HomeMy WebLinkAboutPOUDRE VALLEY PLAZA MIXED-USE - FDP220001 - SUBMITTAL DOCUMENTS - ROUND 1 - RESPONSE TO STAFF REVIEW COMMENTSCommunity Development and Neighborhood Services 281 North College AvenuePO Box 580Fort Collins, CO 80522970.221.6689970.224.6134 faxfcgov.com/developmentreviewNovember 05, 2021Shelley
Lamastra Russell +Mills Studios506 S COllege Ave Unit AFort Collins, CO 80524RE: Poudre Valley Plaza MixedUse, MJA210003, Round Number 2Please see the following summary of comments
from City staff and outside reviewing agencies for your submittal of Poudre Valley Plaza MixedUse. If you have questions about any comments, you may contact the individual commenter
or direct your questions through your Development Review Coordinator, Tenae Beane via phone at 9702246119 or via email at tbeane@fcgov.com. Comment Summary:Department: Development Review
CoordinatorContact: Tenae Beane, 9702246119, tbeane@fcgov.comTopic: GeneralComment Number: 1 Comment Originated: 08/30/202108/30/2021: INFORMATION: I will be your primary
point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout
the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations.
Thank you!RMS Response: Noted, thanks Tenae.Comment Number: 2 Comment Originated: 08/30/202108/30/2021: INFORMATION:As part of your resubmittal you will respond to the comments
provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font
color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations
of why comments have not been addressed, when applicable, avoiding responses like noted or acknowledged.RMS Response: Noted, see responses below.Comment Number: 3 Comment Originated:
08/30/202108/30/2021: INFORMATION:Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal
requirements and file naming standards_v1_8 1 19.pdf?1566857888. File names should begin with the file type, followed by the project information, and round number. Example: UTILITY
PLANS_PROJECT NAME_PDP_Rd2.pdfRMS Response: Noted, files named accordingly.Comment Number: 4 Comment Originated: 08/30/202108/30/2021: INFORMATION:Resubmittals are accepted
any day of the week, with Wednesday at noon being the cutoff for routing the same week. When you are ready to resubmit your plans, please notify me advanced notice as possible.RMS Response:
Noted, submittal email sent for submittal.Comment Number: 5 Comment Originated: 08/30/202108/30/2021: INFORMATION:Temporary Service Changes City of Fort Collins Development
ReviewIn order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our
development customers. As you may be aware, we are experiencing staff shortages in a number of key departments, which has begun to impact the timeliness of our reviews. We recognize
that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to ourcustomers. As
a result, we will be making some temporary service changes.Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from
3 weeks to 4 weeks).RMS Response: Noted.Comment Number: 6 Comment Originated: 08/30/202108/30/2021: INFORMATION:LUC 2.211 Lapse, Rounds of Review: Applicants, within one
hundred eighty (180) days of receipt of written comments and notice to respond from the Cityon any submittal (or subsequent revision to a submittal) of an application for approval of
a development plan, shall file such additional or revised submittal documents as are necessary to address such comments from the City. If the additional submittal information or revised
submittal is not filed within said period of time, the development application shall automatically lapse and become null and void.RMS Response: Noted.Comment Number: 7 Comment
Originated: 08/30/202108/30/2021: INFORMATION:LUC 2.211(D) Project Development Plan and Plat. Following the approval of a project development plan and upon the expiration of any right
of appeal, or upon the final decision of the City Council following appeal, if applicable, the applicant must submit a final plan for all or part of the project development plan within
three (3) years... If such approval is not timely obtained, the project development plan (or any portion thereof which has not received final approval) shall automatically lapse and
become null and void.RMS Response: Noted.Comment Number: 8 Comment Originated: 08/30/202108/30/2021: FOR HEARING:The proposed development project is subject to a Type 1 Review.
