HomeMy WebLinkAboutSAMS CLUB FUEL STATION - MJA200002 - SUBMITTAL DOCUMENTS - ROUND 4 - RESPONSE TO STAFF REVIEW COMMENTS
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March 31, 2021
Brandy Bethurem Harras
City of Fort Collins – Community Development & Neighborhood Services
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522
Re: Response Letter to City Comments dated March 12, 2021
4700 Boardwalk Drive / Sam’s Club Fuel Station – MJA200002
Dear Ms. Harras,
Please find below our responses to the comments dated March 9, 2021, that were received after attending
a Development Plan Review Meeting on March 10, 2021.
Department: Development Review Coordinator
Contact: Brandy Bethurem Harras, 970-416-2744, bbethuremharras@fcgov.com
Topic: General
Comment Number: 1
09/15/2020: INFORMATION:
I will be your primary point of contact throughout the development review and permitting process.
If you have any questions, need additional meetings with the project reviewers, or need assistance
throughout the process, please let me know and I can assist you and your team.
Please include me in all email correspondence with other reviewers and keep me informed of any phone
conversations. Thank you!
Comment Number: 2
09/15/2020: INFORMATION:
As part of your resubmittal you will respond to the comments provided in this letter. This letter is provided to
you in Microsoft Word format. Please use this document to insert responses to each comment for your
submittal, using a different font color. When replying to the comment letter please be detailed in your
responses, as all comments should be thoroughly addressed. Provide reference to specific project plans or
explanations of why comments have not been addressed, when applicable. Please avoid using
acknowledged, noted, or other non-descriptive replies.
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Comment Number: 3
09/15/2020: INFORMATION:
This proposed project is processing as a Type 2 Major Amendment (MJA) with an Addition of Permitted
Use (APU). The decision maker for Type 2 is the Planning and Zoning Board. Staff would need to be in
agreement the project is ready for Hearing approximately 3-5 weeks prior to the hearing. I have attached
the 2020 P&Z schedule, which has key dates.
Comment Number: 4
09/15/2020: INFORMATION ONLY:
When you are ready to resubmit, please let me know at least 24 hours in advance. Submittals are accepted
any day of the week, with Wednesday at noon being the cut off for routing the same week.
Comment Number: 5
01/27/2021:
I am letting you know that your quasi-judicial item will be heard remotely and that there is the option to hold
off until an in-person hearing can be conducted. Any person or applicant seeking a quasi-judicial decision
from City Council, a City board or commission or an administrative hearing officer under the City Code or
the City's Land Use Code, shall be notified in writing or by email of the intention to conduct a Quasi-Judicial
Hearing using Remote Technology. Such person or applicant shall be entitled to request that the
Quasi-Judicial Hearing be delayed until such time as the Hearing can be conducted in person.
Acknowledged. Client agrees to a virtual hearing and signed form was emailed on 3/15/21.
Department: Stormwater Engineering
Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com
Topic: General
Comment Number: 10
03/09/2021: FOR FINAL PLAN: I acknowledge your response.
01/26/2021: FOR FINAL PLAN:
Provide ground survey for the Pond B area and present stage-storage table based on ground conditions.
From the information provided at the present time, this pond appears to provide less storage volume than
the original design. If there is sediment accumulation or “mounding” at the bottom of the pond, then pond
maintenance will need to be performed with the development project to restore the original design grading.
Acknowledged.
Comment Number: 11
03/09/2021: FOR FINAL PLAN: I acknowledge your response.
01/26/2021: FOR FINAL PLAN:
The design of the water quality outlet structure will need to be refined. Please review my redlines and
contact me to discuss before FDP round 1 submittal.
Acknowledged.
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Comment Number: 12
03/09/2021: FOR INFORMATION ONLY:
After construction has been completed, the project will be required to complete a Site Drainage Certification
and a Lot Grading Certification. These will need to be reviewed and accepted by the City off before the
building Certificate of Occupancy can be issued. I will provide more information on these during the FDP
review.
Acknowledged.
Comment Number: 13
01/26/2021: FOR HEARING:
This project will require a formal variance to the LID and Water Quality requirements. We are in support of
this variance (as we have discussed) for this project. Please fill out the included stormwater variance for
and submit to me for review.
Variance application has previously been submitted and included as part of this resubmittal.
Comment Number: 14
03/09/2021: FOR FINAL PLAN - UPDATED:
We will process the variance during FDP. Please submit a signed copy of the variance form for our
approval. Feel free to contact me with any questions.
