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Home My WebLink AboutCORRESPONDENCE - RFP - 9076 SPORTS OFFICIATING SERVICESOfficial Purchasing Document Last updated 1/19/2022 Page 1 of 3 AMENDMENT #1 AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND NORTHERN COLORADO SPORTS OFFICIALS, LLC This First Amendment (Amendment #1) is entered into by and between the CITY OF FORT COLLINS (the “City”) and NORTHERN COLORADO SPORTS OFFICIALS, LLC (the “ Service Provider”). WHEREAS, the Service Provider and the City entered into an Agreement effective March 26, 2020 (the “Agreement”); and WHEREAS, Service Provider and the City desire to amend the Agreement to extend the agreement and make revisions to the pricing structure. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein contained, the parties agree as follows: 1. The term of the agreement shall be extended for an additional one-year term, April 1, 2022 through March 31, 2023. 2. Exhibit B is revised and replace with the attached Exhibit B, consisting of two (2) pages and incorporated herein. Except as expressly amended by this Amendment #1, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event of a conflict between the terms of the Agreement and this Amendment #1, this Amendment #1 shall prevail. IN WITNESS WHEREOF, the parties have executed this First Amendment the day and year shown. CITY OF FORT COLLINS: By: Gerry Paul Purchasing Director DATE: NORTHERN COLORADO SPORTS OFFICIALS, LLC: By: Printed: Title: Date: DocuSign Envelope ID: 2E114023-7938-4454-B945-6039FCF5FF69 Sean Grogan Owner 3/8/2022 3/8/2022 Official Purchasing Document Last updated 1/19/2022 Page 2 of 3 EXHIBIT B COMPENSATION Effective April 1, 2022, the Service Provider will be paid an annual assigning fee of $32,960 for administrative services related to the provision of the services described in Exhibit A. The fee will be payable in twelve monthly installments of $2,746.67. This assigning fee shall be subject to a 3% annual increase effective April 1st for future renewals. In addition to the assigning fee, the City will provide one advertisement in each Recreator and pay the Service Provider fees for each game in accordance with the following: Fee Schedule Program # of Officials per game Cost of Officials per game Total # of games Season(s) Basketball - Elem 2 $40 560 Winter, Summer, Fall 2 Basketball - MS 2 $40 420 Winter, Summer, Fall 2 Flag Football - Elem 2 $40 400 Spring, Fall 1 Flag Football - MS 2 $40 90 Spring, Fall 1 Softball - (2nd -5th grade) one umpire 1 $30 70 Summer Softball - MS two umps 2 $50 20 Summer Volleyball 1 $20 250 Spring, Fall 1 Youth Sports Totals 1810 Basketball 2 $64 152 Spring, Summer, Fall, Winter Flag Football 3 $60 120 Spring, Summer Kickball 1 $22 120 Spring, Summer, Fall 1 Softball - 1 ump 1 $40 380 Spring, Summer, Fall 1 Softball - 2 umps 2 $60 2178 Spring, Summer, Fall 1 Volleyball 1 $22 896 Spring, Fall, Winter Adult Sports Totals 3846 All Sports Total 5656 Payment for Officiating Services Fees for officials of each sport and game will be based on the Service Provider’s rates as set forth in the Fee Schedule above. Additionally, the following fee terms shall apply:  The assignment fee shall be based upon 5,700 games unless a difference of 20% occurs.  If an increase of 20% or more assigned games occurs the fee shall increase by 20%.  If a decrease of 20% of more assigned games occurs the fee shall decrease by 20%.  In the case of an Official no-show, the City shall be credited the Official’s payment and a $5 fee per missed game on the next invoice. DocuSign Envelope ID: 2E114023-7938-4454-B945-6039FCF5FF69 Official Purchasing Document Last updated 1/19/2022 Page 3 of 3 Invoicing and Payment Invoices should be emailed to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Service Provider each month following the submittal of a correct invoice by the Service Provider indicating the project name, Purchase Order number, date of work perf ormed, sport program officed, number of officials present, and cost per sport program. Payments will be made using the prices listed on the agreed-to Fee Schedule. In the event a service is requested which is not listed on the Fee Schedule, the Service Provider and the City will negotiate an appropriate unit price for the service prior to Service Provider initiating such work. The City pays invoices on Net 30 days. Advertisement The City will provide space for at least one (1), quarter page advertisement, per Recreator. The content for the advertisement will be created and submitted by the Service Provider by the deadline communicated by the Sr. Supervisor – Recreation for each Recreator. DocuSign Envelope ID: 2E114023-7938-4454-B945-6039FCF5FF69 AXIS 8000(08/10) CERTIFICATE OF INSURANCE 04/27/2020 PRODUCER American Specialty Insurance & Risk Services, Inc. 142 North Main Street Roanoke, Indiana 46783 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. INSURED National Association of Sports Officials (NASO) 2017 Lathrop Avenue Racine, WI 53405 SEAN GROGAN 2872 Fractus St Timnath, Co 80547 INSURERS AFFORDING COVERAGE INS. A: AXIS Insurance Company INS. B: INS. C: CERT NUMBER: 1000987606 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTR POLICY TYPE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GL AXGL04100089-11 04/27/2020 12:01 a.m. 04/27/2021 12:01 a.m. General Aggregate - Per Official 2,000,000 Products-Completed Operations Aggregate 2,000,000 Personal and Advertising Injury 1,000,000 Each Occurrence 1,000,000 Damage to Premises Rented to You (Any One Premises) 300,000 Medical Expense Limit (Any One Person) Excluded A XS AXXS03100311-11 04/27/2020 12:01 a.m. 04/27/2021 12:01 a.m. Each Occurrence 2,000,000 General Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS - Other Named Insured (cont'd):but only while acting in their capacity as officials during sports events organized by a recognized sanctioning body, such as local Park Department or any formal organized association, and while assigning, acting as a board member or committee member of an officials association, and while attending seminars, conferences, and similar meetings designed to improve their officiating knowledge and skills. - The Certificate holder is only an additional insured with respect to liability caused by the negligence of the Named Insured as per Form AX IS1003- Additional Insured – Certificate holders, effective April 27, 2020. - Other Named Insured: National Association of Sports Officials(NASO) & NASO-member officials, including officials enrolled by associations, contracted with NASO for which a premium has been paid under this policy, ADDITIONAL INSURED CANCELLATION City of Fort Collins 215 N Mason Fort Collins, Co 80524 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE DocuSign Envelope ID: 2E114023-7938-4454-B945-6039FCF5FF69 DocuSign Envelope ID: 2E114023-7938-4454-B945-6039FCF5FF69