total cost with details supporting the total cost, and a general summary of Work.
Supporting documentation could include, but is not limited to, the project schedule,
deliverables, cost details supporting total project cost to include hourly labor rates,
equipment rates, material quotes as required, and subcontractor quotes as required.
Rental equipment costs and estimated hours should be included in Work Orders if
applicable. All pricing is to be on a not to exceed, time and materials unit cost basis,
invoiced based upon actual quantities utilized.
The awarded Contractor(s) will receive a Purchase Order and Work Order from the City
authorizing work under this Agreement. Contractor should not begin any Work prior to
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 6
receipt of the Purchase Order and Work Order. No Work Order will be considered valid until
signed, at a minimum, by the Contractor, Project Manager, and Purchasing Department
representative. Depending upon the cost and nature of the Work, additional signature
authorization may be required.
Work Orders will be created for each individual project, from start to finish, no phasing will
be permitted. Any changes to the dates, cost, or scope of any Work Order must be
agreed upon in writing utilizing the City’s Change Order (included in the sample
agreement) and will not be considered valid until signed, at a minimum, by the Contractor,
Project Manager, and Purchasing Department representative.
C. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
RFP issuance: August 29, 2023
Question deadline: 3:00 PM MT on September 8, 2023
Final Addendum Issued: September 13, 2023
Proposal due date: 3:00 PM MT on September 21, 2023
D. Interviews
In addition to submitting a written proposal, the top-rated Contractors may be interviewed
by the RFP assessment team and asked to participate in an oral presentation to provide
an overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section V.
E. Subcontractors/Subconsultants
Contractors will be responsible for identifying any subcontractors and/or subconsultants in
their proposal. Please note that the City will contract solely with the awarded Contractor(s);
therefore, subcontractors and/or subconsultants will be the responsibility of the
Contractor(s).
F. Current standards
All work and/or materials must meet current standards in force by recognized technical
and professional societies, trade and materials supply associations, institutes and
organizations, bureaus and testing laboratories, and national, federal, state, county, and
local laws, codes and ordinances. All Work shall be performed in accordance with
applicable ANSI, OSHA, or AWWA standards.
1. The City’s Development Construction Standards shall be followed for all projects.
The standards can be accessed via the following link:
https://www.fcgov.com/utilities/img/site_specific/uploads/water_wastewater_construct
ion_standards.pdf?1551818062.
2. In addition, Contractors must adhere to the following:
Fort Collins Water Treatment Facility Standard Operating Procedure and EMS Guide
for Contractors, attached as Exhibit A and incorporated by this reference.
Drake Water Reclamation Facility EMS Guide for Contractors, attached as Exhibit B
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 7
and incorporated by this reference.
Lack of compliance with these documents is grounds for cancellation of the Work
Order/Purchase Order/Agreement(s).
3. Dust Control. The Contractor shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at https://www.
fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is incorporated
herein by this reference. The City has implemented this manual for all projects
performed for the City or located within the City of Fort Collins City limits.
G. Fees, Licenses, Permits
The successful Contractor(s) shall be responsible for obtaining any necessary licenses,
fees or permits without additional expense to the City. All vehicles and equipment shall be
properly licensed and insured, carry the appropriate permits and be placarded as required
by law.
H. Laws and Regulations
The Contractor agrees to comply fully with all applicable local, State of Colorado and
Federal laws and regulations and municipal ordinances to include the American Disabilities
Act (ADA). The Contractor further agrees to comply fully with the Occupational Safety and
Health Act, all regulations issued there under, and all state laws and regulations enacted
and adopted pursuant thereto.
I. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the Contractor each month
following the submittal of a correct Invoice by the Contractor indicating the project name,
Purchase Order number, task description, hours worked, personnel/work type category,
hourly rate for each employee/work type category, date of the work performed specific to
the task, percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices stated in the Work Order and Agreement. In the
event a service is requested which is not stated in the Work Order and/or Agreement, the
Contractor and the City will negotiate an appropriate unit price for the Work prior to the
Contractor initiating such Work. The City is exempt from sales and use tax. The City’s
Certificate of Exemption license number is 09804502. A copy of the license is available
upon request.
The City pays invoices on Net 30 terms from the date of the invoice.
J. Warranty
Contractor warrants all equipment, materials, labor and other work, provided under this
Master Agreement, except City-furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship for a period beginning with
delivery and ending twenty-four months (24) months from and after final acceptance under
the Master Agreement regardless whether the same were furnished or performed by
Contractor or by any of its subcontractors of any tier. Warranty for installation and
workmanship Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Contractor in a manner and at a time acceptable to City.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 8
K. Standard of Conduct
The successful Contractor shall be responsible for maintaining satisfactory standards of
employees' competency, conduct, courtesy, appearance, honesty, and integrity, and
shall be responsible for taking such disciplinary action with respect to any employee, as
may be necessary.
The City may request the successful Contractor to immediately remove from this
assignment any employee the City identifies to be unfit to perform duties due to one or
more of the following reasons:
1. Neglect of duty.
2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation
by words or actions or fighting.
3. Theft, vandalism, immoral conduct or any other criminal action.
4. Selling, consuming, possessing, or being under the influence of intoxicants,
including alcohol, or illegal substances while on assignment for the City.
5. Acting in an unsafe manner
All City owned or operated facilities and their grounds are non-smoking sites. All City
parks, trails and natural areas are also non-smoking.
Agents and employees of Contractor(s) working for the City shall present a clean and
neat appearance. Prior to performing any work for the City, Contractor(s) shall require
each of their employees to wear ID badges or uniforms identifying: Contractor by name,
the first name of their employee and a photograph of their employee if using an ID
badge. Their employee shall wear or attach the ID badge to the outer garments at all
times.
L. Accident Reporting
Any incident/accident resulting in damage to property or causing personal injury within
the limits of a work site shall be immediately reported to the appropriate police agency,
other required agencies, Project Manager and the City of Fort Collins Safety and Risk
Management Department.
The Contractor shall immediately contact the Project Manager when damage to an
underground facility is identified. If a natural or propane gas line is damaged, the
Contractor must call 911 prior to notifying the City Representative. The Contractor shall
not backfill around the underground utility line until the Project Manager has repaired the
damage and has given clearance to backfill. The City will not pay the Contractor for
labor, vehicles, material, or equipment or any other cost associated with the repair to any
at-fault damage. Failure to comply may result in a verbal warning, suspension of the
crew, loss of work, and/or termination of the Master Agreement.
