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HomeMy WebLinkAboutFOOTHILLS UNITARIAN CHURCH EXPANSION - FDP210027 - SUBMITTAL DOCUMENTS - ROUND 1 - RESPONSE TO STAFF REVIEW COMMENTSFOOTHILLS UNITARIAN CHURCH EXPANSION RESPONSES TO MJA210002 ROUND THREE COMMENT LETTER DATED OCTOBER 6, 2021 Department: Development Review Coordinator Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com Topic: General 1. 07/15/2021: INFORMATION: I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Response: Understood 3 07/15/2021: INFORMATION: Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal requirements and file naming standards_v1_8 1 19.pdf?1566857888. File names should begin with the file type, followed by the project information, and round number. Example: UTILITY PLANS_PROJECT NAME_PDP_Rd2.pdf *Please disregard any references to paper copies, flash drives, or CDs. Response: Understood. We are including all current and previous items in this submittal with the correct file names. 5. 07/15/2021: INFORMATION: Temporary Service Changes - City of Fort Collins Development Review In order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. As you may be aware, we are Foothills Unitarian Church Response to Conceptual Review Comments experiencing staff shortages in a number of key departments, which has begun to impact the timeliness of our reviews. We recognize that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to our customers. As a result, we will be making some temporary service changes. Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from 3 weeks to 4 weeks). Response: Understood 7. 07/15/2021: FOR HEARING: The proposed development project is subject to a Type 1 Review. The decision maker for your project will be an Administrative Hearing Officer at a public hearing. For the hearing, we will formally notify surrounding property owners within 800 feet (excluding public right-of-way and publicly owned open space). As your Development Review Coordinator, I will assist with preparing the mailing and coordinating the hearing date with your team. Response: Understood 9. 07/23/2021: TIMELINE INFORMATION: Please see your roadmap: The project is currently in the Major Amendment Process. Number of rounds of review varies per project and is not limited to three. It will be approved, approved with conditions, or denied at a public hearing. The Hearing Officer has 10 business days to make a decision on your project. Following the date of the decision there is a two-week appeal period. Assuming the project is approved or approved with conditions, and not appealed the next step would be applying for a Final Development Plan. The process and rounds of review for FDP run similarly to the MJA. Once all "FOR FINAL APPROVAL" comments for the FDP are resolved the project would be recorded. After recording the project can apply for Building Permits. Response: Understood, we would like to submit for Building Permit after the first round of Final Plan comments are received. We understand the Building department will be adopting the 2021 IBC and we wou ld like to submit for Permit before that occurs. 10. 09/10/2021: FOR HEARING: I am letting you know that your quasi judicial item could be heard remotely and Foothills Unitarian Church Response to Conceptual Review Comments that there is the option to hold off until an in person hearing can be conducted. Any person or applicant seeking a quasi judicial decision from City Council, a City board or commission or an administrative hearing officer under the City Code or the City's Land Use Code, shall be notified in writing or by email of the intention to conduct a Quasi Judicial Hearing using Remote Technology. Such person or applicant shall be entitled to request that the Quasi Judicial Hearing be delayed until such time as the Hearing can be conducted in person. Response: Understood. 11. 10/06/2021: INFORMATION: LUC 2.211(D) Project Development Plan and Plat. Following the approval of a project development plan and upon the expiration of any right of appeal, or upon the final decision of the City Council following appeal, if applicable, the applicant must submit a final plan for all or part of the project development plan within three (3) years... If such approval is not timely obtained, the project development plan (or any portion thereof which has not received final approval) shall automatically lapse and become null and void. Response: Understood. Department: Planning Services Contact: Clark Mapes, 970-221-6225, cmapes@fcgov.com 2. 09/07/2021: QUESTION RE FINAL PLANS: It looks like there is a crusher fines walkway to the doorway along Drake Rd., going up a steep slope, with steps, in a seeded grass area. Looks like sort of a natural area trail condition? How will risers be formed, and will the crusher fines just spill out? (I do not want to suggest putting metal edging along this walkway-that almost always ends up with the metal as a tacky component that detracts from the intent.) Response: The crusher fines for the walk ways is planned to be a temporary solution for walk ways until larger, more permanent hardscaped plazas can be built. Edging between the pathways and grass areas will be metal edging. Risers at stair locations will be landscape timber. Notes have been added to site and landscape plans. Foothills Unitarian Church Response to Conceptual Review Comments Department: Engineering Development Review Contact: Marc Virata, 970-221-6567, mvirata@fcgov.com 4. 