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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9334 ACTIVE MODES PLANOfficial Purchasing Document Last updated 1/19/2022 Page 1 of 5 AMENDMENT #2 AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND TOOLE DESIGN GROUP, LLC This Second Amendment (Amendment #2) is entered into by and between the CITY OF FORT COLLINS (the “City”) and TOOLE DESIGN GROUP, LLC (the “Professional”). WHEREAS, the Professional and the City entered into an Agreement effective 8/18/2021 (the “Agreement”); and WHEREAS, Professional and the City desire to amend the Agreement to amend Task #11 to include Consulting Services for 15-Minute City Analysis. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein contained, the parties agree as follows: 1. Amend the scope of Task #11 in Vision Zero Action Plan in Exhibit A Scope of Services to include the 15-Minute City Analysis, attached. 2. Add $35,000 to Exhibit A Scope of Services II. Fee Except as expressly amended by this Amendment #2, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event of a conflict between the terms of the Agreement and this Amendment #2, this Amendment #2 shall prevail. IN WITNESS WHEREOF, the parties have executed this Second Amendment the day and year shown. CITY OF FORT COLLINS: By: Gerry Paul Purchasing Director DATE: TOOLE DESIGN GROUP, LLC: By: Printed: Roswell Eldridge Title: Chief Operating Officer Date: DocuSign Envelope ID: 199164B3-CA22-40AC-B842-E3CCE4A419AC 4/21/2022 4/21/2022 9334 FORT C OLLI NS ACTI VE MOD ES P LAN SC OP E AMENDMENT#2 TASK 11 : 1 5 - MIN UTE CITY ANALYSIS April 14, 2022 To: Cortney Geary, Aaron Iverson Organization: City of Fort Collins From: Trung Vo, PE, AICP; Omar J. Peters, AICP The City of Fort Collins (the City) is requesting consulting services to conduct a 15-minute City Analysis. The scope and fee presented herein are based on a scoping discussion between Toole Design and the City on April 6, 2022. Project Background The purpose of this analysis is to examine how to implement the concept of a “15-minute city” in Fort Collins. The general concept of a “15-minute city” is a community where every resident can get to everyday amenities within 15 minutes by bicycling, walking, or transit. This analysis will provide an understanding of what a “15-minute city” means for the City and strategize the next steps to create a 15-minute city. It will identify gaps in the active transportation networks and the land-use patterns of the City that are barriers to creating a 15-minute city, and it will recommend strategies to remove these barriers. Scope of Services Task 11A. Project Management Toole Design will draft a Project Work Plan that includes a schedule, administrative protocols, and expectations for the effort by task. Toole Design will participate in up to 12 check-in meetings with the City’s project manager to discuss progress and confirm near- term action items. Toole Design will submit up to 6 monthly invoices and progress reports. Task 11A Deliverables  Project Work Plan and schedule  Check-in meetings and notes (up to 12)  Monthly invoices and progress reports (up to 6) DocuSign Envelope ID: 199164B3-CA22-40AC-B842-E3CCE4A419AC Task 11B. City Council and Stakeholder Engagement Toole Design will work with the City on stakeholder engagement in two sets of efforts. During the analysis, City staff will present to City Council at a work session. It’s anticipated that this session will seek feedback on the definition and goals and provide preliminary findings from the Existing Conditions task (12D) and begin the discussion on Strategy Development task (12E). City staff will present information for feedback from internal stakeholders and to the appropriate boards and commissions as needed, to be determined by City staff. For both efforts, Toole Design will support the creation of up to two presentations that can be refined by City staff for each City Council work session, board, and commission (e.g., following the Existing Conditions (12D) task, and during Strategy Development (12E) task). No broad community and neighborhood engagement is anticipated during the analysis; however, it is expected that the analysis will outline neighborhood engagement as a next step to achieving the 15-minute city concept. Feedback received from community engagement as part of the Active Modes Plan and the City Plan will be used during the Definition and Goals task (12C) and Strategy Development task (12D). Task 11B Deliverables  Stakeholder meeting materials (up to 2 presentations) Task 11C. Definition and Goals Toole Design will work with City staff to develop a definition and set of goals for a 15-minute city. The concept of a 15-minute city can take many forms; therefore, it is critical to place parameters around how the concept applies to Fort Collins and to set a framework for the analysis. These parameters will include the geography to consider (e.g., city or neighborhood-level), the types of destinations or amenities, and the modes (bicycling, walking, transit, etc.) to be considered as part of the City’s 15-minute city vision. The definition and goals of a 15-minute city will be aligned