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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8809 INTERSECTION DETECTION SYSTEMS (2) December 17, 2021 Econolite Control Products, Inc. Attn: Greg Groves DEPT LA 24173 Pasadena, CA 91185-4173 RE: Contract Renewal, 8809 Intersection Detection System Dear Mr. Groves: The City of Fort Collins wishes to extend the agreement term for the above captioned agreement per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2022 through December 31, 2022. 2) Revised contract rates effective January 1, 2022, as defined in the attachment. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Adam Hill, Senior Buyer, at (970) 221-6777 or adhill@fcgov.com if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8809 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C 12/21/2021 Pursuant to bid 8809 and in order to extend the contract, we have analyzed recent price increases and Econolite therefore requests approval to increase prices on the below items. 2021 Pricing Vision Camera $ 3,780.00ea Mounting Bracket $47.00ea Comm Manager $ 2,340.00ea SDLC Cable $37.60ea Proposed 2022 Pricing Vision Camera $ 4,219.00ea Mounting Bracket $47.00ea Comm Manager $ 2,631.00ea SDLC Cable $37.60ea DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 2,000,000 Y-630-6J492624-TCT-21 X LOS-002573245-01 1,000,000 X N/A Irvine, CA 92614 N X06/27/2021 N/A 1 06/27/2022 N/A 810-5P24862A-21-14-G C 4,000,000 2,000,000 X 25674 N/A 1,000,000 X X 12/20/2021 06/27/2021 City of Fort Collins is included as additional insured (except workers’ compensation) where required by written contract. X Fort Collins, CO 80522 City of Fort Collins N/A A Travelers Property & Casualty Company of America CN119180939-Econo-GAWUP-21- 5,000 06/27/2022 2,000,000 4,000,000 25682 300,000 1,000,000 UB-1N454058-21-14-G 17901 Von Karman Avenue, Suite 1100 Marsh Risk & Insurance Services (949) 399-5800; License #0437153 1250 N. Tustin Avenue Econolite Group, Inc. Anaheim, CA 92807 06/27/2021 PO BOX 580 X XC 06/27/2022 N/A Travelers Indemnity Co Of CT DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: �� 22 Insurer: Everest National Insurance Company� Excess Liability:� Irvine Effective: 06/27/2021 - 06/27/2022 � Policy No.: XSC30001139402 � � Limit (Excess of $5,000,000): $5,000,000� �� �� Insurer: Endurance Risk Solutions Assurance Company� Excess Liability:� Certificate of Liability Insurance CN119180939 Policy No.: XC9EX00243-211� Limit (Excess of $15,000,000): $10,000,000� Marsh Risk & Insurance Services� 1250 N. Tustin Avenue� Econolite Group, Inc.� Anaheim, CA 92807 25 Effective: 06/27/2021 - 06/27/2022 � DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C DocuSign Envelope ID: 29905BEA-11CF-438C-AE46-A66A37FBF54C