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HomeMy WebLinkAboutCOOPERATIVE PERSONNEL SERVICES - CONTRACT - RFP - 9426 FCPS ASSESSMENT CONSULTANT FOR SERGEANT & LIEOfficial Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 FCPS Assessment Consultant Sergeant & Lieutenant Promotional Services Page 1 of 16 SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and COOPERATIVE PERSONNEL SERVICES hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed. a. This Agreement shall constitute the basic agreement between the parties for services for 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process. The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and any other special circumstances relating to the performance of services. No Work Order shall exceed $60,000.00. A general scope of services is attached hereto as Exhibit C, consisting of seventeen (17) pages, and incorporated herein by this reference. The only services authorized under this Agreement are those which are performed after receipt of such Work Order, except in emergency circumstances where oral work requests may be issued. Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. b. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. Changes in the Work. The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified by each written Work Order or oral DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 FCPS Assessment Consultant Sergeant & Lieutenant Promotional Services Page 2 of 16 emergency service request. Oral emergency service requests will be acted upon without waiting for a written Work Order. Time is of the essence. 4. Contract Period. This Agreement shall commence January 1, 2022, and shall continue in full force and effect until December 31, 2022, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties only at the time of renewal. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within ten (10) days from the onset of such condition. 6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least ten (10) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Copy to: Cooperative Personnel Services Attn: Vicki Quintero Brashear 2450 Del Paso Road, Suite 220 Sacramento, CA 95834 abigone@cpshr.com City of Fort Collins Attn: Adam McCambridge PO Box 580 Fort Collins, CO 80522 amccambridge@fcgov.com City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 purchasing@fcgov.com In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Service Provider shall submit a final invoice within ten (10) days of the effective date of termination. Undisputed invoices shall be paid Net 30 days of the date of the invoice. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to be performed will be stated on the individual Work Orders. The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested. 8. Payments. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 FCPS Assessment Consultant Sergeant & Lieutenant Promotional Services Page 3 of 16 a. The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums set forth for the hourly labor rate and material costs, with markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit D, consisting of two (2) pages, and incorporated herein by this reference. Payment shall be made by the City Net 30 days from the date of the invoice and upon acceptance of the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such work. 9. Appropriation. To the extent this Agreement or any provision in it constitutes a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to continue this Agreement in any fiscal year for which no such supporting appropriation has been made. 10. City Representative. The City's representative will be shown on the specific Work Order and shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the work requested. All requests concerning this Agreement shall be directed to the City Representative. 11. Independent Contractor. It is agreed that in the performance of any services hereunder, the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular work assignment and to the extent that the work shall be done in accordance with the terms, plans and specifications furnished by the City. 12. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 13. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 FCPS Assessment Consultant Sergeant & Lieutenant Promotional Services Page 4 of 16 14. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default thereof. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representative, successors and assigns of said parties. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 5 of 16 18. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever, brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit D, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city. 19. Entire Agreement; Binding Effect; Order of Precedence; Authority to Execute. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties regarding this transaction. Covenants or representations not contained in this Agreement shall not be binding on the parties. In the event of a conflict between terms of the Agreement and any exhibit or attachment, the terms of the Agreement shall prevail. Each person executing this Agreement affirms that they have the necessary authority to sign on behalf of their respective party and to bind such party to the terms of this Agreement. 20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State of Colorado. The Parties further agree that Larimer County District Court is the proper venue for all disputes. If the City subsequently agrees in writing that the matter may be heard in federal court, venue will be in Denver District Court. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement. 21. Utilization by Other Agencies. The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Nothing herein shall be deemed to authorize or empower the Agency to act as an agent for the City of Fort Collins in connection with the exercise of any rights hereunder, and neither party shall have any right or authority to assume or create any obligation or responsibility on behalf of the other. The other Agency shall be solely responsible for any debts, liabilities, damages, claims or expenses incurred in connection with any agreement established between them and the Service Provider. The City’s DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 6 of 16 concurrence hereunder is subject to the Service Provider’s commitment that this authorization shall not have a negative impact on the work to be completed for the City. 22. Prohibition Against Unlawful Discrimination. The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. 23. Governmental Immunity Act. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits, protections, limitations of liability, and other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable law. 24. Public Contracts for Services. Pursuant to Section 8-17.5-101 and 102, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with a worker without authorization who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 7 of 16 b. Service Provider shall not knowingly employ or contract with an worker without authorization to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an worker without authorization to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with a worker without authorization, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with a worker without authorization; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the worker without authorization; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with a worker without authorization. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 25. OWNERSHIP. Service Provider retains all right, title, and interest in and to all training materials, testing or assessment products, inventions (patentable or otherwise), discoveries, improvements, copyrightable works, and any other media, materials, or other objects (collectively Pre‐existing Works) which existed prior to the commencement of this Agreement. To the extent that Service Provider incorporates Pre‐existing Work into a derivative work for the City, Service Provider will retain ownership of such derivative work, provided that it hereby grants the City a royalty free, non‐exclusive, perpetual, non‐ transferable, non‐assignable, limited license to use the work solely for internal purposes. Apart from the above, any other work product, created exclusively for the City with funds provided under this Agreement, shall be considered works made for hire and shall be owned by the City. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 8 of 16 26. Colorado Open Records Act. The City is subject to Sec. 24-72-201 et seq. of the Colorado Revised Statute (CORA). This Agreement is subject to public disclosure in whole pursuant to CORA. 27. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit F - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 9 of 16 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: COOPERATIVE PERSONNEL SERVICES By: Printed: Title: Date: DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Vicki Quintero Brashear Director, Products and Services 12/22/2021 Assistant City Attorney ll 12/27/2021 Interim City Clerk Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 10 of 16 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND COOPERATIVE PERSONNEL SERVICES WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process MASTER AGREEMENT EFFECTIVE DATE: December 7, 2021 WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 11 of 16 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: SERVICE PROVIDER: Cooperative Personnel Services WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27   Page | 9 Scope of Proposal Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider. Project Understanding and Executive Summary It is our understanding that the City is seeking a vendor to provide promotional examinations for  the rank of Sergeant and Lieutenant within the Police Services. The project deliverables resulting  from a contract with CPS HR will be designed to be legally defensible as valid and job‐related  procedures and fully comply with Section 60‐3, Uniform Guidelines on Employee Selection  Procedures (1978); 43 FR 38295 (August 25, 1978), the Standards for Educational and  Psychological Testing (American Educational Research Association, American Psychological  Association, and National Council on Measurement in Education, 1999), the Principles for the  Validation and Use of Personnel Selection Procedures of the Society for Industrial and  Organizational Psychology (2003), the Guidelines and Ethical Considerations for Assessment  Center Operations (rev. 2009), Police Services policy, the Police Services Memorandum of  Understanding (MOU), and other related professional standards.  