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HomeMy WebLinkAboutFOOTHILLS UNITARIAN CHURCH EXPANSION - MJA210002 - SUBMITTAL DOCUMENTS - ROUND 2 - RESPONSE TO STAFF REVIEW COMMENTS FOOTHILLS UNITARIAN CHURCH EXPANSION RESPONSES TO MJA210002 ROUND ONE AUGUST 4, 2021 Department: Development Review Coordinator Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com Topic: General 1. 07/15/2021: INFORMATION: I will be your primary point of contact throughout the development review and permitting process. If you have any questions, need additional meetings with the project reviewers, or need assistance throughout the process, please let me know and I can assist you and your team. Please include me in all email correspondence with other reviewers and keep me informed of any phone conversations. Thank you! Response: Understood 2 07/15/2021: INFORMATION: As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to you in Microsoft Word format. Please use this document to insert responses to each comment for your submittal, using a different font color. When replying to the comment letter please be detailed in your responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or explanations of why comments have not been addressed, when applicable, avoiding responses like noted or acknowledged. Response: Understood 3 07/15/2021: INFORMATION: Please follow the Electronic Submittal Requirements and File Naming Standards found at https://www.fcgov.com/developmentreview/files/electronic submittal Foothills Unitarian Church Response to Major Amendment Review Comments requirements and file naming standards_v1_8 1 19.pdf?1566857888. File names should begin with the file type, followed by the project information, and round number. Example: UTILITY PLANS_PROJECT NAME_PDP_Rd2.pdf *Please disregard any references to paper copies, flash drives, or CDs. Response: Understood. Items submitted with 2nd round have been updated. Any additional files will be updated as part of final hearing submittal 4. 07/15/2021: INFORMATION: Resubmittals are accepted any day of the week, with Wednesday at noon being the cut-off for routing the same week. When you are ready to resubmit your plans, please notify me advanced notice as possible. Response: Understood 5. 07/15/2021: INFORMATION: Temporary Service Changes - City of Fort Collins Development Review In order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. As you may be aware, we are experiencing staff shortages in a number of key departments, which has begun to impact the timeliness of our reviews. We recognize that development and construction play a critical role in our community’s vibrancy and economic recovery, and we have been exploring options for mitigating impacts to our customers. As a result, we will be making some temporary service changes. Beginning Monday May 10th one additional week of review time will be added to all 1st and 2nd round submittals (increase from 3 weeks to 4 weeks). Response: Understood 6. 07/15/2021: INFORMATION: LUC 2.211 Lapse, Rounds of Review: Applicants, within one hundred eighty (180) days of receipt of written comments and notice to respond from the City on any submittal (or subsequent revision to a submittal) of an application for approval of a development plan, shall file such additional or revised submittal documents as are necessary to address such comments from the City. If the additional submittal information or revised submittal is not filed within said period of time, the development application shall automatically lapse and become null and void. Response: Understood Foothills Unitarian Church Response to Major Amendment Review Comments 7. 07/15/2021: FOR HEARING: The proposed development project is subject to a Type 1 Review. The decision maker for your project will be an Administrative Hearing Officer at a public hearing. For the hearing, we will formally notify surrounding property owners within 800 feet (excluding public right-of-way and publicly owned open space). As your Development Review Coordinator, I will assist with preparing the mailing and coordinating the hearing date with your team. Response: Understood 8. 07/15/2021: FOR HEARING: All "For Hearing" comments need to be addressed and resolved prior to moving forward with scheduling the Hearing. Staff would need to be in agreement the project is ready for Hearing approximately 3 to 5 weeks prior to the hearing. Response: Understood 9. 07/23/2021: TIMELINE INFORMATION: Please see your roadmap: The project is currently in the Major Amendment Process. Number of rounds of review varies per project and is not limited to three. It will be approved, approved with conditions, or denied at a public hearing. The Hearing Officer has 10 business days to make a decision on your project. Following the date of the decision there is a two-week appeal period. Assuming the project is approved or approved with conditions, and not appealed the next step would be applying for a Final Development Plan. The process and rounds of review for FDP run similarly to the MJA. Once all "FOR FINAL APPROVAL" comments for the FDP are resolved the project would be recorded. After recording the project can apply for Building Permits. Response: Understood Department: Planning Services Contact: Clark Mapes, 970-221-6225, cmapes@fcgov.com 1. 