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HomeMy WebLinkAboutSAMS CLUB FUEL STATION - MJA200002 - - RESPONSE TO STAFF REVIEW COMMENTS (2) Civil Engineering, Landscape Architecture, Survey, Planning & Program Management 710 W. Pinedale Avenue Fresno, CA 93711 Office: 559.447.3119 Toll-free: 1.800.473.1887 ceieng.com February 17, 2021 Brandy Bethurem Harras City of Fort Collins – Community Development & Neighborhood Services 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522 Re: Response Letter to City Comments dated January 26, 2021 4700 Boardwalk Drive / Sam’s Club Fuel Station – MJA200002 Dear Ms. Harras, Please find below our responses to the comments dated January 26, 2021, that were received after attending a Development Plan Review Meeting on January 27, 2021. Department: Development Review Coordinator Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com Topic: General Comment Number: 1 I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Acknowledged. Comment Number: 2 09/15/2020: INFORMATION: As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations of why comments have not been addressed, when applicable. Please avoid using acknowledged, noted, or other non descriptive replies. Acknowledged. Response letter included as part of this resubmittal. 2 Comment Number: 3 09/15/2020: INFORMATION: This proposed project is processing as a Type 2 Major Amendment (MJA) with an Addition of Permitted Use (APU). The decision maker for Type 2 is the Planning and Zoning Board. Staff would need to be in agreement the project is ready for Hearing approximately 3-5 weeks prior to the hearing. All “For Hearing” comments would need to be resolved prior to scheduling the hearing. I have attached the 2021 P&Z schedule, which has key dates. Acknowledged. Based on the current schedule we are planning for May hearing. Comment Number: 4 09/15/2020: INFORMATION ONLY: When you are ready to resubmit, please let me know at least 24 hours in advance. Submittals are accepted any day of the week, with Wednesday at noon being the cut off for routing the same week. Department: Planning Services Contact: Clark Mapes, 970-221-6225, cmapes@fcgov.com Topic: General Comment Number: 1 09/15/2020: Just one big question for the meeting: what happened to the idea that access would be taken from the south to minimize traffic effects on the main loop drive (queueing, turning, trucks) and contain that within Sam's parking lot. Client is advised of Planning Department’s comments. Existing agreements between developer and land owner consists of the current orientation that is supported with the stacking depths provided in the queuing analysis. Department: Engineering Development Review Contact: Morgan Stroud, 970-416-4344, mstroud@fcgov.com Topic: General Comment Number: 1 09/15/2020: FOR FINAL PLAN: Thank you for providing the draft legal exhibits for the easement vacation. Please continue to work with me and Technical Services to finalize this and eventually get it recorded with the county. Comment Number: 2 01/26/2021: FOR HEARING: Please show the area of the easement vacation in your utility plan set. I believe that the area for the vacation follows the "Limit of two (2) foot overbuild" linework on sheet 7, but if this could be verified and depicted in the plan set that would be helpful. Easement vacation has been shown on the Utility Plan (Sheet C8) as requested. 3 Department: Traffic Operation Contact: Steve Gilchrist, 970-224-6175, sgilchrist@fcgov.com Topic: General Comment Number: 1 01/26/2021: FOR INFORMATION: The Traffic Impact Study has been received and reviewed. Acknowledged. Comment Number: 2 01/26/2021: FOR INFORMATION: Thank you for providing the queuing analysis. The general conclusions are accepted based on the analysis, but concerns remain with the possibility of spill over into the main driveway through this site. In particular, if larger numbers of vehicles are arriving in shorter periods of time, compared to the constant hourly distribution in the analysis, this could be an issue. If at all possible, our preference would still be to have the traffic progression through the fuel station be from south to north in order to help mitigate this issue. Client is advised of Traffic Engineer’s comments. Existing agreements between developer and land owner consists of the current orientation that is supported with the stacking depths provided in the queuing analysis. Department: Stormwater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com Topic: General Comment Number: 3 For the existing Parking Lot Pond A, please tabulate the existing storage volume (as available today) and proposed storage volume. It still appears the site and grading plans will be reducing volume in this detention pond; the project will need to maintain the existing condition storage volume. It also appears that the existing detention volume is smaller than the original design. In the drainage report, please explain, to your best judgement, why the existing storage volume is less than the original design volume. 