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HomeMy WebLinkAbout3516 S MASON MEDICAL AND RETAIL MARIJUANA STORE - BDR200011 - SUBMITTAL DOCUMENTS - ROUND 4 - RESPONSE TO STAFF REVIEW COMMENTS Community Development and Neighborhood Services 281 North College Avenue PO Box 580 Fort Collins, CO 80522 970.221.6689 970.224.6134 fax fcgov.com/developmentreviewAugust 13, 2021David Eisenstein Blockwick Eisensten Karahenbuhl, LLCEisenstein Krahenbuhl, LLC2672 Northpark Dr Suite 200Lafayette, CO 80026 10/26/2021: Applicant Responses are below in different font and different color. Responses are made only to the Round 3 comments from staff.RE: 3516 S Mason Medical and Retail Marijuana Store, BDR200011, Round Number 3Please see the following summary of comments from City staff and outside reviewing agencies for your submittal of 3516 S Mason Medical and Retail Marijuana Store. If you have questions about any comments, you may contact the individual commenter or direct your questions through your Development Review Coordinator, Tenae Beane via phone at 9702246119 or via email at tbeane@fcgov.com. Comment Summary:Department: Development Review CoordinatorContact: Tenae Beane, 9702246119, tbeane@fcgov.comTopic: GeneralComment Number: 1 Comment Originated: 05/20/202105/20/2021: INFORMATION:I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you!Comment Number: 2 Comment Originated: 05/20/202105/20/2021: INFORMATION:As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations of why comments have not been addressed, when applicable, avoiding responses like noted or acknowledged.Comment Number: 3 Comment Originated: 05/20/202105/20/2021: INFORMATION:Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal requirements and file naming standards_v1_8 1 19.pdf?1566857888. File names should begin with the file type, followed by the project information, and round number. Example: UTILITY PLANS_PROJECT NAME_PDP_Rd2.pdfComment Number: 4 Comment Originated: 05/20/202105/20/2021: INFORMATION:Resubmittals are accepted any day of the week, with Wednesday at noon being the cutoff for routing the same week. When you are ready to resubmit your plans, please notify me advanced notice as possible.Comment Number: 5 Comment Originated: 05/20/202105/20/2021: INFORMATION:Temporary Service Changes City of Fort Collins Development ReviewIn order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. As you may be aware, we are experiencing staff shortages in a number of key departments, which has begun to impact the quality and timeliness of our reviews. We recognize that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to our customers. As a result, we will be making some temporary service changes.Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from 3 weeks to 4 weeks).Comment Number: 6 Comment Originated: 05/20/202105/20/2021: INFORMATION:LUC 2.211 Lapse, Rounds of Review: Applicants, within one hundred eighty (180) days of receipt of written comments and notice to respond from the City on any submittal (or subsequent revision to a submittal) of an application for approval of a development plan, shall file such additional or revised submittal documents as are necessary to address such comments from the City. If the additional submittal information or revised submittal is not filed within said period of time, the development application shall automatically lapse and become null and void.Comment Number: 7 Comment Originated: 05/20/202105/20/2021: FOR FINAL APPROVAL:All "For Final Approval / For Approval" comments need to be addressed and resolved prior to moving forward with the final documents and recording of this project. I will provide a recording checklist and process information when we are closer to this step.Department: Planning ServicesContact: Shawna Van Zee, 9702246086, svanzee@fcgov.comTopic: GeneralComment Number: 6 Comment Originated: 08/14/202008/14/2020: For Approval: Further coordination with the ditch company will be needed to clarify easement details and requirements. This may affect the location of the trash enclosure and landscaping.08/10/2021: For Recording: Finalized ditch easement on the plat to reflect the 25' easement requested by the ditch company prior to recording.Plat has been revised as per discussions with ditch company and City Staff. There will be no easement agreement. Plat will evidence the easement and the ditch company approval.05/18/2021: For Approval:Please provide documentation of the proposed easement agreement with the ditch company.Department: Engineering Development ReviewContact: Spencer Smith, 9702216603, smsmith@fcgov.comTopic: GeneralComment Number: 3 Comment Originated: 08/10/202008/09/2021: DEVELOPMENT CONSTRUCTION PERMIT (DCP)I am still working to coordinate the cost estimate review with our inspections staff. It looks like there may be some items missing, but not anything that would significantly impact the cost. The total is a little bit over the minimum amount that triggers the requirement for a DCP (without potential added items). I am hoping that if it is close enough to the minimum, that we can eliminate the need for a DCP and just require an excavation permit for the ROW work. I will update the applicant team once I know for sure. Spencer Smith has confirmed that only an excavation permit is required. See email from Spencer Smith sent Mon 8/23/2021 11:38 AM.05/14/2021: DEVELOPMENT CONSTRUCTION PERMIT (DCP)Thank you for submitting the cost estimate. This will be reviewed by Engineering Inspections staff. If there are comments or proposed changes, we will coordinate with the consulting engineer. Please think about when you would want to have the DCP meeting (required prior to DCP issuance) and coordinate with me. The meetings are held every Wednesday afternoon. We will need to know the date you want to meet at least 8 days in advance to be able to send out the notification. Visit