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HomeMy WebLinkAboutMASON STREET INFRASTRUCTURE PROJECT - FDP230016 - SUBMITTAL DOCUMENTS - ROUND 7 - Responses 1 Community Development and Neighborhood Services 281 North College Avenue PO Box 580 Fort Collins, CO 80522 970.221.6689 970.224.6134 - fax fcgov.com/developmentreview May 09, 2024 RE: Mason Street Infrastructure Project, FDP230016, Round Number 6 Please see the following summary of comments from City staff and outside reviewing agencies for your submittal of Mason Street Infrastructure Project. If you have questions about any comments, you may contact the individual commenter or direct your questions through your Development Review Coordinator, Brandy Bethurem Harras via phone at 970-416-2744 or via email at bbethuremharras@fcgov.com. Comment Summary: Department: Development Review Coordinator Contact: Brandy Bethurem Harras bbethuremharras@fcgov.com 970-416-2744 Topic: General Comment Number: 1 06/02/2023: INFORMATION: I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Comment Number: 2 06/02/2023: SUBMITTAL: As part of your resubmittal, you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Comments requiring action should NOT have a response such as noted or acknowledged. You will need to provide references to specific project plans, pages, reports, or explanations of why comments have not been addressed [when applicable]. Comment Number: 3 2 06/02/2023: SUBMITTAL: Correct file naming is required as part of a complete submittal. Please follow the Electronic Submittal Requirements and File Naming Standards found here: https://www.fcgov.com/developmentreview/files/electronic-submittal-requiremen ts-and-file-naming-standards_v1_8-1-19.pdf?1680306305. File names should have the corresponding number, followed by the file type prefix, project information, and round number. For example: 1_SITE PLAN_MasonStreet_FDP_Rd1. A list of numbers and prefixes for each file can be found at the link above. Comment Number: 4 06/02/2023: SUBMITTAL: All plans should be saved as optimized/flattened PDFs to reduce file size and remove layers. Per the Electronic Submittal Requirements AutoCAD SHX attributes need to be removed from the PDF’s. AutoCAD turns drawing text into comments that appear in the PDF plan set, and these must be removed prior to submittal as they can cause issues with the PDF file. The default setting is "1" ("on") in AutoCAD. To change the setting and remove this feature, type "EPDFSHX" (version 2016.1) or “PDFSHX (version 2017 and newer) in the command line and enter "0". Read this article at Autodesk.com for more on this topic: https://knowledge.autodesk.com/support/autocad/troubleshooting/caas/sfdcarti cles/sfdcarticles/Drawing-text-appears-as-Comments-in-a-PDF-created-by-Aut oCAD.html Comment Number: 5 06/02/2023: SUBMITTAL: Resubmittals are accepted any day of the week, with Wednesday at noon being the cut-off for routing the same week. When you are preparing to resubmit your plans, please notify me with an expected submittal date with as much advanced notice as possible. Comment Number: 6 06/02/2023: INFORMATION: Please resubmit within 180 days, approximately 6 months, to avoid the expiration of your project. Comment Number: 8 06/02/2023: FOR HEARING: The Type 1 Hearing for this project has been scheduled for Wednesday June 5 th. The Hearing will begin at 5:30pm and will be held digitally via Zoom. The Hearing officer has 10 business days to approve, approve with conditions, or deny the project. Following the date of the decision, there will be a two-week appeal period. 06/02/2023: FOR HEARING: All "For Hearing" comments need to be addressed and resolved prior to moving forward with scheduling the Hearing. Staff will need to agree the project is ready for Hearing approximately 4 to 8 weeks prior to the hearing. 3 Department: Engineering Development Review Contact: Sophie Buckingham sbuckingham@fcgov.com Topic: General Comment Number: 20 05/06/2024: INFORMATION: The Engineering Department is still coordinating with Utilities, Real Estate, and the City Attorney's Office to determine the timing for this project to begin construction, in relation to the timing of the easement and ROW acquisition process. EPS RESPONSE: Thank you 03/26/2024: INFORMATION: The City's right-of-way contractor has obtained signed License to Enter Agreements from the three properties where the City will be acquiring right-of-way and easements. I will work with the other City departments to determine whether documentation of the acquisition process should be included in the Hearing packet. EPS RESPONSE: Thank you Comment Number: 21 05/07/2024: INFORMATION: The utility plans indicate a new subsurface exploration by CTL Thompson dated November 2023. Is there any new information about groundwater that we should discuss? EPS RESPONSE: Groundwater monitoring has begun. Included in the submittal package is an email from CTL showing groundwater levels in the two monitoring wells. Refer to “Groundwater” deliverable. Comment Number: 22 05/07/2024: DCP: This project will require a Development Construction Permit. As we have discussed, it is not yet clear what the timing will be for the DCP. You can find information about the DCP application at https://www.fcgov.com/engineering/devrev.php When ready, please submit materials to your Development Review Coordinator, Brandy Bethurem Harras. EPS RESPONSE: Acknowledged Comment Number: 23 05/07/2024: FOR FINAL APPROVAL & RECORDING: City staff are beginning to put together a first draft of the Development Agreement for this project. We may not be able to provide the draft to your team for review before the Type 1 hearing on June 5, but we will provide the draft as soon as it is completed. EPS RESPONSE: Our team is currently reviewing the DA and will coordinate changes directly with you. Comment Number: 24 05/07/2024: FOR FINAL APPROVAL & RECORDING: Please review and address my redlines on the utility plan. This can be addressed in a clean-up round of review after the Type 1 hearing. EPS RESPONSE: Responses have been added to redlines. Department: Stormwater Engineering Contact: Matt Simpson masimpson@fcgov.com (970) 416-2754 Topic: General Comment Number: 25 05/06/2024: 03/25/2024: FOR APPROVALS: 4 Staff is continuing to work on this item. 02/20/2024: FOR FINAL APPROVAL & RECORDING: We will continue to work on this internally and report back with any direction for the developer. Likely solutions, to document and memorialize the transfer and deferral of NHBZ mitigation to the future Hickory Pond, include DA items and an Inter-Department Agreement approved by Directors. 01/09/2024: FOR HEARING - UNRESOLVED: Hickory Pond – NHBZ Transfer (Follow up from Stormwater Comment 3f) - Previous Comment: The “transfer” of NHBZ requirements to the City pond parcel will need further coordination and discussion regarding the identification, documentation, and monumentation of these requirements for the ultimate implementation of the future pond. - Updated Comment: The transfer of NHBZ mitigation requirements to the City’s Hickory Pond will need further discussion. EPS RESPONSE: Understood Comment Number: 34 05/06/2024: FOR INFORMATION: - Thank you for providing the groundwater monitoring report and commitment to monitor monthly from March 2024 to the “fall.” - Comment Addressed. - Please provide a stop date for this monitoring. The Stormwater Department would like to see this continue through end-of September at minimum, end of October preferred. - Please send me updates on these measurements each month. 03/25/2024: FOR FINAL APPROVAL - FOLLOW UP: (addressed) For approval you will need to provide a plan for groundwater monitoring before and during the construction. Preferably updated groundwater monitoring will be in progress before project approvals. 02/20/2024: INFORMATION: Follow up on Groundwater – When do you expect to be able to reestablish the groundwater monitoring wells and resume the measuring and reporting? This needs to be completed as part of the project design. We will allow for this to continue into construction, however want to get reporting during the high groundwater months (July – Sept) of this year (2024). Our allowance for this to continue into construction will be included in the DA. EPS RESPONSE: Groundwater monitoring has begun. Included in the submittal package is an email from CTL showing groundwater levels in the two monitoring wells. Refer to “Groundwater” deliverable. Comment Number: 36 05/06/2024: 03/25/2024: FOR FINAL APPROVAL & RECORDING: 02/20/2024: FOR FINAL APPROVAL & RECORDING: The offsite storm easement will need to be executed and recorded before Further discussion should be had on the timing of these and approv project approvals. al processes. EPS RESPONSE: We have sent Ralph Campano all necessary easement documents. The City of Fort Collins is working on finalizing the agreements. Comment Number: 39 05/06/2024: 03/25/2024: INFORMATION: 02/20/2024: INFORMATION: A CDOT permit will likely be necessary for the storm drain work in the College Ave ROW. 5 EPS RESPONSE: Understood. We will let JHL (the contractor) know they will need to acquire that. Comment Number: 42 05/06/2024: 03/25/2024: FOR FINAL APPROVAL: This item is in my court. I will send the approved variance form to you as soon as I have. Please add a place-holder to the drainage report. 02/23/2024: FOR FINAL APPROVAL & RECORDING: Regarding the stormwater pond overflow spillway and significant variance from criteria, we will internally write and approve a stormwater department variance. This document will need to be included with the final drainage report. EPS RESPONSE: Variance has been added to drainage report. Who will be stamping the variance? Comment Number: 46 05/06/2024: FOR FINAL APPROVAL: See redlines of UT plans for minor comments, including: - Coordination of the grading and rundown, at the eastern side of the pond, with the Lot 2 project. - Depth gauge location. - Pond overflow label on Drainage Map (Sheet DR1) EPS RESPONSE: Responses have been added to redlines. Department: Water-Wastewater Engineering Contact: Matt Simpson Topic: General Comment Number: 4 05/06/2024: 03/25/2024: FOR APPROVAL: 02/20/2024: FOR APPROVAL – UPDATED: The offsite sewer and water easements or ROW need to be executed and recorded before project approvals. Further discussion should be had on the timing of these and approval processes. 