M. Safety Practices, Safety Documentation and Training
Contractor(s) shall comply with all engineering, safety, and operating requirements
concerning installation of equipment in, on or around utility facilities; obtaining access
facilities; and adhering to operating rules and requirements involving safe contact with
utility equipment and water, gas and power lines, and confined spaces. Contractor(s)
shall adopt Utility's minimum safety standards as the baseline requirements.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 9
N. Unsatisfactory Operations
Should it be necessary to halt the work because of incorrect or unsatisfactory operations
under the terms of the awarded contract or because of failure to follow safety standards
applicable hereto, the Contractor must take immediate steps to remedy the deficiencies.
Should repair or correction of any safety defect or deficiency not be immediately
undertaken and should the City be required to protect the site or make the repair or
correction, the cost of such work shall be deducted from payment due the Contractor.
IV. PROPOSAL SUBMITTAL
Please limit the total length of your proposal to a maximum of fifteen (15) 8 ½ x 11” pages
(excluding cover pages, table of contents, dividers and Acknowledgment form). Font shall be
a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom.
Extended page sizes, such as 11” x 17”, count as a single page and may be used for detailed
pricing. Links to other files or websites shall not be permitted. Proposals that do not conform
to these requirements may be rejected.
Contractors are required to provide detailed written responses to the following items in the
order outlined below. The responses shall be considered technical offers \of what the Contractor
proposes to provide and shall be incorporated in the contract award as deemed appropriate
by the City. A proposal that does not include all the information required may be deemed non-
responsive and subject to rejection.
Responses must include all the items in the order listed below. It is suggested that the
Contractor include each of the City’s questions with their response.
The City shall not reimburse any Contractor for costs incurred in the preparation and
presentation of their proposal.
A. Contractor Information
1. Describe the Contractors business and background to include an overview of services
offered
2. Number of years in the business
3. Details about ownership
4. Size of the Contractors firm
5. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
B. Scope of Proposal
1. Include a list of equipment available for use on City projects.
2. Describe the methods and timeline of communication the Contractor will use with the
City’s Project Manager and other parties.
3. Describe the way in which the Contractor develops and maintains project schedules
for projects. Please also address how the Contractor works to overcome challenges.
4. Describe how the project would be managed and who would have primary
responsibility for its timely and professional completion.
5. Identify what types of work and services, if any, may be subcontracted.
6. Is the Contractor able to respond within two (2) hours, 24/7 for an emergency?
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 10
C. Contractor Capability and Assigned Personnel
Provide relevant information regarding previous experience related to this or similar
projects, to include the following:
1. References. Provide a minimum of three similar projects with public agencies in the
last three (3) years (not to include the City of Fort Collins) that have involved the staff
and subcontractors/subconsultants proposed to work on this project. Include the
owner’s name, title of project, beginning price, ending price, contact name, email and
phone number, subconsultants on the team and a brief description of the work and any
change orders. The Contractor authorizes the City to verify any and all information
contained herein and hereby releases all those concerned providing information as a
reference from any liability in connection with any information provided.
D. Pricing
In your response to this proposal, please provide the following:
1. Rate Schedule: Fill out the Rate Schedule, attached as Exhibit C and incorporated by
this reference to be used during the first year of the Master Agreement. Any other
rates that the Contractor can supply for any services that may be required under this
RFP should be provided as well Standard operating hours are expected to be between
7:00 AM MT and 5:00 PM MT During this time period overtime rates will not apply.
Rate schedule(s) for subcontractors to include markup not to exceed seven and a half
percent (7.5%), if used, shall be included with the same detail.
This Rate Schedule will be firm for at least one (1) year from the date of the Master
Agreement. Escalation for future years will be fixed at three percent (3%) per year for
all labor, equipment, materials, and subcontractor rates. Markup for subconsultants,
rental equipment and any materials shall not exceed seven and a half percent (7.5%).
Overhead, profit, insurance, bonds, general & administrative expenses shall be
included in the line item of the rate schedule.
E. Safety
Contractor(s) safety record will be evaluated by the evaluation team as an element of
determining whether the Contractor(s) is responsible.
Contractor(s) whose safety record is above 1.0 for Experience Modification Rating
(EMR) and 5.0 for Total Recordable Incident Rate (TRIR) will be reviewed in depth and
may be deemed ineligible to be considered for an award at the City’s sole discretion.
Contractor(s) shall complete the attached Contractor Safety Form, attached hereto as
Exhibit D and incorporated by this reference.
F. Sample Agreement
Included with this request for proposals, Section VII., is a sample of the Master Agreement
that the City intends to use for obtaining the services of the Contractor(s). The
Contractor(s) is required to review this Master Agreement and indicate any objections to
the terms of the contract. If revisions to the contractual terms are requested, provide
suggested revisions.
G. Acknowledgment
The Acknowledgment form is attached as Section VI. Complete the attached form
indicating the Contractor hereby acknowledges receipt of the City of Fort Collins Request
for Proposal and acknowledges that the Contractor has read and agrees to be fully bound
by all the terms, conditions and other provisions set forth in the RFP.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 11
V. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Contractors will be evaluated on the following criteria. This set of criteria will be the basis
for review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Contractors may be conducted.
The rating scale shall be from 1 to 10, a rating of 1 doesn’t meet minimum requirements,
a rating of 5 means the category fulfills the minimum requirements, and 10 exceeds
minimum requirements in that category.