the Engineering Development Review website for additional information, including the DCP application: https://www.fcgov.com/engineering/devrev.php08/10/2020: Development Construction Permit:Please submit a cost and quantiles estimate for the public infrastructures planned for this project. This will determine what kind of permit will be needed to construct the public improvements. The spreadsheet for the costs and quantities can be found at this link under the heading "Development Construction Permit (DCP)": https://www.fcgov.com/engineering/devrev.phpComment Number: 5 Comment Originated: 08/11/202008/09/2021: DEVELOPMENT AGREEMENT (DA)I have the DA language from all applicable City departments and am working on finalizing the draft. Once complete, I will send to our City Attorney for review. Once it has been reviewed/revised, I will send the draft to the applicant team for review/signatures.Applicant has received the draft DA and is providing comments with this submittal.05/14/2021: DEVELOPMENT AGREEMENT (DA)Thank you for submitting the DA information form. A draft agreement will be put together and submitted to the City Attorney's Office for review. A draft will be provided to you for review as soon as the attorney has reviewed/revised it. 08/11/2020: Development Agreement:Please fill out the information for Development Agreement form and return it to me. Once all contributing departments have their comments resolved, we will be able to draft a Development Agreement.Topic: GeneralComment Number: 8 Comment Originated: 08/09/202108/09/2021: FINAL APPROVALThe reception number for the ditch easement that is being dedicated still needs to be added to the plat. What is the status of this easement? There will be no easement agreement. The plat will evidence the approval of the easement by the ditch company.Department: Erosion ControlContact: Basil Hamdan, 9702221801, bhamdan@fcgov.comTopic: Erosion ControlComment Number: 3 Comment Originated: 08/04/202108/04/2021: INFORMATION ONLY: The City Manager’s development review fee schedule under City Code 7.52 was updated to include fees for Erosion Control and Stormwater Inspections. As of January 1st, 2021, these fees will be collected on all projects for such inspections.  The Erosion Control fees are based on; the number of lots, the total site disturbance, the estimated number of years the project will be active and the Stormwater Inspection Fees are based on the number of LID/WQ Features that are designed for on this project. Based on the proposed site construction associated with this project we are assuming 1 lots, 0.23 acres of disturbance, 1 years from demo through build out of construction and an additional 3 years till full vegetative stabilization due to seeding. Which results in an Erosion Control Fee estimate of $1116.04.Based on 1 landscape buffer the estimate of the LID/water Quality Stormwater Inspection Fee is $315.00Above comments are acknowledged.FOR FINAL APPROVAL: [UPDATED]Please add a construction sequence of the Erosion control measures to the Erosion Control Plan.JVA Response: A construction sequence for the erosion control measures has been added to sheet CE1.0.Please update the City standard notes to the ones in the current stormwater criteria manual. These can be found at: https://www.fcgov.com/utilities/business/buildersanddevelopers/developmentformsguidelinesregulations/erosion/ JVA Response: The City standard notes have been updated.05/17/2021: FOR FINAL [UPDATED]:Thank you for submitting an Erosion and sediment Control Plan for this site, as well as an escrow calculation. Please note that as the plans and any subsequent review modifications of the abovementioned values change the fees may need to be modified. I have provided a copy of the spreadsheet used to arrive at these estimates for you to review. 08/03/2020: For Final:Please submit an Erosion Control Plans to meet City Criteria. Ch 2 Section 6.1.3 please see returned redlines as some of the proposed controls were not ideal for a site like this. Also please ensure it meet the criteria as there were specific items missing from the plan submittal.JVA Response: The plans have been updated meet the City Criteria.Department: Stormwater EngineeringContact: Dan Mogen, 9703055989, dmogen@fcgov.comTopic: GeneralComment Number: 6 Comment Originated: 08/09/202108/09/2021: FOR MYLAR:Please submit a stamped, signed, and dated PDF of the final drainage report including approved variance application.JVA Response: A stamped, signed, and dated PDF of the final drainage report and variance application will be submitted withthe Mylars.Department: WaterWastewater EngineeringContact: Dan Mogen, 9703055989, dmogen@fcgov.comTopic: GeneralComment Number: 1 Comment Originated: 07/31/202008/09/2021: FOR APPROVAL/MYLAR:Please see redline/email regarding curb stop detail.JVA Response: The concrete collar callout has been removed from sheet C2.0.05/17/2021: Thank you for showing the addition of the new meter and curb stop. Please see redlines regarding final details of this configuration to be updated.07/31/2020: The water service (meter) will need to be changed from Fort Collins Loveland Water District to Fort Collins Utilities. This requires the addition of a curb stop and replacement of the meter box; please show proposed locations and appropriate detail drawings in plan updates. Please contact me with any questions.Department: Light And PowerContact: Austin Kreager, 9702246152, akreager@fcgov.comTopic: GeneralComment Number: 4 Comment Originated: 08/11/202008/11/2020: INFORMATION:Electric Capacity Fee, Building Site charges and any system modification charges necessary will apply to this development.Comment Number: 6 Comment Originated: 08/11/202008/11/2020: INFORMATION:You may contact Austin Kreager, project engineering if you have questions. (970) 2246152. You may reference Light & Power’s Electric Service