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HomeMy WebLinkAboutPOUDRE VALLEY HOSPITAL A-WING REPLACEMENT - PDP - PDP140019 - MINUTES/NOTES - CORRESPONDENCE-NEIGHBORHOOD MEETINGORHOOD fn h( `IZtiI �TIOti CIE TI! Did YOU IRL:ccive �Carrcc; �'rutc¢ NaclC.c_;ior.,.�dd: cc: I � P.�I �� l l u r �za �. Qir�r � �T � j✓ I I I /�✓� � i '� I I I I ?ena 15af yUu'�{ S'f• °� iT ✓V�.' Lewiv� l 2-S 5z L S au[4 q r vwvwra �d Ili �� � S� • ✓ �� .-L1�Y7 h 1 P f/ /V� li 4-. I ✓ I� I. -- �1111 � 1JCN� f� I V I ✓� I I I I I I I I I I I I • I I I I I I I 31. How will the asbestos be abated? A. The asbestos has already been abated per state regulations. 32. What about noise and impacts during deconstruction and new construction? There is a day care center nearby that could be impacted. A. We are sensitive to these issues as we are running a hospital at the same time. Our risk management department is aware of these issues. 33. Will there be on -site incineration of hazardous waste? A. There will be no change in this aspect of our operations. All hazardous waste is picked up and taken to an off -site incineration facility as will be the case with the new facility. 7 plans at this time are in the preliminary stage but we will have more definitive information as we progress towards a P.D.P. submittal and we intend to comply with all City requirements. 25. What is the timeframe for construction? A. We need to obtain all the necessary approvals first. We plan to begin work in the Spring of next year (2015). As mentioned, the first stage would be to demolish the existing structure. Then we would do our site and utility work, and then we would construct the new facility. We are estimating that the project would be completed in the fourth quarter of 2016. 26. Would there be any road closures? A. We don't know at this time. 27. How many parking spaces are planned for the new parking lot, and will it be adequate? A. We are estimating that we can accommodate about 100 spaces, and that it should be adequate for the expansion. 28. If P.V.H. fails to perform, how does the City enforce its regulations? A. Response from City: For public improvements, enforcement provisions are written into the Development Agreement. Escrow is submitted to ensure completion. Escrow is refunded in phases that coincide with the warranty period. Failure to perform is enforced as if there were a breach of contract. (Examples of public improvements include an auxiliary turn lane or sidewalks.) For the ongoing operational aspects, the City enforces on the basis of the conditions of the approved plan and the existing provisions of the Land Use Code and City Code. (Examples include maintaining landscaping, plowing sidewalks, lighting, etc.) Any violation would be treated as a zoning violation. If violations are not resolved, then the applicant can be summoned into Municipal Court. 29. Will the structure be deconstructed so that materials to the landfill are diverted? A. Yes, we will try to minimize the impact on the landfill. 30. What about dust suppression during the demolition? A. Most demolition contracts include dust suppression. There are City requirements that must be met as well. M 19. Will you build wider sidewalks on Lemay and Doctors? A. We already have segments of wider sidewalks from the most recent operating room expansion along Lemay. With this proposed project, all sidewalks that are presently below current standard will be brought up to the new standard. 20. Will you be removing the cottonwood trees? A. Yes, many of the trees along Lemay have already been or will be removed but we will try to save some in the expanded parking lot north of Doctors Lane. The City will require mitigation based on an assessment of the valuation of the trees by the City Forester. Mitigation trees will be noted on the Landscape Plan and will feature either trees that up -sized in caliper or a greater quantity of replacement trees, or both. If there is not sufficient area on site for mitigation trees, then mitigation can be provided off -site per the approval of the City Forester. 21. When the Trauma Center was moved to M.C.R., we noticed a reduction in helicopter traffic. Will the new E.D. be upgraded to a Trauma Center? A. This reduction was by design and, no, this E.D. will not be upgraded to a Trauma Center. 22.Are you able to predict your busiest time of day? A. Yes, our busiest time is between 2:00 PM and 11:00 PM. 23.I'm concerned that as C.S.U. increases enrollment to their goal of 35,000 students, there will be an increase in alcohol abuse resulting in more trips to the E.D. I hear that nurses already are complaining, about the number of alcohol related emergencies. Is there a plan for other ways to deal with the alcohol issue? A. We will have better ways to address these patients with the new department design. Our experience is that alcohol emergencies are not limited to C.S.U. students. This is a broader issue in the community and nationally and is also linked to mental health and homelessness issues. 