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HomeMy WebLinkAboutFOOTHILLS UNITARIAN CHURCH EXPANSION - MJA210002 - SUBMITTAL DOCUMENTS - ROUND 3 - RESPONSE TO STAFF REVIEW COMMENTSFOOTHILLS UNITARIAN CHURCH EXPANSION RESPONSES TO MJA210002 ROUND ONE SEPTEMBER 15, 2021 Department: Development Review Coordinator Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com Topic: General 1. 07/15/2021: INFORMATION: I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Response: Understood 2 07/15/2021: INFORMATION: As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations of why comments have not been addressed, when applicable, avoiding responses like noted or acknowledged. Response: Understood 3 07/15/2021: INFORMATION: Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal requirements and file naming standards_v1_8 1 19.pdf?1566857888. File Foothills Unitarian Church Response to Conceptual Review Comments names should begin with the file type, followed by the project information, and round number. Example: UTILITY PLANS_PROJECT NAME_PDP_Rd2.pdf *Please disregard any references to paper copies, flash drives, or CDs. Response: Understood. Items submitted with this round have been updated. Any additional files will be updated as part of fin al hearing submittal 4. 07/15/2021: INFORMATION: Resubmittals are accepted any day of the week, with Wednesday at noon being the cut-off for routing the same week. When you are ready to resubmit your plans, please notify me advanced notice as possible. Response: Understood 5. 07/15/2021: INFORMATION: Temporary Service Changes - City of Fort Collins Development Review In order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. As you may be aware, we are experiencing staff shortages in a number of key departments, which has begun to impact the timeliness of our reviews. We recognize that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to our customers. As a result, we will be making some temporary service changes. Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from 3 weeks to 4 weeks). Response: Understood 6. 07/15/2021: INFORMATION: LUC 2.211 Lapse, Rounds of Review: Applicants, within one hundred eighty (180) days of receipt of written comments and notice to respond from the City on any submittal (or subsequent revision to a submittal) of an application for approval of a development plan, shall file such additional or revised submittal documents as are necessary to address such comments from the City. If the additional submittal information or revised submittal is not filed within said period of time, the development application shall automatically lapse and become null and void. Response: Understood 7. 07/15/2021: FOR HEARING: Foothills Unitarian Church Response to Conceptual Review Comments The proposed development project is subject to a Type 1 Review. The decision maker for your project will be an Administrative Hearing Officer at a public hearing. For the hearing, we will formally notify surrounding property owners within 800 feet (excluding public right-of-way and publicly owned open space). As your Development Review Coordinator, I will assist with preparing the mailing and coordinating the hearing date with your team. Response: Understood 8. 07/15/2021: FOR HEARING: All "For Hearing" comments need to be addressed and resolved prior to moving forward with scheduling the Hearing. Staff would need to be in agreement the project is ready for Hearing approximately 3 to 5 weeks prior to the hearing. Response: Understood 9. 07/23/2021: TIMELINE INFORMATION: Please see your roadmap: The project is currently in the Major Amendment Process. Number of rounds of review varies per project and is not limited to three. It will be approved, approved with conditions, or denied at a public hearing. The Hearing Officer has 10 business days to make a decision on your project. Following the date of the decision there is a two-week appeal period. Assuming the project is approved or approved with conditions, and not appealed the next step would be applying for a Final Development Plan. The process and rounds of review for FDP run similarly to the MJA. Once all "FOR FINAL APPROVAL" comments for the FDP are resolved the project would be recorded. After recording the project can apply for Building Permits. Response: Understood 10. 09/10/2021: FOR HEARING: I am letting you know that your quasi judicial item could be heard remotely and that there is the option to hold off until an in person hearing can be conducted. Any person or applicant seeking a quasi judicial decision from City Council, a City board or commission or an administrative hearing officer under the City Code or the City's Land Use Code, shall be notified in writing or by email of the intention to conduct a Quasi Judicial Hearing using Remote Technology. Such person or applicant shall be entitled to request that the Quasi Judicial Hearing be delayed until such time as the Hearing can be conducted in person. Foothills Unitarian Church Response to Conceptual Review Comments Response: Understood, a remote hearing is acceptable. Department: Planning Services Contact: Clark Mapes, 970-221-6225, cmapes@fcgov.com 2. 