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HomeMy WebLinkAboutWORK ORDER - CONTRACT - 9509 CM/GC SERVICES FOR LAPORTE AVENUE BRIDGE & ROADWAY IMPROVEMENTS FROM TAFT HILL ROAD TO GRANDVIEW AVENUEEXHIBIT A WORK ORDER FORM (Short form) PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND SEMA CONSTRUCTION, INC WORK ORDER NUMBER: 1-400902140-22 PROJECT TITLE: CM/GC Services for Laporte Avenue Bridge & Roadway Improvements from Taft Hill Road to Grandview Avenue ORIGINAL BID/RFP NUMBER & NAME: 9509 MASTER AGREEMENT EFFECTIVE DATE: April 11th, 2022 WORK ORDER COMMENCEMENT DATE: April 12th, 2022 WORK ORDER COMPLETION DATE: October 15th, 2022 MAXIMUM FEE: (time and reimbursable direct costs): $37,000 PROJECT DESCRIPTION/SCOPE OF SERVICES: CM/GC is a contracting method that involves the contractor in the design process. The intent is to form a partnership with the City of Fort Collins (the Owner), the designer working for the City of Fort Collins (Otak), and the selected CM/GC (SEMA). The focus is on a partnership and a collaborative design development to minimize risk, improve the construction schedule, promote innovation, and deliver a cost-efficient construction project. 1. Preconstruction Support Services The CM/GC team relies on the expertise of the contractor to deliver a better product in less time and at a cost competitive with traditional design-bid-build construction processes. SEMA Construction, Inc. (SEMA) shall provide the following expertise during the Preconstruction Support Services Phase of the project: a. The skills and knowledge to estimate the quantities of materials, labor, and equipment needed to construct the Project. b. The skills and knowledge to determine the tasks (work breakdown structure) needed to complete the Project and estimate the costs, duration, and sequence of these tasks. c. An understanding of the availability, cost, and capacities of materials, labor, and equipment. d. The skills and knowledge to identify potential risks (including cost risks) and methods to mitigate them during the design process. DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 e. The skills and knowledge to determine constructability of various designs and to develop construction phasing and maintenance of traffic schemes for various designs. f. The skills, knowledge and experience to address bridge construction and phasing and the ability to evaluate the feasibility of all types of bridge substructure and superstructure construction techniques. The CM/GC should be able to discuss the viability and pros and cons of various types of concrete bridge construction including but not limited to cast-in-place, precast, alternative concrete materials, etc. g. The skills, knowledge and experience necessary to coordinate the Project work with anticipated utilities conflicts and relocations. If the bridge, embankment, walls or other significant portions of the work are to be constructed primarily by a subcontractor, that subcontractor must be willing to be involved with Preconstruction Support Services at the same level as SEMA to discuss in detail construction costs, techniques, etc. as detailed above. The subcontractor must also be willing to adhere to the City’s “open book” negotiation policy as detailed below in Section C.2.b. It is expected that any subcontractor that the City, in its sole discretion, deems to be significant and critical to the overall project delivery be available throughout the Preconstruction Support Services Phase of the Project and adhere to the City’s “open book” negotiation policy. The City shall be involved with the procurement of subcontractors to the extent required to determine reasonableness of price and quality of work. It is expected that SEMA involves the City in the subcontractor procurement process and works together with the City to procure acceptable contractors in terms of scope, schedule, budget, and quality. Examples of subcontracted work the City would consider to be significant and critical on this project may be: - Bridge and wall construction – concrete, wall and fascia, bridge substructure, superstructure, etc. - Concrete pavement, curb and gutter, sidewalk - Asphalt placement - Landscaping - Traffic control The following activities are representative of the type of work to be performed with this scope: a. Risk Assessment Workshops: Participate in an initial project introduction and Risk Assessment workshop and keep track of risks throughout the preconstruction phase. The workshops will be conducted in Fort Collins and may include the following tasks: i. Project site walk through ii. Introduction to the project and the project stakeholders iii. Project status, goals, objectives, funding, etc. iv. Presentation of project elements v. Review phasing options for construction DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 vi. Development of alternative phasing concepts vii. Assessment of primary project risks in terms of cost, quality and schedule b. Design Reviews (collaborative design development): Participate in formal and informal design reviews. For each review SEMA may be asked to perform any or all of the following tasks: i. Provide constructability reviews ii. Work with the designer to prepare draft construction phasing and maintenance of traffic schemes iii. Develop construction schedules iv. Provide construction cost estimates v. Perform a risk assessment in terms of cost, quality and schedule vi. Provide value engineering to reduce risk, cost and schedule vii. Engage and coordinate with stakeholders and property owners. SEMA may be asked to perform any of the above tasks throughout the design phase, and not necessarily during formal design reviews. It is anticipated that SEMA will be fully engaged throughout the design process and be willing to provide input when requested. SEMA shall be compensated for their time spent providing design assistance as identified above, in accordance with the Preconstruction Support Services Work Order and the attached fee. SEMA will be required to be at weekly coordination meetings as identified by the City and the project team. SEMA shall engage and coordinate with stakeholders and property owners prior to construction in conjunction with the City. 2. Construction Work Order Pricing a. Construction Package 01 i. Unit prices have been provided with the initial RFP and these prices shall be used for the initial construction work order unless otherwise discussed. ii. This package is intended to be constructed according to the submitted unit prices, unless the City and SEMA are able to identify cost savings measures associated with this work. Major items of work associated with Construction Package 01 that may benefit from SEMA’s input (potentially resulting in cost savings) include, but are not limited to: 1. Bridge substructures – particularly the substructure type that has the least impact on roadway profile, construction schedule, and ditch flow. 2. Multimodal pathways – configuration and bike vs ped delineation. 