The purpose of this proposal is to offer our services to conduct a job analysis/update the job  analysis data for the target rank; develop examination plans; and design, develop, and administer  legally defensible, validated selection tools for use at the target rank within the Police Services.  To accomplish these objectives, the proposed process will include five primary components,  which are outlined and further described below.  Project Planning, Job analysis, and Examination Plan Development Schedule and conduct meetings in conjunction with City and Police Services personnel (CPS HR will contact the City in advance of meeting dates to request assignment of subject matter experts) Conduct a job analysis Create an examination plan with weightings for each examination dimension that reflect the job analysis data and provide two copies of examination plans to designated City staff Exhibit C Scope of Proposal DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 10 Professional History Evaluation, Assessment Center, and Executive Staff Interview Development, Administration, and Scoring  Conduct meetings with City representatives and Police Services SMEs to identify exam  development needs   Research, develop, and customize job‐related selection tools   Provide a candidate orientation session prior to administering any phase of the  examination   Develop assessor training and rating materials and provide comprehensive training to  assessors   Administer the Professional History evaluation, assessment center, and executive staff  interview   Oversee the scoring process and provide scores to the City/Police Services  Project Outcomes  Compile and provide final candidate scores   Provide candidate feedback reports   Provide technical and litigation assistance and expert testimony, as needed  Project Management and Communication  Monitor and control the project   Provide oversight and quality assurance   Respond in a timely manner to all requests and needs   Recognize, report, and resolve any developments or changes that may affect the project  CPS HR consultants will work closely with the City and Police Services in all phases of development  and implementation of this plan.  Project Planning, Job analysis, and Examination Plan Development Project Planning The first activity of this project will be to meet with representatives from the Police Services in  order to discuss the project schedule, objectives, and personnel roles for the term of the contract  and define any parts of the project that may require clarification. We will review all applicable  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 11 Police Services materials and any additional information, such as the job description concerning  the target rank at this time.  CPS HR will also develop detailed project plans consisting of project objectives; assumptions,  dependencies, and constraints; the project structure as well as roles and responsibilities. As the  project evolves and when time requirements, specifications, major project components, project  constraints, or resources change, CPS HR will revise and update the project plan.  Job Analysis CPS HR’s experience with job analysis is extensive, as it is a critical component of the testing and  assessment practice. Our job analysis studies utilize a task‐based methodology (designed to  comply with all prevailing technical standards and legal guidelines) that ensures completeness  and legal defensibility such that the job analytic data can withstand scrutiny of challenge and/or  question as to its application in any testing process.  The purpose of a job analysis is to do the following:    CPS HR will initiate the job analysis process by researching and studying the target ranks through,  at a minimum, literature reviews. Consultants will review information pertaining to the ranks,  including duty statements/job descriptions and any other available job‐specific information.  Furthermore, given our experience with promotional testing and assessment and job analysis  studies for public safety, we have a database of tasks and KSAOs from which to pull.  From the information gathered, CPS HR will develop a preliminary list of tasks and KSAOs for the  target ranks. CPS HR will then convene a small panel of Police Services subject matter experts  (SMEs) with significant knowledge of the target ranks to review the initial list of tasks and KSAOs  for accuracy and completeness and assist in the development of task and KSAO statements that  capture the unique aspects of the ranks. It is assumed that no more than a half‐day meeting will  be needed with the SMEs to finalize the task and KSAO lists. It is also anticipated that the SME  Identify the important and frequently performed tasks and duties associated with  the target rank; Identify the overall criticality of the knowledge, skills, abilities, and other  characteristics (KSAOs) required to perform the tasks; Determine the linkage between the critical tasks and KSAOs; and Determine where and when the KSAOs are acquired and how important they are to  successful job performance for the target rank. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 12 group will be gender and ethnically diverse (if possible) to ensure the integrity of the job analysis  process from its inception and to decrease the likelihood of any unanticipated biases being  introduced into the processes.  CPS HR will then construct job analysis questionnaires (JAQs) for distribution to the incumbents  and first‐level supervisors of the target rank to solicit ratings regarding the frequency and  criticality of job tasks and the criticality of KSAOs required upon appointment to the target rank.  Following respondent completion of the JAQs, we will analyze the data to establish the frequency  and importance of each task, the overall criticality of each KSAO, and when an incumbent must  possess each KSAO. The documented job analysis data will then serve as the basis for subsequent  examination design for the target rank, including appropriate weighting. The JAQs can be  distributed in a web‐based format and/or in hard copy format, based upon ease of completion  consideration for the respondents and the Police Services preference. Typically, completion of  the questionnaire takes approximately one to two hours, although respondents will be provided  with an ample overall response time of approximately two weeks to facilitate completion of the  questionnaire in such a manner so as not to interfere with their regular duties and to ensure the  collection of accurate, complete ratings.  It is intended that the thoroughness of the job analysis and the resulting data will ensure that  future job analysis activities/studies for the target rank should only need to be of a confirmatory  nature, thus reducing future expense to the City/Police Services in terms of both time and staff  resources.  Examination Plan Development A SME panel of Police Services representatives will be convened to assist in the examination  development process. This group(s) of SMEs will be selected by the Police Services and may  include the same SMEs who participate in the job analysis process.  The first step will be a review of the job analysis results for the target rank. Specifically, those  critically important and/or frequently occurring job behaviors, tasks, and KSAOs that are  amenable to the testing process will be identified. The initial criteria utilized in reviewing the job  behaviors, tasks, and KSAOs will include the following:  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 13   Based on these considerations, CPS HR staff will work with the SME panel to select the job  behaviors, tasks, and KSAOs to incorporate into a series of performance exercises appropriate to  the target rank. The examination development process will be guided by CPS HR staff to ensure  that the procedures are standardized; that the KSAOs/job behaviors are measurable and/or  observable; that the criteria for evaluating these KSAOs/job behaviors are clear; and that a lucid,  reasonable scoring method is produced. Examination plans will also determine the appropriate  weighting of each component and/or dimension that is used. CPS HR will provide two copies of  examination plans to designated City staff.  Professional History Evaluation, Assessment Center, and Executive Staff Interview Development, Administration, and Scoring Develop and Administer Professional History Evaluation CPS HR will work with Police Services Subject Matter Experts to develop a professional history  evaluation. This evaluation will measure the candidate’s existing supervisory skills, experience,  training, and education. Typically, candidates submit information and responses to a set of pre‐ determined questions and responses are reviewed and validated by internal SMEs and  discussed with the candidate prior to final scoring of the candidate’s responses. Before  administration of the evaluation, a minimum passing score will be established.    •Only those job behaviors/tasks/KSAOs that can be adequately (and reasonably)  measured in the testing process will be considered. Measurability •Job Behaviors/Tasks/KSAOs that require specific skill training after hire or  promotion in order to be successfully performed will be avoided. Training Considerations •Those job behaviors/tasks/KSAOs that are deemed to be difficult or impossible  to standardize, or to otherwise administer in a consistent manner, will be  avoided. Reliability/Standardization Considerations •Job Behaviors/Tasks/KSAOs that would entail a prohibitively high financial  outlay to simulate will be avoided. Financial Considerations DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 14 Develop Assessment Centers CPS HR will work with the SME panel(s) to design and develop the content and structure of each  individual exercise for the testing process. Based on the job analysis data and associated study  materials, organizational level of the target rank, the actual number of candidates to be tested,  policy, and the input of the Police Services, varying possibilities can be used and are described  below; the list is not exhaustive. Further, regardless of which exercises are chosen, all of them  will be customized to meet the needs of the Police Services and the target rank. CPS HR  recommends at least three exercises in order to capture the various aspects of the job.  1. Critical Incident Exercise  This type of exercise is designed to assess one’s ability and readiness to take command of  and run an emergency scene or tactical situation. CPS HR staff has extensive experience  in creating emergency scene scenarios and tactical situations for use in promotional  testing processes, including those involving computerized presentation and/or interactive  communications.   2. Role‐Play Exercise  This type of exercise requires the candidate to interact with one or more role players in  connection with a specific job‐related problem such as subordinate counseling,  inadequate subordinate performance, conflict resolution, citizen interaction, etc.    3. Oral Presentation Exercise  This type of exercise requires the candidate to plan and organize his/her thoughts and  make notes for a short presentation on a specific job‐related issue (e.g., presentation of  a new Police Services policy or procedure to subordinates) or plan for a specific audience  (e.g., presentation of ways to address a departmental concern to Command Staff).  Standardized questions of the candidate may be asked following the presentation of  information.  4. In‐Basket Exercise  The In‐Basket Exercise can be either written (narrative response) or verbal in nature – the  different methods are described below. We can review the pros and cons of each  methodology if so desired by the Police Services.  a. Verbal In‐Basket Exercise  This exercise provides job‐related materials for review and action by the candidate. It  is designed to test the candidate’s ability to “think on his/her feet” by providing a brief  opportunity to review the materials (approximately seven – 10 items), formulate a  plan of action, and verbally provide information regarding his/her actions, rationale  for the actions, and priority level assigned to each item. Standardized questions may  be asked following each candidate’s presentation of the materials.  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 15 b. Written In‐Basket Exercise  In this methodology, candidates review in‐basket materials, but communicate actions,  rationale, and priority level in writing. Typically, this type of exercise contains more  items and requires between one to six hours of response time. This can be combined  with other exercises to create a “Day‐in‐the‐Life” experience for candidates and  include a follow‐up structured interview.  5. Structured Interview  This type of interview requires that the aspects of the process be as similar as possible for  each candidate. Candidates are asked a predefined set of questions that may be general,  behavioral, or situational. The standardization of questions ensures that each candidate  is evaluated in a consistent fashion and critical KSAOs are assessed through job‐related  questions.  6. Problem‐Solving Exercise  This type of exercise allows each candidate the opportunity to prepare for and respond  to different problem situations (approximately two – four) that may be faced on the job.  These situations may consist of subordinate issues, administrative issues, etc.   7. Written Exercise.    This exercise can take any number of forms, each designed to focus on the candidate’s  ability to communicate job‐related knowledge and skills in a written format, such as  preparing a follow‐up memo on a situation discussed or dealt with in the In‐Basket or  Role‐Play Exercise. A Written Exercise can be developed and administered as a stand‐ alone exercise (e.g., a Written In‐Basket) or as part of another exercise.  We have customized and administered these exercises in different combinations for all of our  assessment clients, and we have found them all to be job‐related and effective in allowing  candidates to demonstrate their readiness for promotion. CPS HR will work with SMEs to  determine the content of which each exercise will be comprised (based on the job analysis data),  and the SMEs will ensure the validity by linking each exercise to the appropriate KSAO. CPS HR  will draft the exercises and scoring criteria and then meet with the SMEs for a final review of all  exercise components for the target rank. CPS HR will also provide the City with two copies of the  exercises and rating criteria for review and approval.  Adverse Impact Considerations The examination development methodology used by CPS HR and outlined in this proposal follows  all applicable legal standards for the development of job‐related selection procedures.  Additionally, our documentation of the examination development process conforms to the  specific requirements set forth in the Uniform Guidelines for demonstrating that a content  validation approach was followed in the development process. In the event that the examination  process or any of its components does result in adverse impact, this documentation will serve to  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 16 demonstrate the job‐relatedness of the examination process and its overall design and individual  components, therefore enhancing its legal defensibility.    CPS HR offers a number of means to mitigate and minimize the presence of adverse impact in  the testing process from design through administration, inclusive of the following:   Use of formal job analysis data for the target rank as the foundation for all test design and  development decisions on formal job analysis data for the target rank;   Use of a diverse SME panel for job analysis and test development activities; and   Formal documentation of each promotion process in a technical report, meeting all  relevant professional standards to demonstrate evidence of each promotion process’s  content validity.  Candidate Orientation Session Prior to the administration of any examination component, CPS HR will provide a candidate  orientation session for candidates to gain valuable written and verbal information regarding the  assessment center. We anticipate the session being one to two hours in length. The orientation  session is be designed to familiarize eligible candidates on the assessment requirements and  process. Additionally, the session will include a definition and overview of the testing process and  specific assessment activities, the assessment dimensions that are the focus and basis of the  testing process, guidance as to expected behavior and how to perform one’s best during the  testing process, etc. Candidates will also have an opportunity to ask general questions of the CPS  HR consultant(s) during the orientation session. Extra copies of the candidate manual associated  with the orientation will be left with the City/Police Services to be distributed to those candidates  who are unable to attend the session.  Recruit and Train Assessors In preparation for the administration of the assessment center, CPS HR will recruit a gender, age,  and ethnically diverse group of qualified assessors to assist in the evaluation of each candidate  group. CPS HR has a nationwide network of trained and highly skilled assessors who have  participated in our assessments and have demonstrated professional, unbiased, and consistent  expertise. It is our preference that the assessor group consist of law enforcement personnel at  the rank of Police Lieutenant or above with the background and expertise for the target rank.  Based on our experience with similar promotional processes and assessment centers, we  recommend having two assessors serve on each exercise panel, plus role players (if applicable).  CPS HR will provide the names of proposed assessors and their qualifications to the City at least  seven days in advance of administration. It is our understanding that the City reserves the right  to nominate, approve, and/or reject assessors.  Prior to the administration of any assessment exercises created as part of this project, CPS HR  will develop and conduct a four‐ to eight‐hour training session for the assessors. A training  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 17 manual for each assessor will be provided, and the training session will involve the assessment  techniques developed as part of this project and ensure that the assessors are competent in  observing, recording, classifying, and evaluating candidate behavior. In addition, relevant  information concerning the Police Services and its operational philosophy and procedures will be  presented. During the training, assessors will be allowed to practice observing and rating  performance and behavior through a series of exercises. Through this process, the assessors’  familiarity with the operational definitions of the specific assessment dimensions (i.e., KSAOs)  will be enhanced. The assessors will also be able to standardize their evaluation process and  begin to function as a team.   The training agenda will include such topic areas as the following:   Review of applicable Police Services information;   Review of the scoring schedule and administrative procedures, including assessor  responsibilities, site logistics, applicable forms, etc.;   Review of the KSAOs/assessment dimensions to be evaluated, their operational  definitions, and the assessment model utilized; and   Behavioral observation, classification, and evaluation methods, including assessor  training exercises.  