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698892 KLEEN-TECH SERVICES LLC - CONTRACT - RFP - 9635 CUSTODIAL SERVICES
Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 1 of 27 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Kleen-Tech Services, LLC., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit A, consisting of fifteen (15) pages and incorporated herein by this reference. Exhibit A also incorporates the following supplemental attachments, Attachment A – 2022 RFP Building Statistic Sheet consisting sixteen (16) pages, Attachment B – Location Maps & Index consisting of four (4) pages, and Attachment C – Building Task Lists consisting of eleven (11) pages. 2. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall begin on January 1, 2023. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Contract Period. This Agreement shall commence January 1, 2023, and shall continue in full force and effect until December 31, 2023, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties only at the time of renewal. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 4. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within ten (10) days from the onset of such condition. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least ten (10) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective immediately when emailed or three (3) business days from the date of the notice when mailed to the following DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 2 of 27 addresses: Service Provider: City: Copy to: Kleen-Tech Services, LLC. Attn: Jorge Saldana 7100 Broadway , Suite 6L Denver CO 80221 jsaldana@kleen-tech.com City of Fort Collins Attn: Carole Herrick PO Box 580 Fort Collins, CO 80522 cherrick@fcgov.com City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 purchasing@fcgov.com In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Service Provider shall submit a final invoice within ten (10) days of the effective date of termination. Undisputed invoices shall be paid Net 30 days of the date of the invoice. Such payment shall be the Service Provider's sole right and remedy for such termination. 6. Compensation. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, as per the attached Exhibit B, consisting of four (4) pages and incorporated herein by this reference. Invoices shall be emailed to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Service Provider following the submittal of a correct itemized invoice by the Service Provider. The City is exempt from sales and use tax. The City’s Certificate of Exemption license number is 09804502. A copy of the license is available upon written request. The City pays invoices on Net 30 days from the date of the invoice. 7. Appropriation. To the extent this Agreement or any provision in it constitutes a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to continue this Agreement in any fiscal year for which no such supporting appropriation has been made. 8. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 9. Independent Service Provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 3 of 27 for any other purpose. 10. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the City, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. Irrespective of any subcontractors named in Exhibit A, Service Provider shall be solely responsible for performance of all duties hereunder. 11. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 13. Warranty. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail themselves of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Entire Agreement; Binding Effect; Order of Precedence; Authority to Execute. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties regarding this transaction and shall be binding upon said DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 4 of 27 parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. In the event of a conflict between terms of the Agreement and any exhibit or attachment, the terms of the Agreement shall prevail. Each person executing this Agreement affirms that they have the necessary authority to sign on behalf of their respective party and to bind such party to the terms of this Agreement. 17. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit C, consisting of one (1) page attached hereto, and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Purchasing Director, purchasing@fcgov.com or P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 18. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution, and enforcement of this Agreement. The Parties further agree that Larimer County District Court is the proper venue for all disputes. If the City subsequently agrees in writing that the matter may be heard in federal court, venue will be in Denver District Court. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Unlawful Discrimination. The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, affirmatively ensures that for all contracts entered into with the City, disadvantaged business enterprises are afforded a full and fair opportunity to bid on the contract and are not to be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 5 of 27 person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. 20. Governmental Immunity Act. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits, protections, limitations of liability, and other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable law. 21. Colorado Open Records Act. The City is subject to Sec. 24-72-201 et seq. of the Colorado Revised Statute (CORA). This Agreement is subject to public disclosure in whole pursuant to CORA. 22. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit D - Confidentiality, consisting of one (1) page, attached hereto, and incorporated herein by this reference. [Signature Page Follows] DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 6 of 27 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul, Purchasing Director Date: ATTEST: APPROVED AS TO FORM: Kleen-Tech Services, LLC. By: Printed: Title: Date: DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 12/13/2022 James Vaughn CEO Assistant City Attorney 12/14/2022 City Clerk Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 7 of 27 EXHIBIT A SCOPE OF SERVICES Scope of Work 1. QUALITY SPECIFICATIONS The Service Provider shall ensure that the facilities, fixtures, floor surfaces, and furnishings of the City shall be continually maintained in a state of high-quality cleanliness. The Service Provider shall achieve the following Quality Specifications: A. CLEANLINESS SPECIFICATIONS The City requires that the surfaces and contents be continually maintained through a robust Quality Defects reduction program. On a percentage basis, the cleanliness target specified herein shall be 85%. That is, eighty-five percent of all items in all areas, on average, must be free of Cleanliness Quality defects as defined below, and paragraphs 1-B and 1-C. Beyond this collective rating, each building has its own special information and cleaning schedule, as specified in Attachments A and C. B. DEFINITION OF CLEANLINESS QUALITY Cleanliness Quality Means: A “like-new” appearance or all of the following: - The absence of litter and undesirable debris. - The absence of un-bonded dust build-up on any surface of items required to be dusted. - The complete, thorough cleaning of items subject to cleaning, including: corners, inside, outside, top, bottom, under and over all surfaces. - The absence of surface marks, spills or other undesirable bonded residue which can be eliminated by appropriate damp or wet cleaning techniques. - The absence of soil, finish or other undesirable bonded build up which can be eliminated by appropriate heavy duty, cycle or project cleaning techniques. - The presence of appropriate surface gloss, protection, or reflective capacity in line with “like new” or designated gloss levels. - The absence of minor spots, marks, or other limited surfaces soil which can be eliminated by appropriate spot cleaning techniques. - The absence of dust, lint and other in-fiber accumulation in fabric and carpeted areas which can be eliminated by appropriate vacuum cleaning techniques. - The issuance of maintenance and other work requests to eliminate or correct problems with damaged, non-functioning, repair, or replacement-oriented items which cannot be corrected through appropriate cleaning techniques. C. CUSTOMER SATISFACTION SPECIFICATION The Service Provider shall manage the resources at its disposal in such a way as to improve Customer Satisfaction and reduce and control the number of cleaning complaints, based on the concept of continuous improvement. A goal of less than four customer complaints per month must be achieved within the first twelve months of the agreement. After the initial twelve months, the Service Provider shall continue to achieve and sustain less than four customer complaints per month. D. RESPONSE SPECIFICATION DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 8 of 27 The Service Provider shall respond to all problems presented to it by the City staff. This response shall conform to the following schedule: Emergency - on the scene within thirty (30) minutes Required - completed within eight (8) hours Planned - schedule provided twenty four (24) hours in advance ALL Service Provider response to customer requests must satisfy this requirement. E. CONTINUOUS IMPROVEMENT SPECIFICATION The Service Provider must demonstrate an effective continuous improvement program for cleaning and resolve problems through an ongoing system improvement and modification process to prevent complaints and cleaning failure. 2. SERVICE PROVIDER WORK REQUIRMENTS A. TYPE OF WORK The work covered by this Agreement involves custodial cleaning services for the cleaning of office space, corridors, lobbies, restrooms, conference rooms, exterior entrances, break rooms, locker rooms, bleachers, gymnasiums, laboratory rooms and any and all customer, employee, and public spaces contained within City buildings. The work will be performed in designated buildings as identified in Attachments A – Building Statistics and Specifications Sheet, B – Location Map & Index and C – Building Task Lists. Items to be cleaned under this contract include, but are not limited to: walls, furniture and furnishings including: chairs, tables, desks, telephones, shelving/bookcases, pipes, high dust areas, marker boards, clocks, exit/other signs, pictures, interior and exterior window glass, window sills, screens, all floor surfaces, floor coverings (carpeting, rugs, etc.), baseboards, cabinets, water fountains, doors and door frames, moldings, transoms, radiators and other heating devices, grills, vents/louvers, mini blinds, steps/banisters, elevator tracks, coat racks, sofas, credenzas/office furnishings, filing cabinets, air conditioners, fire extinguishers, drainage and toilet fixtures, sinks, mirrors, sanitary napkin/other dispensers, lockers, shower rooms, shower curtains, partitions, urinals, water free urinals replacement cartridges and fluids, table-top and modular furniture, lighting or illuminating fixtures, soap, paper towel and toilet tissue dispensers, equipment, pads, trash containers, and all customer, employee and public items. B. SUMMARY OF WORK RESPONSIBILITY The successful Service Provider will be responsible for all cleaning activities within the buildings as set forth in the Attachments. The following is a summary of the categorical duties delegated to the Service Provider and to the City or other contractors. 