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HomeMy WebLinkAbout2009-021-02/17/2009-AUTHORIZING A GRANT AGREEMENT WITH THE STATE OF COLORADO, DEPARTMENT OF LOCAL AFFAIRS, TO RECEIVE GR RESOLUTION 2009-021 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING A GRANT AGREEMENT WITH THE STATE OF COLORADO, DEPARTMENT OF LOCAL AFFAIRS, TO RECEIVE GRANT FUNDS FOR THE ACQUISITION AND INSTALLATION OF ENERGY EFFICIENT EQUIPMENT WHEREAS, the City has applied for and been awarded grant funds from the State of Colorado, Department of Local Affairs, (the"DOLA Grant") in order to acquire and install energy efficient equipment in facilities of the City, Larimer County, Poudre River Public Library District and Fort Collins Housing Authority (the "Project"); and WHEREAS, the project partners working with the City to provide matching contributions and to implement the Project include Larimer County, the Poudre River Public Library District and the Fort Collins Housing Authority (the "Project Partners"); and WHEREAS, the DOLA Grant totals $778,000 and additional funds for the Project will be provided through community support and the Project Partners; and WHEREAS the Project will involve acquiring and installing a solar thermal system for the EPIC pool; providing energy upgrades and retro-commissioning for City Hall, 215 North Mason, EPIC pool, the Downtown Library, the Loveland Courthouse, Detention Center, 201 LaPorte Avenue, 1501 and 1525 Blue Spruce; providing solar photovoltaic equipment for the Pickle Plant site, Larimer County's Solid Waste Administration Building and Fort Collins Housing Authority's Stanford Apartments; and providing a portion of the salary of a Sustainability Coordinator for one year; and WHEREAS,to receive the grant funds,the City must execute a Grant Agreement(the"Grant Agreement")with the State of Colorado,a copy of which is attached as Exhibit"A"and incorporated herein by reference; and WHEREAS,to implement the Project,the City must also enter into subrecipient agreements (the"Project Agreements")with each of the Project Partners, incorporating the requirements of the Grant Agreement and specifying the agreed-upon grant funding and matching contribution shares; and WHEREAS, the City is authorized, under Article I1, Section 16 of the City Charter and Section 29-1-203,C.R.S.,to enter into intergovernmental agreements, such as the Grant Agreement and the Project Agreements, to provide any function, service or facility; and WHEREAS,City staff recommends that the City Council authorize the Grant Agreement and the Project Agreements as described herein. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the Mayor is hereby authorized to enter into Project Agreements with each of the Project Partners to describe the funding shares and to outline each party's responsibilities for carrying out the Project, on terms and conditions consistent with the terms of this Resolution, along with such additional terms and conditions as the Mayor,in consultation with the City Attorney, deems necessary and appropriate to protect the interests of the City. Section 2. That the Mayor is hereby authorized to enter into a Grant Agreement with the State of Colorado, Department of Local Affairs, for the receipt of grant funds,to be used to acquire and install energy efficient equipment for the City of Fort Collins, Larimer County, Poudre River Public Library District and Fort Collins Housing Authority,on terms and conditions consistent with the terms of this Resolution, along with such additional terms and conditions as the City Manager, in consultation with the Mayor,deems necessary and appropriate to protect the interests of the City. Passed and adopted at a regular meeting of the Con i the City of Fort Collins this 17th day of February A.D. 2009. 01 �AA; Mayor ATTEST: OL4,L% .A��&Z'."i City Clerk EXHIBIT A ffy in r r i�� >•v-��� ,� t �.'az�'.,tS'�s }l"" „r # eti <"3 t#,` Fort Collins I. tax / g Re tonal Library District lort Ullm Houw-.dmhoth, 2' � Amv LARIMERUNTY � � City of F6rt UU00"'Itil is �r t3 .