with existing City plans, policies, and programs. Task 11C Deliverables  Draft and final Definition and Goals Memo Task 11D. Existing Conditions In partnership with City staff, Toole Design will review existing active transportation network conditions and relevant transportation and land use policies to identify barriers to a 15-minute city. Amenity Network Analysis Toole Design will conduct a network analysis using data on existing amenities and the active transportation networks to quantify the amenities that are within a 15-minute active mode trip to residents. This step will include compiling a database of community amenities. Data sources can include employment databases, the North American Industry Classification System (NAICS) database, OpenStreetMap, and any City services database. Input from the Active Modes Plan’s community engagement will be used to verify that the types of amenities the community values are included in this database. This step will also include defining the active transportation network to be used for this analysis. It’s anticipated that Bicycle Network Analysis (BNA) tool will be used to define the bicycle infrastructure, and existing data will be used for pedestrian infrastructure. DocuSign Envelope ID: 199164B3-CA22-40AC-B842-E3CCE4A419AC With maps, the results from this analysis will illustrate areas of the city where there are barriers to achieving a 15- minute city. Toole Design will use the City’s existing geographic equity analysis, such as the Health Equity Index, to identify how well areas that have a higher proportion of lower-income households, people of color, youth, seniors, people with disabilities, and households with no vehicle can access community amenities. Policy Guidance Review City staff will review and summarize relevant guidance and information from existing City documents and policies. This may include the Fort Collins City Plan, Transportation Master Plan, Fort Collins Land Use Code, and other policy or procedural documents identified as relevant by City staff. Gaps in policies that propose barriers to a 15-minute city will be identified. Toole Design staff will participate in one call with City staff to review the summary and discuss any findings and relevance to the 15-minute city. Toole Design will summarize the findings from the amenity network analysis and the policy guidance review in an Existing Conditions Technical Memo. City staff will provide one set of consolidated comments on the technical memo. Toole Design will then update the document and submit it as a final Existing Conditions Technical Memo. Task 11D Deliverables  Draft and final Existing Conditions Technical Memo Task 11E. Strategy Development Toole Design will work closely with City staff to develop specific strategies to remove the barriers to establishing a 15-minute city. These strategies will be based on the established definition and goals. They will include strategies to address infrastructure (improvements to the active transportation networks), and land use strategies. Strategies will include coordination with the City’s recent and pending work such as the Active Modes Plan, the Pedestrian Needs Assessment, Land Use Code Update, the Housing Strategic Plan, and Transportation Demand Management (TDM). In the final list of strategies, each strategy will include a summary of lead agency and partnerships, a timeline (near- vs. long-term), and a discussion on potential obstacles to implementation. Task 11E Deliverables  Draft and Final Strategy Matrix Task 11F. Summary Memo Toole Design will compile the information developed in the prior tasks to develop a draft summary memo. This memo will be concise and include a discussion on the next steps for the City to take to achieve a 15-minute city concept. Toole Design will work with City staff to develop an evaluation framework with performance measures to assess progress on achieving a 15- minute city. This framework will be included in the summary memo and will allow consistent and objective tracking of the goals established in Task 11C. The first draft of the summary memo will be an administrative draft developed in Microsoft Word and presented to City staff for a round of comments. City staff will compile and reconcile internal comments and provide them to Toole Design. From these comments, Toole Design will produce a final document. DocuSign Envelope ID: 199164B3-CA22-40AC-B842-E3CCE4A419AC Task 11G Deliverables  Administrative draft summary memo (MS Word)  Final administrative summary memo (MS Word) Fee Toole Design will furnish the scope on a time and expense basis not to exceed $35,000, as detailed in the table below. Task Fee ($) Task 11A. Project Management 4,000 Task 11B. City Council and Stakeholder Engagement 3,000 Task 11C. Definition and Goals 3,000 Task 11D. Existing Conditions 11,000 Task 11E. Strategy Development 8,000 Task 11F. Summary Memo 6,000 Total 35,000 Schedule Toole Design will complete the scope within 6 months of the Notice to Proceed. Toole Design will develop a detailed schedule in coordination with the City to be included in the Project Work Plan. DocuSign Envelope ID: 199164B3-CA22-40AC-B842-E3CCE4A419AC