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HomeMy WebLinkAboutCASTLE RIDGE GROUP HOME - PDP210012 - CORRESPONDENCE - STAFF'S PROJECT COMMENTS (2)  Community Development and Neighborhood Services 281 North College Avenue PO Box 580 Fort Collins, CO 80522 970.221.6689 970.224.6134 ‑ fax fcgov.com/developmentreview February 01, 2022 Russ Lee Ripley Design, Inc 419 Canyon Ave. Suite 200 Fort Collins, CO 80521 RE: Castle Ridge Group Home, PDP210012, Round Number 4 Please see the following summary of comments from City staff and outside reviewing agencies for your submittal of Castle Ridge Group Home. If you have questions about any comments, you may contact the individual commenter or direct your questions through your Development Review Coordinator, Brandy Bethurem Harras via phone at 970‑416‑2744 or via email at bbethuremharras@fcgov.com. Comment Summary: Department: Development Review Coordinator Contact: Brandy Bethurem Harras, 970‑416‑2744, bbethuremharras@fcgov.com Topic: General Comment Number: 1 07/15/2021: INFORMATION: I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Comment Number: 2 01/31/2022: FOR FINAL PLAN: As part of your FDP submittal you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations of why comments have not been addressed, when applicable, avoiding responses like noted or acknowledged. Comment Number: 3 01/31/2022: FOR FINAL PLAN: Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal requirements and file naming standards_v1_8 1 19.pdf?1566857888. File names should begin with the file type, followed by the project information, and round number. Example: UTILITY PLANS_PROJECT NAME_PDP_Rd2.pdf It may be appropriate to abbreviate some file types, such as Traffic Impact Study to TIS. *Please disregard any references to paper copies, flash drives, or CDs. Comment Number: 4 01/31/2022: FOR FINAL PLAN: Submittals are accepted any day of the week, with Wednesday at noon being the cut‑off for routing the same week. When you are ready to resubmit your plans, please notify me advanced notice as possible. Comment Number: 5 01/31/2022: FOR FINAL PLAN: Temporary Service Changes ‑ City of Fort Collins Development Review In order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. As you may be aware, we are experiencing staff shortages in a number of key departments, which has begun to impact the timeliness of our reviews. We recognize that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to our customers. As a result, we will be making some temporary service changes. Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from 3 weeks to 4 weeks). Comment Number: 7 01/31/2022: FFOR HEARING ‑ UPDATED: We are anticipating the project will be heard at the March 2022 Planning and Zoning Commission. Final applicant materials are due 02/14/2022, the work session is scheduled for 03/04/2022, and the hearing is scheduled for 03/10/2022. I will send additional information about the work session and hearing once we are closer to those dates. 07/15/2021: FOR HEARING: This proposed project is processing as a Type 2 Development Plan. The decision maker for Type 2 is the Planning and Zoning (P&Z) Commission. For the hearing, we will formally notify surrounding property owners within 800 feet (excluding public right‑of‑way and publicly owned open space). Staff would need to be in agreement the project is ready for Hearing approximately 3‑5 weeks prior to the hearing. I have attached the P&Z schedule, which has key dates leading up to the hearing. Comment Number: 8 07/15/2021: FOR HEARING: All "For Hearing" comments need to be addressed and resolved prior to moving forward with scheduling the Hearing. Staff would need to be in agreement the project is ready for Hearing approximately 3 to 5 weeks prior to the hearing. Comment Number: 9 01/31/2022: FOR FINAL PLAN: All plans should be saved as optimized/flattened PDFs to reduce file size and remove layers. Per the Electronic Submittal Requirements AutoCAD SHX attributes need to be removed from the PDF’s. AutoCAD turns drawing text into comments that appear in the PDF plan set, and these must be removed prior to submittal as they can cause issues with the PDF file. The default setting is "1" ("on") in AutoCAD. To change the setting and remove this feature, type "EPDFSHX" in the command line and enter "0". Read this article at Autodesk.com for more tips on this topic: https://knowledge.autodesk.com/support/autocad/troubleshooting/caas/sfdcarti