+i�w� IiI Financial Services 300 Laporte Ave City of PO Box 580 Y✓9 Fort Collins.CO 80522 970.416.2259 F6rt Collins 970 .6107-fax f gov.c ov.cam September 19, 2oo8 Don Sandoval 150 East 29ih Street, Suite 215 Loveland, CO 80538 Dear Don, The City of Fort Collins, on behalf of our partners Larimer County, Fort Collins Regional Library District and Fort Collins Housing Authority is pleased to submit this application and proposal for a New Energy Communities Initiatives grant. We appreciate the opportunity to discuss our initial proposal with you earlier this summer and feel as a result that this final application aligns closely with the interests and expected outcomes from DOLA and GEO. Ultimately, we've compiled a package of 23 projects that will save the communities of Fort Collins and Loveland over $227,000 per year. These projects would be made possible with DOLA and GEO's assistance, but the communities of Larimer County have stepped forward to fund the majority of the effort with over 70% of the total project cost coming from matching funds. Of the 23 projects comprising this application, four are renewable energy projects, with the remaining projects all focused on energy efficiency. The size of the overall package, along with the targeted ratio of efficiency to renewable energy, allows economies of scale and partnership synergies to make this application attractive for public funding. Further, the application includes investment in a sustainability coordinator to both manage the implementation of these projects as well as share lessons learned and best practices, capitalizing on the benefits of packaging these together, while linking them to the communities'broader efforts around sustainability and livability. Not only does this project save money, it is also projected to save over 3 million kWh/year in electric energy use and 9o,000 therms/year in natural gas heating, while displacing nearly 878 kilowatts (kW) of electric power with demand savings or generation from clean renewable energy. These in turn translate to significant environmental benefits, most notably 2,774 tons of CO2/year — helping northern Colorado further its stated policy goals and programs around climate protection and economic development through clean energy. In closing, these 23 projects are not an arbitrary set of recommendations. They were carefully selected to work together as a system of projects that most closely align with the stated objectives of the DOLA New Energy Communities Initiative while building on .momentum of FortZED, the nationally recognized, community-based effort to convert downtown Fort Collins into a net zero energy district. This grant application, if funded, would help to replicate the successes of FortZED radially outward to other parts of Fort Collins as well as downtown Loveland. Because the projects focus exclusively on public buildings, including LED street lights, recreation centers, water treatment operations, and subsidized low-incoming housing, the public benefits from this set of measures is further compelling. For these reasons, we respectfully submit this grant application and thank you again for the opportunity to partner with DOLA and GEO to further our common goals around new energy communities advancing sustainability and livability in Larimer County. Sincerely, �re ? Mike Freeman Chief Financial Officer City of Fort Collins TABLE OF CONTENTS Tableof Contents..........................................................................................4 1.0 Introduction...................................................................................... 1 2.0 Final Project Description and Need................................................. 1 2.1 Overview......................................................... 2.2 Projects Included in the Proposal Package.................................8 2.3 Alignment With DOLA/GEO Program Criteria........................io Energy and Mineral Impact Program Grant Criteria.........................10 Governor's Energy Office Program Criteria....................................... 13 Livability/Sustainability Criteria........................................................ 15 3.0 Proposed Project Schedule............................................................. 18 4.0 Proposed Funding...........................................................................20 Appendices..................................................................................................23 Appendix A Department of Local Affairs Energy and Mineral Impact Assistance Program Application.................................................................24 Appendix B Letters of Support................................................................44 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 1 .0 INTRODUCTION The City of Fort Collins and its regional collaborating agencies in the Fort ZED Regional Partnership — Larimer County, Fort Collins Regional Library District and Fort Collins Housing Authority— have developed a comprehensive package of energy efficiency, retro-commissioning, and renewable energy projects to further our region's efforts to increase energy efficiency and promote clean energy technologies. The proposed package of projects in this proposal are not only closely aligned with the goals and evaluation criteria outlined