09/14/2020: FOR HEARING: Existing parking lot detention- This gas station is proposed to be within the existing parking lot detention Pond A. Please request a meeting with us to discuss mitigation options for development within this detention area. It may be very difficult to develop within this area. Please show the extent of Pond A on the site plans, any grading in this area will require replacement of the storage volume and post-project volume certification. Also, “inlet 1” (from 1989 plans) was supposed to have an orifice control plate, you will need to confirm it is still there or have it replaced. Pond A pre and post volume is shown on the existing Pond A & B exhibit, in the report we specify the change in the pond volume and the plan to add the additional storage to Pond B to make up for what is being removed due to the new fuel station. The difference in volume existing and design we suspect is based off of the data being not exact enough and updates to the site during the expansion that may not have taken the original stormwater design into account. A survey of the area will be done before final submission. 4 Comment Number: 7 01/26/2021: FOR HEARING: For the existing Parking Lot Pond A, Please identify the minimum overtopping elevation and location for Pond A on the plans. (Where will water go to if this pond fills beyond the design elevation?) Please document the max ponding depth at this spill elevation. If greater than 18-inches, please contact me to discuss. Minimum overtopping is located on the east in the middle driveway, showing on the Existing pond A & B exhibit. Existing depth is about 21 inches – new project is proposing to adjust that back down to 18 inches. Comment Number: 8 01/26/2021: FOR HEARING: For approval to vacate a portion of the Pond A drainage easement, the plans will need to show that how any storage volume lost with this project is going to be replaced. Lost storage volume is being added to Pond B behind the Sam’s Club store. Comment Number: 9 01/26/2021: FOR HEARING: Provide a stage-storage tabulation for Pond B (south of Sam’s Club) showing the original design volume and existing condition volume from City provided GIS contours. Please label the stage where the proposed water quality volume will occur. Table is located on the Existing Pond A & B exhibit and located in the Drainage report as Exhibit 6. Comment Number: 10 01/26/2021: FOR FINAL PLAN: Provide ground survey for the Pond B area and present stage-storage table based on ground conditions. From the information provided at the present time, this pond appears to provide less storage volume than the original design. If there is sediment accumulation or “mounding” at the bottom of the pond, then pond maintenance will need to be performed with the development project to restore the original design grading. Acknowledged - pending survey of the area for the final plan development. Comment Number: 11 01/26/2021: FOR FINAL PLAN: The design of the water quality outlet structure will need to be refined. Please review my redlines and contact me to discuss before FDP round 1 submittal. Acknowledged. Comment Number: 12 01/26/2021: FOR INFORMATION ONLY: After construction has been completed, the project will be required to complete a Site Drainage Certification and a Lot Grading Certification. These will need to be reviewed and accepted by the City off before the building Certificate of Occupancy can be issued. I will provide more information on these during the FDP review. Acknowledged. 5 Comment Number: 13 01/26/2021: FOR HEARING: This project will require a formal variance to the LID and Water Quality requirements. We are in support of this variance (as we have discussed) for this project. Please fill out the included stormwater variance for and submit to me for review. Acknowledged – draft variance was submitted to Matt and is included in the drainage report as Exhibit 5. Variance application is also being included as part of this resubmittal. Will provide signed application once approved. Comment Number: 14 01/26/2021: FOR HEARING: Please revise the water quality capture volume calculations to include 120% of the WQCV. See Chapter 7, Section 5.4 of the Fort Collins Stormwater Criteria Manual for more information. https://www.fcgov.com/utilities/business/builders-and-developers/development-forms-guidelines-regulations /stormwater-criteria Acknowledged. Calculations have been updated. Comment Number: 15 01/26/2021: FOR HEARING: Please see the Drainage Report redlines. Report has been updated per redlines. Comment Number: 16 01/26/2021: FOR FINAL PLAN: Please use the City's spill containment structure detail (D-42) and modify as necessary. I apologize that I told you earlier that we did not have one. See this webpage to obtain the detail: https://citydocs.fcgov.com/index.php?scope=doctype&dn=Utilities&dt=DETAIL+DRAWINGS&vid=189&q=st ormwater&cmd=search Acknowledged. The City detail is being modified as needed and will be included in the plan set for Final Plan approval. Department: Water-Wastewater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com Topic: General Comment Number: 3 01/26/2021: FOR FINAL PLAN - UPDATED: Please submit a water service sizing calculation for the domestic and irrigation water services. Currently you are proposing two 1.5-inch water services. For your information, the water development fees are based on the size of the water service and meter. These services may be larger than you need. Water service sizing calculation is included as part of this resubmittal. Proposed service has been reduced to 1”. 