HomeMy WebLinkAboutSAMS CLUB FUEL STATION - MJA200002 - - RESPONSE TO STAFF REVIEW COMMENTS
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ceieng.com
January 7, 2021
Brandy Bethurem Harras
City of Fort Collins – Community Development & Neighborhood Services
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522
Re: Response Letter to City Comments dated September 18, 2020
4700 Boardwalk Drive / Sam’s Club Fuel Station – MJA200002
Dear Ms. Harras,
Please find below our responses to the comments dated September 18, 2020, that were received after
attending a Development Plan Review Meeting on September 15, 2020.
Department: Development Review Coordinator
Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com
Comment Number: 1
09/15/2020: INFORMATION ONLY:
I will be your primary point of contact throughout the development review and permitting process. If you
have any questions, need additional meetings with the project reviewers, or need assistance throughout the
process, please let me know and I can assist you and your team.
Please include me in all email correspondence with other reviewers and keep me informed of any phone
conversations. Thank you!
Acknowledged.
Comment Number: 2
09/15/2020: INFORMATION ONLY:
As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to
you in Microsoft Word format. Please use this document to insert responses to each comment for your
submittal, using a different font color. When replying to the comment letter please be detailed in your
responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or
explanations of why comments have not been addressed, when applicable. Please avoid using
acknowledged, noted, or other non descriptive replies.
Acknowledged. Response Letter included as part of this resubmittal.
2
Comment Number: 3
09/15/2020: INFORMATION ONLY:
This proposed project is processing as a Type 2 Major Amendment (MJA) with an Addition of Permitted
Use (APU). The decision maker for Type 2 is the Planning and Zoning Board. Staff would need to be in
agreement the project is ready for Hearing approximately 3-5 weeks prior to the hearing.
I have attached the 2020 P&Z schedule, which has key dates.
Acknowledged.
Comment Number: 4
09/15/2020: INFORMATION ONLY:
When you are ready to resubmit, please let me know at least 24 hours in advance. Submittals are accepted
any day of the week, with Wednesday at noon being the cut off for routing the same week.
Acknowledged.
Department: Stormwater Engineering
Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com
Comment Number: 2
09/14/2020: FOR HEARING:
LID and Water Quality -
The drainage report points out there is a previous design for an “infiltration and water quality facility” within
Pond D, south of the Sam’s Club building. This is an interesting find! However, this water quality facility is
not there. The existing Pond D provides major storm detention (peak flow or quantity detention) and does
not provide water quality treatment or WQ volume of any type. The proposed project will trigger the City's
water quality and low impact development requirements (by modifying over 1000-SF of impervious area).
We suggest setting up a meeting to discuss how to get water quality and LID on this site.
Acknowledged. Meeting was held, and it was decided during the meeting that we would add water
quality detention to the existing Pond B behind the Sam’s Club, in lieu of treating our site. Our site
will still have spill control, but no LID.
Comment Number: 3
09/14/2020: FOR HEARING:
Existing parking lot detention-
This gas station is proposed to be within the existing parking lot detention Pond A. Please request a
meeting with us to discuss mitigation options for development within this detention area. It may be very
difficult to develop within this area.
Acknowledged. Meeting was held to discuss options.
Please show the extent of Pond A on the site plans, any grading in this area will require replacement of the
storage volume and post-project volume certification. Also, “inlet 1” (from 1989 plans) was supposed to
have an orifice control plate, you will need to confirm it is still there or have it replaced.
Pond A approximate limits have been shown on Overall Site plan, Grading Plan and Drainage plan.
Note was added to the Grading Plan (C6) referencing orifice plate “verify orifice plate has been
installed. If not installed, install per orifice plate detail. Ref detail sheets.
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Comment Number: 4
09/14/2020: FOR HEARING:
Drainage report -
The drainage report needs a section explaining the drainage requirements for the project, specifically the
water quality and LID treatment requirements. Also, please present the net impervious area change and
modified imp. area values in the body of the report. The modified impervious area requires water quality
treatment for this project
Section has been added to the report. The modified impervious area has been added to the report
body. Revised Drainage Report included as part of this resubmittal.