01/26/2021: FOR HEARING:
Please revise the water quality capture volume calculations to include 120% of the WQCV. See Chapter 7,
Section 5.4 of the Fort Collins Stormwater Criteria Manual for more information.
https://www.fcgov.com/utilities/business/builders-and-developers/development-forms-guidelines-regulations
/stormwater-criteria
Acknowledged. Signed Variance application is included as part of this resubmittal.
Comment Number: 16
03/09/2021: FOR FINAL PLAN:
Please use the City's spill containment structure detail (D-42) and modify as necessary. I apologize that I
told you earlier that we did not have one. See this webpage to obtain the detail:
https://citydocs.fcgov.com/index.php?scope=doctype&dn=Utilities&dt=DETAIL+DRAWINGS&vid=189&q=st
ormwater&cmd=search
Detail has been revised and added to Detail Sheet C12.
Comment Number: 17
03/09/2021: FOR HEARING:
This comment is a follow up on the previous comments about impacts to the parking lot detention area.
The modifications and impacts to the existing Pond B need to be shown on the Site Plan, Landscaping
Plan, and Utility Plans. The Forestry and Planning departments will need to see how these modifications
will impact the existing landscaping, specifically impacts to existing trees.
Sheets C5.1, C6.1, C8.1 and L1.1 have been added to show Pond B and the impacts to the existing
landscaping. We don’t expect the trees to be impacted.
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Comment Number: 18
03/09/2021: FOR FINAL PLAN:
For the first FDP submittal, please provide:
a. State Stormwater Detention and Infiltration (SD) compliance sheet. – please see the template provided
with Fort Collins rainfall preloaded.
b. Calculations and details for the water quality outlet structure design.
c. Proposed Pond B – provide a stage-storage table based on the proposed grading
d. Pond A – provide a stage storage tabulation – you may need to use 0.2’ or 0.5’ contours. This should
show the existing storage volume (as available today) and proposed storage volume.
Acknowledged. Will address as part of the FDP submittal.
Comment Number: 19
03/09/2021: FOR FINAL PLAN:
Please see redlines of the Utility Plan and Drainage report.
Utility Plan (Sheet C8) and Drainage Report has been revised per redlines received on 3/12/2021.
Department: Water-Wastewater Engineering
Contact: Matt Simpson, (970)416-2754, masimpson@fcgov.com
Topic: General
Comment Number: 3
03/09/2021: FOR FINAL PLAN - UPDATED:
The water service sizing calculation should include a summary memo from the engineer performing the
calculation. This should present the calculated peak flows, assumptions, and basis for water service/ meter
size selection. Based on what you have showed in the calculation sheet, you may be okay with a ¾-inch
water service. This is your choice. The development fees for the 1-inch will be higher than the ¾-inch
service.
A revised calculation sheet with cover letter is included as part of this resubmittal. Client would
like a 1-inch service.
01/26/2021: FOR FINAL PLAN - UPDATED:
Please submit a water service sizing calculation for the domestic and irrigation water services. Currently
you are proposing two 1.5-inch water services. For your information, the water development fees are
based on the size of the water service and meter. These services may be larger than you need.
09/14/2020: FOR FINAL:
Why are the proposed water services so large? FYI, there are water tap fees and water rights fees
required for new services. Please contact me for more information.
Comment Number: 7
03/09/2021: FOR HEARING:
The proposed electric line appears to conflict with an existing water main. Please show the existing water
main, north of your site, on plans. Provide 10-ft minimum separation to electric line.
Electric routing has been revised and provides required separation from existing water main.
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Comment Number: 8
03/09/2021: FOR FINAL PLAN:
Please try to achieve 1% slope on the 6-inch sewer service line or explain why if it cannot be done.
Revised Utility Plan (Sheet C8) to provide 1 percent slope. Matched existing invert at point of
connection and added note for pipe insulation where pipe does not meet 4-foot cover.
Department: Light And Power
Contact: Rob Irish, 970-224-6167, rirish@fcgov.com
Topic: General
Comment Number: 8
03/09/2021: FOR HEARING - UPDATED:
Proposed primary electric line shown in the drive isle needs to meet the minimum separation requirements
from wet utilities. I believe there is an existing water main in the drive isle.
Electric line has been revised on the Utility Plan (Sheet C8) and provides the required separation
from the existing water main.
01/22/2021: FOR HEARING:
The proposed electric primary does not appear meet required separation requirements from wet utilities
and private utilities. Please coordinate with the wet utilities and show the new routing on the plan set.