cles/sfdcarticles/Drawing‑text‑appears‑as‑Comments‑in‑a‑PDF‑created‑by‑Aut oCAD.html Comment Number: 10 01/31/2022: FOR FINAL PLAN: The request will be subject to the Development Review Fee Schedule: https://www.fcgov.com/developmentreview/fees.php As noted in the comments, there are additional fees required by other departments, and additional fees at the time of building permit. The City of Fort Collins fee schedule is subject to change – please confirm fees before submitting. Payments can be made by check or credit card. If paying by check, make payable to City of Fort Collins. This is accepted at the Development Review Center, 281 N College Ave, Fort Collins, CO 80524 by mail or can be placed in the blue drop box located at the west side of the building. Please mark it to my attention and reference the project it is associated with. If paying by credit card, I can process the payment over the phone with you. Credit card payments include a convenience fee of 2% + $0.25 added to all payments under $2,500.00, and 2.75% added to all payments over $2,500.00. Comment Number: 11 01/05/2022: INFORMATION: LUC 2.211(D) Project Development Plan and Plat. Following the approval of a project development plan and upon the expiration of any right of appeal, or upon the final decision of the City Council following appeal, if applicable, the applicant must submit a final plan for all or part of the project development plan within three (3) years... If such approval is not timely obtained, the project development plan (or any portion thereof which has not received final approval) shall automatically lapse and become null and void. Department: Planning Services Contact: Kai Kleer, 970‑416‑4284, kkleer@fcgov.com Topic: General Comment Number: 14 01/31/2022: FOR HEARING ‑ UPDATED: Further discussion is needed to finalize the operational plan. 01/03/2022 FOR HEARING ‑ UNRESOLVED: The operational plan has not been updated in accordance with the previous comment. 09/21/2021 FOR HEARING: Regarding the Operation Plan, staff would only consider the operation of the facility under its full occupancy and not a staged approach. The operational plan should really describe each individual element of traffic (e.g., deliveries, trash, employee 1, 2, 3, mail, etc...). I've asked Traffic Engineering to provide you with an example that would be appropriate. From the initial review of the Operational Plan staff will be recommending the following conditions: "Visiting hours shall be limited from 9AM to 6PM, 7‑days a week" "Visitation shall be scheduled in a way that limits the impacts to on‑street parking and staggers traffic in and out of the neighborhood." "In an effort to mitigate overlap in the need for staff parking during shift changes, the group home shall provide monetary incentives to encourage: 1) last mile carpooling from Fossil Creek Park; 2) public transit 3) bicycle ridership" "Supply, food, and medication delivery shall be limited to certain times of day that do not overlap employee shift changes and should be limited to 9‑6PM, 7‑days a week" We realize that these will require some tweaking based on how the Operation Plan is updated, however, once finalized we will ask that the notes be added to the site plan. Department: Traffic Operation Contact: Steve Gilchrist, 970‑224‑6175, sgilchrist@fcgov.com Topic: General Comment Number: 2 02/01/2022: FOR HEARING ‑ UPDATED: Staff will want to see a more detailed operational/parking plan that attempts to provide a typical daily schedule for various services, deliveries, etc. that will create site traffic. This should be the basis for an operational plan or standard operating procedure, that will identify how site traffic will be scheduled/planned and dictated to minimize traffic impacts and ensure that the number of on‑site parking spaces is sufficient to prevent overflow parking into the adjacent private drive. 09/21/2021: FOR HEARING: Thank you for providing the Operational Plan. We would like to get some additional details with regard to how the facility will operate once it is at full capacity, with Covid restrictions lifted in order to gauge the impacts of the peak traffic times for this facility. More information about the staggering of shifts, i.e. will you have six staff members on site during the shift change? Will deliveries, doctors visits, be restricted to certain times outside of shift changes?