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HomeMy WebLinkAboutTHE GROVE AT FORT COLLINS - PDP - 16-10B - CORRESPONDENCE - CORRESPONDENCE-HEARING (25)Page 5 of 5 have agreed to schedule and hold a "follow-up" neighborhood meeting for the purpose of allowing the developer to present The Grove at Fort Collins PDP revised plans to the public in a City -facilitated neighborhood meeting setting. The neighborhood meeting will be held Monday night, May 231d at Plymouth Congregational Church beginning at 7:30 p.m. As a result of the delay in the development review process associated with the new neighborhood meeting, the CDP and the PDP will be heard by the P&Z Board at their June 16th public hearing. 2. Also, a number of issues were raised at the PDP staff review meeting with the Applicant that was held in late April. Can you please provide the Applicant's responses (and also any internal/external staff communication) regarding to the issues raised by staff (particularly Lindsay Ex and Marc Virata) that required followup? The staff review meeting you are referring to was on Wednesday morning, April 20th, where both the Amended CSURF Centre for Advanced Technology ODP and The Grove at Fort Collins PDP plan revisions were discussed by staff and the Developer's design team. The resulting staff comment letters (dated April 22, 2011) for the ODP and the PDP are attached to this e-mail. At this meeting it was determined that both items could be scheduled for the required Planning & Zoning Board public hearing and that another "formal" round of review, requiring revised plans to be submitted prior to the public hearing, was not necessary. Comment and concerns could be addressed with the Final Plan submittal for the PDP and with the submittal of the final mylar for the ODP. Some department representatives did indicate that they needed to receive and review specific information prior to the public hearing. An Applicant's Response, in the form of a letter, was deemed not necessary prior to the public hearing. The Applicant would be working directly with City department representatives to provide them with the necessary information. I will have to talk with Marc Virata, Lindsay Ex and Glen Schlueter to determine if they have received what they needed and have communicated further with the Applicant. Also, the Applicant's response letter to staff comments dated January 4, 2011 (dated April 6, 2011) for The Grove at Fort Collins PDP will be sent shortly by separate e-mail. Thank you for your help on these questions. Sarah Burnett 6/3/2011 Page 4 of 5 or the intended products. Thanks, Lindsay Lindsay Ex Environmental Planner CDNS I City of Fort Collins Iex@)fcgov.com 970.224.6143 Office Hours: M 8-5; T-Th 8-12 From: Steve Olt Sent: Monday, May 16, 2011 10:08 AM To: 'Sarah Burnett' Cc: Karen Cumbo; Ted Shepard; Marc Virata; Lindsay Ex; Glen Schlueter Subject: RE: Site Plans and Other Applicant Responses to Issues Raised by Staff Sarah, Please see my responses to your questions, below, in red. Steve Olt City's Project Planner From: Sarah Burnett [mailto:sarahmburnett@hotmail.com] Sent: Monday, May 16, 2011 7:43 AM To: Steve Olt Subject: Site Plans and Other Applicant Responses to Issues Raised by Staff Steve, Good Morning. I have a couple of questions: During the last review process for the housing project proposed by Campus Crest, you provided the neighborhood with a single full set of drawings for the project. Could we get a set from you for the current PDP/ODP proposals? Full sets of The Grove at Fort Collins PDP revised plans and associated documentation submitted on April 6, 2011 were provided to the public via the City's FTP site for a period of 10 days following that submittal. The full package (plan and associated documentation) for the Amended CSURF Centre for Advanced Technology ODP submitted on March 30, 2011 were provided to the public via the City's FTP site for a period of 10 days following that submittal. Those are the latest set of plans and documents we have received to date. Both the ODP and the revised PDP were scheduled for the staff review meeting on April 20, 2011. Staff had stated at the review meeting held on Wednesday morning, April 20th that both the ODP and PDP were ready to be scheduled for the required Planning & Zoning Board public hearing and were tentatively scheduled for the May 19th hearing date. However, in the interim the Applicant/Developer and City staff 6/3/2011 Page 3 of 5 From: SOLT@fcgov.com To: sarahmbumett@hotmail.com CC: lex@fcgov.com; linda.ripley@ripleydesigninc.com; daman.holland@vfrdesigninc.com; MVIRATA@fcgov.com Date: Wed, 18 May 2011 10:09:37 -0600 Subject: FW: Site Plans and Other Applicant Responses to Issues Raised by Staff Sarah, The following information has been provided to me by Lindsay Ex, the City's Environmental Planner, as part of your question #2, below. Steve Olt City's Project Planner From: Lindsay Ex Sent: Wednesday, May 18, 2011 9:25 AM To: Steve Olt Subject: RE: Site Plans and Other Applicant Responses to Issues Raised by Staff Steve Olt and I met with Linda Ripley and Daman Holland on April 26th to discuss my comments regarding "The Grove at Fort Collins" PDP submittal. Specific issues discussed were the plant materials proposed within the Natural Habitat Buffer Zone. During the 4/20 staff review meeting and in the associated comments, I was concerned with the following: Staff thanks the applicant for the clarification on overall acreage for the proposed Natural Habitat Buffer Zones, noting that an overall buffer area of 7.41 acres has been provided by the application of performance standards over the application of the buffer zone table metrics as outlined in Section 3.4.1(E). However, the justification for applying the performance standards over the metrics is outlined in Section 3.4.1(E)(1) and generally outlines that the project shall maintain, preserve or enhance the ecological integrity of the site. After viewing the Landscape Plans for the project, a disparity exists between the various Natural Habitat Buffer Zones on the site, e.g., the species proposed on the northeast area of the site are predominately native (see my additional comments below) but the species on the western boundary and along the southern boundary are not predominately native. These areas contrast with the planning objectives provided by the applicant which state, "The Landscape Plan is designed to buffer the project from surrounding land uses by placing a variety of native plant material along the northern edge of the project adjacent to the wetlands as well as along the south adjacent to the Larimer Canal No. 2, which is a designated wildlife corridor." During the 4/26 meeting, the applicant's consultant, Steve Olt, and I discussed ways that these areas would be augmented by native species and how native species should be employed wherever possible. Areas where we agreed that potential noise and visual screening issues should take precedence over the sole use of native species were along the northwestern portion of the site (including the parking area west and north of Building 1 and the parking area north of Building 7). Other issues that need to be clarified by the applicant's consultant is the labeling of plant species throughout the site and clarification of what "native shrubs and grasses" consists of, as labeled on the first sheet of the Landscape Plans. When the public hearing was originally scheduled for May 19th, City staff had requested that the updated plan sets be provided to the City no later than May 4th. Given that the public hearing is now being moved to June, the applicant will need to submit the updated plan sets by June lit. Please let the citizens know they can contact me directly at 224.6143 if they have any questions about this process 6/3/2011 Pale 2 of 5 Thank you for forwarding various documents to me a couple of weeks ago I wanted to check in with you about the current status of the Campus Crest project. I understand that their submission deadline for revised plan sets and other materials was yesterday. 1. Have the materials requested by City staff been provided? If so, could you please forward them? Yes, the materials and information requested by City staff at the staff review meeting on April 20th have been provided and have been deemed to be sufficient. The information requested by Lindsay Ex is included on the revised PDP and ODP plans submitted yesterday (please see the attached plans). Regarding the information requested by Marc Virata, I'm not certain in what form he received it prior to going on vacation but he did tell me that the projects are able to go to the P&Z Board on June 16th. He will be back in his office next Monday, June 6th, and we can follow up with you then. 2. Do you have completed minutes from the Neighborhood Meeting held on May 23, along with responses to the list of questions that were provided at the beginning of the meeting, but not addressed during the meeting due to lack of time? Yes, I do have completed notes from the neighborhood meeting held on May 23rd. However, there a just a couple of answers to questions that I have not yet received input from the appropriate staff and applicants. Please see the attached document. Regarding the list of questions provided by the neighbors, yes, I do have answers to the questions posed to City staff. However, I have not received answers requested for questions directed to Campus Crest, the developer. Please see the attached document. 