Administer the Assessment Center CPS HR project staff will be on‐hand to administer all components of the assessment center. CPS  HR has extensive experience in the administration of public safety promotional assessments and  will provide all materials needed for the administration of the exercises, including candidate  instructions and materials, assessor materials, exercise administration and rating materials, and  any additional materials or resources deemed appropriate by the Police Services in order to  maintain the security and integrity of the process. CPS HR will ensure the shipping of all materials  is secure and that only CPS HR consultants will have access to all assessment documents.  For the target rank, all candidates will receive the same exercises, and security will be ensured  through confidentiality agreements and appropriate scheduling. Assessors will remain on their  assigned exercise panel throughout each assessment process. Candidates will be scored on a five‐ point Likert‐type scale across each dimension for each assessment exercise, and each group of  assessors will be required to agree on a consensus score for each applicable dimension associated  with their exercise – final scores will be on a 100‐point scale.   Upon completion of the administration of the assessment center (i.e., the last administration  day), CPS HR will hold a debrief session discussing the overall process with Police Services  representatives and the assessors who observed and scored the candidates. CPS HR will also  review the overall averages of candidate scores for each dimension and provide feedback to the  Police Services regarding areas of strength and potential areas for improvement – this will assist  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 18 the Police Services with planning for training and development of personnel. Because CPS HR will  be calculating scores in “real time” throughout the assessment center administration, tentative  final candidate scores will be available to the City/Police Services the last day of administration.  Develop and Administer Executive Staff Interview A structured oral board is a job‐related, oral examination process designed to elicit information  about a candidate’s level of proficiency of the critical KSAOs required for the target rank. This  type of examination process attempts to gather information about a candidate's performance in  previous and/or future job‐related situations utilizing standardized questions and corresponding  behaviorally‐anchored rating scales (BARS). As part of this project, CPS HR will work to ensure  that the structured oral board is developed to meet the needs of the City in an objective and job‐ related manner.    CPS HR will develop a bank of interview topics to be developed into interview questions. CPS HR  consultants will create draft interview questions that properly measure the necessary KSAOs. It  is our preference to convene SMEs to review the questions, eliminating and revising questions as  necessary with the goal of refining the remaining questions, ensuring each question can be clearly  understood and comprehended by candidates. Next, CPS HR will develop the BARS for each  interview question. This type of scoring structure follows a criterion‐referenced model in which  candidate responses are evaluated against pre‐established scoring criteria. This provides the  raters with a detailed means of rating candidate responses in a job‐related, objective, and reliable  manner. CPS HR will work with Police Services to ensure the utilization of the scoring process is  clearly understood by everyone involved.  Train Evaluators CPS HR will develop and conduct a training session for the evaluators a day prior to administration  of the oral board. This training session will ensure that the evaluators are competent in observing,  recording, and evaluating candidate behavior. During the training session, evaluators will be  allowed to practice observing and rating performance and behavior through a series of exercises.  Through this process, the evaluators’ familiarity with the operational definitions of the specific  rating criteria will be enhanced. The evaluators will also be able to standardize their evaluation  process and begin to function as a team to ensure inter‐rater reliability and minimize rater bias  and rater effects. The training agenda will include such topic areas as the following:   Review of City/Police Services information (if applicable);    Characteristics of a structured oral board;    Review of administrative procedures, including evaluator responsibilities, applicable  forms, rating packets, interview questions, etc.;    Review of the KSAOs and rating criteria to be evaluated and their operational  definitions;   DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 19  Potential interview rating errors to avoid; and    Behavioral observation and evaluation methods, including interview training  exercises.   Administer the Interview Upon completion of the development of the structured oral interview, CPS HR project staff will  be on‐hand to administer the oral board. CPS HR has extensive experience in the administration  of public safety promotional assessments and will provide all materials needed for the  administration of the oral board, including rater training materials, oral board administration and  rating materials, and any additional materials or resources deemed appropriate by Police  Services in order to maintain the security and integrity of the process. CPS HR will ensure the  shipping of all materials is secure and that only CPS HR consultants will have access to all  assessment documents.   All candidates will receive the same oral board questions, and security will be ensured through  confidentiality agreements and appropriate scheduling. Upon completion of the administration  of the oral board (i.e., the last administration day), CPS HR can hold a debrief session discussing  the overall process with Police Services/City representatives and the evaluators who observed  and scored the candidates.   Scoring the Interview Candidates will be scored on their response to each interview question by the evaluators, and  CPS HR will review evaluator notes and scores to ensure consistency and reliability throughout  the process. CPS HR will compile the scores as the evaluators complete each candidate in order  to provide final candidates scores immediately upon completion of the administration/scoring of  the oral board. Individual questions/competency areas may be weighted on the job analysis data,  and those weights will be applied during the scoring process. Scores for each question will be  combined into an overall score for the candidate. During the interview development phase, CPS  HR will work with SMEs to develop a minimum passing score for the oral board based on the  content/difficulty level of the interview questions.   Project Outcomes Compile the Scores and Provide Results to the City The assessment process will be scored by “live” raters/assessors (i.e., raters/assessors will  observe the candidates in person). Candidates will be scored on a five (5)‐point Likert‐type scale  across each dimension for each assessment exercise, and each group of raters/assessors will be  required to agree on a consensus score for each applicable dimension associated with their  exercise – final scores will be on a one hundred (100)‐point scale.   Because CPS HR will be electronically and manually (to ensure accuracy) calculating scores in “real  time” throughout the oral examination/assessment administration, upon completion of the last  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 20 administration day of the promotional process, CPS HR can provide a preliminary ranked list of  candidates and their scores to the City. This document (in an Excel® format) will contain each  candidate’s Professional History evaluation score, assessment score, and executive staff  interview score.   Provide Candidate Feedback for the Promotional Process As each candidate exits the promotional process, he/she will have the opportunity to provide  information regarding his/her overall impressions of the process. Candidates are encouraged to  document their feedback regarding their perceived fairness of the process, the applicability of  the process to the appropriate Police Services and position for which they are testing, whether  or not the candidate study/orientation session(s) was beneficial, overall comments/concerns,  etc. (They have the ability to provide this information anonymously.) This data will be compiled,  and a final document will be provided to the City to be used as documentation of candidate  feedback for the current applicable process and guidance for future processes.    Provide Candidate Feedback Reports Following the administration of each promotional process, CPS HR will provide the City/Police  Services with individual feedback reports to distribute to each participating candidate. These  reports will include assessment scores and information detailing each candidate’s strengths and  weaknesses across the testing dimensions and against the group average. Furthermore, they will  include information on how each candidate can better his/her performance in future  assessments and on the job.  Provide Technical and Litigation Assistance and Expert Testimony, As Needed CPS HR’s approach is designed to comply with all aforementioned prevailing technical standards  and legal guidelines. We utilize these standards and guidelines to ensure best practice in all of  our assessment and selection engagements.  CPS HR consultants will be available on brief notice to provide technical and professional  assistance to City and Police Services representatives and expert testimony throughout the life  of the agreement. Furthermore, besides assisting the City in responding to questions and  inquiries regarding the promotional process, we will provide, without charge, sixteen hours of  consulting time in defense of the process if it is legally challenged and/or litigated within six  months of administration. Additional hours will be at the rate specified in the Cost section of this  proposal. CPS HR will provide litigation support as requested by the City/Police Services.   