24. What about sanitary sewer and storm sewer capacity? Will the new E.D. be served with adequate facilities? For example, I live in University Acres and the sanitary sewer needs to be flushed weekly. A. Our project will not impact University Acres. The sanitary sewer in Doctors Lane appears to be adequate. Stormwater runoff goes east and north. Regarding stormwater runoff, the City has new standards relating to Low Impact Development in order to reduce the volume of water that runs off the site. Our 5 15. How do you factor in a facility that by definition does not turn people away? You have been at over -capacity for 20 years. The necessary public improvements need to be constructed either immediately with Phase One or when traffic triggers are met. In other words, this is the only time to put a check in place to make improvements when certain triggers in traffic are hit. Otherwise, the neighborhoods will take the helicopter, ambulance and traffic impacts of the project over the 20-year timeframe. A. Response from City: We try to evaluate the long term projection in order to install the necessary improvements in order to mitigate the traffic impacts. We are aware that most facilities grow. For example, New Belgium Brewery has expanded over the years as has Poudre High School and others. We work with these entities to the best of ability by adjusting traffic controls, signage, parking, etc. so that there is smooth traffic flow in the surrounding area. 16.I'm concerned about speeds on Garfield. I've observed that P.V.H. employees and others use Garfield as a shortcut through our neighborhood. A. Response from City: The City required P.V.H. conduct a post -project traffic review on Garfield, Lemay and Elizabeth after the construction of the new parking garage, surgical space, ER renovation and the new medical office building to see if the traffic projections were accurate. As it turns out, the T.I.S. was conservative and that actual after -project traffic counts were less than predicted. We could do the same exercise after completion of the new E.D. 17. I'm concerned about PVH employees parking on Garfield. A. Response from City: If non-resident parking on the streets becomes a problem, then the neighborhood could approach the City's Parking Services to discuss the merits of implementing the Residential Parking Permit Program. Known as the RP3, this system may be used in neighborhoods with significant non-resident parking use. Non-resident parking can be time -limited or prohibited during hours determined by a neighborhood vote. 18. There are traffic issues on Lemay when the train backs traffic as far south as Elizabeth. How are these factored into the traffic study? A. Response from City: Unfortunately, we have no control over the train. After the train passes, the signal timing is adjusted to prioritize clearing the congestion. Since we have no jurisdiction over the train, we do not factor congestion and blocked intersections into the Transportation Impact Study. If we cannot tie the issue to the applicant, we do not require the applicant to mitigate for these impacts. 4 9. What is the demolition schedule? A. We have completed the interior demolition and the building is vacant. We have been waiting on demolishing the exterior structure until we have a building permit for the new building so there would not be two separate periods of disruption to the neighborhood. 10. What are the allowable hours for demolition and new construction? A. Response from City: Construction activities are limited between 7:00 AM and 8:00 PM. Please note, however, that between these times, construction activities are exempt from the City's codes regarding decibel limits as received at neighboring properties. Beyond these hours, construction activities may continue if the decibel limits are not exceeded. If work exceeding the decibel limits needs to occur after 8:00 PM and before 7:00 AM, the contractor must document the reason/hardship for the nighttime work and request a variance from the City. 11.1 live on Garfield Street and concerned that the alignment of Garfield is that it can act as a noise tunnel. A. We will work to address these concerns when construction is underway. 12. Why not build all four floors at once? A. We do not need the extra two floors at this time. 13. Why does the emergency department need to expand? A. The present capacity of the emergency department (E.D.) 26,000 cases per year. Last year, we handled 58,000 cases. Our case load is increasing along with the growth of the region. With the new space, we estimate that we will have the capability to serve 80,000 patients per year, which we project should serve the region for the next 20 years. 