by the Department of Local Affairs (DOLA) and Governor's Energy Office (GEO), they would result in significant energy and cost savings.The City of Fort Collins was recently recognized by the Sierra Club as one of the top four cities in the nation in promoting clean and renewable energy technologies, and an award of New Energy Communities Initiative (NEC) project funds would further boost Northern Colorado's efforts to become a "go-to" region for clean energy technologies and showcase a replicable model for other regions in Colorado. The remainder of this proposal document describes our proposed project and its individual components, discusses its alignment with specific DOLA/GEO NEC evaluation criteria, and outlines a proposed schedule and budget. j The Fort ZED Regional Partnership 2.0 FINAL PROJECT I The Partnership consists of the following DESCRIPTION AND entities: • Cityof Fort Collins NEED i . • LarimerCounty . - 2. 1 Overview • .Fort Co11ms EIousmg it onty The proposed project, developed by the Fort ZED Fort Collins Regtonaht ibrary Regional Partnership-a D�stnct £" w�' t1 regional collaboration of public agencies and Ke} tndmditals are td nufied m�the �s � p g foY'St 'h 'tY fZh'Y Y5 " [I llowtng orgamzahon"chart { r i'a�c t New Energy Communities Initiative Grant Application Fort ZED Regional Partnership community partners - includes a package of 23 individual projects focused on energy efficiency and renewable energy on public facilities and buildings in the cities of Fort Collins and Loveland. Individual projects range from HVAC, controls, and building envelope improvements to solar thermal and photovoltaic installations. In total, these projects would save a projected 3 million kilowatt hours (kwh) of electricity and go,000 therms of natural gas per year. Key Individuals of the Partnership's Project Team City of Forti,olhnsL y.Mlk'e Freeman�"t�^1 Reg�onral P,arership S�ustainatiilIt �CoordmatoC(,Protect' � �= Manager 4F €� (To be}determined)�', k Fpqq��rvr C t a� :-, Fort InS COII . `3* ;. City of Fort Collins For Lanmer Countyr =� v t Colllns r, ''Steve:Stnckland,` ' s Housing.Authonty f zr Sieve BaldersonT� � Jeff�/allonc r.M1'� Regional Operations Servicesi Facilities Operations ti ts$+Library DISV otg9Y,, + uu r �fvlana er ofrFacdlhes, F Green Building GrouprManager g S Brenda Carnsf,' Along with its technical aspects, the project also includes a significant educational component. Because of their focus on public buildings and facilities, each project creates a unique opportunity to educate residents of and visitors to Fort Collins, Loveland, and Larimer County on the benefits of energy efficiency and renewable energy through interpretive signage and other materials. The project's Sustainability Coordinator, a multiyear position that lla,,, 1 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership would be supported with this grant, would be a key player in not only championing education linked to funded projects in the region, but also in sharing best practices with other NEC grant recipients and regions throughout Colorado. The proposed project offers a unique opportunity to build off of significant energy initiatives already underway in the region. One of the most ambitious projects currently under development in Colorado is FortZED (Fort Collins Zero Energy District),a three- way initiative of the Northern Colorado Clean Energy Cluster, Fort Collins Utilities, and UniverCity Connections. FortZED would convert downtown Fort Collins and the main campus of Colorado State University into a district that generates more energy than it uses on an annual basis.The district currently serves approximately 4,5oo electric utility customers with a combined electric demand of 45 megawatts (MW). On this basis, it would be the largest net zero district of its kind in the world and would provide strong competitive advantage for Colorado. As well, it would provide a template and economic development opportunity for Colorado clean technology companies to replicate the technical solution in other urban environments, campuses, and master-planned communities worldwide. This proposal would replicate early successes of the FortZED approach in communities in the region — neighboring downtown Loveland and areas within Fort Collins and Larimer County radiating from the downtown FortZED district. Of note, FortZED was conceived through the community-based UniverCity-Connections process (N%%w.univercityconnections.org) and therefore enjoys strong community support, political %kill, and professional attention. A compelling argument for community- based programs such as FortZED and the NEC Initiative is underscored in a paper written by the