CRITERIA
NUMBER CRITERIA
WEIGHTING FACTOR
1 CONTRACTOR CAPABILITY AND EXPIERENCE 65%
2 COST 20%
3 SCOPE OF PROPOSAL 15%
(Remainder of Page Left Intentionally Blank)
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 12
VI. ACKNOWLEDGMENT
Contractor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP 9880 Vacuum Truck: Cleaning and Disposal Services
and sample Master Agreement except as otherwise noted. Additionally, Contractor hereby
makes the following representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Contractor’s knowledge and belief.
b. Contractor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Contractor further agrees that the method of award is acceptable.
e. Contractor also agrees to complete the proposed Master Agreement with the City of Fort
Collins within 10 days of notice of award. If contract is not completed and signed within 10
days, City reserves the right to cancel and award to the next highest rated Contractor.
f. Contractor acknowledges receipt of addenda.
g. Contractor acknowledges no conflict of interest.
h. The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§
24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public
disclosure by the City pursuant to CORA and City ordinances. Contractors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this
version of the proposal, Contractors may redact text and/or data that it deems confidential
or proprietary pursuant to CORA. All pricing will be considered public records subject to
disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC
VIEWING” version of the proposal. Failure to provide a public viewing copy will be
considered a waiver of any claim of confidentiality under CORA without regard to how the
applicant’s proposal or certain pages of the proposal are marked confidential, proprietary,
or similar. Such statement does not necessarily exempt such documentation from public
disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA, trade secrets, confidential commercial
information and financial data information may not be disclosed by the City. Proposals
may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this
RFP, Contractors hereby waives any and all claims for damages against the City for the
City’s good faith compliance with CORA. All provisions and pricing of any contract
resulting from this request for proposal will be public information.
Contractor’s Legal Name:
Physical Address:
Remit to Address:
Name of Authorized Agent of the Contractor:
Email of Authorized Agent:
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Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: ACKNOWLEDGMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
(Remainder of Page Left Intentionally Blank)
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VII. SAMPLE MASTER AGREEMENT (FOR REFERENCE ONLY DO NOT SIGN)
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , a(n) (ENTER STATE) Corporation, hereinafter referred to as
"Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services
for . The conditions set forth herein shall apply to all services performed by the
Service Provider on behalf of the City and particularly described in Work Orders
agreed upon in writing by the parties from time to time. Such Work Orders, a sample
of which is attached hereto as Exhibit A, consisting of two (2) pages, and incorporated
herein by this reference, shall include a description of the services to be performed,
the location and time for performance, the amount of payment, any materials to be
supplied by the City and any other special circumstances relating to the performance
of services. No Work Order shall exceed $ . A general scope of services is
attached hereto as Exhibit C, consisting of ( ) page(s), and incorporated herein
by this reference.
The only services authorized under this Agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by
issuance of a written Work Order within two (2) working days. Irrespective of
references in Exhibit A to certain named third parties, Service Provider shall be solely
responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services.
Such changes shall be agreed upon in writing by the parties by Change Order, a
sample of which is attached hereto as Exhibit B, consisting of one (1) page and
incorporated herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
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3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 2023 and shall continue in full
force and effect until , 2024, unless sooner terminated as herein provided. In addition,
at the option of the City, the Agreement may be extended for additional one year periods
not to exceed four (4) additional one year periods. Renewals and pricing changes shall be
negotiated by and agreed to by both parties only at the time of renewal. Written notice of
renewal shall be provided to the Service Provider and mailed no later than thirty (30) days
prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without is fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within ten (10) days from the onset of
such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be mailed at least ten (10) days prior
to the termination date contained in said notice unless otherwise agreed in writing by the
parties. In the event of early termination by the City, the Service Provider shall be paid for
services rendered to the date of termination, subject only to the satisfactory performance of
the Service Provider's obligations under this Agreement. Service Provider shall submit a
final invoice within ten (10) days of the effective date of termination. Undisputed invoices
shall be paid Net 30 days of the date of the invoice. Such payment shall be the Service
Provider's sole right and remedy for such termination.
7. Notices. All notices provided under this Agreement shall be effective immediately when
emailed or three business days from the date of the notice when mailed to the following
addresses:
Service Provider: City: Copy to:
Attn:
Email Address
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
Email Address
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
purchasing@fcgov.com
8. City Representative. The City's representative will be shown on the specific Work Order
and shall make, within the scope of his or her authority, all necessary and proper decisions
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with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
The initial City Representative for this agreement is [Enter Name] and can be reached at
[Enter Email] or [Enter Phone]. The Representative is subject to change by the City.
9. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
10. Payments.
The City agrees to pay and the Service Provider agrees to accept as full payment for all
work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs, with
markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit ,
consisting of ( ) page(s), and incorporated herein by this reference.
Invoices shall be emailed to invoices@fcgov.com with a copy to the City Representative.
The cost of the work completed shall be paid to the Service Provider following the submittal
of a correct itemized invoice by the Service Provider. The City is exempt from sales and use
tax. The City’s Certificate of Exemption license number is 09804502. A copy of the license
is available upon written request.
The City pays invoices on Net 30 days from the date of the invoice.
11. Appropriation. To the extent this Agreement or any provision in it constitutes a multiple fiscal
year debt or financial obligation of the City, it shall be subject to annual appropriation by City
Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186,
and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to
continue this Agreement in any fiscal year for which no such supporting appropriation has
been made.
12. Liquidated Damages. OWNER and CONTRCTOR recognize that time is of the essence of
this Agreement and that OWNER will suffer financial loss if the Work is not completed within
the times specified in the Work Order, plus any extensions thereof allowed in accordance
with Article 12 of the General conditions. They also recognize the delays, expenses and
difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if
the Work is not completed on time. Accordingly, instead of requiring any such proof,
OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as
penalty) CONTRACTOR shall pay OWNER the amount set forth in each Work Order.
13. Independent Contractor. It is agreed that in the performance of any services hereunder, the
Service Provider is an independent contractor responsible to the City only as to the results
to be obtained in the particular work assignment and to the extent that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
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14. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
subsequent Work Orders without the prior written consent of the City, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
15. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
16. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
17. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City-furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were furnished or
performed by Service Provider or by any of its subcontractors of any tier. Upon receipt
of written notice from City of any such defect or nonconformances, the affected item or
part thereof shall be redesigned, repaired or replaced by Service Provider in a manner
and at a time acceptable to City.
18. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
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19. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail themselves of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
20. Entire Agreement; Binding Effect; Order of Precedence; Authority to Execute. This
Agreement, along with all Exhibits and other documents incorporated herein, shall constitute
the entire Agreement of the parties regarding this transaction and shall be binding upon said
parties, their officers, employees, agents and assigns and shall inure to the benefit of the
respective survivors, heirs, personal representatives, successors and assigns of said
parties. Covenants or representations not contained in this Agreement shall not be binding
on the parties. In the event of a conflict between terms of the Agreement and any exhibit or
attachment, the terms of the Agreement shall prevail. Each person executing this
Agreement affirms that they have the necessary authority to sign on behalf of their
respective party and to bind such party to the terms of this Agreement.
21. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever, brought or asserted for injuries to or death of any person
or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit ,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder shall deliver to the City's
Purchasing Director, purchasing@fcgov.com or P. O. Box 580, Fort Collins, Colorado
80522 one copy of a certificate evidencing the insurance coverage required from an
insurance company acceptable to the City.
22. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution, and enforcement of this Agreement. The Parties further agree that
Larimer County District Court is the proper venue for all disputes. If the City subsequently
agrees in writing that the matter may be heard in federal court, venue will be in Denver
District Court. In the event any provision of this Agreement shall be held invalid or
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unenforceable by any court of competent jurisdiction, such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
23. Prohibition Against Unlawful Discrimination. The City, in accordance with the provisions of
Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the
Regulations, affirmatively ensures that for all contracts entered into with the City,
disadvantaged business enterprises are afforded a full and fair opportunity to bid on the
contract and are not to be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender
(regardless of gender identity or gender expression), race, color, religion, creed, national
origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic
information, or other characteristics protected by law. For the purpose of this policy “sexual
orientation” means a person’s actual or perceived orientation toward heterosexuality,
homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the
workplace, including sexual harassment. Further, the City strictly prohibits unlawful
retaliation against a person who engages in protected activity. Protected activity includes
an employee complaining that he or she has been discriminated against in violation of the
above policy or participating in an employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment
opportunity and to prohibit unlawful discrimination, harassment and retaliation. This
requirement applies to all third-party vendors and their subcontractors at every tier.
24. Utilization by Other Agencies. [Optional] The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts
to utilize the resulting award under all terms and conditions specified and upon agreement
by all parties. Usage by any other entity shall not have a negative impact on the City of Fort
Collins in the current term or in any future terms. Nothing herein shall be deemed to
authorize or empower the Agency to act as an agent for the City of Fort Collins in connection
with the exercise of any rights hereunder, and neither party shall have any right or authority
to assume or create any obligation or responsibility on behalf of the other. The other Agency
shall be solely responsible for any debts, liabilities, damages, claims or expenses incurred
in connection with any agreement established between them and the Service Provider. The
City’s concurrence hereunder is subject to the Service Provider’s commitment that this
authorization shall not have a negative impact on the work to be completed for the City.
25. Governmental Immunity Act. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the notices, requirements, immunities,
rights, benefits, protections, limitations of liability, and other provisions of the Colorado
Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable
law.
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26. Colorado Open Records Act. The City is subject to Sec. 24-72-201 et seq. of the Colorado
Revised Statute (CORA). This Agreement is subject to public disclosure in whole pursuant
to CORA.
27. Dust Control. The Service Provider shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at https://www.
fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is incorporated
herein by this reference. The City of Fort Collins has implemented this manual for all projects
performed for the City of Fort Collins or located within the City of Fort Collins city limits.
28. Force Majeure. No Party hereto shall be considered in default in the performance of an
obligation hereunder to the extent that performance of such obligation is delayed, hindered,
or prevented by force majeure. Force majeure shall be any cause beyond the control of the
defaulting Party which could not reasonably have been foreseen and guarded
against. Force majeure includes, but is not limited to, acts of God, fires, riots, pandemics,
incendiarism, interference by civil or military authorities, compliance with regulations or
orders of military authorities, and acts of war (declared or undeclared), provided such cause
could not have been reasonably foreseen and guarded against by the defaulting
Party. Force majeure shall not include increases in labor, commodity, utility, material,
supply, fuel, or energy costs, or compliance with regulations or orders of civil authorities. To
the extent that the performance is actually prevented, the Consultant must provide written
notice to the City of such condition within ten (10) days from the onset of such condition.
29. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality consisting of
three (3) pages, attached hereto and incorporated herein by this reference.
[Signature Page Follows]
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
Date:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER
By:
Printed:
Title:
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER
WORK ORDER NUMBER: PM's Tracking #
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
ARCHITECT/ENGINEER: If using a 3rd party architect/engineer or City
PM/Engineer
OWNER’S REPRESENTATIVE: City PM
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
Pricing stated on this Work Order shall be consistent with the pricing in the Master Agreement or
subsequent renewals as of the Work Order commencement date and will be held firm through
completion of this Work Order.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Service Provider
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Name, City Representative
REVIEWED: Date:
Name, Buyer or Senior Buyer
APPROVED AS TO FORM: Date:
Name, City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Kendall Minor, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Name, Purchasing Manager
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Kelly DiMartino, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER:
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER:
By: Date:
Name: Title:
ACCEPTANCE: Date:
Name, City Representative
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director (if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
BID SCHEDULE/ COMPENSATION
The following pricing shall remain fixed for the initial term of this Agreement. Any applicable price
adjustments may only be negotiated and agreed to in writing at the time of renewal.
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EXHIBIT
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Service Provider shall furnish the City with certificates of insurance showing the type, amount,
class of operations covered, effective dates and date of expiration of policies.
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement.
Insurance certificates should show the certificate holder as follows:
City of Fort Collins
Purchasing Division
PO Box 580
Fort Collins, CO 80522
The City, its officers, agents and employees shall be named as additional insureds on the
Service Provider 's general liability and automobile liability insurance policies by marking
the appropriate box or adding a statement to this effect on the certificate, for any claims
arising out of work performed under this Agreement.
Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during
the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement. Workers' Compensation & Employer’s Liability insurance
shall conform with statutory limits of $100,000 per accident, $500,000 disease aggregate,
and $100,000 disease each employee, or as required by Colorado law.
B. General Liability. The Service Provider shall maintain during the life of this Agreement
such General Liability as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for General
Liability, shall not be less than $1,000,000 combined single limits for bodily injury and
property damage.
C. Automobile Liability. The Service Provider shall maintain during the life of this Agreement
such Automobile Liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property damage,
which may arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of insurance
for Automobile Liability, shall not be less than $1,000,000 combined single limits for bodily
injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH THE SERVICES to be provided by Service Provider under this
Agreement, the parties agree to comply with reasonable policies and procedures with regard to
the exchange and handling of confidential information and other sensitive materials between the
parties, as set forth below.
