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HomeMy WebLinkAboutBEAUCAIRE TREATMENT CENTER - PDP - 4-03 - CORRESPONDENCE -302 Cherry Before KITCHEN MNG MEA on W G 178.5' 10 w 302 CW" lw 0=1 MSEMFNT Beaucaire Youth Services - RTC Expansion Project Budget Item Description Dimensions Total Sq. Ft. Cost/Sq.Ft, Total Cost Comments 1 Acquisition Cost 150' X 60' 9540 $ 178.00 $141'500 Total cost for the property is $178,000. The down payment of $36,500 was awarded by City of Fort Collins CDBG last funding cycle, bringing the remaining due to $141, 500. Facility 26' X 40" 1040 2 Front of Facility 20' X 23' 675 $ 84.04 $ 56,725.00 3 Additional bedroom area 20' X 10' 200 $ 125.00 $ 25,000.00 Total bedroom area will be 250 sq. ft. 4 Waiting Area 7' X 15' 105 $ 125.00 $ 13,125.00 5 Residential Intake Office 8' X 15' 120 $ 100.00 $ 12,000.00 6 Front Porch and Sidewalk Ce 5' X 40' 200 $ 8.00 1 $ 1,600.00 7 Awning 5' X 10, 50 $ 100.00 $ 5,000.00 a JEast Side Area 40' X 10' 875 $ 45.09 $ 39,450.00 9 Fenced Outdoor Area 10' x 43' 430 $ 10.00 $ 4,300.00 10 Enclosed Entry Area 27' X 10' 270 $ 125.00 $ 33,750.00 Includes laundry room and storage closet. 11 Back Porch area and ramp 35' X 5' 175 $ 8.00 $ 1,400.00 12 Back Addition 35' X 50' 1750 $ 121.76 $ 213,075.00 13 Kitchen 15' X 15' 225 $ 150.00 $ 33,750.00 14 Dining Room 15' X 15' 225 $ 125.00 $ 28,125.00 15 Day Room 20' X 20' 400 $ 125.00 $ 50,000.00 16 Bath Rooms(half) 10, X 10' 100 $ 125.00 $ 12.500.00 17 4 Offices Total S . Ft. 20' X 20' 400 $ 125.00 $ 50,000.00 Each office averages 10' X 10' = 100 Sq. ft. 18 Hallways and stairway 67' X 5' 335 $ 100.00 $ 33,500.00 19 Storage Closets 5' X 13' 65 $ 80.00 $ 5,200.00 20 Basement 35' X 50' 1695 $ 91.15 $ 154,500.00 21 Full Bathroom & Half Bath 10, X 10, 100 $ 150.00 $ 15,000.00 22 Large group room 25' x 17' 425 $ 100.00 $ 42,500.06 23 Two classrooms 12' X 35' 420 $ 100.00 $ 42.000.00 One classroom is 20' X 12% the other is 15' X 12' 24 Multipurpose room 15' X 20' 300 $ 75.00 $ 22,500.00 25 Storage rooms 20' X 12.5' 250 $ 50.00 $ 12,500.00 26 Stairway 20' X 5' 100 $ 100.00 $ 10,000.00 27 Office 10' X 10' 100 $ 100.00 $ 10,000.00 2g Construction Fees/Contingencies (10% of construction cost) $ 54,708.33 31 Paving (8 spaces + 3 loading zones) 5,725 $ 5.00 $ 28,625.00 30 Total Construction Cost 4,995 $ 109.53 $ 547,083.33 32 Project Cast of Facility 6,035 $ 114.10 $ 688,583.33 Purchase of building and construction costs. 32 Total Project Cost 20,260 $ 35.40 $ 717,208.33 includes paving and total square feet of property. 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Funding Requests Funding.Source and Type of Funds Amount of Fundin Re uested City CDBG (Public) $ 521,000 City HOME (Public) $ City Affordable Housing Fund (Public) $ State HOME Funds (Public) $ State Revolving Loan Public $ Colorado Housing Finance Agency (Public) $141,500 City Sales Tax Rebate (Public) $ Private Activity Bonds (Public) $ Federal Home Loan Bank Private $ Private Lender Financing (Private) $ Low Income Housing Tax Credits (Private) $ Private Foundation (Private) $54,708 Applicant Construction or Equity (Private) $ Volunteer Labor/or In -Kind Donation Private $ Other Private Resources $ Other Public Resources $ Total of Private Funds a Total of Public Funds b Total of Project Funding (sum of c a+b) (should equal the total on Page 7) Number of Units d Requested Public Subsidy per unit e (b � d) Total Cost per unit (c +d) f Cost per square foot $ 54,708 $662,500 5717,2208 8 $ 82,813 $ 89,651 $ 114.10 Board of Directors: William R. Combs, LLC Board President and an attorney with the firm of William Combs Law Office. Victor Johnson, MSW Program Director at the Larimer County Community Corrections Halfway House for adults. Prabha Unnithan, PhD Professor of Criminal Justice at Colorado State University. John Carlson, LCSW Licensed Social Worker and Founder of the Jacob Center Timelines August 14, 2002 Neighborhood meeting and public meeting August 22, 2002 CDBG Grant is due September 1, 2002 Deadline for Application to Bohemian Foundation for Construction Fees September 15, 2002 Prepare State Division of Housing Application September 26, 2002 Presentation to CDBG Commission October 1, 2002 Deadline for State Divison of Housing Application for $100,000 October 3, 2002 CDBG Award Announcements October 5, 2002 Order architectural and engineering site maps, apply for building permit, hire a contractor November 5, 2002 City Council Meeting November 6, 2002 Finalize arrangements with contractor, set date for closing on property acquisition, arrange for additional financing needs with bank November 15, 2002 Engineering and site maps, blue prints are completed November 30, 2002 Property is purchased, Make arrangements to have stonmwater inlet moved from center of driveway area. December 1, 2002 Break ground for front addition. January 30, 2002 Front addition is completed, landscape front area. March 30, 2002 Break ground for basement and northern addition June 1, 2002 Northern addition is completed, Pour cement for porches and sidewalks June 15, 2002 Remodeling of living room area in old kitchen is completed. July 1, 2002 Paving of parking lot is completed, project completed July 15, 2002 Make application to add 2 beds to Residential Child Care Facility License Program Objectives 1. The Beaucaire program provides weekly issue specific support services to clients and family members. Each client and their family will have a case manager and one or more case manager aids and mentors who will assist clients to build skills and competencies to become responsible citizens in the community. 