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HomeMy WebLinkAboutTIMBERLINE CHURCH EXPANSION - MAJOR AMENDMENT - 1-97B - DECISION - MINUTES/NOTESPlanning & Zoning Board June 21, 2007 Page 4 Campana wondered why so long as their proposal was meeting current standards relative to lighting, why would additional conditions be needed. Member Smith agreed with Campana. He expects the church would be good neighbors and he's uncomfortable placing a condition that takes away their flexibility in the situation where there're safety concerns for an out of the ordinary event. Schmidt said the issue was raised to address the impact on neighbors and to help avoid the need to retrofit the lights. Hendee provided information that the lights being used would be either on or off —not capable of being dimmed. In response to Campana's question, Director Gloss stated that under the Land Use Code Section 3.5.1, the Board is allowed to add conditions related to ensuring compatibility for the neighborhood, including lights and the time they are on. Deputy City Attorney Eckman advised that the condition recommended by staff relates only to architectural matters. If all the public infrastructure detail is provided in the submitted plans and they are built within three years that creates a vested right (the plan is valid for three years.) Deputy City Attorney advised that, in response to Schmidt's concern about the plan expiring, that it depends upon installation and completion of all engineering improvements. If all the infrastructure called for on the Utility Plans is installed, then the plan is granted permanent vesting and would not expire in three years. If permanent vesting is achieved, then there are no expirations and no need for extensions. Chief Planner Shepard agreed with the thinking and explained he was not concerned about the seven to ten year timeframe in which the applicant intended to complete the project. His impression was that the applicant was aware of the fact that if the project got to year three and was in danger of expiring there are provisions for extension. Those provisions allow for administrative review up to two years and Board review beyond that. Eckman asked if the applicant had any concerns related to vested approval rights. John Tufftey, of Northern Engineering —consultants for the applicant, said that he was not currently aware of any. Members Stockover and Schmidt liked the idea (since the parking lots could be completed prior to the building came up for review,) that verbiage is noted in the motion to alert affected interests that lighting that negatively impacted the neighborhood was a concern at the time of approval of the major amendment. Member Smith asked, if that condition was not made, what was the City's recourse relative to correction of that problem. Shepard responded there is no recourse other than through mediation services provided by the City. Mediation is a collaborative win -win process for resolving conflict that has been successful in the past. Member Schmidt made a motion that a condition of the Timberline Church Expansion Major Amendment # 1-97B was that it included a perimeter lighting plan that was sensitive to the compatibility of the neighborhood. Campana seconded the motion. The motion passed 6:0. Member Smith made a motion to approve the Timberline Church Expansion Major Amendment # 1-97B subject to the condition cited on Page 9 of the Staff Report related to architectural standards. Rollins seconded the motion. The motion passed 6:0. Planning & Zoning Board June 21, 2007 Page 3 Member Schmidt asked staff if the Board wanted to add a condition relative to the operation of lights in the parking lot, would it be appropriate to add that condition now. Shepard responded yes, staff would add a note to plans so in the future when the building is reviewed, the Board's request would be noted. Member Schmidt asked when the last phase would be constructed. Hendee responded in a seven to ten year timeframe. Schmidt asked Shepard to clarify what the Board was approving at this juncture. Member Schmidt expressed concern that the seven to ten year timeframe is longer than the normal three-year vesting. If the plan is not constructed then it expires in three years, then why are we considering this item tonight? Shepard responded an approval of the major amendment would set the building envelope and general guidelines for height and massing. With an approval with condition, "Prior to the submittal for building permit for the future expanded sanctuary, the applicant shall provide to the Planning and Zoning Department, architectural elevations in sufficient detail to evaluate compliance with Section 3.5.3(C) and (D) of the Land Use Code. The applicant shall provide architectural plans that mitigate the height, mass, bulk and scale of the new building by such techniques as, but not limited to, creative use of building articulation and forms, strategic placement of light windows, use of horizontal reveals and vertical recesses and projections to create effective shadow lines and using a palette of significantly different building materials to provide a distinct base, middle and top without over -reliance upon any one material such as metal panels or synthetic stucco. Building forms, materials, colors, textures, fenestration and details shall act in concert to ensure that the physical and operational characteristics of the building are compatible when considered within the context of the surrounding area," the applicant would get direction to stay within the envelope, the height, and the massing but request they provide a lot more detail at the time they are ready to construct the expanded sanctuary. Member Stockover asked what the procedure would be if the request had been for the parking lot only. Shepard responded a parking lot of size proposed would require a major amendment. Member Schmidt asked how they'd address the congestion on the south and the flow of traffic when exiting. (She understood they were encouraging exiting on the north.) Hendee responded north of the