3. Has Campus Crest made a decision on what type of heating system they will use yet? I do not know what Campus Crest's final decision is on the heating source for the project. 4. When will the staff report be ready? Can you please forward it when it is completed? The staff reports for The Grove at Fort Collins PDP and the Amended CSURF Centre for Advanced Technology ODP will be ready for P&Z Board members to pick up tomorrow (Friday). You will be able to pick up copies of the staff reports tomorrow or later. Also, I would like to review the development review file for the Horticulture Center (The Gardens on Spring Creek). I stopped into the office yesterday morning, and Lori was unable to locate it then. Has it been found? I do have the C.A.T. 22nd Filing, Community Horticulture Center - Planning file #53-85AZ in my office. You are welcome to come review it on your time schedule. Thanks, Sarah CONFIDENTIALITY NOTICE: This e-mail transmission and any accompanying documents contain information belonging to the sender which maybe confidential and or privileged. This information is intended only for the use of the recipient named above and any other person who has been specifically authorized herein to receive it, and the referenced legal privileges are not waived by virtue of the information having been sent by e-mail. Ir you are not the intended recipient, you are hereby notified that any use, disclosure. distribution, copying, or action taken in reliance upon the contents of the information contained in this e-mail is strictly prohibited. If you have received this e-mail in error, or if any problems occur with the transmission. please immediately notify the sender. Thank you. 6/3/2011 Page 1 of 5 Steve Olt From: Steve Olt Sent: Friday, June 03, 2011 2:35 PM To: 'Kevin Barrier'; 'Sarah Burnett' Cc: Ted Shepard; Marc Virata; Lindsay Ex Subject: FW: Site Plans and Other Applicant Responses to Issues Raised by Staff Attachments: FULL PLANNING SET.pdf; 502-001 Plat.pdf; Principles and Policies New City Plan PDP.docx; 502-001_PDP_Block_Requirements.pdf; SECTIONS.pdf; Traffic memo.3-28-11.pdf; The Grove TIS.May 2010.pdf; Traffic memo.10-7-10.pdf; Traffic memo.11-22-10.pdf; Traffic memo.12-2- 10.pdf; 502-001_ODP_Block size.pdf; Grove PDP Planning Objectives.4-06-11.doc; Principles and Policies New City Plan ODP.docx; ODP_PLAN.pdf; TheGrove@FC(CampusCrest)- 052311.NeighborhoodMeeting.Notes.doc; Questions for the May 23rd Neighborhood Meeting Regarding The Grove At Fort Collins PDP and the Amended CSURF Centre for Advanced Technology ODP.doc; 0611_SO_ CentreforAdvancedTech_ODPAMD.doc; 0611_SO_TheGrove@Fort Collins,PDP.doc Kevin, Here is the e-mail I sent to Sarah Burnett yesterday with the attachments to the Staff Reports to the Planning & Zoning Board that are being distributed today (Friday). Also, I am now attaching the Staff Reports for The Grove at Fort Collins PDP and the Amended CSURF Centre for Advanced Technology ODP that Angelina was formatting and finalizing yesterday. Sarah just informed me that she had not received the e-mail sent yesterday so I am trying again to get this information to her. Steve Olt Project Planner From: Steve Olt Sent: Thursday, June 02, 2011 3:23 PM To: 'Sarah Burnett' Cc: Lindsay Ex; Ted Shepard; Marc Virata Subject: RE: Site Plans and Other Applicant Responses to Issues Raised by Staff Sarah, The Grove at Fort Collins PDP and the Amended CSURF Centre for Advanced Technology ODP will be going to the Planning & Zoning Board at their public hearing on June 16, 2011. Answers to your questions may be found below. Also, I have attached the documents that will be part of the Planning & Zoning Board staff reports & packets. Steve Olt From: Sarah Burnett [mailto:sarahmbumett@hotmail.com] Sent: Thursday, June 02, 2011 10:46 AM To: Steve Olt Subject: RE: Site Plans and Other Applicant Responses to Issues Raised by Staff Steve, 6/3/2011