Comment Number: 5
09/14/2020: FOR INFORMATION:
Runoff calculations – The submitted drainage report did not include runoff calculations (“rational flow”
calculations) for the project area. If it turns out that during the development of this project any drainage
facility needs to be sized using a flow rate, then the runoff calculations will be required at that time.
Acknowledged. Drainage facility does not need flow rate calculations at this time.
Comment Number: 6
09/14/2020: FOR INFORMATION:
See redlined plans and drainage report for more information.
Acknowledged. Plans and Drainage Report have been updated per comments.
Department: Erosion Control
Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com
Comment Number: 1
09/10/2020: FOR FINAL APPROVAL:
Please address all redlined comments provided on the Erosion and Sediment Control (ESC) Plan.
Acknowledged. All comments have been addressed.
Please provide a calculation of the total disturbed area due to all construction activities associated with this
on site's development. Please provide an erosion control escrow cost estimate. It is calculated as 1.5 times
the cost of the ESC measures or the 1.5 times the cost of re-seeding the total disturbed area on the site,
whichever is greater.
Acknowledged. Total disturbed area has been provided. Cost estimate provided as part of this
resubmittal.
Department: Water-Wastewater Engineering
Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com
Comment Number: 1
09/14/2020: FOR HEARING:
Water meters should be in landscaped areas and not in drivable areas.
Acknowledged. Water meters have been moved into the landscaped areas.
4
Comment Number: 2
09/14/2020: FOR HEARING:
Add cleanouts to the proposed sewer service. Minimum of every 100-ft and at changes in alignment (horiz
and vert).
For vertical change one more cleanout has been added.
Comment Number: 3
09/14/2020: FOR HEARING:
Why are the proposed water services so large? FYI, there are water tap fees and water rights fees equired
for new services. Please contact me for more information.
The proposed water service pipes have been changed to be 1.5 inch.
Comment Number: 4
09/14/2020: FOR INFORMATION:
See redlined utility plans for more information.
Plans have been revised per additional comments on the plans.
Department: Light And Power
Contact: Rob Irish, 970-224-6167, rirish@fcgov.com
Comment Number: 1
09/14/2020: FOR HEARING:
Will power be coming from the existing Sam's Club or do you anticipate having Light & Power bring primary
to the proposed site? At this time there is no primary infrastructure near this site. The nearest available
would possibly be to the North or to the East but may require off-site easements. Please contact me if you
would like to discuss power options.
Power connection point has been changed. Power will not be served from the existing Sam’s Club.
Comment Number: 2
09/14/2020: FOR HEARING:
Will this site require 3-phase or single-phase power?
Three phase power.
Comment Number: 3
09/16/2020: For Hearing: Transformer and meter locations must be coordinated with Light & Power
Engineering and shown on the plan set. Transformers must be located within 10’ of an all-weather surface
accessible by a line truck. Please adhere to all clearance requirements in the Electric Service Standards at
the following link.
http://www.fcgov.com/utilities/business/builders-and-developers/development-forms-guidelines-regulations
Transformer is located south of kiosk on an all-weather surface. Please check utility note "M" on
Utility Plan.
5
Comment Number: 4
09/16/2020: FOR HEARING:
A commercial service information form (C-1 form) and a one-line diagram for all commercial meters will
need to be completed and submitted to Light & Power Engineering for review prior to Final Plan. A link to
the C-1 form is below:
http://zeus.fcgov.com/utils-procedures/files/EngWiki/WikiPdfs/C/C-1Form.pdf
Acknowledged.
Comment Number: 5
09/16/2020: FOR HEARING:
This project will need to comply with our electric metering standards. Electric meter locations will need to be
coordinated with Light and Power Engineering. Reference Section 8 of our Electric Service Standards for
electric metering standards. A link has been provided below.
https://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStandards_FINAL_18November201
6_Amendment.pdf
Acknowledged.