In addition, CPS HR has a professional relationship with Dr. David Friedland, who is available to  provide expert testimony if his services are desired by the City/Police Services. Dr. Friedland is an  expert in job analysis, test development and validation, statistics, and equal employment  opportunity issues. He is recognized by the Courts as an expert in employment discrimination  litigation and government compliance reviews.   DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 21 Dr. Friedland has served as a litigation consultant in more than 30 cases, including several  landmark employment discrimination cases. He has been retained by defense counsel in  approximately 60 percent of cases and plaintiff counsel in 40 percent, including counsel for  government compliance agencies. Litigation cases have included individual and class action cases  involving charges of discrimination based on race, sex, national origin, age, and disability.  Litigation issues have included hiring, promotions, layoffs, wrongful termination, compensation  discrimination, and improper application of personnel policies. Dr. Friedland has testified in both  state and federal courts as well as in arbitrations and labor‐management and civil service  hearings.  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 22 Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. As Project Manager, Breana Lopez will oversee all aspects of this  project and will be assisted by Test Development and  Assessment Manager Amy Bigone, and Project Consultants  Geoff Burcaw and Matthew Christoffersen.  Our team members  are seasoned testing and assessment professionals.  Additional  professional and technical staff may also be involved, as needed  for administrative support, as we commit our entire  organization’s resources to meeting the needs of the City and  the Police Services.   CPS HR has been extremely successful in providing and scoring  written examinations for public safety positions that are  congruent with the needs of the City and Police Services.    Briefly describe the approach to execute the scope of work to include the methods and assumptions used, and any exceptions and/or risks. Detailed project methodology is described in Section C of this proposal. CPS HR uses a customized  approach to each examination process. We consider each testing process to be new, and while  we review what was done historically, we will fully customize each examination process based  on the needs of the City and Police Services. Our methodology assumes subject matter input and  review of examination content to ensure job‐relatedness.   CPS HR dos not take exception to any of the requirements listed in the RFP. We have not  identified any current risks; however, CPS HR will be in constant communication with the City  and Police Services representatives to ensure the project is on track. We have methods and  practices in place to immediately resolve issues that may arise during the course of the contract.              Project Manager  Breana Lopez will be the City’s main point of contact for services provided under this contract. She can be reached at:  2450 Del Paso Rd, Suite 220  Sacramento, CA 95834  (714) 224‐6459; blopez@cpshr.us  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 23 Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. Upon award, the project manager will schedule a kick‐off meeting with all stakeholders. During  this meeting, the stakeholders will agree on a project timeline and the frequency and method of  communication. It is our standard practice to have a series of meetings calendared for  examination development and discussion of project logistics. As‐needed communication can  occur via email, phone, or text message.  CPS HR’s general project management and communication philosophy is described below.  Project Management and Communication CPS HR uses a comprehensive approach for planning, organizing, directing, and controlling  consulting engagements. Our approach is designed to ensure a focused and efficiently executed  project. We use sound project management procedures and ongoing communication to ensure  project success.  CPS HR is convinced that the key ingredient to a successful consulting assignment is an effective  combination of sound project management procedures, high‐quality project team members, and  good customer service. Effective project management is required to provide for the orchestration  and timely flow of activities, an ongoing feedback and adjustment mechanism, and the judicious  use of time. Our project management process includes three primary components.   Providing ongoing monitoring and control of project activities  Unforeseen developments or changes in circumstances may warrant changes in  emphasis, revisions to the approach in certain areas, or other modifications of planned  work activities. Active project management provides greater assurance that such  redirection will occur when warranted by circumstances.   Ensuring the optimum management of the time available to complete the project  Effective time management is a skill required of experienced professionals. Sound project  management can optimize the overall effectiveness of the project team's efforts and  provide a greater assurance of meeting milestones and budgets.   Providing for the continuous reinforcement of the project's objectives  A major role of project management is to ensure that the consulting team consistently  adheres to the proper perspective in facilitating the project.  CPS HR is dedicated to the commitment of its full complement of resources for the success of all  projects. The team members who will be working on this project will be readily accessible and  are committed to meeting all deadlines and scheduled timeframes.  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 24 Monitor and Control the Project When a project begins, one of our first activities is to ensure that we have an accurate estimate  of the level of effort required of each professional. These estimates are used to monitor the  progress of each consultant against the work plan and project schedule. On a weekly basis  throughout the project, professional hours are collected, accumulated, and distributed against  project tasks so we can compare actual with budgeted performance.   An additional element related to the area of project control is the role of the Project Manager in  monitoring the field work. The Project Manager is continuously involved in the review of ongoing  activities to ensure that cost, schedule, and quality objectives are met. The Project Manager  maintains frequent communication with project team members to coordinate ongoing activities  and exchange pertinent information.    Periodic progress reports are another element of our project management and control system.  The objective of project management is to provide close control and management of the team's  efforts. It is our practice to provide the client with verbal interim progress reports based upon  our project tracking.  Identify what portion of work, if any, may be subcontracted or outsourced to subconsultants. Include all applicable information herein requested for each Service Provider/Professional. No subcontractors are needed for this project. CPS HR has the resources, experience, and  expertise needed to complete this project successfully in house.  Can the work be completed in the necessary timeframe? CPS HR is available to start work upon contract execution. We are able to meet the required  timelines in the proposal (10 weeks from notification). During project kick‐off, the project  manager will develop a timeline with all project dates and milestones.  Are other qualified personnel available to assist in meeting the project schedule if required? CPS HR employees almost 100 full‐time staff members. In addition to the dedicated resources  for this project, we have several team members trained to assist if necessary for meeting the  project schedule.  DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Proposal to the City of Fort Collins  Assessment Consultant for FCPS Sergeant & Lieutenant Promotional Process  Page | 25 Provide an outline of the schedule for completing tasks during a standard assessment process. As is our practice, CPS HR will provide ongoing formal and informal updates to City‐ and Police  Services‐assigned liaisons throughout each promotional process. The timeline on the following  page is provided as an example for planning purposes. Each engagement will be subject to  negotiation and revision at the time of request and agreement of the involved parties and in  consideration of Police Services policies (e.g., required application/study periods). It is our  understanding that an assessment process must be completed within ten weeks of notification  and the entire process must be completed within four weeks.  Sample Timeline Task Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Project Planning, Job Analysis, and Examination Plan Development Contract Start                  Project Planning                  Job Analysis                  Examination Plan                  Examination Development, Administration, and Scoring  Develop Selection Tools                  Conduct Candidate  Orientation1                  Train Assessors                  Administer Exam  Components                  Project Outcomes  Compile and Provide Rank‐ Ordered Scores                  Gather Candidate  Feedback                  Provide Feedback Reports                  Provide Technical and  Litigation Assistance Ongoing  Project Management and Communication  Throughout the Contract  1 Note that candidate orientation sessions may be conducted at any point prior to the administration of any testing components (e.g., prior to administration of the written examination). DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 13 of 16 EXHIBIT D COMPENSATION DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 14 of 16 DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 15 of 16 EXHIBIT E INSURANCE REQUIREMENTS The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies. In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. Insurance certificates should show the certificate holder as follows: City of Fort Collins Purchasing Division PO Box 580 Fort Collins, CO 80522 The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies by marking the appropriate box or adding a statement to this effect on the certificate, for any claims arising out of work performed under this Agreement. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement. Workers' Compensation & Employer’s Liability insurance shall conform with statutory limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee, or as required by Colorado law. B. General Liability. The Service Provider shall maintain during the life of this Agreement such General Liability as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for General Liability, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Official Purchasing Document Last updated 10/2017 Service Agreement – Work Order Type 9426 Assessment Consultant for FCPS Sergeant and Lieutenant Promotional Process Page 16 of 16 EXHIBIT F CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 6/29/2021 Edgewood Partners Ins.Center 10877 White Rock Road Suite 300 Sacramento -P&C Lic #0B29370 Rancho Cordova CA 95670 Kayla Fritzberg kayla.fritzberg@epicbrokers.com The Continental Insurance Company 35289 COOPPERS Lloyds of London 85202CooperativePersonnelServices DBA:CPS HR Consulting 2450 Del Paso Rd.,Ste.220 Sacramento CA 95834 Transportation Insurance Co 20494 Continental Casualty Company 20443 American Casualty Company 672474711 A X 1,000,000 X 1,000,000 15,000 1,000,000 2,000,000 X Y Y 6072390517 7/1/2021 7/1/2022 2,000,000 C 1,000,000 X X Y Y 6072390548 7/1/2021 7/1/2022 A X X 6,000,00060723905517/1/2021 7/1/2022 6,000,000 X $10,000 E D X N Y 6072390520 6072390534 7/1/2021 7/1/2021 7/1/2022 7/1/2022 Stop Gap Applies 1,000,000 1,000,000 1,000,000 B Errors &Omissions Claims Made/Retro Date 10/13/1989 W18DC5210701 7/1/2021 7/1/2022 Per Claim/Agg SIR Per Claim $3,000,000 $50,000 Re:All Contracts/Written Agreements between the Certificate Holder and the Insured.Additional Insured:City of Fort Collins,its officers,agents and employees.When required by written contract,Additional Insured status with primary coverage applies to General Liability and Automobile Liability and Waiver of Subrogation applies to General Liability,Automobile Liability,and Workers’Compensation,all per the attached endorsements. City of Fort Collins Attn:Purchasing Director PO Box 580 Fort Collins CO 80522 DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA PARAMOUNT General Liability ExtensionEndorsement 1.ADDITIONAL INSUREDS a.WHO IS AN INSURED is amended to include as an Insured any person or organization described in paragraphs A.through K.below whom a Named Insured is required to add as an additional insured on this Coverage Part under a written contract or written agreement,provided such contract or agreement: (1)is currently in effect or becomes effective during the term of this Coverage Part;and (2)was executed prior to: (a)the bodily injury or property damage;or (b)the offense that caused the personal and advertising injury, for which such additional insured seeks coverage. b.However,subject always to the terms and conditions of this policy,including the limits of insurance,the Insurer will not provide such additional insured with: (1)a higher limit of insurance than required by such contract or agreement;or (2)coverage broader than required by such contract or agreement,and in no event broader than that described by the applicable paragraph A.through K.below. Any coverage granted by this endorsement shall apply only to the extent permissible by law. A.Controlling Interest Any person or organization with a controlling interest in a Named Insured,but only with respect to such person or organization’s liability for bodily injury,property damage or personal and advertising injury arising out of: 1.such person or organization’s financial control of a Named Insured;or 2.premises such person or organization owns,maintains or controls while a Named Insured leases or occupies such premises; provided that the coverage granted by this paragraph does not apply to structural alterations,new construction or demolition operations performed by,on behalf of,or for such additional insured. B.Co-owner of Insured Premises A co-owner of a premises co-owned by a Named Insured and covered under this insurance but only with respect to such co-owner’s liability for bodily injury,property damage or personal and advertising injury as co-owner of such premises. C.Grantor of Franchise Any person or organization that has granted a franchise to a Named Insured,but only with respect to such person or organization’s liability for bodily injury,property damage or personal and advertising injury as grantor of a franchise to the Named Insured. D.Lessor of Equipment Any person or organization from whom a Named Insured leases equipment,but only with respect to liability for bodily injury,property damage or personal and advertising injury caused,in whole or in part,by the Named Insured’s maintenance,operation or use of such equipment,provided that the occurrence giving rise to such bodily injury,property damage or the offense giving rise to such personal and advertising injury takes place prior to the termination of such lease. 6072390517PolicyNo: 4EndorsementNo: Effective Date: 07/01/2021 CNA74879XX (1-15) Page 2 of 13 CONTINENTAL INSURANCE COMPANY Insured Name: COOPERATIVE PERSONNEL SERVICES Copyright CNA All Rights Reserved.Includes copyrighted material of Insurance Services Office,Inc.,with its permission. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA PARAMOUNT General Liability ExtensionEndorsement E.Lessor of Land Any person or organization from whom a Named Insured leases land but only with respect to liability for bodily injury,property damage or personal and advertising injury arising out of the ownership,maintenance or use of such land,provided that the occurrence giving rise to such bodily injury or property damage,or the offense giving rise to such personal and advertising injury,takes place prior to the termination of such lease.The coverage granted by this paragraph does not apply to structural alterations,new construction or demolition operations performed by,on behalf of,or for such additional insured. F.Lessor of Premises An owner or lessor of premises leased to the Named Insured,or such owner or lessor’s real estate manager,but only with respect to liability for bodily injury,property damage or personal and advertising injury arising out of the ownership,maintenance or use of such part of the premises leased to the Named Insured,and provided that the occurrence giving rise to such bodily injury,property damage or the offense giving rise to such personal and advertising injury takes place prior to the termination of such lease.The coverage granted by this paragraph does not apply to structural alterations,new construction or demolition operations performed by,on behalf of,or for such additional insured. G.Mortgagee,Assignee or Receiver A mortgagee,assignee or receiver of premises but only with respect to such mortgagee,assignee or receiver’s liability for bodily injury,property damage or personal and advertising injury arising out of the Named Insured’s ownership,maintenance,or use of a premises by a Named Insured. The coverage granted by this paragraph does not apply to structural alterations,new construction or demolition operations performed by,on behalf of,or for such additional insured. H.State or Governmental Agency or Subdivision or Political Subdivisions –Permits A state or governmental agency or subdivision or political subdivision that has issued a permit or authorization, but only with respect to such state or governmental agency or subdivision or political subdivision’s liability for bodily injury,property damage or personal and advertising injury arising out of: 1.the following hazards in connection with premises a Named Insured owns,rents,or controls and to which this insurance applies: a.the existence,maintenance,repair,construction,erection,or removal of advertising signs,awnings, canopies,cellar entrances,coal holes,driveways,manholes,marquees,hoistaway openings,sidewalk vaults,street banners,or decorations and similar exposures;or b.the construction,erection,or removal of elevators;or c.the ownership,maintenance or use of any elevators covered by this insurance;or 2.the permitted or authorized operations performed by a Named Insured or on a Named Insured’s behalf. The coverage granted by this paragraph does not apply to: a.Bodily injury,property damage or personal and advertising injury arising out of operations performed for the state or governmental agency or subdivision or political subdivision;or b.Bodily injury or property damage included within the products-completed operations hazard. With respect to this provision’s requirement that additional insured status must be requested under a written contract or agreement,the Insurer will treat as a written contract any governmental permit that requires the Named Insured to add the governmental entity as an additional insured. 6072390517PolicyNo: 4EndorsementNo: Effective Date: 07/01/2021 CNA74879XX (1-15) Page 3 of 13 CONTINENTAL INSURANCE COMPANY Insured Name: COOPERATIVE PERSONNEL SERVICES Copyright CNA All Rights Reserved.Includes copyrighted material of Insurance Services Office,Inc.,with its permission.40020001760723905178186DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA PARAMOUNT General Liability ExtensionEndorsement I.Trade Show Event Lessor 1.With respect to a Named Insured’s participation in a trade show event as an exhibitor,presenter or displayer,any person or organization whom the Named Insured is required to include as an additional insured,but only with respect to such person or organization’s liability for bodily injury,property damage or personal and advertising injury caused by: a.the Named Insured’s acts or omissions;or b.the acts or omissions of those acting on the Named Insured’s behalf, in the performance of the Named Insured’s ongoing operations at the trade show event premises during the trade show event. 