1. Service Provider Responsibilities Routine Cleaning as Defined in Task List Periodic Cleaning as Defined in Task List Project Cleaning as Defined in Task List All Floor Surfaces, excluding carpet extraction/shampooing Cleanliness of Cleaning Equipment Interior Glass and Frame Exterior Entrance Glass and Frame Lounges/Break Areas and Vending Equipment DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 9 of 27 Restroom Supplies Exterior Sweeping and Policing at Steps, walkways and entrances within 10 feet of building entrances. Trash Removal to Designated Locations Recycle trash emptied from COMMON AREAS to a main location in designated buildings Storm Windows Walk-off Mat Cleaning Wall Cleaning Shower curtain replacement (Curtains Provided) Install Waterfree Urinal cartridge replacement when needed (Cartridges provided). Nightly water in Waterfree urinals Water in floor drains to prevent sewer gas 2. City Responsibilities Management of Building Operations and Maintenance Contract Furniture Moving Other Moving Mechanical Rooms Meeting Room Set-Up Furnish Falcon Waterfree Urinal Cartridges for Replacement Empty Individual Office Designated Recycle Containers Sanitary Napkin Machine Product Purchase and Replacement 3. Other City Service Contracts Responsibilities by Other Vendors Carpet Extraction/Shampooing Exterior Windows C. CHANGES IN WORK REQUIREMENTS Should the Service Provider find that existing conditions make modification of the Agreement desirable, the Service Provider shall promptly report the matter to the City for consideration and decision. During the contract period or its extension, the City reserves the right to add or delete specific hours, positions, services and/or locations at the prevailing contract prices for those variable cost items. The City may at any time delete/add services and/or buildings from this scope of services as the City, in its sole discretion, deems necessary or appropriate. The contract sum shall be changed by such deletions/additions on a pro rata basis. All changes in work need to be documented on the “Change Order Form” or an amendment to the Agreement. D. HOURS OF WORK The hours for scheduling custodial cleaning services is presented, by building, in the Building Statistics and Specifications Sheet. E. CITY HOLIDAYS City Holidays are: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veterans’ Day, Thanksgiving Day, the day after Thanksgiving and Christmas Day. If any of these holidays fall on a Saturday, the City will be off the Friday before. If any of these holidays fall on a Sunday, the City will be off the following Monday. Facilities will be available for cleaning on these days. Police Services (Package #8) will always need everyday service. Holiday cleaning needs will vary by building and package. Holiday cleaning DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 10 of 27 needs can be found in their respective package cleaning specifications outlined in Attachment B. F. CITY FUNCTIONS AFTER NORMAL WORKING HOURS Some City Buildings will occasionally have events with high volume crowds that could require additional cleaning after the events. The City Representative will notify the Service Provider of the schedules for these events so the Service Provider can plan accordingly. This event cleaning is to be included in the pricing of these buildings. 3. ADDITIONAL SERVICE PROVIDER RESPONSIBILITIES A. SUPPLIES, MATERIALS AND EQUIPMENT 1. Restroom, Offices and Common Area Supplies Service Provider shall provide supplies for the Packages awarded. The Service Provider will pass-through the cost of the supplies at cost with no mark-up to the City. Supplies are to be invoiced on a monthly basis with the Service Provider’s monthly service billing. Copies of the original invoices for supplies may be requested by the City to substantiate the cost. In addition, the Service Provider shall retain all invoices for supplies for a minimum period of two (2) years. The City reserves the right to audit the Service Provider’s financial records for all purchases of supplies reimbursable by the City. These supplies shall be maintained on a weekly basis. Service Provider shall be responsible for transporting these supplies and installing at the point of usage. Supplies include, but are not limited to: -Paper Towels -Toilet Tissue -Soap -Trash Bags -Toilet Seat Covers Please note any proposed antibacterial soaps, etc. intended to be utilized that contain Triclosan and/or Triclocarbon are subject to the City’s written approval. Supplies shall be of the biodegradable type, 100% post-consumer toilet paper, paper towel with recycle content and the quality that is currently being provided and to fit the existing dispensers. 2. Reimbursable Supplies The City may elect, by change to the Agreement, to require the Service Provider to furnish supplies on a reimbursable basis at cost with no mark up. In this event, the City retains the right to participate fully in any discount arrangements the Service Provider may have with suppliers of these products. The Service Provider shall provide a monthly inventory to the City of all supplies issued on a daily basis. Controls shall be established and implemented by the Service Provider to safeguard materials. Any losses or irregularities are to be promptly reported in writing to the City Representative. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 11 of 27 3. Cleaning Equipment All necessary cleaning pads and equipment, including power driven machines, floor stripping machines, industrial vacuum cleaners, quiet vacuums, high speed polishing machines, and associated chemicals and supplies, etc., needed for the performance of the work involved, shall be furnished by the Service Provider. 4. Personal Safety Equipment The Service Provider shall provide its employees with any necessary safety equipment and Personnel Protective Equipment (PPE). 5. Uniforms The Service Provider shall provide shirts with company insignia subject to approval by the City. Company shirts and City ID badges must be worn at all times by Service Provider employees during their work shift. The ID badges must be visible on the employee. 6. City Observation The City shall have the right at all times to examine the supplies, materials, and equipment used by the Service Provider, and to observe the operations and methods of the Service Provider and its employees, agents, and subcontractors. 7. Removal and Ownership In the event of termination or contract expiration, all supplies and paper products shall remain the property of the City. 8. Inventory Levels The City may, from time to time, establish certain minimum inventories of supplies, materials and equipment to be maintained by the Service Provider. Recommendations by the Service Provider are expected at least annually. B. EQUIPMENT OR ITEMS SPECIFICATION Service Provider furnished equipment, tools, and supplies shall meet minimum standards as follows: 1. Equipment and Tools All mechanical equipment and tools shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces. Electrical equipment used by the Service Provider shall be UL approved, meet OSHA requirements, and all other safety requirements as specified in the contract. The equipment must operate using existing circuits. It shall be the Service Provider’s responsibility to prevent operation, or attempted operation, by custodial employees, or equipment or combinations of equipment which require electrical power exceeding the capacity of existing circuits. Such equipment shall be of the size and type most efficiently used for high quality work of this kind and shall meet with the approval of the City Representative. Equipment deemed by the City to be of improper design, or inadequate for the purpose intended shall be removed from the premises and replaced with satisfactory equipment at no expense to the City. 2. Cleaning Supplies DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 12 of 27 A list of products used by the Service Provider and the Material Safety Data Sheets shall be submitted to the City for approval during the startup period. All listed equipment and materials are the responsibility of the Service Provider. These specific products will need to be supplied and used by the Service Provider as indicated: Accelerated hydrogen peroxide based green seal chemical with solution dispensing on the bottle is required for all surfaces. This disinfectant is to be used on all restroom and locker room surfaces. Non- ammoniated glass cleaner on tinted glass. Stainless steel cleaner on the EPIC locker room stainless fixtures only. Not on other surfaces. The following products cannot be used at the City for any maintenance purpose: pine oils, bleach, ammonia, de-scalers, lye, oven cleaners, steel wool, and powdered cleansers. Samples of additional janitorial supplies which may be recommended by the Service Provider shall be submitted to the City Representative for approval thirty (30) days prior to the contract start date, or date of intended use. The pH of any cleaning materials shall not exceed nine (9). The Contractor must use green seal, cleaning chemicals. All boxes shall be broken down and recycled. All chemical containers rinsed and recycled as appropriate. Quiet vacuums are to be used in day cleaning. Micro fiber cloths and micro fiber floor mops are to be used for cleaning. 3. Material Safety Data Sheet The Service Provider shall submit Material Safety Data Sheets on all products prior to contract start up, in a form acceptable to the City. The Service Provider shall provide Material Safety Data Sheets for any new products implemented after contract start up and approved by the City. C. Systems Support As may be requested by the City, the Service Provider is to provide the systems and technical expertise necessary to set or redefine staffing labor and resource requirements. Those providing this support shall be experienced and competent and shall develop their recommendations on the basis of the City defined cleanliness levels. D. SERVICE PROVIDER RESOURCE RESPONSIBILITIES The Service Provider shall contractually establish and provide all labor, equipment, tools, supplies, supervision, management and other resources and services necessary to achieve the cleanliness, customer satisfaction and management response specifications as defined in the Agreement. This commitment MUST include all routine, periodic, project and other tasks and frequencies needed to meet the quality specifications noted. It is intended that no project or special work is billable under this contract, except in a rare or unusual situation. And in this event, written authorization must be obtained for added billable work. The Service Provider will notify the City, with a written order, and will schedule each special project to be performed, when such work supervision falls outside the context of the agreement. E. SERVICE PROVIDER STAFFING The Service Provider shall be obligated to provide its proposed number of custodial personnel to perform the duties required in accordance with this Agreement at all times. The Service Provider shall keep on file and furnish to the City Representative a monthly report that includes a list of the names of all personnel presently working in each building and number of hours worked by each person, as certified by the Service Provider’s time records. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 13 of 27 All employees of Service Provider employed to carry out the custodial cleaning services proposed are subject to final approval by the City. All employees of the Service Provider will be required to adhere to City Security, Fire and Safety Regulations for Service Provider employees. Service Provider agrees that it will, upon notice from the City, remove any supervisor or employee who is, for any reason, unsatisfactory to the City, and replace him/her with an employee satisfactory to the City. The Service Provider shall not represent that it and its employees are either agents or employees of the City. All Service Provider personnel shall be physically able to do their assigned work. All Service Provider personnel shall be capable employees, thoroughly trained and qualified in the work assigned to them. The employee shall receive a copy of the Building Information Sheet along with appropriate training specific to the needs of the building(s) prior to performing the cleaning duties. A copy of the supervisor’s training record must be maintained and provided to the City in advance of employment on site. Every new employee must receive OSHA’s Hazardous Communication Program training using an established program, prior to working in any City building. The Service Provider agrees that only assigned personnel will be permitted on the City premises and no other personnel including, but not limited to salesmen, friends, relatives or minors, will be allowed on premises without prior written notice and written approval by the City. The Service Provider employees shall schedule all routine, project, and other work in such a way as not to interfere with regularly scheduled City activities and within the time constraints specified by the City. F. CUSTOMER SERVICE POLICY The Service Provider shall establish a clear Customer Service Policy which is communicated to its employees. G. SITE MANAGEMENT The Service Provider shall provide nonworking managers and supervisors to ensure the performance of the work and proper supervision of cleaning employees. These managers working hours shall be during the work hours of the custodians. The Site Manager shall demonstrate adequate knowledge of cleaning equipment, tools, chemicals, techniques, and related activities and shall be able to recognize any situations or circumstances under which the cleaning techniques defined may be improved upon. Proof of this training and knowledge is required. The City shall have the right to make minor adjustments in the tasks, areas, or employees if such minor adjustments do not cause an increase or decrease in the quality and performance targets to be achieved. It is understood that additional building space or other areas may be added, at the City’s option, utilizing the change order procedures outlined in this document. The City shall have the right to cause the Service Provider to replace any individual functioning as Site Manger or supervisor. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 14 of 27 H. SPECIAL REQUIREMENTS Service Provider must ensure all exterior doors are locked, as necessary, while cleaning and upon leaving the buildings. All rooms which are found locked are to be relocked after cleaning. The City requires the Service Provider to turn off all lights as cleaning is completed. Cleaning Teams should remain together as much as possible to conserve power within the buildings. Security Alarms must be disarmed and armed using the correct procedures. 4. CITY SUPPLIED ITEMS A. UTILITIES The City will provide, at no cost to the Service Provider, electricity and water utilities. B. STORAGE SPACE The City will provide, at no cost to the Service Provider, limited storage space at Operation Services at 300 Laporte. Custodial closets are located in all City facilities for the storage of supplies, materials and equipment. 5. SERVICE PROVIDER OPERATIONAL REQUIREMENTS A. KEY CONTROL The Service Provider shall establish and implement adequate methods of ensuring that all keys issued to the Service Provider by the City are not lost or misplaced and are not used by unauthorized person. They shall not be marked with identifying building name. As a minimum, all such keys shall be kept in a locked key board in the office of the Service Provider. The Service Provider shall provide the City with keys necessary to open the locked key board. No keys issued to the Service Provider shall be duplicated. Access Cards and fobs will be issued in the name of the Service Provider’s custodians. City Representative to be notified immediately when a custodian is no longer an employee of the Service Provider. The fob will be canceled and reinstated in the new custodian’s name. All access fobs and keys will be furnished by the City. All lost access fobs and keys must be reported immediately to the City Representative. Fobs will be canceled in the system. There is a $30 fee for replacement of lost fobs. All lost keys will be replaced by the City, not by the Service Provider. However, the sum of $30.00 will be charged the Service Provider for each key or access fob that is lost by the Service Provider. Furthermore, if keys are lost or duplicated by the Service Provider and, in the opinion of the City, it is necessary to replace or recode locks for reasons of security, the direct cost of such replacement or recoding will be paid by the Service Provider. It is the responsibility of the Service Provider to prohibit the use of keys or fobs by persons other than those supervised by the Service Provider’s employees. It is also the responsibility of the Service Provider to prohibit the opening of locked areas by the Service Provider’s employees to permit entrance of persons other than Service Provider’s employees engaged in the performance of assigned work in those areas. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 15 of 27 B. LOST AND FOUND It shall be the responsibility of the Service Provider to instruct its staff and employees that all articles of possible personal or monetary value found by the Service Provider’s employees be turned in to the City at Operation Services at 300 Laporte. C. TIME CARDS/PAYROLL DOCUMENTATION All of Service Provider’s employees shall be required to call in or sign a time sheet at the start and end of each shift. This record shall be submitted to the City to confirm actual labor cost on invoices submitted, and in any event, shall comply with the City’s requirement for auditing Service Provider labor hours. D. PROBLEM IDENTIFICATION All supervisors will be responsible to call and leave a report for the City Representative identifying any needed repairs to the building, its furnishings, its fixtures, its mechanical equipment and other such items. Service Provider supervisors will also call when in their opinion, carpeting needs to be extracted. This information will be called in on a daily basis. If the problem is critical in nature and requires immediate action, they shall call Operations Services emergency number immediately. E. REPORTING SYSTEM The Service Provider shall maintain records adequate to reflect, in accordance with sound accounting and administrative practices, all services provided under the agreement. It shall issue such reports as the City may reasonably request, including but not limited to monthly and quarterly cumulative accounting reports. All records shall identify area-by-area and building-by-building data. At the City’s request, the Service Provider shall make all payroll records, training records, invoices for materials, and other relevant records pertinent to the contract available to the City Representative or its authorized representative for the purposes of inspection and audit of such records. Any substantive changes affecting any dimension of work performed shall be brought to the immediate attention of the City. The Service Provider shall not enter into any agreement or take any action which may interfere with the rights of the City as noted under this contract, or compromise with City’s ability to serve the needs of its physical plant, occupants, employees, management, or customers. F. SPECIFIC REPORT REQUIREMENTS 1. Daily a. The Service Provider shall maintain daily weekday contact with the City Representative. b. A list of problems found by supervisors, are to be called into City Representative’s voice mail nightly. (Emergency calls to Operations Services emergency number.) c. Work orders will be issued for cleaning complaints made by City personnel or for work requests. These shall be reviewed daily by the Service Provider for follow up and resolution. The Service Provider shall sign, date and return on or before the due date. d. A log listing the names of the Service Provider’s personnel present for work daily and the number of hours worked by each person shall be available. 2. Weekly DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 16 of 27 Periodic Floor Care Reporting. The Service Provider shall log all the periodic floor care that is completed each night. This log shall be available for weekly review by the City Representative. 3. Monthly Service Provider shall be available to inspect buildings on a monthly basis with City Representative. Results will be provided to the Service Provider. G. SAFETY AND HEALTH The Service Provider must promptly report to the City cases of death, occupational disease and injury caused by work on the job. Verbal notification must be followed by a written report describing the incident. The Service Provider must provide emergency first aid and treatment of job-related injuries in accordance with all federal, state, and local laws and the requirements of its insurance plan. H. RELIEF PERSONNEL The Service Provider shall employ an adequate quantity of on-call relief personnel not permanently assigned to the Facility who shall be pre-approved and used to complete the work assignment of absent employees normally assigned to work in a specific area. Such relief personnel may perform authorized project work when not performing routine work. These relief personnel shall not be charged against the City, directly or indirectly, including wages, benefits and/or other costs regardless of the regular or overtime hours worked, when replacing regular workers. If the Site Manager or a supervisor is absent, the Service Provider shall provide a replacement that is competent and has been given the authority to carry out the duties of the Site Manager, subject to the approval of the City. I. SOLICITING All soliciting is prohibited on the City premises by Service Provider employees. Service Provider shall inform its employees of this policy prior to their beginning work under the contract. J. ACCESS TO CITY FACILITIES Prior to beginning work under this Contract, the Service Provider must obtain a background clearance using Colorado Data Base Investigations and/or Colorado Bureau of Investigations-Crime Information Center. Also, Service Provider must check for valid documents through Homeland Security, Immigration and Custom Enforcement (ICE). An appointment must be made by the Service Provider with Operations Services, City of Fort Collins, 970-221-6610, for a City picture ID. The Service provider must bring a copy of the CBI report for City records. The City may deny clearance to any person who: • Has an active criminal arrest warrant; • Has a felony arrest or conviction; • Has a drug-related misdemeanor or drug-related petty offensive conviction o Has a non-drug-related misdemeanor or a petty offensive conviction within the past three (3) years; • Is a suspect in an active criminal investigation; • Was previously terminated from employment by the City of Fort Collins; DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 17 of 27 • Is determined to be a threat to the safety of persons or property or to the confidentiality of City information. Operations Services shall provide the Service Provider with a picture identification card for all persons given clearance. Such identification tags shall be displayed, in an easily seen manner, on all employees while working in City buildings. Identification cards and access fobs shall immediately be returned to the City Representative when the employee no longer works for the Service Provider in City Buildings. Any Service Provider employee without a properly displayed identification card is subject to immediate eviction from the City Building. The Service Provider shall provide the City with a current and complete list of the names, I.D. card numbers, address and telephone numbers of all Service Provider personnel providing services under this agreement. The Service Provider shall keep this list current and shall immediat ely inform the City of all personnel changes. 