Comment Number: 6
09/16/2020: FOR FINAL PLAN:
Electric Capacity Fee, Building Site charges, and any system modification charges necessary will apply to
this development. Please contact Light & Power Engineering at ElectricProjectEngineering@fcgov.com.
Please reference our Electric Service Standards, development charges and fee estimator at the following
link:
http://www.fcgov.com/utilities/business/builders-and-developers/plant-investment-development-fees
Acknowledged.
Comment Number: 7
09/16/2020: Information Only: If the applicant intends to take power from the existing building, they may
still be responsible for Electric Capacity Fee if they add a separate meter for the fuel station. Please
contact me with any questions/comments/concerns.
Power will not be served from the building.
Department: Engineering Development Review
Contact: Morgan Stroud, 970-416-4344, mstroud@fcgov.com
Comment Number: 1
09/15/2020: FOR HEARING:
Thank you for providing the draft legal exhibits for the easement vacation. Please continue to work with me
and Technical Services to finalize this and eventually get it recorded with the county.
Acknowledged. Draft Easement included as part of this resubmittal.
6
Department: Traffic Operation
Contact: Steve Gilchrist, 970-224-6175, sgilchrist@fcgov.com
Comment Number: 2
09/11/2020: FOR HEARING:
Could you provide a queuing analysis that demonstrates the available stacking for the fuel stations in order
to ensure the main drive isle through the site will not be impeded.
Traffic Queuing Analysis included as part of this resubmittal.
Topic: Traffic Impact Study
Comment Number: 1
09/11/2020: FOR HEARING:
Based on the information provided in the comment response to the Conceptual Review of this project, a
Traffic Impact Study will be required according to Chapter 4 of the Larimer County Urban Area Street
Standards. Please contact Steve Gilchrist at 970-224-6175 to schedule a scoping meeting.
Traffic Impact Assessment included as part of this resubmittal.
Department: Planning Services
Contact: Clark Mapes, 970-221-6225, cmapes@fcgov.com
Topic: General
Comment Number: 1
09/15/2020:
Just one big question for the meeting: what happened to the idea that access would be taken from the
south to minimize traffic effects on the main loop drive (queueing, turning, trucks) and contain that within
Sam's parking lot.
Traffic Queuing Analysis concluded there will not be spill-over at the new fuel station resulting in a
queue.
Department: Environmental Planning
Contact: Scott Benton, sbenton@fcgov.com
Topic: General
Comment Number: 1
09/15/2020: FOR FINAL PLAN:
Thank you for providing a photometric plan. Please provide luminaire cutsheets to indicate that the
correlated color temperature (CCT) of all models is 3000K or below (LUC 3.2.4(11)) and that all models are
fully-shielded and down-directional (LUC 3.2.4(3)).
All lighting is existing to remain or relocated. Cutsheets included as part of this resubmittal.
7
Comment Number: 2
09/15/2020: FOR HEARING:
If tree removal is necessary, please include the following note on the tree mitigation plan and/or landscape
plan, as appropriate:
“NO TREES SHALL BE REMOVED DURING THE SONGBIRD NESTING SEASON (FEBRUARY 1 TO
JULY 31) WITHOUT FIRST HAVING A PROFESSIONAL ECOLOGIST OR WILDLIFE BIOLOGIST
COMPLETE A NESTING SURVEY TO IDENTIFY ANY ACTIVE NESTS EXISTING ON THE PROJECT
SITE. THE SURVEY SHALL BE SENT TO THE CITY ENVIRONMENTAL PLANNER. IF ACTIVE NESTS
ARE FOUND, THE CITY WILL COORDINATE WITH RELEVANT STATE AND FEDERAL
REPRESENTATIVES TO DETERMINE WHETHER ADDITIONAL RESTRICTIONS ON TREE REMOVAL
AND CONSTRUCTION APPLY.”