07/21/2021: FOR FINAL PLAN: This is a very minor editing comment that the Site Plan could use some more labels, e.g., existing sidewalks and rolled curb and gutter to be removed and Foothills Unitarian Church Response to Major Amendment Review Comments replaced including vertical curbs (or whatever ends up being proposed); existing buildings and proposed addition (maybe a legend with the two shadings); new walkway; and existing walkway. Response: Assuming this comment is in reference to the Architectural site plan (please verify if not). There is a differing hatch on the new building areas that has been updated to read better. Additional notes have been added for existing and new site features. Department: Engineering Development Review Contact: Marc Virata, 970-221-6567, mvirata@fcgov.com 1. 07/19/2021: FOR HEARING: The upgrading of the sidewalk network along the property frontage has been a focal point of discussions since the conceptual review. Representatives of the applicant have expressed concerns with impacts to existing landscaping in response to City concerns on the existing sidewalk condition being substandard and not meeting City/ADA standards. In general the construction of detached sidewalks is always preferred and the current standard but we're willing to consider alternatives to this. The proposal appears to implement a 4.5' attached sidewalk along the majority of the frontage which the City would be willing to accept as it would meet ADA requirements. There is a portion of new sidewalk shown as 3' attached which would be of concern to the City and not meet City/ADA requirements, and alternatives to this would need to be explored. Previous communication with a parishioner/representative of the property (supplied with the redlines, which includes a drawing) that occurred following conceptual review involved the City suggesting a potential alternative that places a barrier curb at the face of curb and constructing the sidewalk behind, essentially not further reconstructing into the site or into the street and utilizing the existing gutter as part of the new sidewalk. This could be an approach to consider for the 3' section (and could potentially be utilized for the entire frontage as well.) Response: See revised Horizontal Control Plan for revised layout along Yorktown Avenue. Per our meeting with the City, and at the City’s request, we are implementing a unique sidewalk replacement that removes only the concrete sidewalk, rollover curb, and gutter and replaces that exact width with a new vertical curb and wider sidewalk, as shown on the drawings (no asphalt work is anticipated). There will be no concrete gutter at this location, and it is understood that this is a test initiated by the City, and if the results are not positive (assumed over a few years or more) the property owner is Foothills Unitarian Church Response to Major Amendment Review Comments not liable to repair the situation and the City will conduct repairs as deemed necessary. It is certainly our hope that this will have a positive outcome and provide a new method for the City to implement in other areas of the city. 2. 07/20/2021: FOR HEARING: There appears to be a potential conflict with the existing fire hydrant at the intersection and the implementation of the sidewalk improvements. We would need additional verification on the approach of how much separation from the sidewalk to the hydrant would be provided (1' separation is required), or consider potential relocation of the hydrant and/or sidewalk re-design. Response: The sidewalk has been redesigned to be clear of the existing fire hydrant. 3. 07/19/2021: FOR FINAL PLAN: The City's adopted on its civil/utility plan set an updated approval block that would only be used on the cover sheet and the depicted utility plan approval block can then be removed on all the sheets. This detail to use on the cover sheet is linked below. https://www.fcgov.com/engineering/files/utilitysigblock.pdf?1611856399 Response: Approval block updated as noted. 4. 07/20/2021: FOR FINAL PLAN: The dedication of an emergency access easement requires a $250 easement deed of dedication fee under our Transportation Development Review Fee schedule. The info to this along with our standard format for EAE's can be found here: https://www.fcgov.com/engineering/devrev.php#cb-38308-6601 Response: The surveyor that will complete the Easement has started the process and this will be submitted and finalized prior to final approval. 5. 07/20/2021: INFORMATION ONLY: The plans may be depicting the use of truncated dome detection at the drive approaches. These aren't necessarily required because of the minor volume on these driveway approaches. Response: Truncated domes have been removed from the ramps that cross the access drives. Foothills Unitarian Church Response to Major Amendment Review Comments Department: Traffic Operations Contact: Steve Gilchrist, 970-224-6175, sgilchrist@fcgov.com 1. 07/19/2021: INFORMATION: The Traffic Memo/narrative has been received, reviewed, and the general conclusions have been accepted. Give the majority of traffic/trips that will be generated by this site will be on Sundays, outside of the normal peak hours that are typically reviewed, no further traffic evaluation is required. Response: Understood Department: Erosion Control Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com 1. 07/15/2021: FOR FINAL PLAN: Please see and address all comments provided on the Utility and Erosion Control Plans. The City's typical escrow contingency is 50%, the calculations provided only use a 10% contingency factor, please correct. It is not clear if any LID water quality measures are being implemented , please clarify. Response: See revised plans for revisions based on the plan comments. See attached for revised cost estimate. A proposed swale will be utilized in order to convey runoff from the expansion into the detention pond. 2. 