HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9043 FITNESS EQUIPMENT FOR RECREATION FACILITIESOfficial Purchasing Document
Last updated 3/2018
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AMENDMENT #01
AGREEMENT BETWEEN THE CITY OF FORT COLLINS
AND SPORT & FITNESS, INC.
This First Amendment (Amendment #01) is entered into by and between the CITY OF FORT
COLLINS (the “City”) and SPORT & FITNESS, INC. (the “Service Provider”).
WHEREAS, the Service Provider and the City entered into an Agreement effective January 23,
2020 (the “Agreement”); and
WHEREAS, Service Provider and the City desire to amend the Agreement to include the Poudre
Fire Authority (the "PFA") and the PFA's fitness equipment purchase and maintenance needs;
and to update the equipment price list for the current term of the agreement.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein
contained, the parties agree as follows:
1. The Service Provider, the City and the PFA agree to amend the Agreement to include the
PFA as party to the Agreement.
2. The Service Provider shall perform quarterly maintenance services at the PFA facilities
set forth in Attachment #1, consisting of one (1) page, attached hereto and incorporated
herein. The PFA will pay the Service Provider $1,200 per quarter for the maintenance
services at all locations set forth in Attachment 1.
3. The Service Provider shall be subject to the PFA’s access and security requirements set
forth in the attached Attachment #2, consisting of two (2) pages attached hereto and
incorporated herein.
4. The Service Provider's equipment pricing schedule is hereby updated as the attached
Attachement # 3, consisting of one (1) page, attached hereto and incorporated herein.
Products and pricing not noted in Attachment #3 shall remain unchanged from those set
forth in the Agreement.
Except as expressly amended by this Amendment #01, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect. In the event of a conflict between
the terms of the Agreement and this Amendment #01, this Amendment #01 shall prevail.
DocuSign Envelope ID: B0F13E19-2142-4FB8-AF26-AA29B8FE7AE1
Official Purchasing Document
Last updated 3/2018
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IN WITNESS WHEREOF, the parties have executed this First Amendment the day and year
shown.
CITY OF FORT COLLINS:
By:
Gerry Paul, Purchasing Director
DATE:
POUDRE FIRE AUTHORITY
By:
Tom Demint, Fire Chief
DATE:
SPORT & FITNESS, INC.
By:
Printed:
Title:
Date:
DocuSign Envelope ID: B0F13E19-2142-4FB8-AF26-AA29B8FE7AE1
4/20/2021
President
Ken Forzley
4/20/2021
4/20/2021
Official Purchasing Document
Last updated 3/2018
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ATTACHMENT #1
PFA EQUIPMENT MAINTENANCE EXPECTATION AND SERVICE LOCATIONS
Service Locations
The PFA locations for service under this Agreement are identified in the following table. Additional
locations may be added at the PFA’s sole determination.
Location Name Address
Station 1 505 Peterson Street, Fort Collins, CO 80524
Station 2 415 South Bryan Avenue, Fort Collins , CO 80521
Station 3 2000 Mathews St., Fort Collins, CO 80525
Station 4 1945 W. Drake Road, Fort Collins, CO 80526
Station 5 4615 Hogan Drive, Fort Collins, CO 80525
Station 6 2511 Donella Court, Fort Collins, CO 80526
Station 7 2817 N. Overland Trail, Laporte, CO 80535
Station 8 4800 Signal Tree Drive, Timnath, CO 80547
Station 9 4914 Shoreline Drive, Fort Collins, CO 80526
Station 10 2067 Vermont Drive, Fort Collins, CO 80525
Station 11 16248 Red Canyon Road, Loveland, CO 80538
Station 12 321 Country Club Road, Fort Collins, CO 80524
Station 14 2109 Westchase Road, Fort Collins, CO 80528
Training A & B 3400 W. Vine Drive, Fort Collins, CO 80521
Administration 102 Remington Street, Fort Collins, CO 80524
COVID-19 Compliance.
The Service Provider and its subcontractors/consultants shall comply with all state, county, and
local laws, ordinances, and public health orders established to reduce the spread of COVID-19,
as applicable. The Service Provider shall ensure employees and subcontractors/subconsultants
with COVID-19 symptoms do not report to the job site. Service Provider must organize work to
ensure individuals minimize contact and maximize social distancing. Individuals must wear all
standard worksite personal protective equipment (PPE). In addition, individuals should wear a
mask or cloth face covering consistent with local public health recommendations and other
applicable safety requirements.
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Official Purchasing Document
Last updated 3/2018
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ATTACHEMENT #2
PFA ACCESS AND SECURITY REQUIREMENTS
A. BUILDING SECURITY & INTEGRITY
Service Provider must ensure all exterior doors are locked, as necessary, while working
and upon leaving the buildings. All rooms which are found locked are to be relocked after
cleaning.