1. Definitions.
For purposes of this Agreement, the party who owns the confidential information and is
disclosing same shall be referenced as the “Disclosing Party.” The party receiving the
Disclosing Party’s confidential information shall be referenced as the “Receiving Party.”
2. Confidential Information.
Confidential Information controlled by this Agreement refers to information which is not public
and/or is proprietary and includes by way of example, but without limitation, City customer
information, utility data, service billing records, customer equipment information, location
information, network security system, business plans, formulae, processes, intellectual
property, trade secrets, designs, photographs, plans, drawings, schematics, methods,
specifications, samples, reports, mechanical and electronic design drawings, customer lists,
financial information, studies, findings, inventions, and ideas.
To the extent practical, Confidential Information shall be marked “Confidential” or
“Proprietary.” Nevertheless, Service Provider shall treat as Confidential Information all
customer identifiable information in any form, whether or not bearing a mark of confidentiality
or otherwise requested by the City, including but not limited to account, address, billing,
consumption, contact and other customer data. In the case of disclosure in non-documentary
form of non-customer identifiable information, made orally or by visual inspection, the
Disclosing Party shall have the right, or, if requested by the Receiving Party, the obligation to
confirm in writing the fact and general nature of each disclosure within a reasonable time after
it is made in order that it is treated as Confidential Information. Any information disclosed to
the other party prior to the execution of this Agreement and related to the services for which
Service Provider has been engaged shall be considered in the same manner and be subject
to the same treatment as the information disclosed after the execution of this Agreement with
regard to protecting it as Confidential Information.
3. Use of Confidential Information.
Receiving Party hereby agrees that it shall use the Confidential Information solely for the
purpose of performing its obligations under this Agreement and not in any way detrimental to
Disclosing Party. Receiving Party agrees to use the same degree of care Receiving Party
uses with respect to its own proprietary or confidential information, which in any event shall
result in a reasonable standard of care to prevent unauthorized use or disclosure of the
Confidential Information. Except as otherwise provided herein, Receiving Party shall keep
confidential and not disclose the Confidential Information. The City and Service Provider shall
cause each of their directors, officers, employees, agents, representatives, and
subcontractors to become familiar with, and abide by, the terms of this section, which shall
survive this Agreement as an on-going obligation of the Parties.
Service Provider shall not use such information to obtain any economic or other benefit for
itself, or any third party, other than in the performance of obligations under this Agreement.
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Official Purchasing Document
Last updated 3/13/23
4. Exclusions from Definition.
The term “Confidential Information” as used herein does not include any data or information
which is already known to the Receiving Party or which before being divulged by the
Disclosing Party (1) was generally known to the public through no wrongful act of the
Receiving Party; (2) has been rightfully received by the Receiving Party from a third party
without restriction on disclosure and without, to the knowledge of the Receiving Party, a
breach of an obligation of confidentiality; (3) has been approved for release by a written
authorization by the other party hereto; or (4) has been disclosed pursuant to a requirement
of a governmental agency or by operation of law.
5. Required Disclosure.
If the Receiving Party is required (by interrogatories, requests for information or documents,
subpoena, civil investigative demand or similar process, or by federal, state, or local law,
including without limitation, the Colorado Open Records Act) to disclose any Confidential
Information, the Parties agree the Receiving Party will provide the Disclosing Party with
prompt notice of such request, so the Disclosing Party may seek an appropriate protective
order or waive the Receiving Party’s compliance with this Agreement.
The Receiving Party shall furnish a copy of this Agreement with any disclosure.
6. Notwithstanding paragraph 5, Service Provider shall not disclose Confidential Information to
any person, directly or indirectly, nor use it in any way, except as required or authorized in
writing by the City.
7. Red Flags Rules.
Service Provider must implement reasonable policies and procedures to detect, prevent and
mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found
at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate
steps to mitigate identity theft if it occurs with one or more of the City’s covered accounts and
must as expeditiously as possible notify the City in writing of significant breeches of security
or Red Flags to the City.
8. Data Protection and Data Security.
In addition to the requirements of paragraph 7, Service Provider shall have in place
information security safeguards designed to conform to or exceed industry best practices
regarding the protection of the confidentiality, integrity and availability of utility and customer
information and shall have written agreements requiring any subcontractor to meet those
standards. These information security safeguards (the “Information Security Program”) shall
be materially consistent with, or more stringent than, the safeguards described in this Exhibit.
a) Service Provider’s information security safeguards shall address the following elements:
Data Storage, Backups and Disposal
Logical Access Control (e.g., Role-Based)
Information Classification and Handling
Secure Data Transfer (SFTP and Data Transfer Specification)
Secure Web Communications
Network and Security Monitoring
Application Development Security
Application Security Controls and Procedures (User Authentication, Security
Controls, and Security Procedures, Policies and Logging)
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 30
Official Purchasing Document
Last updated 3/13/23
Incident Response
Vulnerability Assessments
Hosted Services
Personnel Security
b) Subcontractors. Service Provider may use subcontractors, though such activity shall not
release or absolve Service Provider from the obligation to satisfy all conditions of this
Agreement, including the data security measures described in this Exhibit, and to require
a substantially similar level of data security, appropriate to the types of services provided
and Customer Data received, for any subcontractor Service Provider may use.
Accordingly, any release of data, confidential information, or failure to protect information
under this Agreement by a subcontractor or affiliated party shall be attributed to Service
Provider and may be considered to be a material breach of this Agreement.
9. Confidential Information is not to be stored on any local workstation, laptop, or media such as
CD/DVD, USB drives, external hard drives or other similar portable devices unless the Service
Provider can ensure security for the Confidential Information so stored. Work stations or
laptops to be used in the Work will be required to have personal firewalls on each, as well as
have current, active anti-virus definitions.
10. The Agreement not to disclose Confidential Information as set forth in this Exhibit shall apply
during the term of the Work and at any time thereafter unless specifically authorized by the
City in writing.
11. If Service Provider breaches this Agreement, in the City’s sole discretion, the City may
immediately terminate this Agreement and withdraw Service Provider’s right to access
Confidential Information.