National Renewable Energy Laboratory(NREL) entitled A Renewable Community: Key Elements (http://%%-%%w.nrel.gox,/applying_technologies/pdfs/42774.pdf) that assesses the feasibility of renewable energy communities. Because of FortZED, NREL is interested in documenting Fort Collins as a rare example that exhibits all of the key elements identified in their research. Pa; c j 3 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Partial implementation of FortZED will be underway in 2oo8 with the announcement of funding from the U.S. Department of Energy. However, the federally funded effort focuses mainly on the technical smart-grid integration of renewable and conventional generation sources in the district to demonstrate peak load reduction. This proposal, in contrast, would complement the DOE work by bringing a much-needed focus on public buildings and their unique opportunity to educate and inspire the community, while saving valuable taxpayer dollars through energy conservation. The following Table t provides a summary of individual energy efficiency and renewable energy projects included in the proposal package. These projects are described in narrative form in the following section. i'a^c 4 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Table it. Proposed Individual Projects Facility Measure Description Energy Efficiency - - City of Fort Collins Edora Pool Ice Center Ice Rink Dehumidification Preheat coil for dehumidification unit by running Unit Chilled Water Preheat condenser water from ammonia chiller. Edora Pool Ice Center HVAC Controls Upgrade Upgrade controls and limit extensive run time on ammonia chiller(stage ammonia chiller compressor start-ups, scheduling). Edora Pool Ice Center Transition to Johnson Current controls do not allow for adequate control Controls of and monitoring of equipment-allows for Dehumidification Unit optimization reducing outside air. 215 N. Mason-City Office Building HVAC Controls Upgrade Improve interface between McQuay rooftop units and Metasys building automation system for better control and monitoring (Hot Shot cooling lock out etc), this allows for Hot Shot to happen. 215 N. Mason-City Office Building Building Envelope Building envelope upgrades. Improvement Fort Collins City Hall Mechanical Upgrade for VAV/VMAs with hot water coils in office area with Office Area some hot water piping upgrades to accommodate new coils. Fort Collins City Hall Building Envelope Reduce building exterior air infiltration to increase Improvement the overall building resistance to heat loss and gain. Downtown Arterial Streets LED Street Lights Note: there are additional operations and Fort Collins Regional Library District maintenance cost savings of about$8,000/ ear. Downtown Library Lighting Retrofit Replace T-12's and incandescents. Latimer County 201 Laporte Ave., Fort Collins-Justice Center HVAC Upgrade Replace rooftop units and reconfigure HVAC. 205 East 6th St., Loveland-Justice Center Roof and Window Upgrade Replace existing built-up roof that has very little insulation with R-22+ Energy Star roof, replace existing single pane aluminum frame window with low thermally broken frames. 1501 Blue Spruce, Fort Collins-Human Services Windows and Building Replace failing windows, seal and insulate Envelope building components. _.__.. _....... .......... ..._....... ....._.... ...... ......,.. .._...... ......... ................. .._...._.._ _._.... .._ ............. _...... Priyc 1 S New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Facility Measure Description 1525 Blue Spruce, Fort Collins-Health and Environment/Cooperative Extension Windows andBuilding Replace failing windows, seal and insulate Envelope building components. ,Retro Commissioning;iSavings;estlmates based on.Iritlustry'experience;of5=1b%savings(Us ing 8%y+, I„ , , • T �.:i i•;^ <<4'. City of Fort Collins 215 N. Mason-City Office Building Retro-commissioning City Hall Retro-commissioning Edora Pool Ice Center Retro-commissioning Larimer County 205 E. 6th St., Loveland—Justice Center Retro-commissioning 2405 Midpoint Drive- Detention Center Retro-commissioning Fort Collins Regional Library District Downtown Library Retro-commissioning ,Renewables City of Fort Collins Corner of Mulberry Pickle Plant Photovoltaics Art in public places. Edora Pool Ice Center EPIC Pool Solar Thermal Pool heating. Larimer County Solid Waste Administration Photovoltaics Includes educational component tied into the "Garbage Garage". Fort Collins Housing Authority Stanford Apartments Photovoltaics Photovoltaics on old apartment complex for which efficiency upgrades will also be performed. llage 6 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Fort ZED Regional Partnership Proposed Projects " a i are { x, MOLBRR Y WB Si _ •� "� ^.