HomeMy WebLinkAbout2009-042-05/05/2009-APPROVING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR A CONTRACT WITH INTERWEST CONSULTING RESOLUTION 2009-042
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING AN EXEMPTION TO THE USE OF A COMPETITIVE
PROCESS FOR A'CONTRACT WITH INTERWEST CONSULTING GROUP
TO DESIGN ROAD IMPROVEMENTS FOR THE NORTH COLLEGE AVENUE AND
EAST WILLOX LANE IMPROVEMENTS PROJECT
WHEREAS, the City is beginning a roadway improvement project (the "Project") at the
intersection of North College Avenue and East Willox Lane (the "Intersection"); and
WHEREAS, the developer of a large commercial project on the northeast comer of the
Intersection (the "Marketplace") has begun the City development process; and
WHEREAS, the Marketplace developer has retained Interwest Consulting Group
("Interwest") to provide engineering design of the Project up to 50% completion; and
WHEREAS, the City has agreed to finalize the design of the Project at City expense; and
WHEREAS, the additional design work will include revisiting several grading issues,
modifying the concrete intersection details and modifying the general layout of the existing plans
to include improvements on the west side of North College Avenue requested and funded by the
Fort Collins Urban Renewal Authority; and
WHEREAS, selecting a new engineering consultant to finalize the design of the Project
would result in substantial additional costs to the City; and
WHEREAS, having only one engineering consultant would also eliminate any confusion
about which consultant is liable for any design flaws that may occur in the field during
construction of the Project; and
WHEREAS, Interwest has designed both of the modern roundabouts that the City has
constructed elsewhere in the City and has the experience necessary for the East Willox Lane
roundabout design; and
WHEREAS, Interwest's rates are competitive with other consulting engineering firms;
and
WHEREAS, City staff believes that using Interwest for the final design of the Project is
appropriate given the complexity of the Project and the work already completed by Interwest on
the Project; and
WHEREAS, funds have been budgeted and approved in the Capital Projects Fund for the
Project; and
WHEREAS, Article IV, Section 8-161(d)(1)b. of the City Code authorizes the
Purchasing Agent to contract for material or services where, although there exists more than one
responsible source, a competitive process cannot reasonably be used or, if used, will result in a
substantially higher cost to the City, will otherwise injure the City's financial interests or will
substantially impede the City's administrative functions or the delivery of services to the public;
and
WHEREAS, Article IV, Section 8-161(d)(1)c. of the City Code authorizes the Purchasing
Agent to contract for material without competition if, a particular material or service is required
to maintain interchangeability or compatibility as a part of an existing integrated system; and
WHEREAS, the Purchasing Agent has determined that although there exists more than
one responsible source, a competitive process cannot reasonably be used or, if used, will result in
a substantially higher cost to the City, will otherwise injure the City's financial interests or will
substantially impede the City's administrative functions or the delivery of services to the public;
and
WHEREAS, the Purchasing Agent has submitted the requisite justification for this
determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
procurement; and
WHEREAS, Section 8-161(d)(3) of the City Code requires the City Manager submit all
procurements over Two Hundred Thousand Dollars ($200,000) to the City Council in an open
meeting for final approval.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent is hereby authorized to contract with Interwest Consulting
Group for the design and construction overview of the the North College Avenue and East
Willox Lane Improvements Project in an amount not to exceed $323,960.
Passed and adopted at a regular meeting of the Co cil •f the City wFortns this 5th
day of May A.D. 2009.
Mayor
ATTEST:
i
City Clerk