12. Notwithstanding any other provision of this Agreement, all material, i.e., various physical forms
of media in which Confidential Information is contained, including but not limited to writings,
drawings, tapes, diskettes, prototypes or products, shall remain the sole property of the
Disclosing Party and, upon request, shall be promptly returned, together with all copies thereof
to the Disclosing Party. Upon such return of physical records, all digital and electronic data
shall also be deleted in a non-restorable way by which it is no longer available to the Receiving
Party. Written verification of the deletion (including date of deletion) is to be provided to the
Disclosing Party within ten (10) days after completion of engagement, whether it be via
termination, completion or otherwise.
13. Service Provider acknowledges that the City may, based upon the representations made in
this Agreement, disclose security information that is critical to the continued success of the
City’s business. Accordingly, Service Provider agrees that the City does not have an adequate
remedy at law for breach of this Agreement and therefore, the City shall be entitled, as a non-
exclusive remedy, and in addition to an action for damages, to seek and obtain an injunction
or decree of specific performance or any other remedy, from a court of competent jurisdiction
to enjoin or remedy any violation of this Agreement.
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Print date: 1/18/2019 WARNING! This document is uncontrolled when printed. Page 1 of 6
Previous versions or printed copies may be obsolete. Verify current revisions using the most current electronic copy located at K:\EMS\2015 EMS Documents\8 Operation\8.1 Operational Planning &
Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
City of Fort Collins
Water Treatment Facility
WTF EMS Document
Contractor Management Environmental Checklist
This form must be completed upon request, signed and returned before the contracted work commences.
NOTE: Please review WTF EMS Guide for Contractors and Vendors prior to completing this form.
The following information is to be filled out by the Contractor/Supplier:
Contractor/Company Name: _ Date: _
Project Name: _ Work Order / PO #: _
Contact Phone Number: _ Email Address: _ _
City Project Manager Contact:
Activities or Work Description:
Briefly describe the activities or work to be undertaken by your company at the WTF site:
Waste Recycling and Disposal: Yes/No
Will the activities or work you perform generate any non-hazardous (e.g. construction debris) or
hazardous (e.g. asbestos, PCBs, etc.) wastes or other regulated materials?
Verification Revision Approval Review Status
Initials GDS EMS Team GDS
Active Date
07/12/2021 07/14/2021 07/14/2021
EXHIBIT A
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Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
If YES, list the amounts and the types of wastes expected and the proposed disposal/recycling method. Please recycle
wastes to the greatest extent practical. Plant EMS team members are available for consultation to determine best
disposal method:
Equipment Decommissioning: Yes/No
Will the activities or work you perform involve decommissioning of equipment which may contain fluids
or hazardous materials?
If YES, list the types of fluids and the method of removal and disposal:
Water Discharges: Yes/No
Will the activities or work you perform produce or cause the release of any process wastewater?
If YES, how will the wastewater be handled? Contractor equipment washed at the WTF site must be washed inside the
Source of Supply wash bay with written permission only.
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Print date: 1/18/2019 WARNING! This document is uncontrolled when printed. Page 3 of 6
Previous versions or printed copies may be obsolete. Verify current revisions using the most current electronic copy located at K:\EMS\2015 EMS Documents\8 Operation\8.1 Operational Planning &
Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
Chemical Materials:
What chemical materials (oils, fuels, pesticides, hazardous chemicals, etc.) and/or equipment that may contain
chemical materials will you be handling or bringing on site to perform the contracted work? M.S.D.S.’s must be
provided to the Special Projects Manager for all chemicals brought or delivered to or used at the WTF. Any container
and/or tank that is intended to contain petroleum products needs to be reported and included in our site SPCC plan if
the storage capacity is greater than 55 gallons. All such containers will need to be provided with secondary
containment and inspected monthly, including filing of a monthly inspection report with the Special Projects Manager.
Will you be storing any materials on site which need to be incorporated into our SPCC plan, according to the definition,
above?
How will any chemical spills be addressed?
Stormwater Management: Yes/No
Does the activity to be performed require a State permit for a non-storm water discharge?
If YES, please describe the activity and list the permit number(s):
For any equipment washed on the WTF site, written authorization must be obtained by completing a Wash Bay
Authorization form.
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Previous versions or printed copies may be obsolete. Verify current revisions using the most current electronic copy located at K:\EMS\2015 EMS Documents\8 Operation\8.1 Operational Planning &
Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
Air Emissions:
Please list the process in place to control and minimize air emissions (e.g. Fugitive Dust Control Plan)
Safety: Yes/No
Have you received appropriate safety training from the WTF plant staff?
Have you received Arc Flash training?
Have you received training on facility evacuation procedures?
Reclamation: Yes/No
Will your activities require reclamation or reseeding?
If YES, please describe the activity and location(s):
All reseeding must use native grass species, as specified in our landscape management plan.
except where specifically approved by the WTF EMS team.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 35
Print date: 1/18/2019
WARNING! This document is uncontrolled when printed.
Page 5 of 6
Previous versions or printed copies may be obsolete. Verify current revisions using the most current electronic copy located at K:\EMS\2015 EMS Documents\8 Operation\8.1 Operational Planning &
Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
Environmental Management System (EMS):
Yes/No
Are your employees aware of WTF General EMS Procedures as required by the Water Production
Manager and Project Manager?
Your employees must be trained on procedures applicable to the contracted work to be performed that may have an
impact on the environment. Please describe the training that your employees receive:
Please provide any additional information on how your activities may affect or protect the environment:
Environmental Agreement
My company and subcontractors that I may bring to the site will abide by all environmental regulations and policies
whenever on the project. My company will ensure that the requirements of the EMS are adequately communicated
to all personnel contracting on the project. Documentation will be made available upon request. The Project
Manager will communicate applicable changes of the Environmental Management System to my company.
Retraining of affected individuals will be conducted, as appropriate.
For questions or additional information contact the City of Fort Collins at 221-6900.
Print Name: __ Title:
Signature:_ _
Special Projects Manager Review and Approval
A review of the above-submitted document has been found to be:
COMPLETE – approved, no further action is needed.
Date:
INCOMPLETE – a response must be received by: _
Project Manager Signature: _ Date: _
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 36
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Previous versions or printed copies may be obsolete. Verify current revisions using the most current electronic copy located at K:\EMS\2015 EMS Documents\8 Operation\8.1 Operational Planning &
Control\Contractor Management\FCWTF Contractor Mgmt Environmental Checklist Form 2017.doc.
REVISION HISTORY:
Rev.
No.