Comment Number: 9
03/09/2021: FOR HEARING - UPDATED:
The proposed primary electric routing was moved out from under the landscape areas but now creates to
many bends in the run and too many bore pits. The proposed electric routing will make pulling cable
extremely difficult. Light & Power wants to see the routing be more fluid and gradual to limit the number of
bends and bore pits. If this means going under landscape islands or trees this would be a better option if
Forestry is okay with it.
Electric line has been revised on the Utility Plan (Sheet C8) to have less bends, bore pits and
minimize impacts to existing trees.
01/22/2021:FOR HEARING:
The primary electric routing appears to go through a lot of landscaping and trees. Is it anticipated that the
primary electric will be directionally bored under the trees and landscaping or will this be open cut through
the trees and landscaping? Please reach out to Forestry to discuss the best approach to minimize the
impact on trees. Recommend extending the landscape plan to include the area East of Boardwalk and
show the primary electric routing on the Landscape plan to have a better understanding of the conflicts.
Comment Number: 12
03/09/2021: FOR HEARING - UPDATED:
Thank you for providing the easement. This may need to be adjusted once the final routing of the primary
line is worked out. At this time, the proposed routing will not work.
Acknowledged. Draft easement provided as part of this resubmittal.
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01/22/2021: FOR HEARING:
The proposed electric primary and transformer will need to be shown in a Utility easement for the entirety of
the run from Boardwalk if the blanket utility easement does not go that far.
Department: Forestry
Contact: Molly Roche, 224-616-1992, mroche@fcgov.com
Topic: General
Comment Number: 7
3/9/2021: FOR HEARING
Any impacts to existing trees or other landscaping near the "detention Pond B", south of the Sam’s Club
building, need to be surveyed and shown on the utility and landscape/site plans for Forestry review. If any
impacts are suspected, an on-site meeting with City Forestry shall occur prior to hearing to obtain additional
tree inventory and mitigation information.
Sheets C5.1, C6.1, C8.1 and L1.1 have been added to show Pond B and the impacts to the existing
landscaping. We don’t expect the trees to be impacted.
Comment Number: 8
3/9/2021: FOR HEARING
Please include the following note on the utility and landscape/site plans near existing trees 1-4 as there is
potential that they may be impacted by the installation of the water service lines:
PLEASE HYDROEXCAVATE OR POTHOLE PRIOR TO INSTALLING NEW WATER SERVICE LINE(S)
NEAR EXISTING TREES 1-4. HAND DIGGING SHALL BE USED WITHIN THE CRITICAL ROOT ZONE
OF THESE FOUR TREES. IN ADDITION TO REQUIRED TREE PROTECTION THAT MUST BE
INSTALLED AROUND THESE TREES, PLEASE PRESERVE AND PROTECT ALL EXISTING ROOTS,
ESPECIALLY THOSE GREATER THAN 2 INCHES IN DIAMETER. CONTACT CITY FORESTRY IF ANY
ROOTS GREATER THAN 2 INCHES NEED TO BE SEVERED IN ORDER TO INSTALL THIS UTILITY.
Note has been added to the Site Plan (Sheet C5), Utility Plan (Sheet C8) and Landscape Plan (Sheet
L1) as requested.
Department: Engineering Development Review
Contact: Dave Betley, 970-221-6573, dbetley@fcgov.com
Topic: General
Comment Number: 3
03/09/2021: FOR FINAL PLAN:
Stormwater will need a development agreement to address changes to the stormwater management
design.
Acknowledged.
Comment Number: 1
09/15/2020: FOR APPROVAL:
Thank you for providing the draft legal exhibits for the easement vacation. Please continue to work with me
and Technical Services to finalize this and eventually get it recorded with the county.
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Department: Erosion Control
Contact: Basil Hamdan, 970-222-1801, bhamdan@fcgov.com
Topic: Erosion Control
Comment Number: 1
03/04/2021: INFORMATION ONLY - UPDATED:
01/21/2021: INFORMATION ONLY:
The City Manager’s development review fee schedule under City Code 7.5-2 was updated to include fees
for Erosion Control and Stormwater Inspections. As of January 1st, 2021, fees will be collected on projects
for these inspections. The Erosion Control fees are based on; the number of lots, the total site disturbance,
the estimated number of years the project will be active and the Stormwater Inspection Fees are based off
the number of LID/WQ Features that are designed for on this project.