3. Site grading and any associated walls along the ROW. b. Future Construction Packages When the City, the designer, and SEMA agree that the project has been designed to a sufficient level of detail to allow SEMA to accurately price construction elements of the project, Construction Contract Price Negotiations will commence. DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 1. Price Negotiation Process: The following procedures will be used for future Construction Contract Price Negotiations, as well as for any modifications to the submitted pricing for Construction Package 01 and associated alternatives. i. The designer will produce a set of the relevant plans and specifications showing the work to be accomplished. The plans will also show all work accomplished under any previous construction packages. ii. SEMA will prepare a “bid” to perform the work shown. SEMA will use the unit prices submitted as part of the Proposal unless a new unit price is justified based off factors discussed with the City throughout the design process and identified in the original project proposal. iii. The City will develop a construction cost estimate for the work. iv. Upon opening SEMA’ “bid” the City will determine the acceptability of the “bid” by comparing it to its construction cost estimate. v. If the prices are acceptable, the City will prepare a Work Order for construction services. If a previous Work Order for construction services had been entered into, this work may be added to that contract by change order or a new Work Order may be issued. vi. If the prices are not acceptable the City and SEMA will conduct a price negotiation meeting to discuss the variances between SEMA’s “bid” and the City’s construction cost estimate. vii. Following the price negotiation meeting the Construction Contract Negotiations will enter into subsequent iterations of the above noted process and both SEMA and the City will refine their estimates based on discussions during the price negotiation meetings. viii. The City reserves the right to require SEMA to enter into “open book” cost model price negotiations at any time through this process, where SEMA is required to reveal its detailed pricing breakdowns including labor, materials, equipment, subcontractor and supplier quotes, mobilization, overhead, mark-up, and profit. See below for the City’s “open book” negotiation requirements. ix. At any time, if the City determines that an agreement cannot be successfully negotiated, the City reserves the right to terminate construction contract negotiations and the Preconstruction Support Services Work Order and procure the construction of the project by other means. 2. “Open Book” Negotiations Process: Negotiations may require any or all of the following information: SEMA shall submit information as requested by the City to the extent necessary to permit the City to determine the reasonableness of the “bid” price. SEMA shall provide cost or pricing data, broken down by individual work item, for SEMA and each major subcontractor. SEMA shall submit material and subcontractor quotes, anticipated labor and equipment usage, and anticipated production rates. If requested, submit a written proposal for the work identifying the major elements of the work, the quantity of the element, and its contribution to the proposed price. Provide further breakdowns if requested by the City. DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 Material: Furnish quotes and/or material invoices showing the cost of material to be incorporated in the work. Labor: Show basic hourly rates, fringe benefits, applicable payroll costs (workers compensation, insurance, etc.) paid subsistence, and travel costs for each labor classification and foreman employed in the work Equipment: Provide a complete descriptive listing of equipment to be used in the work including make, model and year of manufacture. Support rented or leased equipment costs with invoices Other direct costs: Furnish documentation of invoices to support any other direct costs to be incurred that are not included above (e.g., bonds, mobilization, permits, etc.) Production Rates: Provide actual hours of performance, on a daily basis, for each labor classification and for each piece of equipment. Subcontract Costs: Provide supporting data as required above. Markup and percentages to be used for developing future unit costs: SEMA shall develop markup and rate schedules for labor classifications (foreman, laborer, concrete finisher, formworker, carpenter, etc.) and different types of equipment that may be used (skidsteer, excavators, loaders, blade, tandem and other hauling equipment, etc.). These markups and rate schedules shall be used by the CM/GC and City when determining and calculating unit prices. Percentages and unit rates larger than the submitted rates shall not be allowed without an amendment to the Master Agreement. Overhead: Identify overhead rates and list the types of costs that are included in overhead. Profit: Include a reasonable profit reflecting the efficiency and economy of SEMA and subcontractors in performing the work, the contract risk type, the work difficulty, and management effectiveness. Markup: List any markup cost for subcontractors or other items. Provide backup information as requested for a breakdown and justification of markup expenses. Preconstruction rates and estimated hours: DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. Notice to Proceed is hereby given after all parties have signed this document. REVIEWED: Date: Adam Hill, Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Tim Sellers, Project Manager SERVICE PROVIDER: Date: Steven C. Mills, SEMA Construction, Inc Name Title Rate Estimated Hours Activities Jeff Markle Project Manager 135.00$ 100 Project management Geoff Mestas Precon./Cost Est. 120.00$ 80 Preconstruction PM and cost estimator Ben Morales Project Superintendent 105.00$ 100 Constructability reviews Tyson Geist Traffic Control 85.00$ 40 Phasing and TCD analysis Total Hours Total Amount 320 37,000.00$ Total Amount for Preconstruction Support Services DocuSign Envelope ID: 622EF829-700D-4A81-8A99-8C837EF6FE97 5/10/2022 5/10/2022 5/12/2022