2.The coverage granted by this paragraph does not apply to bodily injury or property damage included within the products-completed operations hazard. J.Vendor Any person or organization but only with respect to such person or organization’s liability for bodily injury or property damage arising out of your products which are distributed or sold in the regular course of such person or organization's business,provided that: 1.The coverage granted by this paragraph does not apply to: a.bodily injury or property damage for which such person or organization is obligated to pay damages by reason of the assumption of liability in a contract or agreement unless such liability exists in the absence of the contract or agreement; b.any express warranty unauthorized by the Named Insured; c.any physical or chemical change in any product made intentionally by such person or organization; d.repackaging,except when unpacked solely for the purpose of inspection,demonstration,testing,or the substitution of parts under instructions from the manufacturer,and then repackaged in the original container; e.any failure to make any inspections,adjustments,tests or servicing that such person or organization has agreed to make or normally undertakes to make in the usual course of business,in connection with the distribution or sale of the products; f.demonstration,installation,servicing or repair operations,except such operations performed at the such person or organization’s premises in connection with the sale of a product; g.products which,after distribution or sale by the Named Insured,have been labeled or relabeled or used as a container,part or ingredient of any other thing or substance by or for such person or organization;or h.bodily injury or property damage arising out of the sole negligence of such person or organization for its own acts or omissions or those of its employees or anyone else acting on its behalf.However,this exclusion does not apply to: (1)the exceptions contained in Subparagraphs d.or f.above;or (2)such inspections,adjustments,tests or servicing as such person or organization has agreed with the Named Insured to make or normally undertakes to make in the usual course of business,in connection with the distribution or sale of the products. 2.This Paragraph J.does not apply to any insured person or organization,from whom the Named Insured has acquired such products,nor to any ingredient,part or container,entering into,accompanying or containing such products. 6072390517PolicyNo: 4EndorsementNo: Effective Date: 07/01/2021 CNA74879XX (1-15) Page 4 of 13 CONTINENTAL INSURANCE COMPANY Insured Name: COOPERATIVE PERSONNEL SERVICES Copyright CNA All Rights Reserved.Includes copyrighted material of Insurance Services Office,Inc.,with its permission. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA PARAMOUNT General Liability ExtensionEndorsement 3.This Paragraph J.also does not apply: a.to any vendor specifically scheduled as an additional insured by endorsement to this Coverage Part; b.to any of your products for which coverage is excluded by endorsement to this Coverage Part;nor c.if bodily injury or property damage included within the products-completed operations hazard is excluded by endorsement to this Coverage Part. K.Other Person Or Organization Any person or organization who is not an additional insured under Paragraphs A.through J.above.Such additional insured is an Insured solely for bodily injury,property damage or personal and advertising injury for which such additional insured is liable because of the Named Insured’s acts or omissions. The coverage granted by this paragraph does not apply to any person or organization: 1.for bodily injury,property damage,or personal and advertising injury arising out of the rendering or failure to render any professional service; 2.for bodily injury or property damage included within the products-completed operations hazard;nor 3.who is specifically scheduled as an additional insured on another endorsement to this Coverage Part. 2.ADDITIONAL INSURED -PRIMARY AND NON-CONTRIBUTORY TO ADDITIONAL INSURED’S INSURANCE A.The Other Insurance Condition in the COMMERCIAL GENERAL LIABILITY CONDITIONS Section is amended to add the following paragraph: If the Named Insured has agreed in writing in a contract or agreement that this insurance is primary and non- contributory relative to an additional insured's own insurance,then this insurance is primary,and the Insurer will not seek contribution from that other insurance.For the purpose of this Provision 2.,the additional insured's own insurance means insurance on which the additional insured is a named insured. B.With respect to persons or organizations that qualify as additional insureds pursuant to paragraph 1.K.of this endorsement,the following sentence is added to the paragraph above: Otherwise,and notwithstanding anything to the contrary elsewhere in this Condition,the insurance provided to such person or organization is excess of any other insurance available to such person or organization. 3.BODILY INJURY –EXPANDED DEFINITION Under DEFINITIONS the definition of bodily injury is deleted and replaced by the following: Bodily injury means physical injury,sickness or disease sustained by a person,including death,humiliation,shock, mental anguish or mental injury sustained by that person at any time which results as a consequence of the physical injury,sickness or disease. 4.BROAD KNOWLEDGE OF OCCURRENCE/NOTICE OF OCCURRENCE Under CONDITIONS,the condition entitled Duties in The Event of Occurrence,Offense,Claim or Suit is amended to add the following: A.BROAD KNOWLEDGE OF OCCURRENCE The Named Insured must give the Insurer or the Insurer’s authorized representative notice of an occurrence, offense or claim only when the occurrence,offense or claim is known to a natural person Named Insured,to a partner,executive officer,manager or member of a Named Insured,or to an employee designated by any of the above to give such notice. B.NOTICE OF OCCURRENCE 6072390517PolicyNo: 4EndorsementNo: Effective Date: 07/01/2021 CNA74879XX (1-15) Page 5 of 13 CONTINENTAL INSURANCE COMPANY Insured Name: COOPERATIVE PERSONNEL SERVICES Copyright CNA All Rights Reserved.Includes copyrighted material of Insurance Services Office,Inc.,with its permission.40020001760723905178187DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA PARAMOUNT General Liability ExtensionEndorsement not be deemed to be damages for personal and advertising injury and will not reduce the limits of insurance. D.This PERSONAL AND ADVERTISING INJURY -LIMITED CONTRACTUAL LIABILITY Provision does not apply if Coverage B –Personal and Advertising Injury Liability is excluded by another endorsement attached to this Coverage Part. 17.PROPERTY DAMAGE –ELEVATORS A.Under COVERAGES,Coverage A –Bodily Injury and Property Damage Liability,the paragraph entitled Exclusions is amended such that the Damage to Your Product Exclusion and subparagraphs (3),(4)and (6)of the Damage to Property Exclusion do not apply to property damage that results from the use of elevators. B.Solely for the purpose of the coverage provided by this PROPERTY DAMAGE –ELEVATORS Provision,the Other Insurance conditions is amended to add the following paragraph: This insurance is excess over any of the other insurance,whether primary,excess,contingent or on any other basis that is Property insurance covering property of others damaged from the use of elevators. 18.SUPPLEMENTARY PAYMENTS The section entitled SUPPLEMENTARY PAYMENTS –COVERAGES A AND B is amended as follows: A.Paragraph 1.b.is amended to delete the $250 limit shown for the cost of bail bonds and replace it with a $5,000. limit;and B.Paragraph 1.d.is amended to delete the limit of $250 shown for daily loss of earnings and replace it with a $1,000.limit. 19.UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If the Named Insured unintentionally fails to disclose all existing hazards at the inception date of the Named Insured’s Coverage Part,the Insurer will not deny coverage under this Coverage Part because of such failure. 20.WAIVER OF SUBROGATION -BLANKET Under CONDITIONS,the Transfer Of Rights Of Recovery Against Others To Us Condition is amended to add the following: The Insurer waives any right of recovery the Insurer may have against any person or organization because of payments the Insurer makes for injury or damage arising out of: 1.the Named Insured’s ongoing operations;or 2.your work included in the products-completed operations hazard. However,this waiver applies only when the Named Insured has agreed in writing to waive such rights of recovery in a written contract or written agreement,and only if such contract or agreement: 1.is in effect or becomes effective during the term of this Coverage Part;and 2.was executed prior to the bodily injury,property damage or personal and advertising injury giving rise to the claim. All other terms and conditions of the Policy remain unchanged. This endorsement,which forms a part of and is for attachment to the Policy issued by the designated Insurers,takes effect on the effective date of said Policy at the hour stated in said Policy,unless another effective date is shown below, and expires concurrently with said Policy. 6072390517PolicyNo: 4EndorsementNo: Effective Date: 07/01/2021 CNA74879XX (1-15) Page 13 of 13 CONTINENTAL INSURANCE COMPANY Insured Name: COOPERATIVE PERSONNEL SERVICES Copyright CNA All Rights Reserved.Includes copyrighted material of Insurance Services Office,Inc.,with its permission.40020001760723905178191DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Policy #6072390548 CNA83700XX (Ed. 10-15) CNA83700XX (Ed. 10-15) Page 1 of 3 Copyright, CNA All Rights Reserved. EXTENDED COVERAGE – BA PLUS – FOR HIRED AND NON-OWNED AUTOS It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows. If any other endorsement attached to this policy amends any provision also amended by this endorsement, then that other endorsement controls with respect to such provision, and the changes made by this endorsement to such provision do not apply. TABLE OF CONTENTS I.AMENDMENTS TO LIABILITY COVERAGE A.Who Is An Insured 1.Majority Owned Corporations 2.Newly Acquired Organizations 3.Additional Insureds Required By Written Contracts 4.Employee-Hired Autos B.Increased Loss of Earnings Allowance C.Fellow Employee Coverage II.AMENDMENTS TO PHYSICAL DAMAGE COVERAGE A.Increased Loss of Use Expense B.Broadened Electronic Equipment Coverage III.AMENDMENTS TO BUSINESS AUTO CONDITIONS A.Knowledge of Accident or Loss B.Knowledge of Documents C.Waiver of Subrogation D.Unintentional Failure To Disclose Hazards E.Primary and Non-Contributory When Required By Contract IV.AMENDMENTS TO DEFINITIONS A.Broadened Bodily Injury I.AMENDMENTS TO LIABILITY COVERAGE A.Amendments to Who Is An Insured Under SECTION II – COVERED AUTOS LIABILITY COVERAGE, the paragraph entitled Who Is An Insured is amended to add the following: 1.Majority Owned Corporations Any incorporated entity in which you own a majority of the voting stock on the inception date of this Coverage Form is an "insured", but only if such entity is not an "insured" under any other liability "policy" that provides "auto" coverage. 