HomeMy WebLinkAboutTHE GROVE AT FORT COLLINS - PDP - 16-10B - CORRESPONDENCE - CORRESPONDENCE-HEARING (17)Page 3 of 3
Thank you for your assistance.
Sarah Burnett
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6/21/2011
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From: Sarah Burnett [mailto:sarahmbumett@hotmail.com]
Sent: Monday, June 20, 2011 7:20 AM
To: Paul Eckman; Steve Roy
Subject: FW: Grove documents Documents for Record
Mr. Eckman and Mr. Roy,
Please see the exchange of email messages below. Angelina Sanchez's response seems to indicate that items
submitted for the record may have been mixed in with "all materials left in the chambers". I hope that this is not
the case. I would like to be able confirm as soon as possible that all documents we submitted are in fact part of
the official record of the hearing. How can we assure that all items submitted for the record are part of the
record?
Also, the recording of the P&Z Board Meeting has not yet appeared on the City's website. I assume the verbatim
transcript should be available immediately? If so, could you let me know how parties -in -interest will be able to
access the transcript? I presume it will be made available to all parties -in -interest who have requested it at the
same time.
Thank you in advance for your attention to these questions.
Sarah Bumett
From: ASanchez5prague@fcgov.com
To: sarahmbumett@hotmail.com; SOLT@fcgov.com
Date: Fri, 17 Jun 2011 14:03:54 -0600
Subject: Grove documents Documents for Record
Hi Sarah, all the materials left in the chambers were collected and Placed in a box for Steve Olt to
sort (and make sure he kad a copy of everything for the project file). I'm forwarcling this message to
him to let him know of gour inquiry.
Angelina Sanchez -Sprague
Community Dev. tr Neigk6orhood Services
Phone: 970.221.6525
From: Sarah Burnett [mailto:sarahmbumett@hotmail.com]
Sent: Friday, June 17, 2011 8:24 AM
To: Angelina Sanchez -Sprague
Subject: Documents for Record
Angelina,
One of submissions for the record at last night's Planning and Zoning Board meeting was very large (the complete
City Council agenda item and background materials for the Dec 21 Council Appeal of items relating to The Grove,
ODP and The Grove, PDP). Because it is so large (approximately 580 pages), we made only a single copy for the
record. It was placed on the table in front of the P&Z Board. I just wanted to confirm with you that when the
materials submitted are gathered together, it is included. Please let me know if you have any questions.
6/21/2011
Pagel of 3
Steve Olt
From: Angelina Sanchez -Sprague
Sent: Tuesday, June 21, 2011 11:07 AM
To: Paul Eckman; Steve Olt; 'sarahmburnett@hotmail.com'
Cc: Steve Roy
Subject: RE: Grove documents Documents for Record
(-food morning Sarah, Dcputy City Attorney asked that I close the IooP on the requests made 6,9
you:
Comment: I would like to be able confirm as soon as possible that all documents we submitted are in fact
part of the official record of the hearing. How can we assure that all items submitted for the record are part of
the record?
KesPonse: Yes, we have everything. I spoke with Steve Olt (who will be going through the box to make
sure he has one of each item) for the project/appeal file. In some cases only 7 copies (for the Board) were
received. To ensure we had one of those copies, I secured the set from a Board member after the hearing
and placed in the box for Steve Olt.
Comment: P&Z Board Meeting has not yet appeared on the City's website.
KesPonse: It's there now. See http://www.fcgov.com/cablel4/video-archive.php (City Programs tab)
Comment: I assume the verbatim transcript should be available immediately.
KcsPonsc: The creation of a verbatim transcript is a time consuming process. I'd expect it'll take at least 3
or 4 weeks but would not be surprised if it took 5-6 weeks. What the recorder has the night of the proceeding
is a first draft. They will rework it using a copy of the audio recording and written information such as the
sign -in sheet. When it's available, III make sure you get a copy. In the meantime, information on what
transpired including presentations, questions/responses, and deliberation can be gleaned from the video. See
link above.
Sarah, Please call on me or Steve C)lt iF you need anything else.
Angelina Sanchez -Sprague
Community pev. & Neigh6or600d Services
Phonc: 970.221.6525
From: Paul Eckman
Sent: Monday, June 20, 2011 9:33 AM
To: Angelina Sanchez -Sprague
Cc: Steve Roy
Subject: FW: Grove documents Documents for Record
Can you answer these questions?
6/21/2011