The decision maker for your project will be an Administrative Hearing Officer at a public hearing. For the hearing, we will formally notify surrounding property owners within 800 feet
(excluding public rightofway and publicly owned open space). As your Development Review Coordinator, I will assist with preparing the mailing and coordinating the hearing date with your
team.RMS Response: December 15th was identified as the hearing date. Please send all required APO mailing to meet this hearing date. Hearing was held and project was approved.Comment
Number: 9 Comment Originated: 08/30/202108/30/2021: FOR HEARING:All "For Hearing" comments need to be addressed and resolved prior to moving forward with scheduling the Hearing.
Staff would need to be in agreement the project is ready for Hearing approximately 3 5 weeks prior to the hearing.
RMS Response: Our team will coordinate directly with staff members to resolve all For Hearing comments. We will cc Tenae and Shawna on all emails.Department: Planning ServicesContact:
Shawna Van Zee, 9702246086, svanzee@fcgov.comTopic: Building ElevationsComment Number: 1 Comment Originated: 08/31/202111/02/2021: FOR FINAL:Please include a note on
the elevations that the trim detail will project out/have depth.ALM2s Response: Notes were clarified with the window details to call out stucco trim projection.08/31/2021: FOR HEARING:Please
provide a window detail drawing showing a head and sill detail including the location of the window within the wall plain to ensure it creates visual interest and shadow lines.ALM2s
Response: Window details showing trim projection was included in the previous submittal and are included with this submittal as well.Topic: GeneralComment Number: 11 Comment
Originated: 11/02/202111/02/2021: FOR FINAL:We will need to coordinate a shared use agreement between the two propertyowners that ensures offsite improvements can and will be maintained
by the owners of lot 7.Schuman Properties: In anticipation of the City preparing the Development Agreement for this project, we are preparing and submitting a “Development Agreement
working Memo”. Please refer to the DA working Memo.Department: Engineering Development ReviewContact: Marc Virata, 9702216567, mvirata@fcgov.comTopic: GeneralComment Number:
2 Comment Originated: 08/31/202111/02/2021: for information:The response provided is acknowledged and understood. I believe the manner in which this is being approached can
work. There may need to be additional coordination with Planning and City Attorney's Office on whether these "offsite" improvements need to be more formally established (outside of a
development agreement), either through some sort of shared use agreement/covenant that requires City notification prior to any termination.Schuman Properties: Please refer to the DA
working Memo.08/31/2021: for hearing:I'm understanding that a plat was intended to be submitted that appears to redefine the boundary of Lot 7. Additional review and comment will be
needed when this is provided. One of the aspects to consider with the potential boundary change to Lot 7 is that currently there are several changes that are occurring for this development
that are occurring on Tract A outside of the presently defined Lot 7 boundary (drainage features, utility crossings, pedestrian paths, etc. along with any parking requirements) and whether
there should be an expansion of the Lot 7 boundary to include these within the boundary of the Lot 7 so as to not treat this as an "offsite requirement".Schuman Properties: Previous
comment, please see above. Please refer to the DA working Memo.Comment Number: 3 Comment Originated: 08/31/202111/02/2021: information only:The approach of not having Tract
A be part of the development agreement is acknowledged and understood. This is repeating the previous comment in that the City may need some additional formal documentation for the establishment
of these offsite items, which can be coordinated after hearing. Schuman Properties: Previous comment, please see above. Please refer to the DA working Memo.08/31/2021: for hearing:Related
to the previous comment, I will defer to Planning on the ultimate approach, but it should perhaps be verified on whether there needs to be any amendment approvals to the overall Poudre
Valley Plaza PUD approval pertaining to changes to their development requirements resulting from this project. I am also anticipating that a development agreement will be needed for
this project for Stormwater and Forestry language, we would need to consider if the boundary of the development agreement is recorded against solely Lot 7, or does it need to be recorded
against Tract A as well to the extent that there may be improvements for this project that impact Tract A? Overall this comment pertains to understanding what boundary is being entitled
both as the development plan and corresponding development agreement, is it Lot 7 with offsite improvements on Tract A, or is it Lot 7 together with Tract A?Schuman Properties: Previous
comment, please see above. Please refer to the DA working Memo.Department: Erosion ControlContact: Basil Hamdan, 9702221801, bhamdan@fcgov.comTopic: Erosion ControlComment Number:
1 Comment Originated: 10/28/202110/28/2021: FOR FINAL [UPDATED];All Plan comments have been satisfactorily addressed. Thank you.I2 Consultants:Comment acknowledged – thank
you.08/30/2021: For Final:The plan provided on this project was reviewed against the City Criteria (FCDCM Ch 2 Section 6.1.3). Please ensure that the Erosion Control Plans meet requirements.