09/14/2020: FOR FINAL: Why are the proposed water services so large? FYI, there are water tap fees and water rights fees required for new services. Please contact me for more information. 6 Comment Number: 5 01/26/2021: FOR HEARING: On the Landscape Plans, please show the water meters on the landscape plan and provide a minimum of 6-ft separation from water meters/ water service lines to trees and 4-ft min to shrubs. See redlines for more information. Acknowledged. Landscape Plan (Sheet L1) has been revised to showing the minimum separation requirements. Comment Number: 6 01/26/2021: FOR HEARING: Please see the redlined Utility Plan for comments. These include: a. Minimum separation comments b. Show curb stop locations on the plans. c. Show location of adjacent water taps on the plans. d. Details – please use the City water/ wastewater details as much as possible. They are available here: https://citydocs.fcgov.com/index.php?scope=doctype&dn=Utilities&dt=DETAIL+DRAWINGS&vid=189&q=w ater+-stormwater+-wastewater&cmd=search&sp=2 or https://www.fcgov.com/utilities/business/builders-and-developers/development-forms-guidelines-regulations / Utility Plan (Sheet C8) has been revised per redline comments. Domestic and Irrigation water lines have been moved to the east per detail requirements and comments. Utility notes updated to reference City details per link provided. Department: Light And Power Contact: Rob Irish, 970-224-6167, rirish@fcgov.com Topic: General Comment Number: 1 01/25/2021: FOR HEARING - UPDATED: Applicant stated in first round that power would be taken off the existing building. In response to comments from first round, applicant is now planning to have Light & Power provide power. Yes, electric service is being requested from Light & Power. 09/14/2020: FOR HEARING: Will power be coming from the existing Sam's Club or do you anticipate having Light & Power bring primary to the proposed site? At this time there is no primary infrastructure near this site. The nearest available would possibly be to the North or to the East but may require off-site easements. Please contact me if you would like to discuss power options. Comment Number: 2 01/25/2021: FOR HEARING - UPDATED: Applicants response in comments is that the site will require 3-phase power. Yes, the site will require 3-phase power. 7 09/14/2020: FOR HEARING: Will this site require 3-phase or single-phase power? Comment Number: 3 01/22/2021: FOR HEARING - UPDATED: Proposed transformer location does not appear to meet required separation requirements from water. The Utility Plan (Sheet C8) has been revised to meet required separation requirements for the transformer. 09/16/2020: FOR HEARING: Transformer and meter locations must be coordinated with Light & Power Engineering and shown on the plan set. Transformers must be located within 10’ of an all-weather surface accessible by a line truck. Please adhere to all clearance requirements in the Electric Service Standards at the following link. http://www.fcgov.com/utilities/business/builders-and-developers/development-forms-guidelines-regulations Comment Number: 4 09/16/2020: FOR HEARING: A commercial service information form (C-1 form) and a one-line diagram for all commercial meters will need to be completed and submitted to Light & Power Engineering for review prior to Final Plan. A link to the C-1 form is below: http://zeus.fcgov.com/utils-procedures/files/EngWiki/WikiPdfs/C/C-1Form.pdf C-1 form and One-line diagram has been emailed to Light & Power and is also included as part of this resubmittal. Comment Number: 5 09/16/2020: FOR HEARING: This project will need to comply with our electric metering standards. Electric meter locations will need to be coordinated with Light and Power Engineering. Reference Section 8 of our Electric Service Standards for electric metering standards. A link has been provided below. https://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStandards_FINAL_18November201 6_Amendment.pdf Comment Number: 6 09/16/2020: FOR FINAL PLAN: Electric Capacity Fee, Building Site charges, and any system modification charges necessary will apply to this development. Please contact Light & Power Engineering at ElectricProjectEngineering@fcgov.com. Please reference our Electric Service Standards, development charges and fee estimator at the following link: http://www.fcgov.com/utilities/business/builders-and-developers/plant-investment-development-fees Comment Number: 8 01/22/2021: FOR HEARING: The proposed electric primary does not appear meet required separation requirements from wet utilities and private utilities. Please coordinate with the wet utilities and show the new routing on the plan set. Acknowledged. Utility Plan (Sheet C8) has been revised to meet minimum separation requirements. 