2. The Beaucaire program provides coordination and direction in educational and employment planning and development. All primary clients will be enrolled in a full-time educational/vocational program and will be required to participate in a minimum of 40 hours per week in a combination of work, education, and therapeutic activities. 4. The Beaucaire program provides weekly therapeutic services to clients and family members through a combination of individual, family, and group meetings for the purpose of promoting offender accountability to their victims and to their community, offense specific follow-up treatment, substance abuse treatment, and emancipation skills. 5. The Beaucaire program provides supervision and support services a minimum of 10 hours per week and a maximum of 24 hours per day, 7 days per week. 6. Beaucaire provides supervised apartment living as needed to youth as an added support to transition from a staff secure setting to an emancipation status. Staffing Lynette G. McClain, PhD. - Executive Administrator Beaucaire Youth Services has been administered by Lynette G. McClain, the founder, since its inception. Lynette has worked in various capacities with children and adolescents for over 20 years. She served as a Special Education Resource Teacher in the public schools for 14 years for kindergarten through twelfth grade youth who were identified as educationally disadvantaged, learning disabled or emotionally disturbed. Lynette has also founded and managed several businesses. She recently started two programs for high -risk youth in Fort Collins. In 1992, Lynette founded the Poudre Transition Center, which is currently being operated by Poudre R-1. In 1993, she founded the CHOICES Alternative Program for Youth, which served 30 delinquent youth in Fort Collins and Loveland. Lynette earned a Bachelors Degree in Special Education and Elementary Education from the University of Northern Colorado and a Master's Degree in Educational Psychology from the University of Nebraska -Lincoln. She completed her doctorate at Colorado State University, School of Education, specializing in Special Needs Youth in 2001. Lynette is a registered psychotherapist in the State of Colorado. Lynette McClain studied fifteen youthful offenders in a dissertation research study to determine what their perceptions were concerning their parole experience and barriers they continued to have after their commitment and during and after their parole. The majority of the research participants indicated that their residential structure and support was a need for them during their parole experience. Beaucaire Halfway House and began providing housing and treatment services to an additional 6 male youth. On August 30, 2001, Beaucaire Youth Services was approved as a Residential Treatment Center and the Beaucaire Halfway House changed their name to the Beaucaire RTC. Beaucaire continues to contract with both the Division of Youth Corrections and the Larimer County Department of Human Services for residential services and day treatment services for delinquent and homeless youth. Beaucaire provides a variety of program services including adolescent day -treatment services, therapeutic offense -specific counseling groups, drug/alcohol treatment services, intensive parole supervision, mentoring services and educational services. The majority of clients are referred for intensive treatment and supervision while they reintegrate back into their home communities after residing in a secure treatment facility an average of one year. They are typically in the Beaucaire program for a period of six to eighteen months and an average of nine months. Beaucaire coordinates services with other human services agencies in the community for specialized treatment and/or rehabilitation. The staff currently includes 3 part-time licensed clinical social workers, a drug alcohol treatment counselor, a psychotherapist, two case managers, two full-time overnight counselors, two full-time day treatment supervisors, two teachers' aids, several part-time mentors and family aids, two volunteers and one CSU intern. The major barrier to our success has consistently been the absence of supportive and structured living environments for our clients. Numerous clients have been returned to detention centers because they did not have stable living situations and were unable to live independently. For several years now, various remedies have been attempted but each time it was obvious that a residential setting was the most appropriate option. To test this program proposal, a pilot program was implemented as a transitional halfway house for eight months in 1998 with successful results. A rental house was staffed with a supervisor and three parolee residents. The residents were supervised as they learned to work full time, share housekeeping