The erosion control plan is missing key components to meet City Criteria. Please review the provided comments and redlines and address them accordingly.I2 Consultants:Comments have been
addressed.Comment Number: 3 Comment Originated: 10/28/202110/28/2021: INFORMATION [UPDATED]:Please note that the previously calculated fees are calculated are non refundable
fees that pay for Stormwater inspection costs and are not escrows as indicated in your last round response to this comment. I2 Consultants:Comment acknowledged.08/30/2021: Information:
Based upon the updated materials and information provided since the last review comments, we have recalculated an Erosion Control Inspection fee of $1142.77 and a Stormwater LID/WQ Inspections
fee of $1260. A copy of the calculation spreadsheet will be provided. The fee will need to be provided at the time of erosion control escrow.Schuman Properties: Stormwater and ERC checks
were delivered to the City already, please see check numbers 3077 for $1230 and check 3076 for $1142.77. FDP review fee will be delivered to the City.Department: Stormwater EngineeringContact:
Matt Simpson, (970)4162754, masimpson@fcgov.comTopic: GeneralComment Number: 4 Comment Originated: 08/31/202111/02/2021: FOR FINAL:Comment addressed for Hearing – Thank
You! For final – Please see drainage report redlines for documentation adjustments.I2 Consultants: The drainage report has been revised per the redlines.08/31/2021: I am not clear
if the project is fully meeting the storm water quality requirements for the project. Please update the impervious area documentation in the drainage report to clearly present the required
and provided treatment amounts. Please provide a delineation (exhibit) and tabulation of "new + modified impervious areas," this is the "required treatment area." Runoff from 75% of
the impervious surfaces should be treated with LID, the other 25% can be any water quality method. Please present these values in table and make a comparison with the treatment provided.
Please see the examples provided for reference. It may be worth sending this over to me for a courtesy review before the second submittal.I2 Consultants:Comments have been addressed.Comment
Number: 6 Comment Originated: 08/31/202111/02/2021: FOR FINAL PLAN:Thank you for showing the roof downspout locations on the drainage plan. For Final Plan please be sure
to continue to coordinate the roof drain locations between the Utility Plans and the Architectural Plans. I2 Consultants: Roof drain locations have been coordinated with the architect
and betweenthe Utility Plans and Architectural Plans.08/31/2021: Please show the roof drain downspout locations on the civil plans. Any roof downspouts and roof gutters that contribute
to the rain garden planters will be part of the drainage certification and should be considered part of the civil drainage design. Please coordinate with the different disciplines on
this project to ensure this configuration is successful.Specifically, please look at the roof downspout configuration at the northeast corner of the building – please show how this roof
area will be connected to a rain garden planter.I2 Consultants:Comments have been addressed.Comment Number: 10 Comment Originated: 08/31/202111/02/2021: FOR FINAL PLAN – UPDATED
COMMENT:The drainage easements need to be added to the Plat.Majestic Surveying: Easements added.08/31/2021: Drainage easements will need to be provided around the raingardens, both
north and south of the building. Since these are on adjacent property, a Letter of Intent (LOI) will need to be provided from the corresponding property owner before Hearing.Majestic
Surveying: See comment above.I2 Consultants:Refer to the plat for easement locations.Comment Number: 15 Comment Originated: 11/02/202111/02/2021: FOR FINAL PLAN:See redlines
of Utility Plan and Drainage Report for Final Plan comments.I2 Consultants:Comment acknowledged. Redlines have been addressed.Comment Number: 16 Comment Originated: 11/02/202111/02/2021:
FOR FINAL PLAN:See redlines of Landscape Plan. There are 2 stands of grass that are covering 2 water meters and will need to be relocated or removed.RMS Response: Grasses have been
relocated.Comment Number: 17 Comment Originated: 11/02/202111/02/2021: FOR INFORMATION ONLY:A Development Agreement will be required for the maintenance of the stormwater
quality facilities. This will be presented to you during Round 2 of FCP. Also, since the stormwater facilities will be “offsite,” a covenant agreement documenting offsite maintenance
responsibilities will also be required.Schuman Properties: Please refer to the DA working Memo.Comment Number: 18 Comment Originated: 11/02/202111/02/2021: Stormwater is ready
for Hearing!I2 Consultants:Comment acknowledged.Department: WaterWastewater EngineeringContact: Matt Simpson, (970)4162754, masimpson@fcgov.comTopic: GeneralComment Number: 2
Comment Originated: 08/31/202111/02/2021: FOR FINAL PLAN:See redlines for comments to be addressed with Final Plan.I2 Consultants:Comments have been addressed.Comment Number:
5 Comment Originated: 11/02/202111/02/2021: FOR FINAL PLAN:The water and sewer services will need a utility easement between the ROWand the lot line. This should be added
to the Plat.I2 Consultants:Easements have been added – please refer to the plat.Majestic Surveying: Easement added.Comment Number: 6 Comment Originated: 11/02/202111/02/2021:
Water/Wastewater is ready for Hearing!I2 Consultants:Comment acknowledged.Comment Number: 7 Comment Originated: 11/03/202111/03/2021: FOR FINAL PLAN:**Notice of Changes to
Domestic Water Fees and Separate Irrigation Service Requirement On Oct. 5, 2021 Council adopted changes to Fort Collins Utilities Water Supply Requirements and Plant Investment Fees.
The City’s domestic water fees will change from being based on tap size to actual usage based on business type. This code change will also require a *separate irrigation tap* for all
multifamily and commercial developments – unless the outdoor water use is less than 30,000 gallons of water a year. These changes are anticipated to be implemented 1/1/2022; specific
information can be found at www.fcgov.com/wsrupdate.RMS Response: Noted, thank you. A separate irrigation tap has been added.Comment Number: 8 Comment Originated: 11/03/202111/03/2021:
Landscape Plan and Hydrozone Table. For final plan, please update the hydrozone table on the landscape plan to match the 2022 City standards. Also, a Preliminary Irrigation Plan will
be required with round 1 of FDP. This is used to document the outdoor water budget and determine water allotment requirements. These requirements are part of a current water code update.
Information on these requirements can be found at: www.fcgov.com/standards. www.fcgov.com/utilities/business/buildersanddevelopers/developmentformsguidelinesregulations/waterconservationstandardsforcommercialdevelopment/waterbudgettableRMS
Response:Hydrozone table updated and irrigation plan has been submitted.Department: Light And PowerContact: Luke Unruh, 9704162724, lunruh@fcgov.comTopic: GeneralComment Number:
1 Comment Originated: 08/31/202108/31/2021: Information only: Electric Capacity Fee, Building Site charges, and any necessary system modification charges will apply at owners
expense. Please see the Electric Estimating Calculator and Electric Construction Policies, Practices & Procedures at the following link:http://www.fcgov.com/utilities/business/buildersanddevelopersSchuman
Properties: Understood, thank you.Comment Number: 4 Comment Originated: 08/31/202108/31/2021: FOR FINAL APPROVAL: A commercial service information form (C1 form) and a oneline
diagram for all commercial meters will need to be completed and submitted to Light & Power Engineering. A link to the C1 form is below:http://zeus.fcgov.com/utilsprocedures/files/EngWiki/WikiPdfs/C/C1Form.pdfALMs2
Response:Comment Number: 6 Comment Originated: 09/01/2021Information only:The electric service shall be installed, owned and maintained by the owner.Schuman Properties: Understood,
