HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8683 EVENT BEVERAGE CONCESSIONS - RECREATION CENTERS (6)
November 1, 2021
Black Tie Events LLC
Attn: Gina Maez
155 North College # 128
Fort Collins, CO 80524
RE: Contract Renewal, 8683 Event Beverage Concessions - Recreation Centers
Dear Ms. Maez:
The City of Fort Collins wishes to extend the agreement term for the above captioned agreement per
the existing terms and conditions and the following:
1) The term will be extended for two (2) additional years, January 1, 2022 through December
31, 2023.
2) For the calendar years of 2022 and 2023, the rental of 9.75% of gross sales from
Concession operations at all contracted City facilities, as set forth in Paragraph 15 of the
Agreement, will be temporarily suspended until Concessionaire has recouped the $1,726
annual expense for City mandated insurance coverage for 2022 and 2023. Concessionaire
will still submit a monthly sales report on event sales as required in the Agreement. This
report will also include an accounting of the remaining balance for the applicable annual
insurance expense until the balance for such applicable year is recouped in full, and
Concessionaire resumes the contracted rental payments.
3) Amend the Agreement to add a new provision 18 as follows:
18. Appropriation.
To the extent this Agreement or any provision in it constitutes a multiple fiscal year debt or
financial obligation of the City, it shall be subject to annual appropriation by City Council
as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186, and
Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to
continue this Agreement in any fiscal year for which no such supporting appropriation has
been made.
If the renewal is acceptable to your firm, please sign this letter in the space provided and include a
current copy of insurance certificate naming the City as an additional insured for General and
Automotive Liability within the next fifteen (15) days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non-renewal.
Please contact buyer, Beth Diven at (970) 221-6216 if you have any questions regarding this matter.
Sincerely,
Gerry S. Paul
Director of Purchasing
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov.com/purchasing
DocuSign Envelope ID: 3F697F7F-9F34-4EAA-A7B5-013C07EECC40
__________________________________________ ________________
Signature Date
(Please indicate your desire to renew 8683 by signing this letter and returning it to Purchasing Division
within the next fifteen days.)
GSP:kr
DocuSign Envelope ID: 3F697F7F-9F34-4EAA-A7B5-013C07EECC40
11/3/2021
DocuSign Envelope ID: 3F697F7F-9F34-4EAA-A7B5-013C07EECC40
DocuSign Envelope ID: 3F697F7F-9F34-4EAA-A7B5-013C07EECC40