Standards at http://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStandards_FINAL_18November2016_Amendment.pdfYou may reference our policies, development charge processes, and use our fee estimator at http://www.fcgov.com/utilities/business/buildersanddevelopers.Comment Number: 7 Comment Originated: 08/10/202108/10/2021: FOR APPROVAL:Thank you for submitting a oneline and resubmitting the C1 form. It is unclear to me what transformer you are planning on connecting this new service to. It is also unclear to me if you have the appropriate easements on the neighboring property to trench this new service to. Please schedule a meeting with me so that we can figure out a plan to move forward. It seems like we just need to get on the same page. Thank you Based on discussions with City Staff, plans have been revised to show the location of new transformer and how it will be connected to the building.Department: Environmental PlanningContact: Scott Benton, (970)4164290, sbenton@fcgov.comTopic: GeneralComment Number: 20 Comment Originated: 08/09/202108/09/2021: No further comments.Acknowledged.Department: Building ServicesContact: Katy Hand, khand@fcgov.comTopic: Building Insp Plan ReviewComment Number: 2 Comment Originated: 08/10/202108/10/2021: INFORMATIONAL: Please visit our website for a list of current adopted building codes and local amendments for building permit submittal: https://www.fcgov.com/building/codes.phphttps://www.fcgov.com/building/energycodeComment Number: 3 Comment Originated: 08/10/202108/10/2021: New stairs shown @ loading zone must have 12 " handrail extensions at the top and bottom of landings per current IBCComment Number: 4 Comment Originated: 08/10/202108/10/2021: The covered walkway roof/canopy shown on the elevations is considered part of the building fire area. Fire areas exceeding 5,000sf must be separated with fire barriers or fire sprinkled.Comments 2, 3 and 4 above are acknowledged. A new water line has been added to the plans for the fire sprinkler system.Contact: Russell Hovland, 9704162341, rhovland@fcgov.comTopic: Building Insp Plan ReviewComment Number: 1 Comment Originated: 08/10/202008/10/2020: This building is currently a M, B, and S1 vehicle repair garage therefore the change to all retail M will be a partial change of occupancy. The building must meet current code for all areas changing. Contact Russ Hovland in Building Services to verify what scope of work will require a building permit.Department: Technical ServicesContact: Jeff County, 9702216588, jcounty@fcgov.comTopic: PlatComment Number: 1 Comment Originated: 08/10/202008/09/2021: FOR FINAL APPROVAL:Please make changes as marked. If changes are not made or you disagree with comments, please provide written response of why corrections were not made. Please provide any responses on redlined sheets and/or in response letter.Plat has been revised in response to comments and as per discussions with ditch company.05/17/2021: FOR FINAL APPROVAL:Please make changes as marked. If changes are not made or you disagree with comments, please provide written response of why corrections were not made. Please provide any responses on redlined sheets and/or in response letter.08/10/2020: FOR FINAL APPROVAL:Please make changes as marked. If changes are not made or you disagree with comments, please provide written response of why corrections were not made. Please provide any responses on redlined sheets and/or in response letter.Department: Outside AgenciesContact: Melissa Buick, Larimer Canal No 2, melissahbuick@gmail.com, Topic: GeneralComment Number: 1 Comment Originated: 08/13/202006/01/2021: The concerns are that the plat shows an easement that the ditch company has not agreed to. The easement remains at 25 feet from the top of the bank until such time as an Easement Agreement can be finalized. We requested the surveyed easement be staked out in order for our ditch superintendent to make sure he will have enough area for sufficient access. Also the drainage report states that they are discharging into the ditch but does not indicate the amount of stormwater discharging into the ditch. I have reached out to our legal counsel to see if a discharge agreement will also be necessary. Applicant has provided fees to the ditch company for the easement agreement but we will not move forward with that until the plans have been approved and the discharge matter is concluded. 08/13/2020: Larimer County Canal No. 2 Irrigating Company ("Company") is concerned with the plans for the development of 3516 S. Mason and submits for following comments:The Company needs to have unobstructed access to the ditch and ditch easement in order to operate and maintain the ditch for the delivery of water to its shareholders. The plans on the east side of the development, as they currently exist, encroach and obstruct the ditch and the ditch easement. Specifically, the stairs and guard for the public access on the east side of the building, the trash enclosure, landing, portions of the concrete planter, Native Garden, part of the loading zone as well as the seeding and landscaping are all located within the ditch easement. There can be no obstruction to the ditch and ditch easement including any seeding and/or landscaping within the ditch or ditch easement. Additional concerns are, public access through the ditch easement and that the ditch and ditch easement remain free of trash and construction debris. In order to avoid disruptions to current ditch operations we request the landowner keeps us informed as they prepare to move forward with their plans for the project. This will permit the Company’s ditch superintendent to work with the landowner to ensure that any project will not adversely impact the ditch, ditch easement or ditch operations accordingly.Plat and plans have been revised in response to comments from and as per discussions with ditch company.