thank you.Comment Number: 7 Comment Originated: 10/25/202110/25/2021: FOR FINAL APPROVAL:Please show L&P's electric line. I submitted the lines location in last rounds red
lines. Please reach out to me if you need assistance.I2 Consultants:The electric line is being shown per the redlines.Comment Number: 8 Comment Originated: 11/02/202111/02/2021:
FOR FINAL APPROVALPlease place L&P's transformer in a utility easement.I2 Consultants:An easement has been added – please refer to the plat.Majestic Surveying: Transformer easement
added.Department: PFAContact: Marcus Glasgow, 9704162869, marcus.glasgow@poudrefire.orgTopic: GeneralComment Number: 1 Comment Originated: 10/21/202110/21/2021: FOR
FINAL PLANFIRE DEPARTMENT HOSE CONNECTION IFC 912.2: Fire Department Connections shall be installed in accordance with NFPA standards. Fire department connections shall be located on
the street side of buildings, fully visible and recognizable from the street or nearest point of fire department vehicle access. The location of the FDC will be reviewed at construction
and the sprinkler system permit. Assuming the FDC will be located at the fire riser room, it appears that the trees proposed in this area would block visibility from the street. Trees
shall be removed or relocated to a different area on the site.ALMs2 Response: The proposed FDC location has been added to the south building elevation.Comment Number: 2 Comment
Originated: 10/22/202110/22/2021: FOR FINAL PLANPREMISE IDENTIFICATION: ADDRESS POSTING & WAYFINDING Where possible, the naming of private drives is usually recommended to aid in wayfinding.
Addresses shall be posted on each structure and where otherwise needed to aid in wayfinding. Code language provided below. IFC 505.1: New and existing buildings shall have approved
address numbers, building numbers or approved building identification placed in a position that is plainly legible, visible from the street or road fronting the property, and posted
with a minimum of eightinch numerals on a contrasting background. Whereaccess is by means of a private road and the building cannot be viewed from the public way, a monument, pole or
other sign or means shall be used to identify the structure and best route.ALMs2 Response: Noted, please provide PFA’s desired locations for building address.Department: Environmental
PlanningContact: Scott Benton, (970)4164290, sbenton@fcgov.comTopic: GeneralComment Number: 2 Comment Originated: 11/02/202111/02/2021: No comments.RMS Response: Noted.Department:
Building ServicesContact: Katy Hand, , khand@fcgov.comTopic: Building Insp Plan ReviewComment Number: 2 Comment Originated: 08/31/202108/31/2021: 10% of all parking
spaces must be EV ready (conduit in place) including accessible parking. Plan underground work accordingly. 11/2/2021 RMS Response: (4) Four spaces have been show on the NW corner of
the building. 11.7% of required spaces.NOTICE FOR BUILDING PERMIT: Ev must also serve the accessible parking space. (not indicated on plans).
RMS Response: (4) Four spaces are shown, spaces have shifted to include the accessible stall.Department: Technical ServicesContact: Jeff County, 9702216588, jcounty@fcgov.comTopic:
GeneralComment Number: 1 Comment Originated: 08/24/202110/28/2021: INFORMATION ONLY:Unless required during MJA, a complete review of all plans will be done at FDP.RMS Response:
Noted, thank you.08/24/2021: INFORMATION ONLY:Unless required during MJA, a complete review of all plans will be done at FDP.RMS Response: Noted, thank you.Topic: PlatComment Number:
2 Comment Originated: 11/02/202111/02/2021: INFORMATION ONLY:The Subdivision Plat will be reviewed next round of review.RMS Response: Noted, thank you.Department: Outside
AgenciesContact: Don Kapperman, Comcast, don_kapperman@comcast.com, Topic: GeneralComment Number: 1 Comment Originated: 08/20/202108/20/2021: Comcast has no issues at
this time.RMS Response: Noted, thank you.