Based upon the materials submitted we are assuming 1 lot, 1.2 acres of disturbance, 1 year from demo
through build out of construction and an additional and no additional years till full vegetative stabilization
due to seeding. Which roughly estimates an Erosion Control Fee of $913.39. I have included a copy of the
fee calculation spreadsheet for your review.
No LID inspection fee will be assessed since none were proposed for this site.
Based on the area of disturbance, a State permit for construction dewatering discharge due to will be
required and will need to be obtained from the State prior to commencing construction activities on the site.
FOR FINAL PLAN:
Plans are OK, since the site development will disturb in excess of one acre an Erosion and Sediment
Control Report will be required. The report will need to comply with City of Fort Collins Crietria. The erosion
control requirements are located in the Stormwater Design Criteria in Chapter 2 Section 6.0 a copy of the
requirements can be found at www.fcgov.com/erosion
09/10/2020: FOR FINAL APPROVAL:
Please address all redlined comments provided on the Erosion and Sediment Control (ESC) Plan.
Please provide a calculation of the total disturbed area due to all construction activities associated with this
on site's development. Please provide an erosion control escrow cost estimate. It is calculated as 1.5
times the cost of the ESC measures or the 1.5 times the cost of re-seeding the total disturbed area on the
site, whichever is greater.
Department: Building Services
Contact: Russell Hovland, 970-416-2341, rhovland@fcgov.com
Topic: Building Insp Plan Review
Comment Number: 1
09/04/2020: BUILDING PERMIT:
Construction shall comply with adopted codes as amended. Current adopted codes are:
2018 International Building Code (IBC) with local amendments
2018 International Existing Building Code (IEBC) with local amendments
2018 International Energy Conservation Code (IECC) with local amendments
2018 International Mechanical Code (IMC) with local amendments
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2018 International Fuel Gas Code (IFGC) with local amendments
2018 International Swimming Pool and Spa Code (ISPSC) with local amendments
2018 International Plumbing Code (IPC) as amended by the State of Colorado
2020 National Electrical Code (NEC) as amended by the State of Colorado
Copies of current City of Fort Collins code amendments can be found at fcgov.com/building.
Accessibility: State Law CRS 9-5 & ICC/ANSI A117.1-2017.
Snow Load Live Load: 30 PSF / Ground Snow Load 30 PSF.
Frost Depth: 30 inches.
Wind Loads: Risk Category II (most structures):
· 140mph (Ultimate) exposure B or
· Front Range Gust Map published by The Structural Engineer's Association of Seismic Design:
Category B.
Climate Zone: Zone 5
Energy Code: 2018 IECC commercial chapter.
Comment Number: 2
09/04/2020: BUILDING PERMIT:
10% of all parking spaces must be EV ready (conduit in place)
Comment Number: 3
09/04/2020: BUILDING PERMIT:
This building is located within 250ft of a 4 lane road or 1000 ft of an active railway, must provide exterior
composite sound transmission of 39 STC min.
Comment Number: 4
09/04/2020: BUILDING PERMIT:
Commercial occupancies must provide 10ft setback from property line and 20 feet between other buildings
or provide fire rated walls and openings per chapter 6 and 7 of the IBC.
Comment Number: 5
09/04/2020: BUILDING PERMIT:
City of Fort Collins amendments to the 2018 IBC require a full NFPA-13 sprinkler system per IBC chapter 9
or when building exceeds 5000 sq.ft. (or meet fire containment requirements).
Comment Number: 6
09/04/2020: BUILDING PERMIT:
Prescriptive energy compliance with increased insulation values is required for buildings using electric heat.
Comment Number: 7
09/04/2020: BUILDING PERMIT:
A City licensed commercial general contractor is required to construct any new commercial structure.
Comment Number: 8
09/04/2020: BEFORE FINAL PLAN:
Building Permit Pre-Submittal Meeting:
Please schedule through your Coordinator a pre-submittal meeting with Building Services for this project.
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Pre-Submittal meetings assist the designer/builder by assuring, early on in the design, that the new projects
are on track to complying with all of the adopted City codes and Standards listed below. The proposed
project should be in the early to mid-design stage for this meeting to be effective. Applicants should be
prepared to present site plans, floor plans, and elevations and be able to discuss code issues of
occupancy, square footage, type of construction, and energy compliance method being proposed.
Department: Technical Services
Contact: Jeff County, 970-221-6588, jcounty@fcgov.com
Topic: General
Comment Number: 1
03/09/2021: FOR INFORMATION ONLY:
Unless required during MJA, a complete review of all plans will be done at FDP.
Acknowledged.