6. SPECIAL PROVISIONS A. POLICE FACILITIES – CJIS REQUIREMENTS 1. CJIS Security Compliance. a. This Agreement is contingent upon the Service Provider registering in the Colorado Bureau of Investigation (CBI) CJIS Vendor Management Program within 30 days of contract signing and obtaining and maintaining CJIS Compliance and enrollment throughout the term of the Agreement. Failure to comply with CJIS Security Policy/Compliance at any time will immediately be cause for termination of the Agreement for default with no remedy period. Note: If CBI is taking longer than 30 days to process your application, please notify FCPS security for ongoing escorting arrangements and escalation to CBI (pdsecurity@fcgov.com). Enrollment in CBI’s CJIS Vendor Management Program can be completed here: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program Forms and Detailed instructions: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program-vendor- instructions. The Service Provider is required to notify FCPS Security in writing that registration has been submitted and when registration has been completed and accepted by CBI. (pdsecurity@fcgov.com) b. Service Provider employees assigned to support the City under this Agreement will be required to be fingerprinted and subject to background check. The CBI will assign a VCP number after enrollment in the CBI CJIS Vendor Management Program. After assignment of the VCP number, contact Fort Collins Police Services to schedule fingerprinting. c. Security awareness training shall be completed as required by the CBI CJIS Vendor Management Program within six months of initial assignment and biennially thereafter, for all personnel who have access to CJI. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 18 of 27 - Level 1 CJIS Security Awareness Training is required. - CJIS Security Awareness Training certificate renewal is required every two years for each person requiring unescorted access. Note: It is the vendors responsibility to designate a Vendor Services Coordinator to manage their CJIS Online portal that will be issued by CBI to ensure the right employees are authorized to participate in the program. The Vendor Services Coordinator must notify CBI of personnel changes (onboarding/offboarding/access level changes). For example: If participating employees no longer work for the vendor, the Vendor Services Coordinator must notify the CBI's CJIS Vendor Management Group immediately (CJIS Security Policy 5.12.2). d. The Service Provider shall be solely responsible for compliance to the CBI CJIS Vendor Management Program. B. TYPE OF CONTRACT The City will award based on a Fixed Cost for custodial cleaning services to one or multiple Service Providers resulting from RFP process. C. DEDUCTIONS, ADJUSTMENTS AND DAMAGES The City shall have the right to assess damages for breach of the Service Provider’s obligations. The exercise of its rights shall not preclude the City’s right to terminate or revoke the Agreement. Deductions and adjustments (as a credit to the Service Provider’s invoice) are a valid right of the City. Typical deductions include, but are not limited to: - If the Service Provider fails to perform the work required to achieve the quality specifications, damages will be assessed on the basis of the hours, wage rate costs and other costs expended by the City to achieve the quality specifications. - If the Service Provider fails to complete its responsibility per contract and results in being phased out (per its proposal), any damages which might result shall be subject to financial remedy and deduction on the basis of added costs to the City. - The Service Provider shall be held accountable and liable to the City for any damages to the City facilities, fixtures, furnishings, equipment, grounds, or personal injury to City employees, invitees, or licensees, caused by the Service Provider, its employees, or others under its charge. - The value of unaccounted for, lost, damaged or missing City equipment, materials, supplies or other property shall be deducted, at the discretion of the City. - The value of labor hours warranted, but not worked, regardless of reason. In addition to the above, the City shall have the right to withhold monies as a credit from any monthly payments, otherwise due to the Service Provider/Professional, as may be deemed necessary to protect the City against failure or delay in performance by the Service Provider/Professional of its obligations, without revoking or terminating the contract. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 19 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 20 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 21 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 22 of 27 EXHIBIT B COMPENSATION SCHEDULE The following pricing shall remain fixed for the initial term of this Agreement. Any applicable price adjustments may only be negotiated and agreed to in writing at the time of renewal. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 23 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 24 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 25 of 27 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 26 of 27 EXHIBIT C INSURANCE REQUIREMENTS The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies. In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. Insurance certificates should show the certificate holder as follows: City of Fort Collins Purchasing Division PO Box 580 Fort Collins, CO 80522 The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies by marking the appropriate box or adding a statement to this effect on the certificate, for any claims arising out of work performed under this Agreement. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement. Workers' Compensation & Employer’s Liability insurance shall conform with statutory limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee, or as required by Colorado law. B. General Liability. The Service Provider shall maintain during the life of this Agreement such General Liability as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for General Liability, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. C. Automobile Liability. The Service Provider shall maintain during the life of this Agreement such Automobile Liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for Automobile Liability, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Official Purchasing Document Last updated 7/19/2022 Services Agreement 9635 Custodial Services – PKGS 1/6/7/8 Kleen-Tech Services, LLC. Page 27 of 27 EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 215 North MasonBUILDING STATISTICSTotals all floorsCleaning SQ.FT19,05457,4201st FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 4 530 CERAMICLOCKER ROOMS 2 460 CERAMICEXERCISE ROOM 1 748 COMMUNITY ROOM 1 1,200 LARGE CONF. ROOMS 2 820 SMALL CONF. ROOMS 4 571 BREAK ROOM 1 432 VINYLMAIL 190 VINYLCOPY ROOMS3328 COFFEE/BREAK282 103COURT ROOM11,205 WAITING ROOMS2736 COMPUTER WORKRM 1394 VINYLENTRANCES4294 160 STONE AND MATTINGLOBBY1996 STONECORRIDORS2360 STAIRS INCLUDES 3 FLOORS3464 STONE OR CONCRETEELEVATOR/INCLUDES 3 FLOORS156 OPEN OFFICES37,259 394ENCLOSED OFFICES 81,153 CLERK169 68STORAGE1Not cleaned0 CONCRETEBICYCLE STORAGE 1Not cleaned0 CONCRETECUSTODIAL/STORAGE 182 CONCRETETotals 51 14,881 4173Cleaning SQ.FT19,0862ND FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 2 448 CERAMICCOPY ROOMS 4 546 LARGE CONF. ROOMS 2 789 SMALL CONF. ROOMS 7 799 ENCLOSED OFFICES 17 2,471 BREAK ROOM 1 363 VINYLCOFFEE/COAT ROOM 3150 OPEN OFFICES4 10,830 Attachment ABuilding Statistic SheetsDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 PHONE ROOM 3 71 LOBBY 1 1385 STONE and carpetCORRIDORS 2 678 CUSTODIAL/STORAGE 2 46VAULT 1Not cleanedSTAIRS 3 510 STONE OR CONCRETETotals 52 16,697 2389Cleaning SQ.FT19,2803RD FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 2 448 CERAMICLARGE CONF. ROOMS 1 326 MED CONF. ROOMS 1 268 SMALL CONF. ROOMS 2 320 STORAGE 1 221 BREAK ROOMS 1 396 VINYLLABS3 788 VINYLOPEN OFFICES 2 12,663 CLOSED OFFICES 11 2,127 WAITING 1 150 LOBBY 1 407 STONE and carpetCORRIDORS 1 319 CUSTODIAL/STORAGE 2 44COATS/COFFEE 2 251 PRINT ROOM 1 146 STORAGE 2Not cleanedSTAIRS 3 406Totals 37 16,791 2489SPECIFICSFOB ACCESSCleaning Schedule7pm-7am M-FBUILDING HOURSMunicipal Court cleaned early morning& InformationReport Maint. needed to Supervisor. Floors need to be scrubbed and/or buffed as neededSpot carpets as needed. Report large spots.OUTSIDE ENTRANCESweep out 10ft at all entrances. Clean glass on entrances in and out DAILY. Cobwebs, ledges INSIDE ENTRANCEVacuum mattingSERVICE LEVEL DAILYWEEKLYOFFICES AND CUBICLED AREASRRS CONFERENCE ROOMSBREAK ROOMSENTRANCES +GLASS COMMON AREAS CLEAN & SPOT VAC DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 TRASH (except offices)CONF TABLES - SPOT VACPUSH CHAIRS INCOMMUNITY ROOM- FULL CLEANMUNI COURTINTERIOR GLASSWatch for window cleaning needs throughout the buildingTRASH OFFICE CUBICLESTrash weekly in offices and cubicles on FridaysRECYCLERecycle taken from 9 common areas dailyLOBBYDust the statue in the Main lobby once monthly*Extra duties include following building task list daily222 LaPorte BUILDING STATISTICSTotals all floorsCleaning SQ.FT11,15644,1801st FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 2 530 CERAMICCOMMUNITY ROOM/COLO1 1,589 LARGE CONF. ROOMS 0 - SMALL CONF. ROOMS 2 571 BREAK ROOM 1 432 VINYLCOPY ROOMS 2 328 COFFEE/BREAK 1 82 103WAITING ROOMS/CONNEX LOBBY1 121 POLISHED CONCRETECOMPUTER WORKRM 1 394 ENTRANCES 2 217 LOBBY 1 319 POLISHED CONCRETESTAIRS ALL 3 FLOORS INCLUDED2 928 CONCRETEELEVATOR/3 FLOORS 1 56 OPEN OFFICES 32 4,690 0ENCLOSED OFFICES 2 645 CLERK 1 69 0STORAGE/MECHANICAL 2 CONCRETECUSTODIAL/STORAGE 1 82 CONCRETETotals 55 8,762 2394Cleaning SQ.FT14,9472ND FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS + 1 SHOWER2 574 CERAMICCOPY ROOMS 1 546 LARGE CONF. ROOMS 3 660 NOT CLEANABLEDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 SMALL CONF. ROOMS 3 599 ENCLOSED OFFICES 4 900 LOBBY 1 206 OPEN OFFICES 42 9,830 BREAK ROOM/LIBARAY 1 210 QUITE ROOM 1 220 PHONE ROOM 2 436 CORRIDORS 2 720 CUSTODIAL/STORAGE 1 46STAIRS (INCLUDED WITH 1ST FLOOR1 CONCRETESTORAGE 2Totals 64 14,327 620Cleaning SQ.FT18,0773RD FLOORRoom Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 2+1 SHOWER448 CERAMICLARGE CONF. ROOMS 2 644 SMALL CONF. ROOMS 2 640 STORAGE 3 CONCRETEBREAK ROOMS 1 396 VINYLOPEN OFFICES 35 12,663 CLOSED OFFICES 8 2,198 CORRIDORS 2 720 CUSTODIAL/STORAGE 1 44COPY ROOMS 2 324 STAIRS (INCLUDED WITH 1ST FLOOR3 0 CONCRETESTORAGE 2Totals 61 17,189 888SPECIFICSFOB ACCESSCleaning Schedule7pm-7am M-FBUILDING HOURSReport Maint. needed to Supervisor. & InformationFloors need to be scrubbed and/or buffed as neededSpot carpets