B. SERVICE PROVIDER OPERATIONAL REQUIREMENTS
1. Key Control
The Service Provider shall establish and implement adequate methods of ensuring
that all key fobs issued to the Service Provider by the PFA are not lost or misplaced
and are not used by unauthorized person. They shall not be marked with identifying
building name.
No key fobs issued to the Service Provider shall be duplicated. Fobs will be issued in
the name of the Service Provider’s service technicians. PFA Representative shall
be notified immediately when a service technician is no longer an employee of
the Service Provider. The fob will be canceled and reinstated in the new service
technician’s name.
All access fobs will be furnished by the PFA. All lost access fobs and keys must be
reported immediately to the PFA Representative. Fobs will be canceled in the system.
There is a $30 per fob fee for replacement of lost fobs. All lost fobs will be replaced
by the PFA, not by the Service Provider. Furthermore, if fobs are lost or duplicated by
the Service Provider and, in the opinion of the PFA, it is necessary to replace or recode
locks for reasons of security, the direct cost of such replacement or recoding will be
paid by the Service Provider.
It is the responsibility of the Service Provider to prohibit the use of fobs by persons
other than those supervised by the Service Provider’s employees. It is also the
responsibility of the Service Provider to prohibit the opening of locked areas by the
Service Provider’s employees to permit entrance of persons other than Service
Provider’s employees engaged in the performance of assigned work in those areas.
2. Problem Identification
Service technicians will be responsible to call and leave a report for the PFA
Representative identifying any needed repairs to the equipment found while
conducting quarterly maintenance services.
3. Safety and Health
The Service Provider must promptly report to the PFA cases of death, occupational
disease and injury caused by work on the job. Verbal notification must be followed by
a written report describing the incident. The Service Provider must provide emergency
first aid and treatment of job-related injuries in accordance with all federal, state, and
local laws and the requirements of its insurance plan.
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4. Soliciting
All soliciting is prohibited on the PFA premises by Service Provider employees.
Service Provider shall inform its employees of this policy prior to their beginning work
under the contract.
5. Access to PFA Facilities
Prior to beginning work under this Contract, the Service Provider must obtain a
background clearance using Colorado Data Base Investigations and/or Colorado
Bureau of Investigations-Crime Information Center. Also, Service Provider must check
for valid documents pursuant to Section 8-17.5-101, C.R.S., which is further described
in Section 20 of the attached Sample Services Agreement (Section VI). An
appointment must be made by the Service Provider with Operations Services, City of
Fort Collins, 970-221-6610, for a PFA picture ID. The Service Provider must bring a
copy of the CBI report for PFA records. The PFA may deny clearance to any person
who:
Has an active criminal arrest warrant;
Has a felony arrest or conviction;
Has a drug-related misdemeanor or drug-related petty offensive conviction
Has a non-drug-related misdemeanor or a petty offensive conviction within the
past three (3) years;
Is a suspect in an active criminal investigation;
Was previously terminated from employment by the City or PFA;
Is determined to be a threat to the safety of persons or property or to the
confidentiality of City/PFA information.
PFA shall provide the Service Provider with a picture identification tag for all persons
given clearance. Such identification tags shall be displayed, in an easily seen manner,
on all employees while working in PFA buildings. Identification tags and access fobs
shall immediately be returned to the PFA Representative when the employee no longer
works for the Service Provider in PFA Buildings. Any Service Provider employee
without a properly displayed identification card is subject to immediate eviction from
the PFA Building. The Service Provider shall provide the PFA with a current and
complete list of the names, I.D. card numbers, address and telephone numbers of all
Service Provider personnel providing services under this agreement. The Service
Provider shall keep this list current and shall immediately inform the PFA of all
personnel changes.
DocuSign Envelope ID: B0F13E19-2142-4FB8-AF26-AA29B8FE7AE1
Official Purchasing Document
Last updated 3/2018
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ATTACHEMENT #3
REVISED EQUIPMENT PRICING SCHEDULE
The following items in conjunction with those set forth in the Agreement, shall henceforth be
collectively known as the Pricing Schedule. The equipment pricing schedule may be subject to
additions or deletions throughout the term of the Agreement and shall be updated annually at the
time of renewal.
PFA Equipment
The following products have been identified by the Service Provider and the PFA for inclusion in
the Agreement. The PFA may also elect to purchase items from the Agreement’s existing
pricing schedule as well.
PRODUCT UNIT PRICE
Star Trac 4 Series Treadmill LCD display $2,895
Stairmaster Hiit Rower $1,295
Star Trac S-TRx treadmill $3,895
Rage 6 Sided Rubber Hex dumbbell $1.20/LB
Product Update
Product SKU Unit Price
Strength, Paramount Functional Cable Trainer FT-150 Free Motion G 424 $4,350
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