09/07/2021: FOR FINAL PLAN: Carried over as unresolved, but noted that this does not need to be addressed until final. Note that with drainage easements also needing to be dedicated, the amount of dedications may want the applicant to consider a replat instead of dedication by separate document. Response: Easements are included with this submittal 07/20/2021: FOR FINAL PLAN: The dedication of an emergency access easement requires a $250 easement deed of dedication fee under our Transportation Development Review Fee schedule. The info to this along with our standard format for EAE's can be found here: https://www.fcgov.com/engineering/devrev.php#cb-38308-6601 Response: Understood 7. 10/04/2021: FOR HEARING - UPDATED: Does the wall that's now proposed directly abut the sidewalk along Drake Road? It is not reflected this way on the site plan, but is shown to apparently abut on the civil plans. I'm concerned about either a tripping hazard and/or the public thinking they can walk on the wall off of the sidewalk. Can some separation distance from the wall to the walk be provided to not give the impression that they are somehow a connected network and not a hazard to the bikes/peds that would be travelling along the sidewalk? This should be clarified (not necessarily designed) before hearing. As long as some separation is committed to between the wall and sidewalk, I'm OK with going to hearing. Response: The wall and sidewalk are separated by 5 ’ for the majority of its span. The wall is closer to the sidewalk only where the wall starts and grade change is low. 09/07/2021: FOR HEARING: There appears to be 3:1 slopes against the sidewalk along Drake Road. A 2 foot landing behind the sidewalk along Drake is needed before any grade changes (note detail 1602 on sheet C12). We'd need to look at options that do not introduce the grade change against the back of walk. Response: There is now a 2’ separation between the sidewalk and the start of the grading. Foothills Unitarian Church Response to Conceptual Review Comments Department: Erosion Control Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com 1. 09/30/2021 FOR FINAL APPROVAL -UPDATED: All Plan comments have been addressed. No Erosion Control Report was found in the submitted folder, please provide the latest copy in order for erosion Control to issue a letter of approval. Response: Erosion control report is within the drainage report. 09/02/2021: FOR FINAL PLAN: Please call out the total disturbed area in the Erosion control section of the report and on the erosion control plan. The Erosion control report does not cover all the sections required by our criteria. Please review Chapter 2 of the erosion Control section of the Stormwater Criteria Manual. https://www.fcgov.com/utilities/business/builders-and-developers/developmen t-forms-guidelines-regulations/erosion/ Please use the updated City Standard notes for Erosion and Sediment Control on the plans. These can be found in Appendix F of the Stormwater Criteria Manual at:https://www.fcgov.com/utilities/business/builders-and-developers/developm ent-forms-guidelines-regulations/erosion/ Response: Added total disturbed area to note on the erosion c ontrol plan. Added total disturbed area to the erosion control section of the drainage report. Revised standard erosion control notes on the plans. 07/15/2021: FOR FINAL PLAN: Please see and Address all comments provided on the Utility and Erosion Control Plans. The City's typical escrow contingency is 50%, the calculations provided only use a 10% contingency factor, please correct. It is not clear if any LID water quality measures are being implemented , please clarify. Response: Comments addressed and contingency increased to 50%. 2. 09/02/2021: INFORMATION ONLY - UPDATED: Please provide an estimate of the total disturbed area by this site in order to calculate an Erosion Control Inspection fee for this site. Response: Added total disturbed area to note on the erosion c ontrol plan 07/15/2021: INFORMATION ONLY: Foothills Unitarian Church Response to Conceptual Review Comments The City has implemented Erosion and permanent Water quality inspection fees, once the plans are finalized we will provide you with an estimate of those fees. The fees will need to be paid prior to the release of the building permit for this project. Response: Understood Department: Stormwater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 9. 09/08/2021: FOR INFORMATION: Please see redlines for more information and detail. Response: All redlines have been addressed. 10. 10/01/2021: FOR FINAL PLAN: A drainage easement will be required around the detention pond and rain garden. This should include the outlet works and outfall pipe. Response: Easements have been included with this submittal A development agreement will be required for maintenance of the detention pond and rain garden. The City will provide this for your review with the round 2 FDP review. Response: Understood. 