No trees are being removed. Note has been added to Landscape Plan.
Department: Forestry
Contact: Molly Roche, 224-616-1992, mroche@fcgov.com
Topic: General
Comment Number: 1
9/15/2020: FOR HEARING:
Forestry staff completed an on-site tree inventory and those notes are included in the redline folder. Please
include both the tree inventory and mitigation table as well as the existing off-site trees numerically labeled
on the site/landscape plan for reference. Thank you for preserving all existing trees with this project!
Response: Tree inventory table and mitigation information added to the Landscape Plan.
7/22/2019: PRE-SUBMITTAL: Forestry Tree Inventory
There are existing trees on the property that appear to be impacted with the conceptual design. What are
the anticipated impacts on these trees? Please schedule an on-site tree inventory with City Forestry to
obtain existing tree inventory and mitigation information. Due to the volume of projects submitted, a tree
inventory may take up to two weeks to schedule but should occur prior to submitting an application for first
round PDP. Existing significant trees should be retained to the extent reasonably feasible.
Comment Number: 3
9/15/2020: FOR HEARING:
There is one parking lot island tree that is less than 6 feet from a water line. Please adjust either the water
line or tree location to meet 6 foot separation standards.
Water lines have been adjusted. The water line is more than 9.8 feet from the center of the tree.
Please reference Landscape Plan.
7/22/2019: If applicable, please include locations of any water or sewer lines on the landscape plan. Please
adjust tree locations to provide for proper tree/utility separation.
· 10’ between trees and public water, sanitary, and storm sewer main lines
· 4’ between trees and gas lines.
Proper tree/utility separation has been provided.
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Comment Number: 5
9/15/2020: FOR HEARING:
Please note that canopy shade trees may be sized at 2” caliper B&B. Currently, they are shown at 3”
caliper and it may be challenging to find trees at this size. 2” caliper B&B is the City requirement. Thank
you!
Acknowledged. Tree sizes have been changed to 2 inches instead of 3 inches.
Department: PFA
Contact: Jim Lynxwiler, 970-416-2869, jlynxwiler@poudre-fire.org
Topic: General
Comment Number: 1
09/14/2020: WATER SUPPLY
There is sufficient hydrant coverage in the area. The project may eliminate the proposed fire hydrant
immediately north of the fueling station.
Fire hydrant has been eliminated.
Comment Number: 2
09/14/2020: FIRE ACCESS
In order to verify code compliance, a fire lane is required to within 150 feet of all exterior portions of the fuel
facility. While fire lane identification is labeled on the plans, limits of a fire lane are not currently indicated.
Fire lane limits have been shown on the plans. Please see Site Plan and Fire Dept Access Plan.
If a fire lane has not been previously dedicated, and Emergency Access Easement (EAE) shall be created
prior to approval.
Doc #92078372 grants a blanket easement for access, utilities, drainage, etc., over the entire
development. This blanket easement appears to have no restrictions other than the access will
only be allowed over the roads and parking areas in and around the development. Since the access
easements are dedicated to the general public, that would also include for Emergency Access.
The limits of the EAE (existing or proposed) shall be identified on the plans.
The easement is blanket in nature and covers the entire parcel.
The fire access turning exhibit on page C4.1 of the Fire Department Access Plan is not utilizing an
approved vehicle template. Please update vehicle specifications using information provided in the Redlines
folder.
Fire Department Access Plan has been revised showing approved vehicle.
Should the fire lane pass under any portion of the canopy, the minimum canopy height shall be 14 feet.
Fire lane does not pass under any portion of the canopy.
The minimum outside turning radius is established at 50 feet.
Proposed fire lane will meet the radius requirement.
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Comment Number: 3
09/14/2020: ADDRESS POSTING
The canopy shall have the approved address numbers placed in a position that is plainly legible, visible
from the perimeter road fronting the property, and posted with a minimum of eight-inch numerals on a
contrasting background. Please add address location to elevation and canopy plans.