8 Comment Number: 9 01/22/2021: FOR HEARING: The primary electric routing appears to go through a lot of landscaping and trees. Is it anticipated that the primary electric will be directionally bored under the trees and landscaping or will this be open cut through the trees and landscaping? Please reach out to Forestry to discuss the best approach to minimize the impact on trees. Recommend extending the landscape plan to include the area East of Boardwalk and show the primary electric routing on the Landscape plan to have a better understanding of the conflicts. The electric route has been rerouted through the parking lot and to avoid landscape areas as shown on Utility Plan (Sheet C8). Boring pit shown where directional boring is required. Note has been added to utility line station directional drill or open trench per utility company for the rest of the route. Comment Number: 10 01/22/2021: FOR HEARING: The proposed transformer shown does not appear to be the correct size. The transformer pad, depending on load requirements, will be approximately 8'x7'. We require 4' of clearance around the sides and back of the transformer and 8' of clearance in front of the doors. The Utility Plan (Sheet C8) has been revised to show correct transformer size and clearance requirements. Comment Number: 11 01/22/2021: FOR HEARING: The proposed 2" conduit for electric primary is incorrect. The minimum conduit size will be 2-4" conduits. The Utility Plan (Sheet C8) has been revised to show correct number and size of conduits. Comment Number: 12 01/22/2021: FOR HEARING: The proposed electric primary and transformer will need to be shown in a Utility easement for the entirety of the run from Boardwalk if the blanket utility easement does not go that far. Acknowledged. A Draft Utility Easement is provided as part of this resubmittal for the electrical route. Comment Number: 13 01/25/2021: FOR HEARING: The Landscape plan shows underground electric going South, from the proposed transformer, back to the existing Sam's Club. What will this electric be for? Landscape Plan (Sheet L1) has been revised to show current electric alignment. 9 Department: Forestry Contact: Molly Roche, 224-616-1992, mroche@fcgov.com Topic: General Comment Number: 1 1/26/2021: FOR HEARING - UPDATED: Please include the tree inventory table on one of the landscape sheets. This was provided to the applicant during Round 1 and includes species, diameter, condition, and mitigation information. This information was provided again in the staff redline folder. Please make these changes prior to hearing. Acknowledged. The tree inventory has been added to the Landscape Plan (Sheet L1) as requested. 9/15/2020: FOR FINAL APPROVAL Forestry staff completed an on-site tree inventory and those notes are included in the redline folder. Please include both the tree inventory and mitigation table as well as the existing off-site trees numerically labeled on the site/landscape plan for reference. Thank you for preserving all existing trees with this project! 7/22/2019: PRE-SUBMITTAL: Forestry Tree Inventory There are existing trees on the property that appear to be impacted with the conceptual design. What are the anticipated impacts on these trees? Please schedule an on-site tree inventory with City Forestry to obtain existing tree inventory and mitigation information. Due to the volume of projects submitted, a tree inventory may take up to two weeks to schedule but should occur prior to submitting an application for first round PDP. Existing significant trees should be retained to the extent reasonably feasible. Comment Number: 6 1/26/2021: FOR HEARING: Please show the alignment of the new electrical service line on the landscape plan with the existing (and any proposed) trees shown in relation to this line. Forestry and Light & Power would like to review the alignment and determine best practices for tree preservation and protection. In addition, please schedule an on-site meeting with Forestry (Molly Roche) and Light & Power (Rob Irish) to discuss utility installation near trees. Please note that boring may be required as a form of installation. Please include the following note on the landscape and utility plans: The routing for the electric service has been revised to stay within the paved areas and not through any of the landscaped areas. Notes have been added to the Utility Plan (Sheet C8) and Landscape Plan (L1) as requested. THE INSTALLATION OF VAULTS, UTILITIES OR ANY UNDERGROUND ELEMENTS REQUIRING EXCAVATION DEEPER THAN SIX INCHES SHALL BE ACCOMPLISHED BY BORING UNDER THE ROOT SYSTEM OF ANY PROTECTED EXISTING TREE AT A MINIMUM DEPTH OF 24 INCHES. 10 THE AUGER OR BORING ENTRY POINT DISTANCE IS ESTABLISHED FROM THE FACE OF THE TREE (OUTER BARK) AND IS SCALED FROM TREE DIAMETER AT BREAST HEIGHT AS DESCRIBED IN THE CHART BELOW. BORING SHALL NOT OCCUR DIRECTLY UNDER THE TREE TRUNK AND SHALL BE SHIFTED TO ONE SIDE OF THE PARKWAY. Department: Erosion Control Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com Topic: Erosion Control Comment Number: 1 01/21/2021: INFORMATION ONLY: (UPDATED) The City Manager’s development review fee schedule under City Code 7.5-2 was updated to include fees for Erosion Control and Stormwater Inspections. As of January 1st, 2021, fees will be collected on projects for these inspections. The Erosion Control fees are based on; the number of lots, the total site disturbance, the estimated number of years the project will be active and the Stormwater Inspection Fees are