Effective
Date
Responsible
Person
Description of Revision
001 2/12/13 Don Skold Added Wash bay (under Water discharges)
002 9/5/13 Ken Morrison Native grass reseeding requirement
003 8/12/2015 GDS Added references to, “regulated materials.”
Added requirements for storage of petroleum
products to be incorporated in to our SPCC plan.
004 11/18/2015 GDS Updated document control box format
005 6/13/2018 GDS Added language that indicates grass seed mixture is
specified in our landscape management plan.
006 01/16/2019 GDS Reviewed, no revision required. Cleaned up some
formatting.
007 7/12//2021 GDS Added language more strongly encouraging
recycling and offering EMS team assistance.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 37
Water Production Division
4316 W. Laporte Ave.
Fort Collins, CO 80521
970.221.6690
970.221.6736 - fax
fcgov.com
Verification Revision Approval Review Status
Initials EMM MKK GDS
Active
Date 1/10/2023 7/14/2021 7/14/2021
Dear Contractor or Vendor,
The City of Fort Collins has adopted an environmental policy that focuses on its environmental
responsibility and reflects the community's strong desire to protect the environment. This policy specifies
the need to comply with legal requirements and includes a commitment to continually improve
environmental performance. With the implementation of this policy, a number of policies and
procedures have been adopted at the Fort Collins Fort Collins Water Treatment Facility (FCWTF). The
purpose of this EMS Guide for Contractors and Vendors is to familiarize you with these policies and
procedures and to address how you will be affected.
An Environmental Management System (EMS), with ISO 14001:2015 certification, has been
implemented at FCWTF to achieve the City’s goal of high environmental performance. In addition to
addressing in-house activities, the EMS requires that any party doing work within the FCWTF fence line
adhere to the relevant portions of the EMS. To fulfill this requirement, a list of procedures has been
developed for all FCWTF contractors or vendors to follow while working on site. This guide provides
an introduction to the EMS, communicates the environmental policy, and describes how you can help
FCWTF achieve its environmental goals.
If you have any concerns or questions regarding the information contained in this guide, please
feel free to contact FCWTF any time at (970) 221-6690.
EXHIBIT A Cont.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 38
The City of Fort Collins’ Environmental Policy
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 39
Fort Collins Water Treatment Facility Significant Aspects
An EMS requires that a facility identify those activities, products, and services that have the potential to
impact the environment. These “environmental aspects” are then rated based on a defined set of criteria
to determine their significance. From this list, significant aspects identified, and specific environmental
objectives are formed. Controls are put in place to minimize environmental impacts associated with
these activities and objectives and targets are put into place to improve environmental performance
associated with these activities.
The significant environmental aspects of the FCWTF:
WQL Building Efficiency
Spills on Michigan Ditch (diesel, etc.)
Solid Waste Stream Management (Recycling, etc.)
Fuel Usage – General
Instrument Reagent Disposal
Solids Residual Disposal (Sludge)
Natural Gas Usage
Fuel Usage Associated with Snow Removal on Michigan Ditch
Chlorine
The environmental objectives chosen for FCWTF:
Maintain electrical power reductions;
Manage property and landscape to minimize environmental impact; and
Reduce solid waste stream to landfill and divert waste streams to beneficial use, to the
greatest degree practical.
Basic measures in responsible environmental management are required, and we encourage all of our
contractor partners to help us improve our environmental impacts in all aspects of our activities. Such
basic measures include limiting of unnecessary idling of vehicle engines; striving to be efficient in your
use of resources; recycling, reusing, or otherwise diverting waste to beneficial use, where possible; and
storage of regulated materials, such as fuel and oil, in compliance with regulatory requirements and our
Environmental Management System (EMS). Also, please be advised that our facility is subject to
implementation of a Spill Control, Containment, and Countermeasure (SPCC) plan, which requires
special handling of petroleum products and other oils being stored on site.
We welcome any ideas or suggestions that you have to help our partnership be more environmentally
friendly. We value your role as our partner in environmental stewardship.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 40
Emergency Evacuation Procedures
The Fort Collins Water Treatment Facility uses chlorine gas. Six tons of chlorine gas are stored on site.
In the event of a chlorine leak, an alarm will sound, requiring evacuation of the facility. All personnel on
site are required to follow the procedures in the flow chart below, provided in English and Spanish, to
facilitate safe evacuation and ensure that all personnel are accounted for. Additional copies of the flow
chart are available upon request.
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RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 42
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Environmental Management Procedures
The following information is supplied to contractors and vendors who perform work on site for the Fort
Collins Water Treatment Facility (FCWTF). The information presented below has been developed as
part of the facility’s Environmental Management System (EMS). The intent of this information is to
make contractors and vendors aware of the EMS and to ensure conformance to applicable EMS
procedures and work instructions.
This facility provides drinking water to the public and all contractor and vendor activities can impact
drinking water quality. It is imperative that the following guidelines are followed without exception.
General Environmental Management
Minimize idling of vehicles during any work operations.
Control fugitive dust emissions during any work operations and activities.
Do not excavate without the prior approval of appropriate FCWTF staff.
Follow all applicable Fort Collins Water Treatment Facility safety procedures.
Waste Recycling and Disposal
Label, store, and dispose of any waste materials according to local, state, and federal regulations.
NO UNLABELED CONTAINERS ARE PERMITTED ON SITE.
Notify appropriate FCWTF staff if there are any hazardous wastes on site.
Recycle or dispose of all wastes in an appropriate manner according to all local, state, and federal
regulations.
Recycle all wastes to the greatest extent practical. Consultation from plant EMS team is available for
help in determining appropriate disposition of materials. In some circumstances, the plant MAY
allow disposal of certain recyclables in our on-site collection points, with special permission.
Notify appropriate FCWTF staff when a regulated material is being used on site (asbestos, PCBs,
oil, etc.).
Provide Safety Data Sheets (SDS) for all materials upon request.
Water Discharges
Do not discharge ANY material, including water, to storm water drains, sanitary sewer, or onsite
holding ponds without approval of appropriate FCWTF staff. Notify appropriate FCWTF staff if a
state-permitted discharge will occur.
Keep roadways and outside areas clean and free of debris.
Material Storage / Spills
Obtain approval for outside storage of materials from appropriate FCWTF staff.
Equip storage areas with adequate secondary containment of all regulated materials.