Minimum eight-inch high address numbers in contrast to the background have been added to the
Elevation and Canopy plans.
Comment Number: 4
09/14/2020: CO2 DISPENSING
It doesn't appear there is carbonated beverage dispensing going on at the fuel kiosk; however if yes, be
advised that CO2 dispensing is regulated by Section 5307.3 of the International Fire Code and may require
separate permitting though Poudre Fire Authority
Project does not include CO2 dispensing.
Department: Building Services
Contact: Russell Hovland, 970-416-2341, rhovland@fcgov.com
Topic: Building Insp Plan Review
Comment Number: 1
09/04/2020: BUILDING PERMIT:
Construction shall comply with adopted codes as amended. Current adopted codes are:
2018 International Building Code (IBC) with local amendments
2018 International Existing Building Code (IEBC) with local amendments
2018 International Energy Conservation Code (IECC) with local amendments
2018 International Mechanical Code (IMC) with local amendments
2018 International Fuel Gas Code (IFGC) with local amendments
2018 International Swimming Pool and Spa Code (ISPSC) with local amendments
2018 International Plumbing Code (IPC) as amended by the State of Colorado
2020 National Electrical Code (NEC) as amended by the State of Colorado
Copies of current City of Fort Collins code amendments can be found at fcgov.com/building.
Accessibility: State Law CRS 9-5 & ICC/ANSI A117.1-2017.
Snow Load Live Load: 30 PSF / Ground Snow Load 30 PSF.
Frost Depth: 30 inches.
Wind Loads: Risk Category II (most structures):
· 140mph (Ultimate) exposure B or
· Front Range Gust Map published by The Structural Engineer's Association of
Seismic Design: Category B.
Climate Zone: Zone 5
Energy Code: 2018 IECC commercial chapter.
Acknowledged.
Comment Number: 2
09/04/2020: BUILDING PERMIT:
10% of all parking spaces must be EV ready (conduit in place)
We are proposing one EV ready parking space.
10
Comment Number: 3
09/04/2020: BUILDING PERMIT:
This building is located within 250ft of a 4 lane road or 1000 ft of an active railway, must provide exterior
composite sound transmission of 39 STC min.
Acknowledged.
Comment Number: 4
09/04/2020: BUILDING PERMIT:
Commercial occupancies must provide 10ft setback from property line and 20 feet between other buildings
or provide fire rated walls and openings per chapter 6 and 7 of the IBC.
Acknowledged.
Comment Number: 5
09/04/2020: BUILDING PERMIT:
City of Fort Collins amendments to the 2018 IBC require a full NFPA-13 sprinkler system per IBC chapter 9
or when building exceeds 5000 sq.ft. (or meet fire containment requirements).
Fuel Canopy and Kiosk area do not exceed 5000 square feet.
Comment Number: 6
09/04/2020: BUILDING PERMIT:
Prescriptive energy compliance with increased insulation values is required for buildings using electric heat.
Acknowledged.
Comment Number: 7
09/04/2020: BUILDING PERMIT:
A City licensed commercial general contractor is required to construct any new commercial structure.
Acknowledged.
Comment Number: 8
09/04/2020: FINAL PLAN - Building Permit Pre-Submittal Meeting:
Please schedule through your Coordinator a pre-submittal meeting with Building Services for this project.
Pre-Submittal meetings assist the designer/builder by assuring, early on in the design, that the new projects
are on track to complying with all of the adopted City codes and Standards listed below. The proposed
project should be in the early to mid-design stage for this meeting to be effective.
Applicants should be prepared to present site plans, floor plans, and elevations and be able to discuss
code issues of occupancy, square footage, type of construction, and energy compliance method being
proposed.
Acknowledged.
Department: Technical Services
Contact: Jeff County, 970-221-6588, jcounty@fcgov.com
Topic: General
Comment Number: 1
09/14/2020: FOR INFORMATION ONLY:
Unless required during MJA, a complete review of all plans will be done at FDP.
Acknowledged.