`L �-}OE� M � E4ULBERPY Ep Si 1 ENWY i ..y5(p S`.y.'�S WY PHO,�SP. Li RO, S I }�EPROr PECI A A P �i�`,. WHpRSETOOTN ROT g .�4 ."Yi43'� d' { TOP E..IIORSEi00iN N0 y i uln erg.• u WI FA 9 r W LRItBY RO Ci0.1LBY RpM � i f � CI.RPEXTER Rp w 'ECRJ] .g, XWy]YI E R� � 1 �1 � 1 a.. f MST 9T k i 4 k`i W 9i 5 WS9i liT E TM SL � } p = E EISENIIOWCREOBL�y 9 EMWf 3L W9 t W E`I$[NI TOWER HL f EISENNOWJ�iW 15T i a �I— r IN Irt New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 2.2 Projects Included in the Proposal Package City of Tort Collins: The City of Fort Collins has proposed a number of energy efficiency, retro-commissioning, and renewable energy projects as part of the proposal package. Projects included in each category are as follows: • Energy Efficiency: Energy efficiency projects would be conducted at a number of facilities including the Eldora Pool Ice Center(EPIC), the city municipal court building, and City Hall. LED street lights would also be installed at a number of locations on downtown Fort Collins arterial streets. • Retro-commissioning: Retro-commissioning of the City's building at 215 North Mason Street, City Hall, and EPIC would be conducted. • Renewables: Solar photovoltaics would be installed at the City's "Pickle Plant" site and solar thermal :` The Fort Collins Pickle Plant Site for the pool at EPIC. The City of Fort Collins has developed an innovative In addition, the City of Fort Collins proposal to rehabilitate the Dreher Pickle Plant site in j Fort Collins through a public art project including the proposes to hire a Sustainability, installation of a nokW"solar farm." Coordinator to manage the implementation of the package of As a City of Fort Collins public art project the Pickle projects included in this proposal. The Plant Solar Farm will give high visibility to clean energy Sustainability Coordinator will play a itechnology and regional clean energy businesses.As a City-owned solar resource the Solar Farm%vill also help crucial role in project coordination, Fort Collins Utilities evaluate the viability of solar design, construction, and post-project technology as a means to offset energy and:power, monitoring for effectiveness. In demands in the FortZED district. addition, the Coordinator will lead the The Pickle Plant Solar Farm proposal is tied to a_ r; education and outreach efforts community project in Fort Collins with muluple,m } ' associated with the proposed package, objectives creation of ariarhst designed gateway into a ensuring that through interpretive central Fort Collins revitalization of a former ihdnstnal t$;} signage and other educational srfe'creatron of a showcase protect for regronal'.cleari "`* =k t, g, materials each project serves as a key energy businesses addrtio_n of renewable energy capacity resource in educating citizens and r to the Cttys FortZED zeroenergy distnet and_`creatron ofs_ an.educational`venue fo5'renewable'energy technology r; visitors about the benefits of energy ,'Jhese elements willnall complement each other;imakuig1 efficiency and renewable energy it atimque i tid pii% r l statement a6outhvability for technologies. r the'state of Colorado"" • E : ' Larimer County: As shown in Table 1, Larimer County has proposed a *Fr �, number of energy efficiency, retro- r ,; t G h€+ commissioning, and renewable energy New Energy Communities Initiative Grant Application Fort ZED Regional Partnership projects as part of the proposal package. These include HVAC, roof, and window upgrades to the County's district court facilities in Fort Collins and Loveland; window and building envelope upgrades to its Health and Environment/Cooperative Extension and Human Services facilities in Fort Collins; retro- Fort Collins Housing Authority's commissioning of the County Courthouse in Stanford Apartments: Renewable i I Energy for Affordable Housing Loveland and Detention Center in Fort Collins; and installation of solar photovoltaics on the Solid The Fort Collins Housing Authority Waste Administration Building. In total, Larimer proposes to rehabilitate an 62 unit County is contributing approximately $1.2 million j apartment complex to increase livability, in matching dollars to the projects, along with in- aesthetics,security and energy efficiency. kind staff support for implementation. A comprehensive energy efficiency upgrade will include new boilers, . "pr6grammable thermostats,whole house City Of Fort Collins Housing Authority fans,daylighting,Energy-star windows"' - (FCHA): The proposal package also includes high performance insulation andlighting-`j' installation of solar photovoltaics on the Stanford fixtures