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HomeMy WebLinkAboutADDENDA - RFP - 9851 ONE WATER EFFICIENCY ENGAGEMENT AND EQUITY ANALYSISAddendum 1 RFP 9851 One Water Efficiency Engagement and Equity Analysis ADDENDUM NO. 1 Description: RFP 9851 One Water Efficiency Engagement and Equity Analysis To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: 1. See attached Exhibit 1 for questions received and corresponding answers. Please contact JD McCune, Buyer II, at jmccune@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE RFP STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Exhibit 1 Questions and Answers 1. Task 2 assumes that Utilities will be the “face” of public engagement but that the service provider will recommend actions for that engagement. Will the service provider be expected to play an ongoing role throughout public engagement or is that role limited to providing the initial recommendations report/memo? The Service Provider is expected to maintain some level of involvement throughout the engagement period. In the beginning, the Service Provider is expected to help Utilities staff plan engagement, including specific engagement tactics, targeted audiences, design of metrics, questions, and feedback collection. As Utilities staff implements the engagement plans and tactics, they may seek input from the service provider throughout the engagement period to adjust and revise if needed. 2. Task 2 also mentions a “team of City staff and community subject matter, content, and context experts”. Are these experts already identified and committed to working on this project as a steering committee or will the Service Provider be expected to support the convening of a group of experts? No – the Service Provider is not expected to convene experts or support Utilities staff with identifying or contacting experts. Utilities staff have made progress in this area, including developing and convening internal staff teams, which have been meeting over the past several months. Additionally, a modeling consultant team is analyzing water use data and a small group of community members have committed to participate in community outreach. 3. The initial description for Task 3 says up to eight (8) facilitated meetings with City staff but the deliverables say up to four (4) facilitated in-person meetings. Could you please clarify the number of meetings, especially the number of in-person meetings, expected for Task 3? a. Are the “up to three (3) meetings (virtual or in person) with the WEP project team” included in the eight facilitations? The description of eight (8) facilitated meetings is incorrect in the initial description. Only up to four (4) facilitated in-person meetings with staff from City departments that use water are anticipated. The 3 meetings with the WEP project team are for planning purposes and are separate from the 4 facilitated meetings with City departments who use water. 4. In Task 3, the description of the meetings with City staff includes discussion of the City’s largest water users. Does Utilities want these stakeholders in the meetings or simply as a topic of discussion, solely with City staff present? The facilitated meetings described in Task 3 will include only City staff. The language “the City’s largest water users” was intended to refer to the largest water users among accounts controlled by the City (e.g., recreation centers, City office buildings, etc.). 5. For Task 5, how many strategies does Utilities anticipate requiring an equity evaluation? Will the Service Provider be expected to conduct the evaluation for all strategies or will Utilities staff take responsibility for some? We have not identified a specific number of strategies for equity evaluation at this time. For cost estimate purposes, proposals can assume 5 to 10 strategies would be evaluated. Utilities staff could take responsibility for evaluating some strategies; however, the Service Provider would be expected to develop the methods and data needs for conducting the evaluations.