based off the number of LID/WQ Features that are designed for on this project. Based upon the materials submitted we are assuming 1 lot, 1.2 acres of disturbance, 1 year from demo through build out of construction and an additional and no additional years till full vegetative stabilization due to seeding. Which roughly estimates an Erosion Control Fee of $913.39. I have included a copy of the fee calculation spreadsheet for your review. No LID inspection fee will be assessed since none were proposed for this site. Based on the area of disturbance, a State permit for construction dewatering discharge due to will be required and will need to be obtained from the State prior to commencing construction activities on the site. FOR FINAL APPROVAL: Plans are OK, since the site development will disturb in excess of one acre an Erosion and Sediment Control Report will be required. The report will need to comply with City of Fort Collins Criteria. The erosion control requirements are located in the Stormwater Design Criteria in Chapter 2 Section 6.0 a copy of the requirements can be found at www.fcgov.com/erosion Acknowledged. 09/10/2020: FOR FINAL APPROVAL: Please address all redlined comments provided on the Erosion and Sediment Control (ESC) Plan. Please provide a calculation of the total disturbed area due to all construction activities associated with this on site's development. Please provide an erosion control escrow cost estimate. It is calculated as 1.5 times the cost of the ESC measures or the 1.5 times the cost of re-seeding the total disturbed area on the site, whichever is greater. 11 Department: PFA Contact: Jim Lynxwiler, 970-416-2869, jlynxwiler@poudre-fire.org Topic: General Comment Number: 5 01/26/2021: INFORMATION: No new comments at this time. Acknowledged. Department: Building Services Contact: Russell Hovland, 970-416-2341, rhovland@fcgov.com Topic: Building Insp Plan Review Comment Number: 1 09/04/2020: BUILDING PERMIT: Construction shall comply with adopted codes as amended. Current adopted codes are: 2018 International Building Code (IBC) with local amendments 2018 International Existing Building Code (IEBC) with local amendments 2018 International Energy Conservation Code (IECC) with local amendments 2018 International Mechanical Code (IMC) with local amendments 2018 International Fuel Gas Code (IFGC) with local amendments 2018 International Swimming Pool and Spa Code (ISPSC) with local amendments 2018 International Plumbing Code (IPC) as amended by the State of Colorado 2020 National Electrical Code (NEC) as amended by the State of Colorado Copies of current City of Fort Collins code amendments can be found at fcgov.com/building. Accessibility: State Law CRS 9-5 & ICC/ANSI A117.1-2017. Snow Load Live Load: 30 PSF / Ground Snow Load 30 PSF. Frost Depth: 30 inches. Wind Loads: Risk Category II (most structures): · 140mph (Ultimate) exposure B or · Front Range Gust Map published by The Structural Engineer's Association of Seismic Design: Category B. Climate Zone: Zone 5 Energy Code: 2018 IECC commercial chapter. Comment Number: 2 09/04/2020: BUILDING PERMIT: 10% of all parking spaces must be EV ready (conduit in place) Comment Number: 3 09/04/2020: BUILDING PERMIT: This building is located within 250ft of a 4 lane road or 1000 ft of an active railway, must provide exterior composite sound transmission of 39 STC min. 12 Comment Number: 4 09/04/2020: BUILDING PERMIT: Commercial occupancies must provide 10ft setback from property line and 20 feet between other buildings or provide fire rated walls and openings per chapter 6 and 7 of the IBC. Comment Number: 5 09/04/2020: BUILDING PERMIT: City of Fort Collins amendments to the 2018 IBC require a full NFPA-13 sprinkler system per IBC chapter 9 or when building exceeds 5000 sq.ft. (or meet fire containment requirements). Comment Number: 6 09/04/2020: BUILDING PERMIT: Prescriptive energy compliance with increased insulation values is required for buildings using electric heat. Comment Number: 7 09/04/2020: BUILDING PERMIT: A City licensed commercial general contractor is required to construct any new commercial structure. Comment Number: 8 09/04/2020: BEFORE FINAL PLAN - Building Permit Pre-Submittal Meeting: Please schedule through your Coordinator a pre-submittal meeting with Building Services for this project. Pre-Submittal meetings assist the designer/builder by assuring, early on in the design, that the new projects are on track to complying with all of the adopted City codes and Standards listed below. The proposed project should be in the early to mid-design stage for this meeting to be effective. Applicants should be prepared to present site plans, floor plans, and elevations and be able to discuss code issues of occupancy, square footage, type of construction, and energy compliance method being proposed. Department: Technical Services Contact: Jeff County, 970-221-6588, jcounty@fcgov.com Topic: General Comment Number: 1 01/20/2021: FOR INFORMATION ONLY: Unless required during MJA, a complete review of all plans will be done at FDP. Acknowledged. Department: Environmental Planning Contact: Scott Benton, , sbenton@fcgov.com Topic: General Comment Number: 3 01/26/2021: No further comments. Acknowledged.