2.Newly Acquired Organizations Any organization you newly acquire or form during the policy period, other than a limited liability company, partnership or joint venture, and in which you maintain majority ownership interest is an "insured", but only if such organization is not an "insured" under any other liability "policy" that provides "auto" coverage. The insurance afforded by this provision: DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA83700XX (Ed. 10-15) CNA83700XX (Ed. 10-15) Page 2 of 3 Copyright, CNA All Rights Reserved. a.Is effective on the date of acquisition or formation of the organization, and applies until: (1)The end of the policy period of this Coverage Form; or (2)The next anniversary of this Coverage Form's inception date, whichever is earlier; and b.Does not apply to "bodily injury" or "property damage" caused by an "accident" that occurred before you acquired or formed the organization. 3.Additional Insureds Required By Written Contract Any person or organization that you are required by written contract to make an additional insured under this insurance is an "insured", but only with respect to that person or organization's legal liability for acts or omissions of a person who qualifies as an "insured" for Liability Coverage under Section II – Who Is An Insured of this Coverage Form. 4.Employee-Hired Autos Any "employee" of yours is an "insured" while operating with your permission an "auto" hired or rented under a contract in that "employee's" name, while performing duties related to the conduct of your business. With respect to provisions A.1. and A.2. above, "policy" includes those policies that were in force on the inception date of this Coverage Form, but: i.Which are no longer in force; or ii.Whose limits have been exhausted. B.Increased Loss of Earnings Allowance Under SECTION II – COVERED AUTOS LIABILITY COVERAGE, the paragraph entitled Coverage Extensions is amended under Supplementary Payment subparagraph (4) to delete the $250 a day limit for loss of earnings and replace it with a $500 a day limit. C.Fellow Employee Coverage Under SECTION II – COVERED AUTOS LIABILITY COVERAGE, the paragraph entitled Exclusions is amended to delete the exclusion entitled Fellow Employee. II.AMENDMENTS TO PHYSICAL DAMAGE COVERAGE A.Increased Loss of Use Expense Under SECTION III – PHYSICAL DAMAGE COVERAGE, the paragraph entitled Coverage Extensions is amended under Loss of Use Expenses to delete the maximum of $600, and replace it with a maximum of $800. B.Broadened Electronic Equipment Coverage Under SECTION III – PHYSICAL DAMAGE COVERAGE, the paragraph entitled Exclusions is amended to delete paragraphs 5.a through 5.d. in their entirety, and replace them with the following: 5.Exclusions 4.c. and 4.d. above do not apply to "loss" to any electronic equipment that at the time of "loss" is: a.Permanently installed in or upon a covered "auto", nor to such equipment's antennas or other accessories used with such equipment. A $100 deductible applies to this provision, and supersedes any otherwise applicable deductible; or b.Designed to be operated solely by use of the power from the "auto's" electrical system and is: (1)Removable from a housing unit which is permanently installed in or upon the covered "auto"; (2)An integral part of the same unit housing any electronic equipment described in paragraphs a. or b.(1) above; or (3)Necessary for the normal operation of the covered "auto" or the monitoring of the covered "auto's" operating system. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 CNA83700XX (Ed. 10-15) CNA83700XX (Ed. 10-15) Page 3 of 3 Copyright, CNA All Rights Reserved. III.AMENDMENTS TO BUSINESS AUTO CONDITIONS A.Knowledge of Accident or Loss Under BUSINESS AUTO CONDITIONS, the Loss Condition entitled Duties In the Event of Accident, Claims, Suit, or Loss is amended to add the following subparagraph a.(4): (4)If your "employees" know of an "accident" or "loss", this will not mean that you have such knowledge until such "accident" or "loss" is known to a natural person Named Insured, to a partner, executive officer, manager or member of a Named Insured, or to an "employee" designated by any of the above to be your insurance manager. B.Knowledge of Documents Under BUSINESS AUTO CONDITIONS, the Loss Condition entitled Duties In the Event of Accident, Claims, Suit, or Loss is amended to add the following subparagraph b.(6): (6)If your "employees" know of documents concerning a claim or "suit", this will not mean that you have such knowledge until such documents are known to a natural person Named Insured, to a partner, executive officer, manager or member of a Named Insured, or to an "employee" designated by any of the above to be your insurance manager. C.Waiver of Subrogation Under BUSINESS AUTO CONDITIONS, the Loss Condition entitled Transfer Of Rights Of Recovery Against Others To Us is amended to add the following: We waive any right of recovery we may have, because of payments we make for injury or damage, against any person or organization for whom or which you are required by written contract or agreement to obtain this waiver from us. This injury or damage must arise out of your activities under a contract with that person or organization. You must agree to that requirement prior to an "accident" or "loss." D.Unintentional Failure To Disclose Hazards Under BUSINESS AUTO CONDITIONS, the General Condition entitled Concealment, Misrepresentation or Fraud is amended to add the following: Your failure to disclose all hazards existing on the inception date of this Coverage Form shall not prejudice you with respect to the coverage provided by this insurance, provided such failure or omission is not intentional. E.Primary and Non-Contributory When Required By Contract Under BUSINESS AUTO CONDITIONS, the General Condition entitled Other Insurance is amended to add the following: Notwithstanding provisions 5.a. through 5.d. above, the coverage provided by this Coverage Form shall be on a primary and non-contributory basis when required to be so by a written contract entered into prior to "accident" or "loss." IV. AMENDMENTS TO DEFINITIONS A.Broadened Bodily Injury Under DEFINITIONS, the definition of "bodily injury" is deleted and replaced by the following: "Bodily injury" means physical injury, sickness or disease sustained by a person, including death, mental anguish or mental injury sustained by that person which results as a consequence of the physical injury, sickness or disease. All other terms and conditions of the Policy remain unchanged. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Workers Compensation And Employers Liability Insurance Policy Endorsement BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS This endorsement changes the policy to which it is attached. It is agreed that Part One - Workers’ Compensation Insurance G. Recovery From Others and Part Two - Employers’ Liability Insurance H. Recovery From Others are amended by adding the following: We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is 2%. All other terms and conditions of the policy remain unchanged. This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below. Policy No: WC 6072390520 Policy Effective Date: 07/01/2021 Form No: G-19160-B (11-1997) Endorsement Effective Date: Endorsement Expiration Date: Endorsement No: 2; Page: 1 of 1 Underwriting Company: American Casualty Company of Reading, Pennsylvania © Copyright CNA All Rights Reserved. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Workers Compensation And Employers Liability Insurance Policy Endorsement WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. Schedule Any Person or Organization on whose behalf you are required to obtain this waiver of our right to recover from under a written contract or agreement. The premium charge for the endorsement is reflected in the Schedule of Operations. All other terms and conditions of the policy remain unchanged. This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below. Policy No: WC 6072390534 Policy Effective Date: 07/01/2021 Form No: WC 00 03 13 (04-1984) Endorsement Effective Date: Endorsement Expiration Date: Endorsement No: 4; Page: 1 of 1 Underwriting Company: Continental Casualty Company Copyright 1983 National Council on Compensation Insurance. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27 Workers Compensation And Employers Liability Insurance Policy Endorsement TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the Information Page. We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this waiver from us. This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule. The premium for this endorsement is shown in the Schedule. Schedule 1. Specific Waiver Name of person or organization X Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. 2.Operations: All Texas Operations 3.Premium: The premium charge for this endorsement shall be 2% percent of the premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described. 4.Advance Premium: Refer to Schedule of Operations All other terms and conditions of the policy remain unchanged. This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below. Policy No: WC 6072390534 Policy Effective Date: 07/01/2021 Form No: WC 42 03 04 B (06-2014) Endorsement Effective Date: Endorsement Expiration Date: Endorsement No: 89; Page: 1 of 1 Underwriting Company: Continental Casualty Company © Copyright 2014 National Council on Compensation Insurance, Inc. All Rights Reserved. DocuSign Envelope ID: F1B78026-C73A-4F3A-878D-4434DD67CB27