07/15/2021: INFORMATION ONLY: The City has implemented Erosion and permanent Water quality inspection fees, once the plans are finalized we will provide you with an estimate of those fees. The fees will need to be paid prior to the release of the building permit for this project. Response: Comment acknowledged. Department: Water-Wastewater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 1. 07/20/2021: FOR HEARING: Will there be a cooking facility installed as part of this project? If so, please contact Wes Lamarque (WLAMARQUE@fcgov.com ) to discuss if a grease interceptor is required. Response: There is no cooking facility included with this project. Foothills Unitarian Church Response to Major Amendment Review Comments 2. 07/20/2021: FOR INFORMATION: The Yorktown water main and the Drake water main are on different pressure zones, with the Drake main having higher pressure. The existing domestic water service is connected to the Yorktown water main while the proposed fire service is connecting to the Drake water main. **UPDATE - The fire service connection to the Drake water main is fine. If you want to explore connecting to Yorktown this may also be an option. A fire hydrant flow test would be required on the 6-inch Yorktown main to confirm if this main is sufficient for a fire service - this can be ordered through the City Water Dept (just send me an email). Just for information, the street cut cost and pavement replacement on Drake may be expensive. Response: Comment acknowledged. Department: Stormwater Engineering Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com 1. 07/20/2021: FOR HEARING: Please review the drainage criteria in the Fort Collins Stormwater Criteria Manual (FCSCM) for the City’s drainage requirements. This includes: -Rational method parameters and equations. -Water quality and LID requirements. The City has our own drainage criteria that are different than the MHFD manual. The drainage report followed the MHFD requirements or other older City requirements that are no longer current. Please review our manual here and then contact me to discuss any questions. You will need to update all calculations to follow the FCSCM. https://www.fcgov.com/utilities/business/builders-and-developers/developmen t-forms-guidelines-regulations/stormwater-criteria Response: All calculations have been revised to follow the methods reflected in the FCSCM. Additionally, details on water quality and LID requirements have been added to the report. 2. 07/20/2021: FOR HEARING: Please provide documentation of “new and modified impervious areas” created by this project. This is the “required treatment area” for stormwater quality Foothills Unitarian Church Response to Major Amendment Review Comments treatment. Of this, 75% (min) would need to be provided with LID – or 50% if permeable pavers are used to treat drivable areas. I suggest that you contact me directly for a meeting to go over the stormwater quality requirements for this project. Response: Quantity of “New and modified areas” noted in the drainage report and percentage of treatment with LID are now in the drainage report. 3. 07/20/2021: FOR HEARING: Please show proposed storm drain lines on the landscape plan and provide adequate separations between storm line and trees. Response: Storm drain line has been added to the landscape plan. 4. 07/20/2021: FOR HEARING: See redlines of the Utility Plan and Drainage Report for more information. Response: Redlines on the Utility Plan and Drainage Report have been addressed. Department: Electric Engineering Contact: Cody Snowdon, 970-416-2306, csnowdon@fcgov.com 1. 07/20/2021: FOR INFROMATION: Please document the size of the electrical service(s) that feeds the existing property prior to demolition of the building to receive capacity fee credits. The existing building currently has a single-phase service from a 50kVA transformer. Response: The existing electrical service is rated 600 Amps, 120/240 Volt, 1- phase and will be demolished and replaced with a new 1600 Amp, 120/208 Volt, 3-phase service 2. 07/20/2021: FOR INFROMATION: If any existing electric infrastructure needs to be relocated or underground as part of this project, it will be at the expense of the developer and will need to be relocated within Public Right-of-Way or a dedicated easement. Please coordinate relocations with Light and Power Engineering. Response: Understood 3. 07/20/2021: FOR INFROMATION: Foothills Unitarian Church Response to Major Amendment Review Comments If the installation of the new service and facilities will require the removal of existing asphalt, concrete, or landscaping, it will be at the expense of the developer and will need to be replaced after installation of the electric primary and service line. Please coordinate relocations with Light and Power Engineering. Response: Understood 4. 07/20/2021: FOR INFROMATION: Any existing and/or proposed Light and Power electric facilities that are within the limits of the project must be located within a utility easement or public right-of-way. Response: Understood 5. 07/20/2021: FOR INFROMATION: The service to the building will be consider a commercial service; therefore, the applicant is responsible for installing the secondary service from the transformer to the meter(s) and will be owned and maintained by the individual unit owner. Response: Understood 6. 