chores, do their laundry, shop for groceries, cook their own meals, care for the lawn and home and budget their own expenses. The residents were required to pay for all of their own expenses as well as cover the expenses of supervising the halfway house. After eight months, it was determined that there was a need for increased structure and supervision that was too costly for the clients to purchase for themselves. The clients needed 24-hour staff secure supervision as they learned to manage their affairs and to become successful workers and participants in their community. They demonstrated that while there was an urgent need for residential services, they were unable to support themselves fully and they needed more structured assistance as they acquired the necessary skills to become independent. Since the pilot project, Beaucaire has been solicited by parole officers and Department of Corrections officials with requests for assistance with parolees and committed youth who need the support of a staff -secure halfway house program. Clients reside in a staff -secure transition center a minimum of 4 to 8 months prior to emancipation into the community and will work through higher to lower levels of supervision as they experience success in the program. Current Program Description Beaucaire currently offers a 6-bed community residential transition services for committed and paroling males in Fort Collins. Beaucaire provides a variety of program services that include but are not limited to: daily tracking of residents in the community, assistance with education and community vocational placement, therapeutic groups, emancipation and life skill training, individual and family counseling services, mental health services, medication management, substance abuse treatment, educational services, recreational activities, transition and emancipation planning, mentoring and case management services. Beaucaire also collaborates with other agency and youth service providers to coordinate services and utilize existing community programs appropriately. Beaucaire assists youth in accessing community services that provide assistance related to: employment, education, emancipation, medical care and mental health treatment. The purpose of developing community linkages is to garner community support in order to provide a wide array of successful community experiences for youth. Some examples of the types of community linkages include arranging regular community employment and recreational activities throughout the community that broaden client involvement in the community and provide a positive link to their future potential for community participation. The range of program services provided to each youth and their family is unique to each client and is tailored to his or her specific needs and modified as their needs change throughout their placement. The Beaucaire program has been quite effective with youth who have been diagnosed with multiple disorders including Attention Deficit Hyperactivity Disorder, addictions, learning disabilities, mental illnesses and behavioral disorders. Beaucaire History In September 1994, Beaucaire Educational Consulting Company was formed in Fort Collins, Colorado to provide educational and support services to disadvantaged youth and their families. The mission of Beaucaire Educational Consulting Company was to provide professional services to youth and their families in order that they may successfully complete their educational requirements and transition smoothly into career training and/or higher education. Beaucaire served youth between the ages of 12 to 21 who were referred by parents, probation, schools, and social services. On January 1, 1995, Beaucaire began providing services to committed youth returning from secure residential placements to parole status through a contract with the State of Colorado, Division of Human Services, and Department of Youth Corrections. Over the past eight years, Beaucaire Youth Services has been successful in providing intensive therapeutic services to adolescents and their families through contracts with the Department of Youth Corrections and the Larimer County Department of Human Services. These services have resulted in reducing criminal recidivism rates and decreasing the costly burden that this population places on social systems such as health care, correctional and welfare systems. Beaucaire has served over 150 youth, with 85 youth being parolees averaging 17 years of age. On January 1, 1999, Beaucaire became a corporation and changed its name to Beaucaire Consulting Incorporated, and began doing business as Beaucaire Youth Services. Beaucaire applied for state licensing as a day treatment center in August of 1999. In January of 2000, Beaucaire formed a Board of Directors and began operating as a non-profit 501(c) 3 corporation named, DIRECTIONS UNLIMITED: youth vocational center, DBA Beaucaire Youth Services. On May 1, 2001, Beaucaire Youth Services also opened a Residential Child Care Facility, the Beaucaire Youth Services 406 N. College Avenue Fort Collins, CO 80524 (970)224-2083 Program Proposal Beaucaire Youth Services proposes to acquire the current Residential Treatment Center (RTC) facility