11. 10/01/2021: Stormwater is ready for Hearing. Response: Acknowledged Department: Water-Wastewater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 6. 10/01/2021 Water/Wastewater is ready for Hearing. Response: Acknowledged 7. 10/01/2021: FOR INFORMATION ONLY: Foothills Unitarian Church Response to Conceptual Review Comments **Notice of potential changes to domestic water fees** If approved by City Council, the City’s domestic water fees will change from being based on tap size to actual usage based on business type. The City will also require a separate irrigation tap for all multi-family and commercial developments. These changes are anticipated to be implemented 1/1/2022; specific information can be found at www.fcgov.com/wsr-update. We can discuss this more after Hearing, during Final Plan review. Response: Acknowledged 8. 10/01/2021: FOR INFORMATION ONLY: The existing 1.5-inch commercial water service and 1.5-inch irrigation service currently do not have annual water allotment associated with them. To bring these services up to current City Code, an annual water use allotment will be added to each service upon approval of the development project. Please contact our Utility Fee and Rate Specialists at (970) 416-4252 or UtilityFees@fcgov.com for more information or questions. We can discuss this further during FDP. Response: Acknowledged 9. 10/05/2021: FOR FINAL PLAN: Assuming the code change mentioned in Comment 7 is adopted, an updated water budget and irrigation plan for the whole site will be required with the Major Amendment. Specifically: -For FDP - please submit a draft water budget and landscaping plan with hydrozone table for the whole site. This should also include an estimate of peak irrigation flow. -For Building Permit - The final water budget and landscaping plan is due. Response: Acknowledged 10. 10/05/2021: FOR FINAL PLAN: The existing building is currently served by a 1.5-inch water service / meter. As part of this project, the development will need to ensure the domestic water service and meter are appropriately sized for the fixtures in the building. Please submit a sizing justification letter that includes demand calculations for maximum flows, estimated continuous flows, and annual usage. Response: Water use letter is included. Foothills Unitarian Church Response to Conceptual Review Comments Department: Forestry Contact: Christine Holtz, choltz@fcgov.com 7. 10/04/2021: FOR FINAL PLAN: The symbol for two of the proposed pear trees shows them as existing. Please adjust them to they are bold—the symbol for proposed trees Response: This has been corrected. 8. 10/04/2021: FOR FINAL PLAN: What are species of mitigation trees are the 3 trees that are being planted off site? Please ensure these trees are suitable for the climate in Fort Collins so they will have the greatest chance of thriving. Response: Off-site tree information has been added to the Tree Removal Letter. Department: Technical Services Contact: Jeff County, 970-221-6588, jcounty@fcgov.com 2. 09/06/2021: INFORMATION ONLY: Unless required during MJA, a complete review of all plans will be done at FDP. Response: Understood Department: Light and Power Contact: Cody Snowdon, 970-416-2306, csnowdon@fcgov.com 4. 09/08/2021: FOR FINAL PLAN - UPDATED: It appears that the proposed transformer is not within an easement. If that is true, an easement by separate document will need to be recorded. Response: Easements have been revised. 07/20/2021: FOR INFROMATION: Any existing and/or proposed Light and Power electric facilities that are within the limits of the project must be located within a utility easement or public right-of-way. Response: Easements have been revised Foothills Unitarian Church Response to Conceptual Review Comments 7. 10/04/2021: FOR FINAL PLAN - UPDATED: There seems to be a discrepancy with the meter location between the Utility Plan and the Architectural Elevations. Please coordinate and revise. Response: Meter is shown at same location on Utility Plan and Architectural 09/08/2021: FOR FINAL PLAN: Please show the meter location on the Architectural Elevations. Response: Meter is shown on Architectural Elevations 07/20/2021: FOR FINAL PLAN: Please coordinate meter locations with Light and Power and show on the utility plans during Final Design. These locations will need to comply with our electric metering standards. Electric meter locations will need to be coordinated with Light and Power Engineering. Reference Section 8 of our Electric Service Standards for electric metering standards. A link has been provided below. https://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStand ards_FINAL_18November2016_Amendment.pdf Response: Meter location complies with FC standards. 9. 07/20/2021: FOR FINAL PLAN: On the one-line diagram, please show the main disconnect size and meter sequencing. A copy of our meter sequencing can be found in our electric policies practices and procedures below. http://www.fcgov.com/utilities/business/builders-and-developers/development -forms-guidelines-regulations Response: The one-line diagram is included in this package.