01/09/2024: FOR APPROVAL – UPDATED: The linework for the offsite easements will need to be coordinated with the City’s ROW acquisition team and consultant. 10/31/2023: FOR APPROVAL – UPDATED: Thank you for providing easement documents for the sewer and storm easements. See redlines on these exhibits as well as the UT plans for comments. 06/19/2023: FOR APPROVAL: The City will consider aiding in procuring the necessary offsite easements for the proposed sanitary sewer running parallel to the 36-inch water main. The City will need further internal discussion to determine the next steps. EPS RESPONSE: We have sent Ralph Campano all necessary easement documents. The City of Fort Collins is working on finalizing the agreements. Comment Number: 21 05/06/2024: 6 03/25/2024: FOR FINAL APPROVAL: 02/20/2024: FOR HEARING: We will need to continue working on the developer repay outside of formal review. Please update the repay tabulation and exhibit based on the recent discussion and send back to me. I will send you directly more information about how the repay process will work. EPS RESPONSE: Documents have been updated and sent to the city for review. Comment Number: 26 05/06/2024: 03/25/2024: INFORMATION: 02/20/2024: INFORMATION: The water fees for the Lot 2 irrigation service will be based on the larger outdoor water use table between this project and the FCRM project. RIPLEY DESIGN RESPONSE: Understood, thank you. Comment Number: 29 05/06/2024: FOR FINAL APPROVAL: See redlines of UT plans for minor comments, including label changes on sheet SS2 sheet. EPS RESPONSE: Updated labels. Responses have been added to redlines. Comment Number: 30 05/06/2024: FOR FINAL APPROVAL: The existing Hickory Street sewer main is not shown on the water profile. Please survey and add this to the profile. Let me know directly if you run into conflicts or separation problems. (Sheet WT1) EPS RESPONSE: Crossing and waterline lowering has been added to sheet WT1. Responses have been added to redlines. Department: Light And Power Contact: Tyler Siegmund tsiegmund@fcgov.com 970-416-2772 Topic: General Comment Number: 5 05/07/2024: INFORMATION: Light and Power is experiencing material shortages and long lead times on certain materials and unfortunately this is an industry wide issue. Light and Power typically has stock of our materials, including transformers, and we work on a first come, first service basis with our inventory stock. We will assess what we have available when this project gains City approval and progresses to construction. Light and Power is working hard to secure materials, transformers, and orders have been placed with our manufactures to replenish inventory. Comment Number: 6 05/07/2024: INFORMATION: Please contact Tyler Siegmund with electric project engineering if you have any questions at (970) 416-2772. You may reference Light & Power’s Electric Service Standards at: https://www.fcgov.com/utilities/img/site_specific/uploads/electricservicestandards.pdf?1645038437 Reference our policies, development charge processes, and use our fee estimator at: http://www.fcgov.com/utilities/business/builders-and-developers. 7 Department: Environmental Planning Contact: Kristie Raymond kraymond@fcgov.com Topic: General Comment Number: 9 01/06/2024: FOR DCP: Language regarding the protection and enhancement of the Natural Habitat Buffer Zone will be included in the Development Agreement for this project. Prior to the FDP approval please provide an cost estimate of the landscaping costs for the Natural Habitat Buffer Zone, including materials, labor, monitoring for a minimum of three years, weed mitigation and irrigation. We then use the approved estimate to collect security at 125% of the total amount for final approval. RIPLEY DESIGN RESPONSE: Understood, thank you. Comment Number: 10 10/30/2023: FOR DCP: The agreed upon NHBZ security will need to be collected prior to DCP issuance. RIPLEY DESIGN RESPONSE: Understood, thank you. Department: Technical Services Contact: Jeff County jcounty@fcgov.com 970-221-6588 Topic: Easements Comment Number: 6 05/08/2024: FOR FINAL APPROVAL: Please make changes as marked. See markups. EPS RESPONSE: Easements have been updated and The City of Fort Collins is working on finalizing the agreements. Topic: Plat Comment Number: 1 05/08/2024: FOR FINAL APPROVAL: Please make changes as marked. If changes are not made or you disagree with comments, please provide written response of why corrections were not made. Please provide any responses on redlined sheets and/or in response letter. If you have any specific questions about the markups, please contact John Von Nieda at 970-221-6565 or jvonnieda@fcgov.com EPS RESPONSE: Responses have been added to redlines.