07/20/2021: FOR HEARING: Per Light and Power’s Electric Service Standards: 8.1.12. The electric service trench must be a minimum of 3 feet from the natural gas service trench, and the electric and gas services shall not cross each other. Please show the gas service on the Utility Plans. Response: Gas and electrical are shown on the utility plan. They will be a minimum of 3’ apart. 7. 07/20/2021: FOR FINAL PLAN: Please coordinate meter locations with Light and Power and show on the utility plans during Final Design. These locations will need to comply with our electric metering standards. Electric meter locations will need to be coordinated with Light and Power Engineering. Reference Section 8 of our Electric Service Standards for electric metering standards. A link has been provided below. https://www.fcgov.com/utilities/img/site_specific/uploads/ElectricServiceStand ards_FINAL_18November2016_Amendment.pdf Response: Understood Foothills Unitarian Church Response to Major Amendment Review Comments 8. 07/20/2021: FOR FINAL PLAN: A Customer Owned Service Information Form (C-1 Form) and a one-line diagram for all commercial meters will need to be completed and submitted to Light & Power Engineering for review prior to Final Plan. A link to the C-1 Form is below: https://www.fcgov.com/utilities/img/site_specific/uploads/c-1_form.pdf?15976 77310 Response: The C-1 Form has been completed. 9. 07/20/2021: FOR FINAL PLAN: On the one-line diagram, please show the main disconnect size and meter sequencing. A copy of our meter sequencing can be found in our electric policies practices and procedures below. http://www.fcgov.com/utilities/business/builders-and-developers/development -forms-guidelines-regulations Response: This is being worked on and will be available by the time the final plan is created. 10. 07/20/2021: FOR INFORMATION: Electric capacity fees, development fees, building site charges and any system modification charges necessary to feed the site will apply to this development. Please contact me or visit the following website for an estimate of charges and fees related to this project: http://www.fcgov.com/utilities/business/builders-and-developers/plant-invest ment-development-fees Response: The electrical engineer has been in contact regarding fees for planning purposes. 11. 07/20/2021: FOR INFORMATION: Please reference our policies, construction practices, development charge processes, electric services standards, and fee estimator at http://www.fcgov.com/utilities/business/builders-and-developers. Response: Understood. Foothills Unitarian Church Response to Major Amendment Review Comments Department: PFA Contact: Marcus Glascow, 970-416-2869, jlynxwiler@poudre-fire.org 1. 07/15/2021: FOR HEARING: FIRE LANES: Fire access is required to within 150 feet of all exterior portions of any building, or facility ground floor as measured by an approved route around the perimeter. For the purposes of this section, fire access cannot be measured from an arterial road (Drake Rd). Any private alley, private road, or private drive serving as a fire lane shall be dedicated as an Emergency Access Easement (EAE) and be designed to standard fire lane specifications. Due to the Education portion of the building not being sprinklered and being the furthest from the fire lane, the perimeter access cannot be increased and the proposed does not meet this requirement. If the Education building also includes a fire sprinkler system, perimeter access can be increased. If fire lanes in the East parking lot are dedicated EAE, perimeter access can be achieved. Response: The proposed development will dedicate two easements for fire access as shown on the plans; one for the west and one for the east lot. Because the 150’ distance cannot reach around the south end of the building, we are proposing a wet stand pipe be placed in this area, so a hose connected to this wet standpipe will complete the coverage easily with a 150’ hose. This is shown on the current drawings. 2. 07/15/2021: FOR HEARING: TURNING RADII - IFC 503.2.4 and Local Amendments: The required turning radii of a fire apparatus access road shall be a minimum of 25 feet inside and 50 feet outside. -The provided turning exhibit does not have to correct fire apparatus. Please include PFA Ladder Truck dimensions for this exhibit. Response: The fire exhibit has been updated to show turning radii for the PFA Ladder Truck. The west parking lot has been modified to provide the required clearances for this vehicle. 3. 07/16/2021: FOR FINAL PLAN: FIRE DEPARTMENT HOSE CONNECTION -IFC 912.2: Fire Department Connections shall be installed in accordance with NFPA standards. Fire department connections shall be located on the street side of buildings, fully visible and recognizable from the street or nearest point of fire department vehicle access. The location of fire service lines and FDC(s) shall be Foothills Unitarian Church Response to Major Amendment Review Comments approved by the fire department and the location labeled on Utility Plans. The proposed FDC should be relocated to the Northwest corner of the Sanctuary addition where the water line is proposed to come into the building. Response: The FDC has been relocated to the corner of the building to be closer to the western parking. Department: Technical Services Contact: Jeff County, 970-221-6588, jcounty@fcgov.com 1. 