as needed. Report large spots.OUTSIDE ENTRANCESweep out 10ft at all entrances. Clean glass on entrances in and out DAILY. Cobwebs, ledges INSIDE ENTRANCEVacuum mattingSERVICE LEVELDAILYWEEKLYCOMMON AREAS OFFICES AND CUBICLED AREASRRS CONFERENCE ROOMSBREAK ROOMS EMPTY COMPOST BIN (FRIDAY)NOT CLEANABLENOT CLEANABLENOT CLEANABLEDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 ENTRANCES +GLASSWIPE DOWN FRONT OF REFRIDGERATER AND DISHWASHERTRASH(except offices)CONF TABLES -SPOT VACPUSH CHAIRS INCOMMUNITY ROOM- FULL CLEANINTERIOR GLASSWatch for window cleaning needs throughout the buildingTrash weekly in offices and cubiclesRecycleLOBBYCleaned daily*Extra duties include following building task list daily281 N. COLLEGE BUILDING STATISTICSCleaning SQ.FT30,648Room Type # S.F. CARPET S.F. Hard Flr. CommentsREST ROOMS 11 743 quarry or ceramicOPEN OFFICES 18 6,316 1102ENCLOSED OFFICES 94 11,635 413CONFERENCE ROOMS 6 1,593 BREAK ROOMS 2 339 vinylENTRANCES 6 215 quarry CORRIDORS 27 2,833 4334 quarryCUSTODIAL/STORAGEELEVATOR 1 44 SHOWER ROOMS 2 92 vinylCOPIER ROOM 1 91 quarrySTAIRS 7 388 MATS 11 510 Totals 23,319 7329SPECIFICSFOB ACCESSCleaning Schedule7pm-7am M-FBUILDING HOURS& InformationLock exterior doors to each office complex. Individual doors on request.Report Maint. needed to Supervisor. Floors need to be scrubbed and/or buffed as neededSpot carpets as needed. Report large spots.OUTSIDE ENTRANCECheck exterior doors when cleaning to be sure they are secured.Clean glass on entrances in and out. Cobwebs, ledges INSIDE ENTRANCEVacuum matting, ledges and heater tops. Sweep out 10ft at all entrances. Clean ash trays. Sweep around foot scrapers Recycling in common areas daily (DO NOT EMPTY IN OFFICES AND CUBICLES) DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 FIRST FLOORthere are paper towel dispensers in some of the offices.SECOND FLOORHigh ledges above the elevator need to be dusted.INTERIOR GLASSWatch for window cleaning needs throughout the buildingDAILY PERIODIC4 Entrances Office &Cubes Dust high areasHallways-dustmop Scrub hallway and RRsor spot mop or vacwet mop as neededSpot windows11 RRs2 break areasCounters in front of an areaStairsBlue matsElevator*Extra duties include following building task list dailyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 NIX FARM ADMIN.BUILDING STATISTICS 1745 Hoffman Mill Rd.Cleaning SQ.FT:2,763 OFFICES Room Type # S.F. CARPET S.F. Hard Flr. Comments NIX ADMIN - 1ST OFFICES 5 514 VESTIBULES 1 56 Wood Laminate RESTROOM 2 98 ceramic WORKRM/HALL 1 162 RECEPT/COPY 1 218 CONFERENCE 1 735 BREAKROOM 1 151 VCT STAIRS 1 27 vct CUSTODIAL CLOSET 1 15 concrete 2nd OFFICES 5 886 PRINTER ROOM 1 67 HALL 1 107 STAIRS 1 27 VCT IT ROOM 1 98 VCT HOUSE TOTALS 2291 472 SPECIFICS GATE LOCK - DOOR CODE - KEY ON HOUSE Cleaning Schedule M-F 6pm-10pm ALARM ACTIVE FROM 10PM-5AM BUILDING HOURS Key entry /FOB Security alarm cleaners do not have a code. Must be done by 10PM & Information Gated property. Need gate opener to enter after hours. Report Maint. Needed to Supervisor. Report when mats need shampoo or when floors need buffed or scrubbed Spot carpets as needed. Report large spots. OUTSIDE ENTRANCE Sweep out 10 ft. Clean glass on entrance windows. Cobwebs, ledges Shake black rubber mats. Be sure exterior doors are secure. Vacuum matting SERVICE LEVEL Daily Weekly Trash Offices-full service wipe conf table,spot vac common areas Conference - full service entrances stairs copy room Detail vacuum all areas weekly (offices) done on Mondays Vestibule 2 RRs - full clean - stock supplies door glass breakroom - trash / clean floors nightly (detail sweep/mop weekly) *Extra duties include following building task list daily NIX FARM BUILDING STATISTICS 1745 Hoffman Mill Rd.Cleaning SQ.FT:3,113 OFFICES - 2 Buildings Room Type # S.F. CARPET S.F. Hard Flr. Comments WEST HOUSE - 1ST OFFICES 4 788 VESTIBULES 2 75 45-vct 30 -Ceramic RESTROOM 2 126 ceramic WORKRM/HALL 1 390 hardwood RECEPT/COPY 1 295 CONFERENCE 1 299 STAIRS 2 48 hardwood with runner CUSTODIAL CLOSET 1 16 VCT LOBBY 1 72 ceramic 2nd - Modular OFFICES 5 827 REST ROOM 1 42 HALL 1 78 STAIRS 1 27 ENTRY MATS 1 30 HOUSE TOTALS 2365 748 SPECIFICS GATE LOCK - DOOR CODE - KEY ON HOUSE Cleaning Schedule 6pm-10pm M - F ALARM ACTIVE FROM 10PM-5AM BUILDING HOURS Key entry Security alarm cleaners do not have a code. Must be done by 9PM & Information Gated property. Need gate opener to enter after hours. Report Maint. Needed to Supervisor. Report when mats need shampoo or when floors need buffed or scrubbed 2nd Wednesday of each month there is a Board Meeting from 5pm-9pm. Cleaning accessibility will be limited. Attachment A Building Statistic Sheets DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Spot carpets as needed. Report large spots. OUTSIDE ENTRANCE Sweep out 10 ft. Clean glass on entrance windows. Cobwebs, ledges Shake black rubber mats. Be sure exterior doors are secure. Vacuum matting SERVICE LEVEL Daily Weekly Trash Offices-full service wipe conf table,spot vac Conference - full service entrances stairs work room/break vacuum all floors 2 x weekly lobby 2 RRs *Extra duties include following building task list daily NIX FARM BUILDING STATISTICS 1745 Hoffman Mill Rd. Cleaning SQ.FT: 1,366 MAINT. SHOP Room Type # S.F. CARPET S.F. Hard Flr. Comments MAINT BUILDING Shop fountain,sinks HALLWAY 1 136 Polished Concrete BREAK ROOM 1 414 Polished Concrete LOCKER ROOM 2 360 Polished Concrete RESTROOMS/SHOWERS 2 408 CERAMIC CUSTODIAL CLOSET 1 48 concrete MAINT BLDG TOTAL 0 1366 SPECIFICS Cleaning Schedule 6pm-10pm M - F ALARM ACTIVE FROM 10PM-5AM BUILDING HOURS Door code for Maint building. & Information Gated property. No access allowed after hours. Report Maint. Needed to Supervisor. Report when mats need shampoo or when floors need buffed or scrubbed SERVICE LEVEL Clean Rest rooms daily and mop hallway off rest room (not shower room) Dust and Wet mop the break room floor. Buff Monthly. Give date so guys can move the chairs. Scrub rest room floors and hallway floor monthly. Make sure the gate is locked after you enter and when leaving. *Extra duties include following building task list daily STREETS (2 buildings) BUILDING STATISTICS 625 9th ST Cleaning SQ.FT: 14,483 Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS 4 733 EPOXY-381, PORCELAIN -352 LOCKER ROOMS 2 1581 EPOXY WELLNESS ROOM 1 620 CONFERENCE ROOMS 1 432 CREW TRAINING/BREAK 1 1581 VCT KITCHEN 1 182 VINYL BREAK ROOM 1 308 MAIN ENTRANCE/LOBBY 1 284 CERAMIC CREW ROOMS 3 1369 VCT SIGN FABRICATION 1 899 VCT COMP AREA 1 589 VCT SAN. INSPECTION 1 392 CORRIDORS 3 570 954 VCT RECEPTION/COPY 1 736 ENCLOSED OFFICES 14 2,189 CUSTODIAL/STORAGE 1 30 CONCRETE Control building for Deicing Weekly - May - Sept & 7 days Oct-Apr REST ROOMS 2 BREAK ROOM 1 OFFICE 1 MEETING ROOM 1 TOTAL ALL AREAS 1034 PORCELAIN TILE Totals 37 5,247 9236 SPECIFICS FOB ACCESS Cleaning Schedule 7pm-7am- M-F except control bldg. done weekly May- Oct and 7days Nov-Apr. BUILDING HOURS Report Maint. needed to Supervisor. & INFORMATION Report when floors need buffed or scrubbed. Spot carpets as needed. Report large spots. Tar on carpet, VCT and ceramic floors - daily removal OUTSIDE ENTRANCE Sweep out 10ft at all entrances. Clean glass on entrances in and out DAILY. Cobwebs, ledges DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 INSIDE ENTRANCE Vacuum matting SPECIAL NEEDS Tar on carpet, VCT and ceramic floors - daily removal MONTHLY Spray wipe equipment in wellness room WEEKLY Scrub epoxy floor in Mens locker room weekly Offices cleaned (trash daily) Recycle only emptied in common areas (No offices) Taken from copy area, training room and crew room in hall twice a week to outside RECYCLE All trash is taken from offices once a week Clean entry door windows in and out including cobwebs and ledges Interior windows quarterly DAILY No refilling of Sanitary napkins machines Storage closet up front for half of supplies. Storage in back for other half GLASS CLEANING Multifold paper towels - natural - North River CONSUMABLES Soap box - regular Toilet paper - Envision - 2 ply white jumbo rolls(better quality than other bldgs) Kitchen towel rolls for the 2 break rooms On south side outside emptied once a week. SUPPLIES Wind in window causes dirt to collect on window ledge. Streets purchases their own supplies but stocked by Contractor Outside Trash can Conference room up front Sink and fountain only and paper towel are done PARTS AREA IN BACK FLOORS FLOORS ARE AUTO SCRUBBED 3 TIMES A WEEK. MOPPED TWICE A WEEK NOW BURNISHING IS DONE ONCE A MONTH WITH BATTERY OPERATED BURNISHER. Can keep auto scrubber in back closet to charge. Also a large high speed burnisher is used and charged in same closet near the back 2 RRS. TAR IS REMOVED DAILY ON CARPET AND FLOORS. CLEANING OF TAR SOLVENT FOR THE TILE FLOORS-LIFT OFF 2 - TAPE AND STAIN REMOVER FOR CARPETS - BUTCHERS - TAR, GREASE AND PAINT CARPET SPOTTER. FLOORS REFINISHED AS NEEDED. CONTROL BUILDING Water in urinal - 8 oz. Trash outside is taken when building is cleaned Custodial closet (maint closet)Closet has sink with chemical hookup Floor is scrubbed once a month CLEANING SCHEDULE 7 DAYS - OCT - APR - WEEKEND IF SNOW - OTHERWISE M-F MAY - SEPT - ONCE A WEEK *Extra duties include following building task list daily TRAFFIC OPERATIONS BUILDING STATISTICS 626 Linden St Cleaning SQ.FT: 9,519 Carpet SQ. FT. Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS 2 332 CERAMIC RECEP/FRONT HALL 1 1420 ENCLOSED OFFICES 9 1408 CONF/BREAK ROOMS 2 858 ENTRANCES 2 155 HALLWAYS 3 155 748 VCT CREW ROOM 1 598 VCT LIBRARY/WORK RM 1 437 TRAFFIC COMPUTER 1 1036 VCT WORK AREA 1 190 TRAFFIC ENGINEER 1 190 SIGNAL REPAIR SHOP 1 700 VCT FAB SHOP 1 1088 CONCRETE STORAGE/CUSTODIAL 1 204 Totals 4658 4861 SPECIFICS FOBACCESS Cleaning Schedule 7pm-7am M - F BUILDING HOURS Report Maint. Needed to Supervisor. & Information Report when mats need shampoo or when floors need buffed or scrubbed Spot carpets as needed. Report large spots. Entry to building Door on the east side - 3rd door from the south. It goes into the hallway by the custodial closet. OUTSIDE ENTRANCE Sweep out 10 ft. Clean glass on entrance windows in and out. Cobwebs, ledges and ash trays. Shake black rubber mat to clean. Be sure 3 exterior doors DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 are secure. INSIDE ENTRANCE Vacuum matting Cleaning Frequency Daily Weekly Schedule Entrances Library hallways offices Rest rooms cubicle areas break room Fab shop conference rms. signal test room - trash, floors and mats front counter Traffic engineer waiting room reception desk area work area Traffic Mgt Center All Trash including offices Recycle not taken TRASH DUMPSTER Go through the Signal Test room to the outside. The dumpster enclosure is at the back of the gated area between 2 garages. Take your key or you will be locked out. Door locks behind you. Electrical room not cleaned. Custodial closet in Maint rm hookup for chemical - floor sink high dusting High ledges behind the reception desk - don't forget Floors Buffed once a month - refinished as needed - scrub RRs monthly *Extra duties include following building task list daily DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 GARDENS AT SPRING CK. BUILDING STATISTICS 2145 CENTRE RD.Cleaning SQ.FT:4,368 Room Type # S.F. CARPET S.F. Hard Flr.Comments REST ROOMS 4 480 TILE/FINISHED CONCRETE CLASSROOM 1 692 FINISHED CONCRETE CONFERENCE ROOM 1 676 CARPET ENTRY/RECEPTION 1 1100 FINISHED CONCRETE ALL OFFICES 1 1000 CARPET OPEN STORAGE 1 420 Totals 1676 2692 SPECIFICS FOB AND ALARM and key for outside RRs Cleaning Schedule 7pm- 7am M-Sat (6days) not Sundays Alarm disarms at 6 am BUILDING HOURS time on the alarm -11pm‐5am Opens at 8 am & Information There are 2 outside rest rooms that are locked after hours Report Maint. Needed to Supervisor. Report when mats need shampoo or when floors need buffed or scrubbed OUTSIDE ENTRANCE Sweep out 10 ft. . Cobwebs, ledges Be sure exterior doors are secure. 