HomeMy WebLinkAboutWORK ORDER - RFP - 8909 HVAC ON-CALL SERVICES 2019 (2)Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
TOLIN MECHANICAL SYSTEMS COMPANY
WORK ORDER NUMBER: 523939
PROJECT TITLE: Ops Services Building HVAC Duct Work
ORIGINAL BID/RFP NUMBER & NAME: 8909 HVAC Contractors
MASTER AGREEMENT EFFECTIVE DATE: 7/26/2019
WORK ORDER COMMENCEMENT DATE: 12/11/2020
WORK ORDER COMPLETION DATE: 11/30/2021
MAXIMUM FEE: (time and reimbursable direct costs): $61851.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: Ops Services HVAC air-side distribution
work in the basement east/west wings. Detail attached
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date:
Ben Friesen, General Manager
ACCEPTANCE: Date:
Justin Huntley, Project Manager
REVIEWED: Date:
Jake Rector, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 8D7D4883-5CD7-403E-B2BC-F3C0D112507C
12/14/2020
12/14/2020
12/14/2020
12/14/2020
Operations Services
HVAC Air System Demo/Install – Phase 1
Presented to:
Presented by:
December 10, 2020
DocuSign Envelope ID: 8D7D4883-5CD7-403E-B2BC-F3C0D112507C
Job Number Registered Quotation Number Presentation Date Page
Q-11-2020-201786 December 10, 2020 2 of 6
BY AND BETWEEN:
Contractor
Tolin Mechanical Systems
2020 Airway Avenue
Fort Collins, CO 80524
Customer
City of Fort Collins
300 LaPorte Avenue, Building B
Fort Collins, CO 80521
PROJECT LOCATION: 300 LaPorte Avenue, Building B
Fort Collins, CO 80521
PROJECT DESCRIPTION: Operations Services – HVAC Air System Demo/Install, Phase 1
We are pleased to offer our proposal to complete the requested remaining HVAC air-side
distribution work in the basement east/west wings. It is our understanding the work completed to-
date includes the installation of (6) VAV boxes (1 thru 6), minor ductwork demolition and no
ductwork installation. The remaining equipment to be purchased and installed also includes (3)
FCUs (FCU 1,2,4), (4) VAVs (7 thru 10). A highlighted drawing set has been attached to this
proposal to clarify which scope has yet to be coordinated/completed in the basement east/west
wings. The proposal is based upon a site visit on 12/03/20. Below is our suggested scope of work.
DocuSign Envelope ID: 8D7D4883-5CD7-403E-B2BC-F3C0D112507C
Job Number Registered Quotation Number Presentation Date Page
Q-11-2020-201786 December 10, 2020 3 of 6
OUR PROPOSAL INCLUDES THE FOLLOWING:
General Construction Activities:
• Provide permit
• Provide new equipment startup and commissioning to ensure proper operation
• Provide one-year warranty on new equipment, materials, and installation craftsmanship
Demolition:
• Provide labor and materials to demo remaining existing ductwork per drawings
• Provide labor and materials to recycle the existing equipment per applicable
environmental codes and regulations
New Work:
• Provide labor and materials to install (3) fan coil units [FCU-1,2,3]
o Titus or FCI
o Equipment schedule does not match drawings and should be verified prior to order
• Provide labor and materials to install (4) VAV boxes [VAV-7,8,9,10]
o Titus or FCI
o Equipment schedule does not match drawings and should be verified prior to order
• Provide labor and materials to install remaining supply/return ductwork, GRDs and
ductwork insulation in the east and west wings
OUR PROPOSAL EXCLUDES THE FOLLOWING:
Providing any labor, materials, or equipment for work not explicitly detailed in the above scope,
including but not limited to:
• Labor outside normal business hours, 7:30 a.m. to 4:30 p.m. Monday through Friday
• Engineering
• Electrical
• Controls
• Ceiling Grid
• Drywall painting/patching
• TAB services
• Hazardous material testing and abatement
• Any provision of temporary heating, cooling, ventilation or exhaust
DocuSign Envelope ID: 8D7D4883-5CD7-403E-B2BC-F3C0D112507C
Job Number Registered Quotation Number Presentation Date Page
Q-11-2020-201786 December 10, 2020 4 of 6
PRICING SUMMARY
BASE SCOPE
HVAC AIR-SIDE DEMO/INSTALL, BASEMENT EAST/WEST WING .............................................. $61,851
Labor $37,245
Materials $22,801
Warranty, Permits $1,805
ACCEPTED (INITIAL) ___________ DECLINED (INITIAL) ___________
PAYMENT SCHEDULE
Reference Payment Schedule in Agreement 8909: HVAC Contractors
between the City of Fort Collins and Tolin Mechanical
“This Agreement is the property of Tolin and is provided for the Customer's use only. Tolin
guarantees the price stated in this Agreement for thirty (30) days from the proposal date.”
Tolin Mechanical Systems Company Customer
Brian Carpenter, PE
Project Sales / Energy Engineer
Title
December 10, 2020
Date
Signature or PO#
Print Name and Title
Date
DocuSign Envelope ID: 8D7D4883-5CD7-403E-B2BC-F3C0D112507C