09/07/2021: QUESTION RE FINAL PLANS: It looks like there is a crusher fines walkway to the doorway along Drake Rd., going up a steep slope, with steps, in a seeded grass area. Looks like sort of a natural area trail condition? How will risers be formed, and will the crusher fines just spill out? (I do not want to suggest putting metal edging along this walkway-that almost always ends up with the metal as a tacky component that detracts from the intent.) Response: The crusher fines for the walk ways is planned to be a temporary solution for walk ways until larger, more permanent hardscaped plazas can be built. Edging between the pathways and grass areas will be metal edging. Risers at stair locations will be landscape timber. Notes have been added to site and landscape plans. Department: Environmental Planning Contact: Scott Benton, (970)416-4290, sbenton@fcgov.com 3. 09/02/2021: FOR FINAL PLAN: Please clarify specific turf species on the Landscape Plan and the blend percentages to ensure the project water budget chart gets adequately calculated. Response: All new seeded areas will be Rocky Mountain Fairway mix as listed on sheet L.2 Department: Engineering Development Review Contact: Marc Virata, 970-221-6567, mvirata@fcgov.com 1. 09/07/2021: FOR HEARING - UPDATED: The plans represent a sidewalk approach along Yorktown Avenue that the City has offered as an option that we're willing to consider as a partnering approach which would minimize impact to the private property. Note 4 on Sheet C5 has a couple of concerns however. I wouldn't characterize that the sidewalk option is Foothills Unitarian Church Response to Conceptual Review Comments being requested by the City, more that this is an option the City is willing to consider with the concerns raised on the impact to private property in meeting the standard. Also, the City has agreed to be responsible for any issues with the pavement interface and the pavement in general, but the sidewalk condition itself would still be the property owner's responsibility. 07/19/2021: FOR HEARING: The upgrading of the sidewalk network along the property frontage has been a focal point of discussions since the conceptual review. Representatives of the applicant have expressed concerns with impacts to existing landscaping in response to City concerns on the existing sidewalk condition being substandard and not meeting City/ADA standards. In general the construction of detached sidewalks is always preferred and the current standard but we're willing to consider alternatives to this. The proposal appears to implement a 4.5' attached sidewalk along the majority of the frontage which the City would be willing to accept as it would meet ADA requirements. There is a portion of new sidewalk shown as 3' attached which would be of concern to the City and not meet City/ADA requirements, and alternatives to this would need to be explored. Previous communication with a parishioner/representative of the property (supplied with the redlines, which includes a drawing) that occurred following conceptual review involved the City suggesting a potential alternative that places a barrier curb at the face of curb and constructing the sidewalk behind, essentially not further reconstructing into the site or into the street and utilizing the existing gutter as part of the new sidewalk. This could be an approach to consider for the 3' section (and could potentially be utilized for the entire frontage as well.) Response: Note has been updated per email correspondence. 4. 09/07/2021: FOR FINAL PLAN: Carried over as unresolved, but noted that this does not need to be addressed until final. Note that with drainage easements also needing to be dedicated, the amount of dedications may want the applicant to consider a replat instead of dedication by separate document. 07/20/2021: FOR FINAL PLAN: The dedication of an emergency access easement requires a $250 easement deed of dedication fee under our Transportation Development Review Fee schedule. The info to this along with our standard format for EAE's can be found here: https://www.fcgov.com/engineering/devrev.php#cb-38308-6601 Foothills Unitarian Church Response to Conceptual Review Comments Response: Dedication by separate document is preferred. Emergency access easement deed of dedication fee has been noted and will be paid when directed by the development review coordinator. 6. 09/07/2021: FOR FINAL PLAN: The street patching shown on Drake should be referenced with the note: "Limits of street repair are approximate. Final limits to be determined in the field by the City Engineering Inspector at the time the street cuts are made. All repairs to be done in accordance with City standards." Response: Reference to note added to callouts on C-5. Note from comment added to sheet verbatim. 7. 