2 Outside Rest rooms Put 8 oz of water in urinal after cleaning. Report when urinal is plugged and cartridge needs changing. Conference Room Paper towel and sink The green house is not cleaned. There is a restroom inside the building and 2 outside. No recycle is taken Custodial Closet Has shelves and hose hookup and sink Floor concrete in lobby, halls, RRs and conference room scrubbed 1 x a month for best appearance. *Extra duties include following building task list daily LINCOLN CENTER BUILDING STATISTICS Cleaning SQ.FT:23,170 Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS 9 2,333 CERAMIC STAIRS 2 105 463 VESTIBULES 5 854 ENTRY CARPET LOBBIES 4 12,194 CORRIDORS 6 5,046 990 CERAMIC ELEVATOR 1 55 LOUNGE 1 1,000 CERAMIC CUSTODIAL CLOSETS 2 130 VCT Totals 30 18,384 4,786 SPECIFICS FOB ACCESS AND ALARM Cleaning Schedule Midnight - 7AM Cleaning 7 days a week. fobs, locking Alarm and fob. Always shut all doors to reset alarm You must use the receiving door to enter and exit. The alarm is in that location. If you can not set alarm call Eric at 566-7049 Don't leave unset. and leave the building. Make sure all outside doors are locked if Lincoln Center staff is gone. Report any doors that are left unlocked after staff is gone. Arm the alarm when you leave. CLOSETS (Upstairs and Magnolia Theater Hallway)Monitor supplies and let supervisor know if supplies are low. Keep their adaptor on the hose but remove your cleaner from the faucet each night. Supplies are ordered and put away each month. Turn out all lights nightly after cleaning Soap Liquid soap dispenser are changed by Lincoln Center Staff. Foam soap in Adm RR is Use Tersano solution for all daily/weekly cleaning. Use other solutions only for deep clean/monthly tasks. Attachment A Building Statistic Sheets DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 changed by you. Maintenance Report Maint. Needed to Supervisor. Toilets are to be plunged. Water in drains wkly. Report when floors need scrubbed Carpets Spot carpets as needed. Report large spots. Trash & Recycle Trash & Recycle taken in all places in the areas you clean. ENTRANCES Sweep out 10 ft. Clean glass on entrance windows. Cobwebs, ledges Be sure exterior doors are secure. WINDOWS Clean all the windows on the doors nightly, Spot the glass throughout the building. especially near the entrances. RESTROOMS Start the toilet paper before installing it. Always replace Toilet paper on the right. side of the dispenser. Put the used roll on the left side. Do not remove the toilet paper roll until it is empty. You are there 7 days a week and it won't run out. Drop paper towel roll to the back and replace the roll so you don't waste it. Watch for lights on dispensers and open daily to check as well if changing is needed. Clean the doors on both sides of the partitions Put water in the drains weekly to prevent sewer gas smell. If you plunge the toilet and it will not release. Tell your supervisor and put a sign on the stall door. Check soap in Adm RRs, paper towel dispensers, toilet seat covers, replaced when needed. Trash all sanitary napkins dispensers nightly and wash out as needed. LOBBY and HALLWAY Watch for cobwebs near the ceiling. Use a high duster around the edges even though you don't see them. Hard to see at night. Vacuum under benches in the lobby and hallways. Cobwebs can build up there. POWER SCRUBBING ALL restrooms are scrubbed once a month. Glass stairs are scrubbed as needed. *Extra duties include following building task list daily MUSEUM OF DISCOVERY BUILDING STATISTICS 408 Mason Court Cleaning SQ.FT: 38,462 Room Type # S.F. CARPET S.F. Hard Flr. Comments CLASSROOMS/WORKROOM 2 3018 Rubber CORK REST ROOMS 5 548 CONCRETE UPPER GALLERY CORRIDOR 1 692 Rubber CORK CAFÉ 1 489 Rubber Cork GIFT SHOP 1 955 POLISHED CONCRETE LOBBY 1 3016 POLISHED CONCRETE ENTRIES 3 337 ENTRY CARPET REFERENCE ROOM INCLUD 1 1850 CLEANED 1 X WEEKLY GALLERY 1 6000 10096 CONCRETE - FLOOR &CARPET TRAVELING EXHIBIT 1 5109 CARPET VACUUMED NIGHTLY HALLWAY 1 218 CONCRETE - 1 X WEEKLY OPEN OFFICES 1 2456 WEEKLY OFFICE RESTROOM 3 169 NIGHTLY CLOSED OFFICES 5 395 WEEKLY STAIRS 2 1 public, 1 back of hous CONCRETE AND PAINTED ELEVATOR 1 DAILY TUES- SUN 2ND LEVEL DIGITAL DOME 1 1211 VACUUMED weekly UPPER LOBBY 1 1286 VACUUMED DAILY 3RD LEVEL CONFERENCE/ELEVATOR LO 1 617 CLEANED DAILY / SPOT GLASS Totals 19261 19201 SPECIFICS FOB ACCESS Cleaning Schedule Trash all areas of the building nightly except all the dressing rooms. 7pm-7am - 6 DAYS A WEEK CLEANING (cleaning not done on Mon) - MOD CLOSED ON MONDAYS DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 BUILDING HOURS & Information RECYCLE Offices Break room in office complex Polish Concrete Floors - Lobby Gallery (finished concrete/ carpet) Tot Spot Area vacuumed nightly, concrete mopped nightly, auto scrubbed weekly CLASSROOMS /WORKROOMFloors mopped nightly, auto scrubbed weekly Referance Room Cleaned 1 x weekly including office space, vacuum and trash Cork Flooring Hall Ways Rest rooms -Public Admin rest rooms Daily Cleaned - Power scrubbed monthly Mezzanine, Digital Dome, 2nd floor mezzanine vacuum daily, dome vacuum weekly 1 concrete stairs, enclosure, 1 back of house stairs Elevator 3rd floor / Conference room/ office Office cleaned nightly All areas Mezzanine, Digital Dome, 2nd floor Vacuumed daily, (6 x weekly) All areas The Following Areas to be Serviced Upon Request STAGING SHOP COLLECTION STORAGE ARTIFACT PROCESSING Receiving Area Roof Deck Special Request Only *Extra duties include following building task list daily CARNEGIE BUILDING BUILDING STATISTICS Cleaning SQ.FT: Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS ENCLOSED OFFICES BREAK ROOM ENTRANCES CORRIDORS OPEN SPACEBOOKROOM ROOM Totals SPECIFICS FOB ACCESS Cleaning frequency Cleaning Schedule BUILDING HOURS & Information TRASH Dust and wet mop daily, auto scrub weekly Can be auto scrubbed more frequently upon request, use a soft brush or pad. Special Request Only polishing of the floor may be needed at some point - maybe yearly. Auto scrubbed 1 x weekly, wet mopped nightly. No finish is on the surface. Nightly Special Request Only mopped monthly *Extra duties include following building task list daily Concrete floors mopped nightly and carpets to be vacuumed nightly, to stay at least 12in., from exhibits, scuff marks kept under control weekly Special Request Only Special Request Only Special Request Only ALARM - Be sure exterior doors are secure Report Maint. Needed to Supervisor. Report when mats need shampoo RECYCLE nightly Common areas all other duties per task list Office cleaning is weekly nightly - trash - clean surfaces and floor - polishing of the floor may be needed at some point - maybe yearly. Daily cleaned - Power scrubbed monthly public concrete stairs and enclosure swept daily and mopped 1 x weekly, lobby all the way to roof DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 POLICE FIRING RANGE BUILDING STATISTICS Cleaning SQ.FT:3,078 Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS 2 320 VCT CONFERENCE ROOM 1 480 RECREATION ROOM 1 2278 Totals 2758 320 SPECIFICS DOOR CODE Cleaning Schedule 4am - 12pm M-W-F - 3 DAYS A WEEK SERVICE Hours of use vary 7days - 24 hrs. BUILDING HOURS FOB & Information Report Maint. Needed to Supervisor. Report when mats need shampoo or when floors need buffed or scrubbed Spot carpets as needed. Report large spots. OUTSIDE ENTRANCE Sweep out 10 ft. Clean glass on entrance enclosure. Cobwebs, ledges Be sure exterior doors are secure. INSIDE ENTRANCE Vacuum matting SHOOTING RANGE AREA Is not cleaned by Contractor. This is a separate cleaning assignment. Closet in mens room Vacuum only Beside the mens toilet supplies and equipment is kept uses a case of PT and TP TRASH DUMPSTER IN THE BACK USES A KEY TO USE *Extra duties include following building task list daily DIST #1 Police Services BUILDING STATISTICS 144 N. Mason Suite 1 Cleaning SQ.FT:3,004 Room Type # S.F. CARPET S.F. Hard Flr. Comments REST ROOMS 4 314 2concrete 2 ceramic SHOWER/LOCKER 1 69 CERAMIC OPEN OFFICES 1 720 CLOSED OFFICE 1 129 ENTRY 1 165 CONFERENCE ROOM 1 720 BREAK ROOM 1 360 222 VCT INTERVIEW 1 133 VCT HOLDING AREA 1 172 VCT Totals 2227 777 SPECIFICS FOB ACCESS AND ALARM Cleaning Schedule After 6pm-8am Mondays full cleaning. Tuesday-Friday 10pm-6am Be sure exterior doors are secure. BUILDING HOURS Report Maint. Needed to Supervisor. & Information Completly clean all areas of building on Mondays when there not there T-F Clean restrooms, breakroom and trash OUTSIDE ENTRANCE Windows to be spotted daily in /out to front entrance, cobwebs and ledges (Will be cleaned quarterly by a window company) INSIDE ENTRANCES Vacuum Daily SERVICE LEVEL Breakroom daily Restrooms daily Office cleaning Offices and Cubicles trash daily Recycle Recycle in common areas to be taken to appropriate place outside of building *Extra duties include following building task list daily POLICE SERVICES BUILDING STATISTICS TIMBERLINE Cleaning SQ.FT:82,396 Attachment A Building Statistic Sheets DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 1ST FLOOR CLEANING FREQUENCY Floors 1ST 2ND 3RD TOTALS Daily 13127 6662 10115 29904 Twice weekly 4037 10685 5154 19876 Weekly 11088 3595 5808 20491 Supervised 5390 1131 139 6660 Infrequent 4653 547 458 5658 TOTALS 38295 22620 21674 82589 FLOOR SURFACES Floors 1ST 2ND 3RD TOTALS Marmoleum 9365 4576 383 14324 Porcelean 3937 587 484 5008 Concrete 10354 2228 452 13034 Carpet 12790 13380 19850 46020 Rubber 1640 1640 VCT 1606 209 555 2370 Total 38052 22620 21724 Cleaning SQ.FT: 82,396 SPECIFICS ACCESS FOB Cleaning Schedule 5am-12 pm - 7 days a week - Janitor closet key Must use backpack quiet vacuum BUILDING HOURS Always enter only thru the North entrance (small door) into hallway. City ID and shirts and badges must be visible at all times. or you will be asked to leave Never let anybody use your badge/Fob for any reason Never let anyone in building that is not authorized Maintenance Report any maintenance needed to Supervisor. Toilets are to be plunged. Put water in drains weekly on Mondays Shake black rubber mats, sweep entrances 10ft. Out. Empty ash & trash Watch for cobwebs, clean glass in/out and ledges to entry doors Outside The outside entrance af dumpster area needs leaves swept up Outside trash cans emptied as needed, at all entrances RECYCLE EMPTIED ONCE A WEEK FROM COMMON AREAS TO SPOT ON EACH FL. Taken outside twice a week to enclosure recycle dumpster. Supervised Cleanings To go in the following supervised areas - They report to Desk office. They have a schedule of whom to contract. They must have key and fob and ID Monday-Friday 7am to 4 pm Records Room Monday 2nd floor 911 Dispatch This area will need to be vacuumed 1x week @ 10pm on Mondays Tues & Thurs 9 AM 1st floor Forensic Lab Areas - Ted faul/kyle Trash and Vacuum 9 AM 1st floor Evidence Areas -Ted Faul Trash and Vacuum Wednesdays 10 AM Computer room - Wanda Soares Trash and Vacuum Tues & Thurs 10 AM Police Supply - Joal Tower Trash and Vacuum Monday-Friday SSO/Detenention area - Alisha Stock Sweep, Mop, Trash and Vacuum Detention Areas Mon and Thurs after 8AM - Detention areas cleaned as needed. Get key and fob and flush the drains in the cells - flusher in the closet. Cells are one way and so are some of the doors to the area. Clean the entrance from outside once a week when in the detention area. Other areas as assigned. The police are to report supervised cleaning needs to the Desk officer for Tues daytime cleaning. Front desk in the lobby will be taking the drivers licence and issuing the keys on Mon and Thurs. Toilet and sinks in cells are flushed weekly. West side Mon & East on Thurs While in Detention the toilets are flushed and sinks run once a week to prevent sewer gas smells. Floor finish Stair mats have floor finish on them. Flooring in exercise room has floor finish on it. Marmoleum has floor finish. To be buffed and cleaned and refinished as needed. THERE IS NO FLOOR FINISH ON THE LOCKER ROOM FLOORS. Waterfree Urinals Has waterfree urinals - put 8 oz of water after cleaning urinals Document the changing of the cartridges on a sheet. Police Chief's Office Clean rest room daily and office on Wed. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Interview Rooms on 3rd Leave the doors open - do not try to lock them. *Extra duties include following building task list daily DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Attachment B Location Map and Index 63 B 222 Laporte 222 Laporte Ave. 64 B 200 Mountain Ave (Suites A & B) 200 Mountain Ave. 65 B 256 Mountain Ave (City Safe) 256 Mountain Ave. 66 B 214 N. Howes - East (City Care) 214 N. Howes ID_Number Map BUILDING LOCATION 1 A Library Branch-Council Tree 2733 Council Tree 2 A Fossil Creek Maint Shop 5833 S Lemay Ave. 3 A Gardens at Spring Park 2145 Centre Ave. 4 A Grandview Shop 1901 W. Mountain Ave. 6 A Nix Farm Office 1745 Hoffman Mill Rd. 10 A Streets 625 9th St. 11 A Traffic Operations 626 Linden St. 13 A Water Pollution Lab 3036 Environmental Dr. 14 A Water Quality Lab 4316 LaPorte Ave. 15 A Water Reclamation 3036 Environmental Dr. 16 A Water Treatment Plant 4316 LaPorte Ave. 17 A Club Tico 1599 City Park Dr. 18 A EPIC 1801 Riverside Ave. 19 A Fleet Services 835 Wood St. 20 A Grandview Office 1900 W. Mountain Ave. 21 A Park Shop 413 S. Bryan Ave. 22 A Spring Canyon Maintenance Shop 3156 S. Overland Trail 23 A Senior Center 1200 Raintree Dr. 25 A Utilities Services 700 Wood St. 27 A 906 E. Vine Dr. 906 W. Vine Dr. 28 A Mulberry Water Reclamation 930 E. Mulberry St. 30 B 110/112 N. Howes 112 N. Howes St. 32 B 215 Mason 215 N. Mason St. 35 B City Hall 300 LaPorte Ave. 36 B Library 201 Peterson St. 37 B Lincoln Center 417 W. Magnolia St. 39 B Operations Services 300 Laporte Ave. 41 B 117 N. Mason 117 N. Mason St. 42 B Police District One 144 N. Mason St, Suite 1 43 A Police Services 2221 S. Timberline Rd. 46 B Mulberry Pool 424 W. Mulberry St. 48 B Northside Aztlan Center 112 Willow St. 55 B Webster House Adm Center 301 E. Olive St. 56 B Museum of Discovery 408 Mason Court 57 A Roselawn Office 2718 E Mulberry St 60 A Nix Farm Admin Office 1745 Hoffman Mill Rd 61 A Nix Maintenance Building 1745 Hoffman Mill Rd 62 A Foothills Activity Center (FAC) 241 E. Foothills Pkwy. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Attachment C Location Map and Index 67 B 214 N. Howes – West (Wellness) 214 N. Howes 68 A Collindale GC & CB Potts Rest. 1441 E. Horsetooth Rd 69 A East Park District Maintenance Fac. 2982 Environmental Dr. 70 A Transfort Maintenance Facility 6570 Portner Road 71 A Transfort Cottage 6570 Portner Road 72 A South Transit Center 250 N. Mason St. 73 B Downtown Transit Center 4915 Fossil Blvd DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 RFP 8813 Custodial Services Page 41 of 234 *68 *69 *71/72 *72 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 RFP 8813 Custodial Services Page 42 of 234 *64*65 *66/67 *73 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 All Entrances and Lobby Mon Tues Wed Thurs Fri Sat Sun Empty waste receptacles, replace liners if torn or soiled Each visit Detail vacuum and mop hard floor surfaces Each visit Remove cobwebs on walls/ceiling 1xmonth Spot clean windows in/out Each visit Spot clean drinking fountains Each visit Dust horizontal surfaces 8' and under (including window sills in/out and baseboards)1xweek Buff finished hard surfaces 1xmonth Clean outside surface of waste receptacles 1xqtr Hallways and Corridors Mon Tues Wed Thurs Fri Sat Sun Dust horizontal surfaces 8' and under (including window sills and baseboards)1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Clean drinking fountains, remove any hard water deposits Each visit Clean outside surface of waste receptacles 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Buff finished hard surfaces 1xmonth Auto Scrub concrete floors 1xweek Restrooms and Locker Rooms Mon Tues Wed Thurs Fri Sat Sun Restock supplies Each visit Empty waste containers and replace liners Each visit Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals including seats, base, fixtures Each visit Wipe clean shower stalls (including fixtures, shower head, shower curtain/door)Each visit Deep clean/scrub of showers 1xweekly Sweep/vacuum and damp mop floors Each visit Wipe clean walls, lockers and partitions benches/seating areas 1xmonth Auto Scrub ceramic tile 1xweek Pour water down floor drain Each visit Dust exhaust vents and lighting fixtures 1xqtr Conference Rooms, Offices and Cubicles Mon Tues Wed Thurs Fri Sat Sun Dust horizontal surfaces 8' and under (including window sills and baseboards)1xmonth Remove waste from receptacles and replace liners if torn or soiled 1xweek Clean outside surface of waste receptacles 1xqtr Clean cleared countertops, table tops and desktops (do not disturb papers or equipment)1xweek Buildings (If Applicable) Attachment C Building Task Lists DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Dust mop/vacuum and damp mop hard floor surfaces 1xweek Detail vacuum carpeted areas 1xweek Clean interior windows (Including Ledges)2 x year Spot clean doors, walls and non‐fabric partitions (including kick plates and door handles)1xmonth Multipurpose Class Rooms Mon Tues Wed Thurs Fri Sat Sun Remove waste from receptacles and replace liners if torn or soiled Each visit Spot clean cleared countertops, table tops (do not disturb papers or equipment)Each visit Spot vacuum carpeted areas Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot clean door glass,Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move items 1xmonth Clean outside surface of waste receptacles 1xqtr Spot clean doors, walls and non‐fabric partitions (including kick plates and door handles)1xmonth Detail vacuum carpeted areas 1xweek Scrub / Buff hard surface floors (tile/concrete)1xmonth Scrub and refinish tile floors 1xyearly Fitness Center/Studio (If applies)Mon Tues Wed Thurs Fri Sat Sun Remove waste from receptacles and replace liners if torn or soiled Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted areas Each visit Spot clean door glass/mirrors Each visit Detail vacuum carpeted areas 1xweek Clean glass/mirrors 1xmonth Dust horizontal surfaces 8' and under (including window sills and baseboards)1xmonth Clean outside surface of waste receptacles 1xqtr Wipe non‐mechanical surfaces of fitness equipment 1xqtr Spot clean doors, walls and non‐fabric partitions (including kick plates and door handles)1xmonth Kitchen/Breakroom Areas Mon Tues Wed Thurs Fri Sat Sun Clean cleared countertops & table tops Each visit Restock supplies Each visit Sweep/vacuum and damp mop floors Each visit Empty waste containers and replace liners Each visit Auto Scrub ceramic tile 1xmonth Stairways Mon Tues Wed Thurs Fri Sat Sun (Public Area) Dust mop/vacuum and damp mop hard floor surfaces Each visit (Non Public Area) Dust mop/vacuum and damp mop hard floor surfaces 1xweek DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Dust handrails/ledges 1xweek Elevator Mon Tues Wed Thurs Fri Sat Sun Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot clean doors, walls Each visit Detail vacuum/ sweep /floors and door tracks 1xweek Detail doors and walls 1xweek Custodial Closet Mon Tues Wed Thurs Fri Sat Sun Clean custodial sink‐ mop floors Each visit Rinse clean all mop buckets Each visit Organize equipment and supplies Each visit Maintain MSDS book 1xmonth Report Graffiti, Maintenace & supplie issues to Service Provider Site Manager or the Custodial Contract Administrator Thank you for all you do! Services to be performed ? x weekly (scheduled for ? / ? nights ) DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 POLICE SERVICES TASK SCHEDULE Adm‐Class B Cleaning 1x weekly offices TaskFrequency**if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visitFacility ExteriorMon Tues Wed Thurs Fricommon areas dailySweep 10' fro entranceEach visitService trash bins at all entracnes Each visit Entrance and LobbyMon Tues Wed Thurs Fricommon areas dailyDust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any itemsweeklyRemove cobwebs on walls/ceilingmonthlyRemove waste from receptacles and replace liners if torn or soiledEach visitClean entry doorways, glass, handles, kick plates and adjacent glassEach visitClean drinking fountains, remove any hard water depositsEach visitClean outside surface of waste receptaclesmonthlyDust mop/vacuum and damp mop hard floor surfacesEach visitSpot vacuum carpeted areasEach visitDetail vacuum carpeted areasweeklySpot clean carpetsweeklyAuto scrub tile/ hard surfacew flooring weeklyHallways and CorridorsMon Tues Wed Thurs Fricommon areas dailyDust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any itemsweeklyRemove cobwebs on walls/ceilingmonthlyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Clean drinking fountains, remove any hard water depositsEach visitDust mop/vacuum and damp mop hard floor surfacesEach visitSpot vacuum carpeted areasEach visitDetail vacuum carpeted areasweeklySpot clean carpetsweeklySpot clean walls and partitionsmonthlyClean baseboards quarterlyAuto scrub tile/ hard surfacew flooring weeklyScrub and recoat hard surfacesyearlyRestrooms LockerroomsMon Tues Wed Thurs FriDust exhaust vents and lighting fixturesmonthlyRemove cobwebs on walls/ceilingmonthlyDust partitions, lockers and horizontal surfacesweeklyRestock suppliesEach visitEmpty waste containers and replace linersEach visitClean outside surface of waste containerEach visitClean mirrors, countertops, sinks, fixturesEach visitClean toilets and urinals (including seats, base, flush valves)Each visitcheck and replace waterless urinal cartridges as neededSpot clean walls, lockers and partitionsEach visitWipe clean walls, and partitionsmonthlyWipe clean shower stalls (including fixtures, shower head, shower curtain/door)Each visitDeep clean/scrub of showers1xweeklySweep/vacuum and damp mop floorsEach visitScrub / buff hard surface or tilemonthlyPour water down floor drainEach visitDetention Area Restrooms Mon Tues Wed Thurs FriDust exhaust vents and lighting fixturesmonthlyRestock suppliesweeklyEmpty waste containers and replace linersweeklyClean mirrors, countertops, sinks, fixturesweeklyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Clean toilets and urinals (including seats, base, flush valves)weeklyClean outside surface of waste containermonthly Offices and CubiclesMon Tues Wed Thurs FriDust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move weeklyRemove waste from receptacles and replace liners if torn or soiledweeklyRemove recycling materials and replace liners if neededweeklyClean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)weeklyDust mop/vacuum and damp mop hard floor surfacesweeklyDetail vacuum carpeted areasweeklySpot clean carpetsweeklyRECORDS Offices and CubiclesMon Tues Wed Thurs FriDust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move weeklyRemove waste from receptacles