and!Energy Star appliances. Apartment complex, an affordable housing facility, h.The proposed potovoltare solar system p will be installed on a newly constructed in the City of Fort Collins. As a precursor to energy efficiefit clubhouse and ts'expected w installation of renewable energy on the facility, the G to;meet much'of its operafton energy FCHA has secured funding for major renovation of rngeds jThe system will also be a highly K the facility, including significant energy efficiency m h visible pro�ectamet} that provtdesan upgrades.The FCHA has committed $20,000 educational resource for restdenLs visitor's towards the funding of this project. City of Fort Collins Regional Library District: The Fort Collins Regional Library District has proposed both retro-commissioning and lighting upgrades to the downtown Fort Collins Library as part of the proposal package. The District is providing $13,000 in matching funds to support these projects. Local Community Organizations: The proposal package will also receive significant funding and logistical support from local community organizations in the form of funding and in-kind support. Local community organizations have pledged $430,000 in matching funds to the proposal package. 1 215 North Mason:Students Lend a Hand The suite of energy efficiency and retro-commissioning projects at the City of Fort Collins office building at 215 North Mason Street will support the City's intent to have the building certified under the U.S.Green Building Council's Leadership to Energy and Environmegtal Design certification p r o g ram 'or ing buildings(LEED EB) Im m an uovative collaborative effort students from the I Colorado State Umverslty School of ConstmcttoniManagement wilhevaluateand plan to certify the build ,, t�ng Over the semester;the students will look at things such as energy use water use hghung F S(.FA' ' and heating and cooking {t'��'�......,.."",..�.�. Zx �2t!'�` .4k a."�..,.r•.< sS�a�c-'��� S-c� �s#r r'F-.;svu�`„at`1J„d.�;� k � ,sa,.1� +k .sa"t'{ Paoc 9 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 2.3 Alignment With DOLA/GEO Program Criteria Energy and Mineral Impact Program Grant Criteria Appendix A contains a completed Energy and Mineral Impact Assistance Program application. As is described in the application, the project is in close alignment with the program criteria. Through its focus on energy efficiency and renewable energy, the project clearly demonstrates a relationship to energy/mineral resources and addresses community and regional goals Mth respect to energy use, as articulated in policies such as the City of Fort Collins Electric Energy Supply Policy. The project also includes a notable 71 percent match to requested funds, far exceeding the recommended dollar-for-dollar match, and is supported by a regional collaboration of agency and community partners as well as a proposed Sustainability Coordinator. FortZED Regional Partnership partners have committed to documenting outcomes to provide an educational resource as well as guidance for replicability across Colorado. Page I io New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Table 2. Estimated Energy and Cost Savings from Proposed Projects Facility Measure Electric Electric Gas Utility _ Energy Demand Savings Cost Savings Savings (Therms/ye Savings or or ar) Producti Producli on on(kW) (kWh/ye ar .Energy Efficiency.Projects. - City of Fort Collins Edora Pool Ice Center Ice Rink - - 4,000 $ Dehumidification 3.300 Unit CW Preheat Edora Pool Ice Center HVAC Controls 21,600 $ Upgrade 785,000 228 47,500 Edora Pool Ice Center Transition to JCI 1,400 $ for controls of 3,000 15 1,700 dehumidification unit 215 N. Mason-City Office Building HVAC Controls - - $ Upgrade 200 9,800 215 N. Mason-City Office Building Building 8,800 $ Envelope 7,300 Improvement Fort Collins City Hall Mechanical - - 400 $ 300 Upgrade for Office Area Fort Collins City Hall Building - - 3,300 $ Envelope 2,700 Improvement Downtown Arterial Streets LED street lights - $ 245,0W 56 5,000 Fort Collins Regional Library District Downtown Library Lighting Retrofit (3,900) $ 317,000 66 17,200 Latimer County 201 Laporte Ave., Fort Collins-Justice Center HVAC Upgrade - $ 677,000 15 37,300 205 East 6th St., Loveland-Justice Center Roof and 2,100 $ Window upgrade 12,000 12 3,000 1501 Blue Spruce, Fort Collins-Human Windows 8 3,000 $ Services Building 17,000 17 4.400 Envelope 1525 Blue Spruce.Fort Collins-Health and Windows 8 3,200 $ Environment Building 18,000 18 4,600 Cooperative Extension I Envelope Retro-Commissioning-Savings estimates based on industry experience of 5-15%savings(using 8%) City of Fort Collins 215 N. Mason-City Office Building Retro- 