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Home My WebLink AboutRIVERSIDE COMMUNITY SOLAR GARDEN - PDP - PDP140013 - CORRESPONDENCE - EASEMENTSCity of 6N CothnS 3. City Council: All easement conveyances require City Council to review the request and, if approved, pass an Ordinance authorizing the conveyance. The Ordinance requires two readings at City Council and then a required 10-day waiting period before the Easement Deed can be executed. o City Council meetings are held on the I' and 3`d Tuesdays of each month at 6pm. (Please note that due to possible cancellations of Council meetings, the 2"d reading at Council may be delayed to the next available regular meeting) o Submittal information will need to be in final form three weeks prior to the first reading. o The item will be put on the Consent Agenda (unless staff determines it should be a discussion item) which won't require any discussion of the item; however, City Council and citizens have the right to pull an item from consent to discuss if they elect to. o A representative for the project will need to be present at the meetings in case Council has questions. 4. Easement Conveyance: Once the Ordinance has passed and required 10-day waiting period completed, the City will execute a Deed of Easement. The City will require the use of the City's Easement Deed form. A copy of the draft easement deed will be provided for review. 5. Closing: Real Estate Services will make arrangements to have the Easement Deed signed and receive payment for the easement conveyance. The signed Easement Deed will be provided once payment has been received for any compensation due. 6. Recording: The Easement Deed will need to be recorded with the Larimer County Clerk and Recorder at the expense of the Grantee. A copy of the recorded document must then be provided to the City Real Estate Services Office. City of F6rt Collins City of Fort Collins Real Estate Services Easement Request Requirements & Process OPERATIONS SERVICES REAL ESTATE SERVICES P.O. Box 580 300 Laporte Ave., Bldg B Fort Collins, CO 80522 970.416-2276 970.416.2209 — fax fcgov.com *Please note — for easement requests for developments currently going through the Development Review Process: Requests will not be presented to Council until they have been approved by the Planning and Zoning Board (if required) AND either 1. the allowed time for filing an appeal has passed, or 2. a decision has been reached on any filed appeal. Reauired Documents: • Legal Descriptions: Legal description of the easement area, along with a legal description of any temporary easements needed for construction. • Project/Easement Drawings: A copy of any project drawings or details about the project and project location to be reviewed by the City. • Project Summary: A brief summary describing the purpose of the requested easement, duration of the project, mitigation measures, etc. • Photos: A photo of the affected area in "before condition" and a photo/drawing showing the "after condition'. Required Fees (except for Natural Area Property easement re(iuests): • Real Estate Services Processing Fee: $1,000.00 (Due at time of conveyance) Plus: • Easement Conveyance Compensation: Equal to the value of easement (Determined by City RES Staff, due at time of conveyance) Required Process: 1. Legal Description Review: Legal Descriptions will be reviewed by the City Surveyor. Any corrections to the descriptions will need to be made promptly. 2. Board Approvals: The request may need to be presented to the Land Conservation and Stewardship Board (LCSB) (for Natural Area properties) or the Water Board (some Utility properties) for approval. If the request requires Board approval, it will need to be done before moving on to step 3 and a representative for the Project will need to be present at the Board meeting. Required documents must be submitted at least 2 weeks prior to the Board meeting. o The LCSB meets the 2nd Wednesday each month. o The Water Board meets the 3rd Thursday each month. RES Version 5-2014 Direct: 720.360.3028 Phone: 303.881.3087 Thank you, Lindsay, Can you give me an update on whether or not we'll need a subdivision plant? Also, can you send me an email indicating the idea we discussed for bringing the access easement before the Council in August? I'd like to include that schedule in my plan submittal. Thanks! Michelle Michelle Zimmerman I Land Manager Clean Energy Collective michelle.zimmerman@easycleanenergy.com Direct: 720.360.3028 Phone: 303.881.3087 From: Lindsay Kuntz fmailto:Ikuntz(&fcgov.coml Sent: Wednesday, July 16, 2014 3:09 PM To: Michelle Zimmerman Subject: RE: Riverside community solar array Hi Michelle, Thank you for the information. I am reviewing with staff and will get back to you. Lindsay A. Kuntz Real Estate Specialist III City of Fort Collins Real Estate Services (970)221-6275 300 Laporte Ave.. Bldg B PO Box 580 Fort Collins, CO 80522 Fort Collins Real bt,te 9erv�cn From: Michelle Zimmerman Finailto:michelle.zimmerman@easycleanenergy.com] Sent: Wednesday, July 16, 2014 10:40 AM To: Lindsay Kuntz Subject: Riverside community solar array Hi Lindsay, I have attached our site plan. We are looking to make sure we have an easement for our access (probably all the way back to Mulberry). I think we may also need an easement for the utility line, but need to double check with Doug Martine at Fort Collins Utilities to confirm that. Also, the development plan submittal lists as a checklist item a subdivision plat. Is this something we need and if so, can you help me with it? If not, can you email me and I'll just note on our submittal that it's not applicable? Thanks! Michelle Michelle Zimmerman I Land Manager Clean Energy Collective michelle.zimmerman@easycleanenergy.com 2 Stephen Olt From: Lindsay Kuntz <Ikuntz@fcgov.com> Sent: Thursday, July 17, 2014 3:37 PM To: Michelle Zimmerman Subject: RE: Riverside community solar array Attachments: Easement Request Reqs and Process Info Form.pdf Michelle, My understanding from Ryan Mounce is that there will not be a subdivision plat requirement for this development. If staff agrees with moving forward with placing the easement request on the agenda, it will require two readings at Council. The first reading will occur on August 191h, and the 2ro will occur September 2no. The easement documents can be signed by the Mayor 10 days after the 2no reading. I've attached an information sheet providing the requirements for requested easements. I am not sure if item #2 under 'Required Process' will be necessary — I will know the first part of next week. I believe it would be preferred that the easement request go to Council at the same time as the Lease. I will discuss with Norm to verify the timing. My deadline for submitting to Council for the August 191" meeting is August I". This would mean that I would need the items listed under'Required Documents' by that time. Please also note that the site plan shows a portion of gravel driveway being installed within what is technically CDOT Right of Way for Highway 14/Mulberry Street. The City can approve this site plan as far as the improvements to be constructed on the City property, but it may be necessary to obtain permission from CDOT to install any driveway improvements within their right of way area. Thank you and I'll be in touch once I have additional information. Lindsay Lindsay A. Kuntz Real Estate Specialist III City of Fort Collins Real Estate Services (970)221-6275 300 Laporte Ave.. Bldg B PO Box 580 Fort Collins, CO 80522 Fort Collins Rea3 Estate 9esv1,nw From: Michelle Zimmerman[mailto:michelle.zimmermanCaeasycleanenergy.com] Sent: Thursday, July 17, 2014 1:33 PM To: Lindsay Kuntz Subject: RE: Riverside community solar array