and replace liners if torn or soiledEach VisitRemove recycling materials and replace liners if neededweeklyClean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)weeklyDust mop/vacuum and damp mop hard floor surfacesEach VisitDetail vacuum carpeted areasweeklySpot clean carpetsweeklyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Forensic / Evidence Offices, Cubicles and storage Mon Tues Wed Thurs FriDust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move weeklyRemove waste from receptacles and replace liners if torn or soiledweeklyRemove recycling materials and replace liners if neededweeklyClean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)weeklyDust mop/vacuum and damp mop hard floor surfacesEach VisitDetail vacuum carpeted areasweeklySpot clean carpetsweeklyConference /Multipurpose Rooms/ Copy RoomsMon Tues Wed Thurs FriRemove cobwebs on walls/ceilingmonthlyDust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any itemsweeklyRemove waste from receptacles and replace liners if torn or soiledEach visitRemove recycling materials and replace liners if neededweeklyClean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)Each visitSpot vacuum carpeted areasEach visitDetail vacuum carpeted areasweeklySpot clean carpetsweeklyCobwebs on walls/ceilingmonthlyif sinks are free of dishesStairways Main Mon Tues Wed Thurs FriDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Vacuum / dustmop stairs and landings each visit Spot mop landing and stairs each visitDust handrails/ledges1xweekFully wet mop stairs and landings 1xweekWipe railings each visit Stairways East/West Entrances Mon Tues Wed Thurs FriPolice stairs pick up littereach visit Vacuum / dustmop stairs and landings weeklySpot mop landing and stairs each visitDust handrails/ledges1xweekFully wet mop stairs and landings 1xweekCustodial ClosetMon Tues Wed Thurs FriClean custodial sinkEach visitRinse clean all mop buckets ‐ do not leave standing waterEach visitOrganize equipment and suppliesweeklyMaintain SDS bookmonthlytake a different area each monthElevator Mon Tues Wed Thurs FriSpot clean doors, walls and non‐fabric panelsEach visitSweep /mop hard surface floorsEach visitClean doors tracks and walls/ doorsmonthlySpot clean walls/doors1xmonthBreak AreasMon Tues Wed Thurs FriDust exhaust vents and lighting fixturesquarterlyRemove cobwebs on walls/ceilingmonthlyRestock suppliesEach visitEmpty waste containers and replace linersEach visitClean outside surface of waste containerweeklyClean countertops, tabletops, sinks, fixturesEach visitSpot clean wallsweeklyWipe clean wallsmonthlySpot vacuum carpeted area rugsEach visit Sweep/vacuum or damp mop floorsEach visitDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Strip and refinish hard surfacesyearlyScrub and recoat hard surfacesquarterlyScrub / buff hard surface or tilemonthlyFitness / Center Studio Mon Tues Wed Thurs Frispot clean glass Each visit fully clean mirrors monthlyRemove waste from receptacles and replace liners if torn or soiledEach visitDust mop/vacuum and damp mop hard floor surfacesEach visitSweep/vacuum or damp mop floorsEach visitMachine scrub floors monthlyDispatch Offices Cubicles Mon Tues Wed Thurs FriRemove cobwebs on walls/ceilingmonthlyDust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move monthlyRemove waste from receptacles and replace liners if torn or soiled 2 x weeklyRemove recycling materials and replace liners if neededweeklyClean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)weeklyDust mop/vacuum and damp mop hard floor surfaces2 x weeklyDetail vacuum carpeted areasweeklySpot clean carpetsweeklyDetention Area / interview RoomsMon Tues Wed Thurs FriDust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move monthlyRemove waste from receptacles and replace liners if torn or soiledweeklyRemove recycling materials and replace liners if neededweeklyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 Clean outside surface of waste receptaclesquarterlySpot clean cleared countertops, table tops and desktops (do not disturb papers or equipment)weeklyDust mop/vacuum and damp mop hard floor surfacesweeklyDetail vacuum carpeted areasweeklyDocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 POLICE FIRING RANGE FACILITY TASK LIST Adm‐Class B Cleaning 1x weekly clean Task Frequency* *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Entrance / Break area Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled weekly Clean entry doorways, glass, handles, kick plates and adjacent glass weekly Clean outside surface of waste receptacles quarterly spot vacuum all carpeted floor surfaces Each visit Vacuum carpeted area rugs Each visit Detail vacuum all carepted weekly Restrooms Dust exhaust vents and lighting fixtures monthly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets/urinals (including seats, base, flush valves)Each visit Spot clean walls Each visit Sweep/vacuum and damp mop floors Each visit Scrub / buff hard surface or tile monthly Pour water down floor drain Each visit Custodial Closet Clean custodial sink Each visit Rinse clean all mop buckets ‐ do not leave standing water Each visit Organize equipment and supplies weekly Maintain SDS book as needed CLASSROOM ‐MEETING ROOM Remove waste from receptacles and replace liners if torn or soiled Each visit Spot clean table tops, make sur not to disturb any paper etc.Each visit Clean outside surface of waste receptacles quarterly Vacuum carpeted floor surfaces Each visit DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 11/28/2022 IMA,Inc.-Colorado Division 1705 17th Street,Suite 100 Denver CO 80202 IMA Denver Team 303-534-4567 DenAccountTechs@imacorp.com Travelers Casualty and Surety Company of America 31194 KLEEACQ *Pinnacol Assurance 41190Kleen-Tech Services,LLC 7100 Broadway,Suite 6L Denver CO 80221 Zurich American Insurance Company 16535 Federal Insurance Company 20281 2106453980 D X 1,000,000 X 1,000,000 X XCU Not Excluded 10,000 1,000,000 2,000,000 X 36062743 1/1/2022 1/1/2023 2,000,000 D 1,000,000 X X X 73612789 1/1/2022 1/1/2023 D X X 5,000,000781910881/1/2022 1/1/2023 5,000,000 B C X N 4220890 WC302962202 1/1/2022 1/1/2022 1/1/2023 1/1/2023 1,000,000 1,000,000 1,000,000 A CRIME COVERAGE 107102503 1/1/2022 1/1/2023 Employee Theft Deductible $1,000,000 $25,000 Blanket Property Coverage:Policy #36062743 Effective Dates:01/01/2022-01/01/2023 Insurer D:See Above $1,479,820 Personal Property Limit;$5,000 Deductible;SPC Form/RC Automobile Physical Damage Coverage:Policy #73612789 Effective Dates:01/01/2022-01/01/2023 Insurer D:See Above $1,000 Comprehensive Deductible;$1,000 Collision Deductible See Attached... City of Fort Collins P.O.Box 580 Fort Collins CO 80522 USA X X DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: KLEEACQ 1 1 IMA,Inc.-Colorado Division Kleen-Tech Services,LLC 7100 Broadway,Suite 6L Denver CO 80221 25 CERTIFICATE OF LIABILITY INSURANCE City of Fort Collins is included as Additional Insured on the General and Automobile Liability Policies if required by written contract or agreement subject to the policy terms and conditions. DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 1/1/2022 to 1/1/20231/1/2022 1/1/2022DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 1/1/2022 to 1/1/20231/1/20221/1/2022DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 1/1/2022DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 6 of 6 P HUNOLDL - Underwriter 12/19/2019 18:20:23 4220890 55225013 P400 PART SIX - CONDITIONS A.The Policy We have the right, but are not obligated to inspect your workplaces at any time. Our inspections are not safety inspections. They relate only to the insurability of the workplaces and the premiums to be charged. We may give you reports on the conditions we find. We may also recommend changes. While they may help reduce losses, we do not undertake to perform the duty of any person to provide for the health or safety of your employees or the public. We do not warrant that your workplaces are safe or healthful or that they comply with laws, regulations, codes or standards. Insurance rate service organizations have the same rights we have under this provision. B.Long Term Policy If the policy period stated on the original or renewal Information Page is longer than one year and sixteen days, all provisions of this policy will apply as though a new policy were issued on each annual anniversary that this policy is in force. C.Transfer Of Your Rights and Duties Your rights or duties under this policy may not be transferred without our written consent. If you die and we receive notice within thirty days after your death, we will cover your legal representative as insured. D.Cancellation 1.You may cancel this policy. You must mail or deliver in writing THIRTY DAYS advance notice to us stating when the cancellation is to take effect. 2.We may cancel this policy. We must mail or deliver to you not less than ten days advance written notice stating when the cancellation is to take effect. Mailing that notice to you at your mailing address shown in item 1 of the Information Page will be sufficient to prove notice. 3.The policy period will end on the day and hour stated in the cancellation notice. 4.Any of these provisions that conflicts with a law that controls the cancellation of the insurance in this policy is changed by this statement to comply with that law. Colorado Revised Statute 8-44-110 requires all insurance carriers to give a 30-day notice of cancellation, except in the case of: Fraud; Material Misrepresentation; Nonpayment of Premium; Other reasons approved by the Commissioner of Insurance. 5.Upon cancellation of the policy, any amounts retained by Pinnacol Assurance, including but not limited to: deposits, credits, interest, etc. shall first be applied towards any indebtedness of the policyholder and the remainder shall be returned to the policyholder. The retention of any such amounts by Pinnacol Assurance after cancellation of the policy shall not affect the cancellation of the policy. E.Sole Representative The insured first named in item 1 of the Information Page will act on behalf of all insureds to change this policy, receive return premium, and give or receive notice of cancellation. F.This policy shall automatically renew for succeeding periods of one year each after the expiration of the policy period stated on the Information Page. Each renewal premium shall be paid to us within 20 days of the billing date on the renewal statement. G.This contract shall be considered made and entered into at and within the City and County of Denver, State of Colorado and all premiums due or to become due shall be payable at our office 7501 E Lowry Blvd Denver, CO 80230-7006. Effective Date: Policy #: 4220890 Phil Kalin, President and CEO 1/1/2022 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6 7501 E. Lowry Blvd. Denver, CO 80230-7006 303.361.4000 / 800.873.7242 Pinnacol.com Kleen-Tech Acquisition LLC 7100 Broadway Suite 6L Denver, CO 80221 IMA, Inc 1705 17th Street Suite 100 Denver, CO 80202 (303) 534-4567 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 1 of 1 P HUNOLDL - Underwriter 12/19/2019 11:59:27 4220890 55225257 359-B NCCI #: WC000313B Policy #: 4220890 ENDORSEMENT: Blanket Waiver of Subrogation Effective Date: Expires on: Pinnacol Assurance has issued this endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE To any person or organization when agreed to under a written contract or agreement, as defined above and with the insured, which is in effect and executed prior to any loss. 1/1/2022 1/1/2023 DocuSign Envelope ID: 340E90E1-3522-41FD-9A6B-B5143D4813F6