07/19/2021: INFORMATION ONLY: Unless required during MJA, a complete review of all plans will be done at FDP. Response: Understood Department: Forestry Contact: Christine Holtz, , choltz@fcgov.com 1. 07/20/2021: FOR HEARING: Please provide a landscape plan that meets the Land Use Code and 3.2.1 requirements. This should include, but is not limited to, providing a detailed plant List – species, quantity, size, method of transplant, and species percentage, and including current and proposed utility lines as well as proper tree separation requirements. Required mitigation tree sizes · Canopy Shade Tree: 2.0” caliper balled and burlapped · Evergreen tree: 8.0’ height balled and burlapped · Ornamental tree: 2.0” caliper balled and burlapped Please contact Christine Holtz (choltz@fcgov.com) if you have any questions. Response: The Landscape plan has been updated to include this information. 2. 07/20/2021: FOR HEARING: What are your plans for mitigation for the tree removals. Will trees be planted onsite? When it is not possible to meet mitigation requirements on site, LUC 3.2.1 (F) provides the following options: 1. To the extent feasible, replacement trees should be planted on the Foothills Unitarian Church Response to Major Amendment Review Comments development site. 2. When it is not reasonably feasible to plant mitigation trees on the development site, replacement trees should be planted within one half mile of the development site. 3. If no locations can be identified within half mile of the development site, the applicant can choose to submit a payment-in-lieu to the City of Fort Collins Forestry division to be used to plant replacement trees as close to the site as possible. Response: All new trees planted on site will be considered mitigation trees. There will be a total of 18 mitigation trees plante d on site and 3 trees planted off site nearby. If plans for off-site trees fall through, then payment-in-lieu will be the back-up plan. 3. 07/20/2021: FOR HEARING Forestry understands that ADA compliance is top priority for the sidewalks. Thank you for exploring different options to minimize tree impacts. If the need for ADA compliance and tree protection don’t align—specifically along Yorktown Avenue--Forestry is willing to approve their removal with mitigation implementation. Response: We have found a solution that is acceptable to all parties that keeps the back of sidewalk at its existing location. Existing plantings will be protected during construction and will remain. 4. 07/20/2021: FOR HEARING The Existing Tree Feasibility Letter is incomplete. For each individual tree being removed there needs to be a detailed explanation of why it cannot be preserved—for example, tree X removed due to grading; grading proposed to enhance storm water flow in this section of the development. This is required for all development projects proposing significant tree removal regardless of the scale of the project. The purpose of this letter is to provide a document of record with the project’s approval and for the City to maintain a record of all proposed significant tree removals and justifications. I am happy to provide example letters if this will help (choltz@fcgov.com). Response: The Existing Tree letter has been updated with specific information for each tree being removed. 5. 07/21/2021: INFORMATION ONLY FOR APPROVAL Please indicate on the inventory table, which trees are proposed to be removed, Foothills Unitarian Church Response to Major Amendment Review Comments and which are being protected in place. Response: This information has been updated on the tree inven tory list. 6. 07/21/2021: INFORMATION ONLY FOR APPROVAL In your planting schedule you have 1 species of shade tree, and 3 ornamental species proposed. Please consider adding more shade or evergreen trees to mitigate the loss of the large trees being removed. Response: The lack of additional shade trees is in relation to the desire to plant any new trees in locations that will not be affected by future planned development. Due to the space restrictions for lar ger shade trees at this time, we feel the choice of smaller, ornamental trees is appropriate. For example, the open space to the east of the Education wing is planned for parking lot expansion and therefore we would not want to plant shade trees in this area. Department: Environmental Planning Contact: Scott Benton, (970)416-4290, sbenton@fcgov.com 1. 07/19/2021: FOR HEARING: Please add the following language to Tree Protection Note #9: "THE NESTING SURVEY SHALL BE CONDUCTED BY A PROFESSIONAL ECOLOGIST OR WILDLIFE BIOLOGIST TO IDENTIFY ANY ACTIVE NESTS EXISTING ON THE PROJECT SITE. THE SURVEY SHALL BE SENT TO THE CITY ENVIRONMENTAL PLANNER. IF ACTIVE NESTS ARE FOUND, THE CITY WILL COORDINATE WITH RELEVANT STATE AND FEDERAL REPRESENTATIVES TO DETERMINE WHETHER ADDITIONAL RESTRICTIONS ON TREE REMOVAL AND CONSTRUCTION APPLY." Response: This note has been added to the drawings. Owner has been notified of this requirement. 2. 07/19/2021: INFORMATION ONLY: The project narrative states that native, low water need plants will be used where planting new and the Landscape Plan states that the seeding will match the existing. However, it appears that conventional Kentucky bluegrass and/or fescue species comprise the existing turf - will improved, lower water need bluegrasses/fescues be used? Please clarify if so. Foothills Unitarian Church Response to Major Amendment Review Comments Response: We are working on gathering this information based on what is available to the contractor.