09/07/2021: FOR HEARING: There appears to be 3:1 slopes against the sidewalk along Drake Road. A 2 foot landing behind the sidewalk along Drake is needed before any grade changes (note detail 1602 on sheet C12). We'd need to look at options that do not introduce the grade change against the back of walk. Response: A 2-ft buffer has been maintained to the north of the sidewalk along Drake Road, where no grading will occur. Department: Technical Services Contact: Jeff County, 970-221-6588, jcounty@fcgov.com 2. 09/06/2021: INFORMATION ONLY: Unless required during MJA, a complete review of all plans will be done at FDP. Response: Understood Department: Stormwater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 7. 09/06/2021: FOR HEARING: Please pull all 3:1 slopes back to 4:1 slopes. The FCSCM does not allow for slopes steeper than 4:1 in swales, detention, and water quality areas. Response: All 3:1 slopes have been replaced with either 4:1 slopes or walls. Slope labels have been added to sheet C-6 around the perimeter of the pond Foothills Unitarian Church Response to Conceptual Review Comments to clarify proposed slopes. 8. 09/06/2021: FOR FINAL PLAN: - A drainage easement will be required around the detention pond and rain garden. This should include the outlet works and outfall pipe. Response: Drainage easement will be dedicated per separate document. - A development agreement will be required for maintenance of the detention pond and rain garden. The City will provide this for your review with the round 2 FDP review. Response: The development agreement for maintenance of the detention pond and rain garden will be made when provided by the city in the round 2 FDP review. - Show the rain garden on the Landscape Plans and coordinate seed mixes Response: Rain garden will have Rocky Mountain Fairway mix as listed on sheet L.2 - Please confirm all utility easements are shown on the plans. Response: The easements that are on the ALTA are shown on the plans. - Re-evaluate the scour protection at the rain garden overflow and the detention pond overflow. The City does not allow exposed rip-rap, buried rip-rap is acceptable, however other scour protection methods may work for your site (such as scour stop or a TRM). Response: Specified callouts on C-5 and C-7 to specify buried riprap. Also revised the size of riprap to type VL. - The spillway overflow will need to be sized for 6-inch maximum flow depth. Response: Spillway overflow calculations have been added to appendix C of the drainage report to ensure 6in maximum flow depth. 9. 09/08/2021: FOR INFORMATION: Please see redlines for more information and detail. Response: Redlines have been addressed. Foothills Unitarian Church Response to Conceptual Review Comments Department: Water-Wastewater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 3. 09/06/2021: FOR FINAL PLAN: Remove all Fort Collins Loveland Water District details and replace with appropriate details from the City of Fort Collins. See the bottom of this webpage for details: https://www.fcgov.com/utilities/business/builders-and-developers/developmen t-forms-guidelines-regulations/ The proposed fire service needs to be 6-ft minimum from the electric line. Response: Details have been replaced on sheet C-15 with the details from City of Fort Collins. Utilities have been routed such that fire service is separated from the electric line horizontally by 6ft. 4. 09/06/2021: FOR HEARING: The proposed fire service needs to be 6-ft minimum from the electric line. Response: Utilities have been routed such that fire service is separated from the electric line horizontally by 6ft. 5. 09/08/2021: FOR INFORMATION: Please see redlines for more information and detail. Response: Redlines have been addressed. Department: Electric Engineering Contact: Cody Snowdon, 970-416-2306, csnowdon@fcgov.com 4. 09/08/2021: FOR FINAL PLAN - UPDATED: It appears that the proposed transformer is not within an easement. If that is true, an easement by separate document will need to be recorded. 07/20/2021: FOR INFROMATION: Any existing and/or proposed Light and Power electric facilities that are within the limits of the project must be located within a utility easement or public right-of-way. Response: Easement documentation will be completed by Final Plan 5. 07/20/2021: FOR INFROMATION: Foothills Unitarian Church Response to Conceptual Review Comments The service to the building will be consider a commercial service; therefore, the applicant is responsible for installing the secondary service from the transformer to the meter(s) and will be owned and maintained by the individual unit owner. Response: The owner is aware of this. 6. 09/08/2021: FOR FINAL PLAN - UPDATED: Light and Power has a minimum separation from all other utilities, but other utilities may require a larger separations. In looking at the water service, there is currently 3'-6" of separation. Please reach out to the Water Department to ensure that will work with their Standards. 