600 $ commissioning 77,000 25 5,600 City Hall Retro- 2,300 $ Page 11 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Facility Measure Electric Electric Gas Utility Energy Demand Savings Cost Savings Savings (Therms/ye Savings or or ar) Producti Producti on on(kW) (kWh/ye ar commissioning 84,000 14 5,800 Edora Pool Ice Center Retro- 19,700 $ commissioning 284,000 43 25,400 Latimer County 205 E.6th St., Loveland—Courthouse Retro- 2,000 $ commissioninq 48,000 8 3.700 2405 Midpoint Drive-Detention Center Retro- 12,200 $ commissioning 287,000 48 22.600 Fort Collins Regional Library District Downtown Library Retro- - 200 $ commissionin 32,000 800 es City of Fort Collins Corner of Mulberry Pickle Plant PVs - $ 150,000 100 7,500 Edora Pool Ice Center EPIC Pool Solar - - 9,200 $ Thermal 10.500 Larimer County Solid Waste Administration Photovoltaics - $ 5,000 3 400 Fort Collins Housing Authority Stanford Apartments Photovoltaics - $ 15,000 10 800 Total Savings(energy Use,Cost) 3,056,00 90,100 $ 0 878 227,200 Pa'�C j 12 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership - Governor's Energy Office Program Criteria The proposed project specifically addresses four of the GEO's individual programs: • Greening Public Facilities: The project focuses exclusively on public buildings and facilities. • Renewable Energy Demonstration Project: The package of projects includes solar photovoltaic and solar thermal projects. • LED Communities: The project includes funding for LED street lights on major arterials throughout downtown Fort Collins. • Sustainability-Coordinator: The proposal includes funding for a Sustainability Coordinator to manage implementation of individual projects and champion education efforts. The project addresses GEO criteria specifically related to the NEC Initiative as follows: Investments in Strategic Energy Conservation Retrofits and Renewables. Energy retrofits and re-commissioning efforts provide the foundation for this proposal at a ratio of 3:1 to renewable energy projects by project count and by implementation funding sought from DOLA/GEO. The projects are built off GEO's t M1 recommended approach to Greening Public Facilities provided with the NEC documentation. Specifically, the City of Fort Collins hired Johnson Controls in 2oO6 to conduct investment grade audits of its facilities in order to identify the most strategic facility improvements based on return on investment and explore the business model of Energy Services Performance Contracting (ESPC). After receiving the audit results, the City engaged Johnson Controls under a performance contract mainly focused on lighting retrofits, but elected to complete the balance of the measures itself Pa;e . 13 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership using in-house facilities management staff for program management and hiring out to local contractors for implementation. This proposal helps to buy down the cost of the total strategic package being implemented by the City, allowing for the package to expand and include four renewable energy installations plus a Sustainability Coordinator for three years,all within the typical payback for a performance contract for local governments. Because the efficiency measures of this proposal aren't directly linked to a performance contract, GEO's offering for "Renewables in Performance Contracting Grant" is not assumed or included in the budget for this project. Economies of Scale Efficiencies (Combined Projects, Joint Bidding and Management). Because the cornerstone of this project's development is an ESPC approach, the inherent benefits from economies of scale, such as high-payback items being `subsidized' by short payback items, and the benefits of joint bidding and management grill be realized. For example, this project will be organized into four main categories of facilities improvements in order to capitalize on the benefits of joint bidding and management. These main categories are HVAC, controls, solar photovoltaics, and retro-commissioning. All of the 23 projects fall into one of these four categories with the exception of LED streetlights and the solar thermal installation at EPIC, which will be individually implemented by the City of Fort Collins. In the case of retro-commissioning in particular, the City of Fort Collins and Larimer County %sill partner in their procurement process to realize the benefits of combined projects and economies of scale for bidding. Addressing Residential, Commercial, Public Government Needs. Other programs within FortZED such as Climate Wise and the FortZED Green Restaurant Initiative are focusing on commercial needs, so this application specifically focuses on I government needs and government- supported residential housing. It will include three highly visible solar projects on public N buildings, one of which is a solar sculpture — ail ttt'Ri144VA'.