at 302 Cherry Street, to add 4995 square feet on to the facility and to pave 5725 square feet of the surrounding area for parking. Beaucaire proposes to build an addition for the purpose of providing space for the existing day treatment program, administrative offices, and the school program. (These services are currently being provided at 406 N. College.) The front addition of 675 square feet will add two more beds (for a total of 8), a waiting area, an intake office for the residential center and a front porch and awning. On the East side of the house, an enclosed porch entry, storage closets and laundry room will add 875 square feet. The existing kitchen will be removed to expand the living room area. The northern addition of 1750 square feet (50' X 35') on the back of the house will add a kitchen and dining room, 4 offices, 2 bathrooms, a storage closet and a large group room for the day treatment and administrative offices. The basement area of 1695 square feet will add a large multi -purpose area, a small group room, 2 classrooms, 4 study carrels, a large storage area and 2 bathrooms. The parking area will be paved with asphalt and will provide 8 parking spaces and 3-20 minute loading -zone parking spaces. The existing 1040 square foot residence will be expanded to a total of 6,035 square feet. The RTC will be expanded from 1040 to 3040 square feet and will house 8 youth. The expanded residential program will require two full-time staff 24 hours per day. The northern portion of the addition will provide space for an average of 8 to 15 youth between the ages of 15 and 21, to attend counseling, educational and group programs throughout each day. The day program will require two full time staff, one teacher and one part-time clerical. Administrative offices will house two full-time staff and two part-time staff. One Program Director, one full-time counselor and one full-time intern will serve both the RTC and day treatment youth. The length of stay for our clients is an average range of 9 to 18 months and a median of 12 months. This project is needed to reduce criminal recidivism of local youth who are lacking the family support and structure to successfully emancipate and desist from continued criminality and self- destruction. After Iong-term incarceration and residential treatment, these youth need residential transitional programming and after -care treatment services as they transition out of the legal system and back into their community. The complications of multiple behavioral, medical, family and mental health difficulties of this population of youth make the transition process to parole difficult. They require specialized residential support, treatment and supervision services. In addition, the majority of youth are unable to qualify for housing because of their age, their lack of employment, and/or their lack of ability to secure the finances for deposits and rental start-up expenses. Many of these youth have been homeless and will be homeless again without this necessary support. Once they are homeless, their desperation makes our community less safe as they turn back to a life of crime to support themselves. Back in jail once again, they (and their families) become more of a drain on our limited community resources. own ,zi ,� B lY l BEAUCAIRE YOUTH SERVICES 302 Cherry Street Residential Treatment Center Expansion Project Beaucaire Youth Services, CDBG FY02-03 Funding Requirement Letter, Page 4 3. Evidence of Property Insurance Please provide the City with proof of hazard insurance for the property. III. PHASE THREE Finally, once the property transfer is complete, we will need the following: 1. Eligibility For the initial occupants, please provide records certifying eligibility for residency and income. A form is attach for your convenience. Since CDBG funding considers household income in order to determine low or moderate income benefit, Beaucaire will need to provide copies of emancipation, or other documents demonstrating that clients are no longer considered dependents on their parents' income tax statements. Although not all of Beaucaire's clients need to be residents within Fort Collins' Growth Management area, Beaucaire needs to demonstrate that a significant percentage of those served are from that geographic area. Each year, Beaucaire will be monitored by the City. For each client served during the previous 12 months, we will need to audit records certifying income and residency. - I believe this outlines everything that is needed for the CDBG funding "to-do" list! Lynette, we look forward to working with you on this project. Please call me if you have any questions or concerns, or need clarification on any item. Heidi Phelps CDBG/HOME Administrator Beaucaire Liaison CC: Project File Melissa Stirdivant, State Division of Housing Bob Barkeen, Current Planning Department, City of Fort Collins Ruthann Kastner, Neighborhood Resources Office, City of Fort Collins Beaucaire Youth Services, CDBG FY02-03 Funding Requirement Letter, Page 3 9• Mitigation of Neighborhood Concerns It is important that there be significant mitigation of neighborhood concerns that have recently been expressed. It is our understanding that Beaucaire and interests from the Lee Martinez neighborhood, in cooperation with the City's Neighborhood Resources Office, have begun a series of mediated meetings in an attempt to reach some mutual resolution of issues. 