07/20/2021: FOR HEARING: Per Light and Power’s Electric Service Standards: 8.1.12. The electric service trench must be a minimum of 3 feet from the natural gas service trench, and the electric and gas services shall not cross each other. Please show the gas service on the Utility Plans. Response: Utilities have been rerouted and utility separation has been updated on all site plans. Additionally, the gas and electric lines do not cross. 7. 09/08/2021: FOR FINAL PLAN - UPDATED: Please show the meter location on the Architectural Elevations. 07/20/2021: FOR FINAL PLAN: Please coordinate meter locations with Light and Power and show on the utility plans during Final Design. These locations will need to comply with our electric metering standards. Electric meter locations will need to be coordinated with Light and Power Engineering. Reference Section 8 of our Electric Service Standards for electric metering standards. A link has been provided below. https://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStand ards_FINAL_18November2016_Amendment.pdf Response: New electrical switch gear and meter will be located on the exterior of the existing Education wing. It is sho wn on the plans and exterior elevations. 8. 09/08/2021: FOR FINAL PLAN - UPDATED: The response to comments stated that a C-1 Form was filled out, but it was not included in the submittal package. Please include with the next round for review. 07/20/2021: FOR FINAL PLAN: Foothills Unitarian Church Response to Conceptual Review Comments A Customer Owned Service Information Form (C-1 Form) and a one-line diagram for all commercial meters will need to be completed and submitted to Light & Power Engineering for review prior to Final Plan. A link to the C-1 Form is below: https://www.fcgov.com/utilities/img/site_specific/uploads/c-1_form.pdf?15976 77310 Response: The C-1 Form has been completed and included with the current submittal package. 9. 07/20/2021: FOR FINAL PLAN: On the one-line diagram, please show the main disconnect size and meter sequencing. A copy of our meter sequencing can be found in our electric policies practices and procedures below. http://www.fcgov.com/utilities/business/builders-and-developers/development -forms-guidelines-regulations Response: This is being worked on and will be available by the time the final plan is created. 10. 07/20/2021: FOR INFROMATION: Electric capacity fees, development fees, building site charges and any system modification charges necessary to feed the site will apply to this development. Please contact me or visit the following website for an estimate of charges and fees related to this project: http://www.fcgov.com/utilities/business/builders-and-developers/plant-invest ment-development-fees Response: I believe the electrical engineer has been in contact regarding fees for planning purposes. 11. 07/20/2021: FOR INFROMATION: Please reference our policies, construction practices, development charge processes, electric services standards, and fee estimator at http://www.fcgov.com/utilities/business/builders-and-developers. Response: Understood. Department: Erosion Control Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com 1. 09/02/2021: FOR FINAL PLAN - UPDATED: Foothills Unitarian Church Response to Conceptual Review Comments Please call out the total disturbed area in the Erosion control section of the report and on the erosion control plan. Response: Added total disturbed area to the erosion control plan. The Erosion control report does not cover all the sections required by our criteria. Please review Chapter 2 of the erosion Control section of the Stormwater Criteria Manual. https://www.fcgov.com/utilities/business/builders-and-developers/developmen t-forms-guidelines-regulations/erosion/ Response: Erosion control report has been updated. Please use the updated City Standard notes for Erosion and Sediment Control on the plans. These can be found in Appendix F of the Stormwater Criteria Manual at: https://www.fcgov.com/utilities/business/builders-and-developers/developmen t-forms-guidelines-regulations/erosion/ Response: Updated notes are available on sheet C-3. 07/15/2021: FOR FINAL PLAN: Please see and Address all comments provided on the Utility and Erosion Control Plans. The City's typical escrow contingency is 50%, the calculations provided only use a 10% contingency factor, please correct. It is not clear if any LID water quality measures are being implemented , please clarify. 2. 09/02/2021: INFORMATION ONLY - UPDATED: Please provide an estimate of the total disturbed area by this site in order to calculate an Erosion Control Inspection fee for this site. 07/15/2021: INFORMATION ONLY: The City has implemented Erosion and permanent Water quality inspection fees, once the plans are finalized we will provide you with an estimate of those fees. The fees will need to be paid prior to the release of the building permit for this project. Response: Total disturbed area is located on the plans and in the Erosion Control section of the drainage report. Erosion and permanent water quality inspection fee has been noted and will be paid when directed by the development review coordinator.