church property is a public street (Illinois.) It is not their intention to ask for a one-way street, rather they will continue to use the services of off -duty police officers to direct traffic north to Custer and the light at Timberline or further north to Drake. Public Input None Member Stockover remarked that he normally likes looking at finished projects but he liked what he saw relative to addressing the parking issues and the improved landscaping. He would be supporting the major amendment. Member Wetzler noted he appreciated what was proposed relative to changing service times and improving traffic flow, especially as it relates to its impact on Timberline. Member Stockover asked who regulated when lights go off. Shepard responded Zoning on a complaint basis. Shepard also said their time of operation could be a condition of approval. Hendee said the church was amenable to that condition and recommended a 10 p.m. turn off time. Planning & Zoning Board June 21, 2007 Page 2 Recommendation: Approval subject to one condition. Hearing Testimonv. Written Comments and Other Evidence: Chief Planner Ted Shepard reported this application is a request to amend the future phase of the Timberline Church Expansion which was originally approved in November of 1999. The amended plan primarily includes the re -design and enlargement of the approved future sanctuary to be constructed on the north side of the existing building. This future sanctuary was originally approved to be 86,400 square feet in size containing 2,500 seats. Under the proposed Amendment, the future sanctuary would be enlarged to be 112,222 square feet containing 3,500 seats. In addition, future out -buildings originally approved for a variety of levels of residential care for senior citizens and a private school would be deleted in favor of adding approximately 1,000 more parking spaces to serve the enlarged sanctuary. The site is located on the east side of Timberline Road south of Custer Drive. Illinois Drive and Iowa Drive are north -south streets that also serve the site. The parcel contains 32.79 acres and is zoned L-M-N, Low Density Mixed -Use Neighborhood. Staff finds that the proposed amendment, while more massive and slightly higher, remains in compliance with Section 3.5.1 — Building Project Compatibility and Architectural Character. This is because the context of the new sanctuary located on 37 acres allows for a larger building and because there is no greater intrusion upon the residential neighborhoods than that which is exists under the currently approved plan. Staff recommends approval subject to one condition. Bruce Hendee, of BHA Design introduced design team members and church representatives including senior pastor Gary Northrup and church design representative John Sailor. Timberline Church at its current location has experienced phenomenal growth. As a result of that growth, over the past six to eight months the congregation has been asked to provide feedback on future needs/expansion to the master planning team. They deem it appropriate to request an amendment to the next phase of expansion. The amended plan primarily includes the re -design and enlargement of the approved future sanctuary to be constructed on the north side of the existing building. The design changes were made to improve space and function. It'll offer them an opportunity to improve technology and ministry operations as well as traffic flow and parking. Under the proposed amendment, the future expanded sanctuary is increased in size but remains approximately within the original building envelope and does not move any closer to the adjacent residential neighborhoods. The church plans to mitigate impact to adjacent single-family homes with landscape and lighting plans that are sensitive to the neighborhood. Tonight, they would like their master plan approved and would like to be able to begin to build 641 parking spaces south of the present sanctuary. Member Schmidt asked where current overflow parking occurs. Sailor reported that it currently is going to property shared with a nearby school, undeveloped Ridgen Farm Parcel A, and to a dirt lot on the northeast corner of the property. Schmidt asked what assurance would there be that parking would not continue on the dirt lots. Hendee said it is their expectation that with the addition of 641 parking spaces and the improved one-way traffic flow, they'll meet their parking needs. Member Schmidt asked how far they were encroaching into the Foothills Drainage Channel buffer in that area. Hendee responded six feet. Vice Chairperson Schmidt called the meeting to order at 6:05 p.m. Roll Call: Campana, Rollins, Schmidt, Smith, Stockover, and Wetzler, Members Absent: Lingle Staff Present: Gloss, Eckman, Shepard, Sommer, and Sanchez -Sprague Director Cameron Gloss reviewed the Consent and Discussion Agendas. Citizen participation: None. Consent Agenda: 1. Minutes from the April 20, 2006, September 21, 2006, and May 18, 2007 Planning and Zoning Board Hearings. Discussion Items: 2. Timberline Church Expansion —Major Amendment, #1-97B 3. Hidden Pond Estates PDP, #11-07 Member Stockover moved for the approval of the Consent Agenda, which includes minutes for April 20, 2006, September 21, 2006, and May 18, 2007 Planning and Zoning Board Hearings. Member Smith seconded the motion. Motion was approved 6-0. Project: Timberline Church Expansion — Major Amendment, #1-97B Project Description: This is a request to amend the future phase of the Timberline Church. Expansion to enlarge the proposed new sanctuary from 86,400 square feet in size containing 2,500 seats to 112,222 square feet containing 3,500 seats. Future out -buildings, originally approved for a variety of levels of residential care for senior citizens, would be deleted in favor of adding approximately 1,000 more parking spaces. The site is located on the east side of South Timberline Road, south of Custer Drive. The site is also served by Illinois Drive and Iowa Drive. The parcel contains 32.79 acres and is zoned L-M-N, Low Density Mixed -Use Neighborhood.