10. Closing Date Please inform us AT LEAST TWO WEEKS IN ADVANCE of any closing date, time and place once they have been confirmed. City staff will need to attend the closing. 11.Draw Down Request Form Please submit a written memorandum requesting the CDBG draw AT LEAST TWO WEEKS BEFORE CLOSING, in order for funds to be available. 12.Settiement Sheet AT LEAST TWO WEEKS BEFORE CLOSING, please FAX or provide the City with a copy of the HUD-1 (specialized settlement sheet) for purchase of the property. 13.Voluntary Sale Please provide a copy of the Voluntary Sale consent from the owner. If your realtor is unfamiliar with this form, we have templates that you can use. PLEASE NOTE: We cannot release funds for closing without each and every one of the above items being satisfactorily completed. II. PHASE TWO Additionally, the following items need to be taken care of as soon as possible after closing: 1. Property Ownership Please provide the City with a copy of the Deed of Trust for the property, indicating proof of ownership. 2. Title Insurance Commitment Please provide the City with evidence of title insurance and a legal description for the property, showing the City as having a second lien. Beaucaire Youth Services, CDBG FY02-03 Funding Requirement Letter, Page 2 A generalized budget, per the CDBG funding award, will also be included as Exhibit B. We would appreciate a revised copy of Item 20 in your Spring 2002 Competitive Process Application, Sourres and Uses ofFunds, showing City and Other Funding for the $178,000 purchase price. Please have your legal advisor review any other legal documents we might send you before closing as well. 4. Signatures for Contracts & Other Legal Documents a) Contracts. If the contracts are satisfactory, please have all four (4) copies signed by yourself and Beaucaire's Board President. Please have the Board Secretary attest, and include your Federal I.D. number as indicated. b) Other Legal Documents. In addition, please provide the appropriate signatures and notarization for any additional legal documents (Deed Restrictions, Promissory Notes, etc) we might send. 5. Proof of Other Funding Sources Please provide the City with a written loan agreement and/or grant award letters from all sources for the purchase of the property. The cost of the entire purchase price must be substantiated. 6. Environmental Review An Environmental Review was completed for the property at 302 Cherry Street on August 15, 2002. Barring any concerns from the State Historic Preservation Officer, the review was considered satisfactory. This office concurs with the findings of that Review. The cost of that review is considered a project cost, and may be subtracted from the overall award amount, if you choose to do so. 7. Lead -Based Paint Assessment Please have a lead -based paint inspection completed as soon as possible. Per our previous phone conversations, you may want to contact Tom Petty, Accurate Lead Testing, at 224-4923. This inspection is also considered a project cost, and may be subtracted from the overall award, if you choose to do so. 8. Property Purchase Contract Please submit a copy of a written contract between the property seller and Beaucaire, reflecting the $178,000 property purchase price quoted in your Spring 2002 Competitive Process application. and Environmental Services Advance Planning Department City of Fort Collins August 28, 2002 Lynette G. McClain, Executive Director Beaucaire Youth Services 406 N. College Avenue Fort Collins, CO 80524 Dear Lynette: �-iaW,7i9 On May 7, 2002, the Fort Collins City Council approved Community Development Block Grant (CDBG) funding to Beaucaire Youth Services in the amount of $35,600 toward a public facility property acquisition related to a residential treatment facility for young adult males. Funds for that award will not be available until after October 3, 2002. IT IS VERY IMPORTANT THAT YOU READ, UNDERSTAND AND COMPLY WITH. THE ITEMS LISTED IN THIS COVER LETTER AS FUNDING REQUIREMENTS! I. PHASE ONE The following items' must be taken care of before the contract can take effect and/or funds can be released: 1. Contract Language The contract will show that $35,600 was awarded in the form of a zero -interest, due -on -sale loan to be used for property acquisition related to real property acquisition for a public facility designated as a residential treatment facility. The land that has been or will be contracted will be referenced by legal description in Exhibit C of the Subrecipient Contract. 2. Appraisal Please forward a copy of the property appraisal as soon as possible. 3• Review of CDBG Contract & Other Legal Documents We are in the process of trying to finalize the draft contract and will forward copies for signatures to you as soon as possible. Please have your legal advisor look over the contract, paying special attention to Exhibit A Scope of Services. 281 North College Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6376 FAX (970) 224-6111 • TDD (970) 224-6002 • E-mail: aplanning@fcgov.com