14. How does this expansion of emergency operations affect the traffic on the surrounding streets and neighborhoods? How does the City evaluate the traffic impacts especially if the volume at the E.D. doubles? A. Response from City: The City requires a pre -submittal scoping study with the applicant and the consulting traffic engineer. All modes must be analyzed. At this time, we will evaluate the two-story (phase one) as the upper two floors (phase two) will be evaluated at the time that phase is submitted. Two timeframes are analyzed, the five-year and the 20-year projections. For each year, a background growth in city-wide traffic is added in. Since this project involves moving an existing service, not all trips will be considered net new. The new location off Doctors Lane will be evaluated. 3 Avenue unless there are wind patterns that require the pilot to make adjustments. We expect, as we do now, about 5 — 6 flights per month. The helicopter is based out of Loveland at Medical Center of the Rockies (M.C.R.). And, since M.C.R. has a higher rated emergency capability — referred to as a Trauma Center — most helicopter emergency flights are directed to Loveland. We estimate that 95% of the emergency flights begin and end at M.C.R. in Loveland, with 5% at P.V.H. 2. Will P.V.H. commit to a fixed route over Lemay Avenue? A. While flying over Lemay Avenue is the preferred route, the pilot is ultimately responsible for the flight pattern. Because of wind or weather factors, the pilot, at all times, has the discretion to take the safest route. 3. What about the altitude of the flight? I'm concerned about low altitude flying directly over our houses. A. As mentioned, the pilot generally follows the Lemay Avenue alignment. 4. Will the number of flights increase due to this project? A. No, we are not planning on changing the status of the emergency department at P.V.H. Medical Center of the Rockies will continue to be rated as the Trauma Center and handle the bulk of flights. 5. Will the helicopter be parked on the roof? A. No, as mentioned, all flights are based out of Loveland at M.C.R. 6. What will become of the existing emergency department? A. This are will be converted to hospital services including out -patient surgery. 7. Will the existing entrance on the east change? A. No, the existing visitor entrance will remain on the east side of the hospital. Traffic to the visitor entrance will be routed through the south entrance on Lemay (the current emergency and outpatient surgery entrance). This will help separate the planned emergency department entrance on Doctors Lane from the general hospital services and out -patient entrance on the east. The traffic signal will remain at the current south entrance. 8. So both traffic signals at Lemay/Doctors and Lemay/Robertson remain? A. Yes. 01 NEIGHBORHOOD MEETING SUMMARY PROJECT: Poudre Valley Hospital A -Wing Demolition and New Construction, 1024 South Lemay Avenue DATE: October 22, 2014 APPLICANT: Poudre Valley Hospital, c/o Kevin Unger, President and C.E.O., P.V.H. and Medical Center of the Rockies CONSULTANTS: Angie Milewski, BHA Design Matt Delich, Delich and Associates CITY PLANNERS: Ted Shepard, Chief Planner, City of Fort Collins Sarah Burnett, Neighborhood Services Liaison Martina Wilkinson, Traffic Operations Engineer The meeting began with a description of the proposed project. As proposed, the project consists of demolishing the existing A -Wing of the Poudre Valley Hospital which presently contains 70,000 square feet, and is located at the north end of the hospital campus. This is at the southeast corner of Lemay Avenue and Doctors Lane. The new construction consists of a new Emergency Room Department on the first floor and a second floor for additional patient beds and expansion of hospital services. A new lab would be located in the basement. The total new square footage would be 111,000 square feet. The new building would have the capacity to add two additional levels in the future, for a total of 4 stories. In addition, the existing helicopter landing pad would be relocated to the roof of the new building. A larger parking lot is proposed north of Doctor's Lane to serve the new building. Three existing buildings would be demolished to accommodate this new parking lot between Hospital Lane and Luke Street. QUESTIONS, COMMENTS, CONCERNS Unless otherwise noted, all responses are from the applicant. 1. I'm concerned about impact of noise by shifting the existing helipad from the east side of the campus to the roof of the proposed building. A. We don't expect changes to the existing flight pattern and number of flights serving the campus. Generally, the flight pattern will continue to follow Lemay