HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8037 PFA EMS SERVICE PROVIDER - DISPATCH AGREEMENT (2)Amendment #4 – Agreement for Dispatch Services Page 1 of 3
Amendment #04 to the Agreement
For Dispatch Services between The City of Fort Collins
and Poudre Valley Health Care, Inc. d/b/a Poudre Valley Hospital
This Fourth Amendment (“Amendment #04”) is entered into by and between The City of Fort Collins,
Colorado (“City”) and Poudre Valley Health Care, Inc. d/b/a Poudre Valley Hospital (the “Service
Provider”).
WHEREAS, the City and the Service Provider mutually entered into an Agreement for Dispatch
Services on May 5, 2015 (“Agreement”); and
WHEREAS, the Parties executed the First Amendment to the Agreement on May 29, 2018 to
update Schedule 1, Dispatch Services Reimbursement Calculation Methodology and renew the Agreement
for one (1) additional year; and
WHEREAS, the parties executed the Second Amendment to the Agreement on June 3, 2019 to
update Schedule 1, Dispatch Services Reimbursement Calculation Methodology and renew the Agreement
for one (1) additional year; and
WHEREAS, the parties executed the Third Amendment to the Agreement on May 29, 2020 to
update Schedule 1, Dispatch Services Reimbursement Calculation Methodology and renew the Agreement
for one (1) additional year; and
WHEREAS, the parties wish to again update Schedule 1, Dispatch Services Reimbursement
Calculation Methodology and renew the Agreement for one (1) additional year with the option to renew the
Agreement for up to three (3) additional one (1) year periods; and
WHEREAS, both parties agree to the revised Schedule 1 and renewal of the Agreement term.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein
contained, the parties agree as follows:
1. Term. Pursuant to Section 1 of the Agreement, the term of the Agreement is hereby extended for
an additional one-year period, commencing June 1, 2021 and extending to May 31, 2022.
2. Schedule 1, Dispatch Services Reimbursement Calculation Methodology. The attached Schedule 1
supersedes and replaces the Schedule 1 incorporated into the Agreement by the Second Amendment
in its entirety.
3. No Other Amendments. The parties agree that all other terms and conditions of the Agreement shall
remain unchanged and in full force unless modified by a subsequent amendment.
[SIGNATURE PAGE FOLLOWS]
DocuSign Envelope ID: 9E58A2E1-3AE3-4741-A9A2-2369C13A2D81
Amendment #4 – Agreement for Dispatch Services Page 2 of 3
IN WITNESS WHEREOF, the parties have executed this Amendment #03 as of the last date of signature
below.
CITY OF FORT COLLINS
By:
Gerry Paul, Purchasing Director
Date:
ATTEST:
APPROVED AS TO FORM:
POUDRE VALLEY HEALTH CARE, INC.
d/b/a POUDRE VALLEY HOSPITAL
By:
Kevin Unger, President/CEO
Date:
DocuSign Envelope ID: 9E58A2E1-3AE3-4741-A9A2-2369C13A2D81
6/1/2021
6/1/2021
Assistant City Attorney
City Clerk
Amendment #4 – Agreement for Dispatch Services Page 3 of 3
Schedule 1
Dispatch Services Reimbursement Calculation Methodology
Fort Collins 911 will provide dispatching services on a twenty-four (24) hour per day basis. Radio
bases, mobile units and portable dispatching units will be owned and maintained by the Service
Provider.
FORMULA FOR COSTS IS:
• 1 FTE Emergency Services Dispatcher position – 2020 costs were $100,066 (includes benefits).
• A percentage of Fort Collins 911 year ending expenditures based on the number of calls generated by
the Service Provider. Any call opened, dispatched or closed by Fort Collins 911 will be included in
this number.
• Yearend expenditures shall include personnel and overtime costs and other operational costs, and any
other dispatch related supplies and materials. This cost does not include the 1 FTE dispatcher salary
and benefit figures as noted above.
• A percentage of CAD yearly software maintenance costs; radio yearly maintenance costs, dispatch
related phone line costs.
• A percentage of costs of new or upgraded dispatched related systems such as CAD and/or
applications to include software, hardware, implementation services and any other related service
required for the system(s).
• Any additional equipment costs incurred by Fort Collins 911 to provide dispatching services to the
Service Provider such as;
o One Dispatch workstation/furniture equipment
o One Radio console/workstation
o One Radio consolette for back up communications
FOR EXAMPLE:
Yearly expenditures for 2020 totaled $3,127,969 (not including 2020 personnel cost)
Percentage of ambulance calls opened, dispatched or closed by Fort Collins 911 through Computer
Aided Dispatch (CAD) system = 15.40%
15.4% OF TOTAL EXPENDITURES = $ 440,180.00
$ 481,707.23 (15.4%) Annual expenditures excluding equipment maintenance
$ 11,427.50 (15.4%) Equipment maintenance (Tiburon/CAD)
$ 672.90 (15.4%) Equipment maintenance (Other)
$ 100,066.00 Emergency Services Dispatcher Position 1 FTE
$593,873.63 * - TOTAL AMBULANCE CONTRACT COSTS (2021)
2021 Payments *: Four calendar quarter payments of $148,468.41
* Note: In the event the City upgrades the dispatch workstations/consoles in 2020 or future years, the
Service Provider will reimburse the City for the direct cost of one (1) workstation/console.
DocuSign Envelope ID: 9E58A2E1-3AE3-4741-A9A2-2369C13A2D81