Label and store all materials according to Hazard Communication standard [29CFR1910.1200]. No
unlabeled containers are allowed.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 44
Oils, petroleum fuels, and other materials regulated by 40CFR112 to be stored or transferred on site
must be incorporated into our SPCC plan. Please notify us of your intention to bring such materials
on-site, even temporarily, so that we can evaluate the applicability of 40CFR112. Storage of such
materials must provide secondary containment and monthly inspection reports will need to be filed
with FCWTF staff.
Close all chemical containers except when in use.
Have appropriate spill kits available.
REPORT ALL SPILLS OR RELEASES OF MATERIALS, OF ANY SIZE IMMEDIATELY to
FCWTF staff (970) 221-6690 and the Special Projects Manager. Contractors will follow up by
submitting a completed Spill Reporting Form.
CONTACTS
General Contact Number: (970) 221-6690 On-call Supervisor: (970) 203-3178
Water Production Director: (970) 221-6692 Plant Manager: (970) 416-2155
Technical Services Supervisor (Environmental Coordinator): (970) 416-2524 office, (970) 217-3514
mobile
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 45
Water Production Division
4316 W. Laporte Ave.
Fort Collins, CO 80521
970.221.6690
970.221.6736 - fax
fcgov.com
Verification Revision Approval Review Status
Initials GDS EMS Team GDS Active
Date 7/12/2021 7/14/2021 7/14/2021
Fort Collins Water Treatment Facility
EMS Guide for Contractors and Vendors Checklist
This form must be completed, signed, and returned to the City of Fort Collins Fort Collins Water Treatment Facility
(FCWTF).
NOTE: Please review the enclosed materials prior to completing this form.
Contractor/Company Name:___________________________________ Date:_________
Contact Phone Number:_______________ E-mail address:________________________
Read and understand the signed Environmental Policy for the City of Fort Collins
Read and understand the Significant Aspects for FCWTF
Read and understand the Emergency Response Policy for Visitors
Read and understand the Environmental Management Procedures
If you will be storing fuel, oil, petroleum products, or any other material covered by 40CFR112, read and understand
the SPCC plan. Agree to comply with requirements to train all staff on the SPCC, cooperate with FCWTF staff in
incorporating all fuel and oil storage and transfer operations into our site SPCC plan, and implement applicable
sections of the plan (Appendix I).
Environmental Agreement
My company will abide by all environmental regulations and policies when performing work at the FCWTF. My company
will ensure that the requirements of the EMS are adequately communicated to all personnel that may visit FCWTF.
For questions or additional information contact the City of Fort Collins Water Treatment Facility at (970) 221-6690.
Signature:___________________________________________ Date:_______________
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 46
Rev.
No.
Effective
Date
Responsible
Person
Description of Revision
001 11/18/2015 GDS Updated document control box format
Revised language regarding SPCC
002 08/10/2016 GDS Updated environmental objectives
Updated chlorine leak evacuation flow chart
003 6/13/2018 GDS Updated environmental policy, added plant
superintendent contact information.
004 01/16/2019 GDS Clarified language of environmental objectives
005 01/1/2020 GDS Added significant aspects, as per suggestion
from NSF auditor.
Corrected reference to MSDS to SDS.
Added emphasis (underline) that discharges
even of water must be coordinated with plant
staff.
Removed fuel usage from objectives list.
Added Ops pager to contacts
006 7/12/2021 GDS Updated job titles, added language more
strongly encouraging recycling of materials and
offering EMS teams assistance
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 47
EXHIBIT BRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES48
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES49
Drake Water Reclamation Facility
Emergency Response Policy for Visitors
IN THE EVENT YOU HEAR THE AUDIBLE WARNING ALARM:
1. You must start evacuating immediately. If you are making a chemical delivery,
safely halt all transfers and unloading without delay.
2. Evacuate through the south gate, go west up the hill towards Timberline. Turn left on
Illinois Drive (near King Soopers), and head south to Timberline Church. The
meeting point is the northern side of the church parking lot. If you cannot readily
evacuate with your own vehicle, start walking to the south gate and any remaining
exiting staff will provide you a ride off-site.
3. You should check in with either your accompanying staff member or the Incident
Commander (who will be wearing an Incident Commander vest and have a hand-held
radio).
4. You will remain at this gathering point until otherwise informed in person by the
Incident Commander.
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES 50
RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES51
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City of Fort CollinsDrake Water Reclamation FacilityISO 14001Environmental Management SystemContractor OrientationRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES53
Drake Water Reclamation FacilityRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES54
Mulberry Water Reclamation FacilityRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES55
Significant DangersDanger of sanitary sewer overflows if lift pumps stop at Drake and MulberryRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES56
Evacuation ProceduresAt DrakeIn the event of an evacuation alarmStop what you are doing and evacuateProceed to evacuation point on the north sideof the Timberline ChurchCheck in with Incident CommanderRemain until released by ICRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES57
Evacuation ProceduresRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES58
Evacuation ProceduresRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES59
General Environmental ManagementMinimize IdlingRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES60
General Environmental ManagementNo Smoking anywhere on premisesRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES61
General Environmental ManagementControl dust during construction operationsRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES62
General Environmental ManagementFueling tanks larger than 55 gallons stored off-siteRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES63
General Environmental ManagementNo excavation without prior approvalRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES64
Recycling & Disposal Waste No unlabeled containers onsite!Provide SDS upon requestOnly Plant-approved chemicals allowed on-siteRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES65
Recycling & Disposal WasteNotify plant personnel when hazardous or regulated materials are being usedDispose of materials in appropriate manner. Deconstruction and recycling encouragedCardboard must be recycled!For questions on disposal contact City’s PM.RFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES66
Water DischargesDo not discharge any material to sanitaryor storm sewer without plant staff approvalKeep roads clean and free of debrisRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES67
Material Storage/SpillsObtain approval for outside storage ofmaterialsSecondary containment for regulatedmaterialsRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES68
Material Storage/SpillsClose all containers when not in useHave appropriate spill kits availableReport ALL spills to plant staff immediatelyContractor is responsible for disposal of allclean-up related materialin accordance with Statelocal requirementsRFP 9880 VACUUM TRUCK:CLEANING AND DISPOSAL SERVICES69