�- '' partially funded through Arts in Public Places (APP)grid-tied to the City's wastewater treatment plant at a former pickle plant site -- „a the gateway to FortZED. Another solar New Energy Communities Initiative Grant Application Fort ZED Regional Partnership project makes use of a newly-constructed PV-ready, high performing green building that serves as the recycle center at the Larimer County landfill — a high traffic location visited regularly by students and Larimer County residents. The third is a solar- thermal project installed adjacent to EPIC, rather than roof-top, in order to increase visibility and educational opportunity for this heavily used recreation center. As noted above, these high-profile renewable energy projects are underpinned by three times as many strategic energy efficiency and retro-commissioning projects across 7 buildings as well as a project to implement LED street lights in downtown Fort Collins. Potential Energy Savings. As shown in Table 2, the projects would result in a combined savings of over 3 million kwh of electricity and 9o,000 therms of natural gas annually— for a combined total of 19,433 MMBtu/year. As shown in the schedule, the project would get started right away, with several projects easily being implemented and contributing to measurable results in first year of the project. Livability/Sustainabitity Criteria Beyond energy efficiency and renewable energy, the project will dovetail with larger efforts to promote livability and sustainability in Northern Colorado. The proposed project aligns with seven of the NEC livability criteria as follows: The Project Has a Regional Emphasis. The project is a proposal sponsored by a regional I, collaborative partnership composed of four units of feu a. local government: the City of Fort Collins, Larimer County, Fort Collins Housing Authority and Fort Collins Library District. Projects are located in both { the City of Fort Collins and the City of Loveland. In addition, the project is supported by other community stakeholders such as the Northern ° - Colorado Clean Energy Cluster and UniverCity Connections (Appendix B). Clear Intention to Revitalize Existing Downtown Areas. As shown on Figure t, the package of proposed projects is anchored in downtown Fort Collins, with linkages radiating out into the Patge ! t; New Energy Communities Initiative Grant Application Fort ZED Regional Partnership community. One project is also located in downtown Loveland.The proposed solar photovoltaic project for the Fort Collins Pickle Plant site in particular is a component of a redevelopment plan for the site, which also includes public art and educational interpretive exhibits. Serves as a Highly Visible Energy Conservation and Renewable Energy Project. Each of the Fort ZED Regional Partnership partners recognizes the importance of leveraging the energy and cost savings of the proposed package of projects with a concerted and highly visible education effort. Proposed solar photovoltaic and solar thermal installations at the Pickle Plant Site, Stanford Apartments and EPIC will in themselves be highly visible projects on public or publicly-assisted buildings, but will be complemented by educational materials. The Pickle Plant project in particular, located at the corner of a highly visible intersection in downtown Fort Collins, is intended to showcase renewable energy by integrating public art and interpretation into the site. Other energy efficiency projects will also be showcased with education materials and championed by the project Sustainability Coordinator to make visible to the region the benefits of energy efficiency. Encourages Adoption of �"i7? s Residential Photovoltaic F1� Systems and Other t'x 2a Renewable ; Applications. While the :,,5" s:p< package of 23 projects included in the proposed package focus on public buildings and facilities, ; WIMi there is a significant opportunity to build educational materials around these projects to encourage adoption of residential photovoltaic systems and other renewable applications. The solar photovoltaic installation at the Fort Collins Housing Authority's Stanford Apartments will directly showcase the benefits of integrating solar photovoltaic technology with a residential renovation project and will serve as an educational resource for residents and as a replicable model for the region. Interpretive signage at the Pickle Plant site will showcase a highly visible project for the region that will provide valuable information Pave 1 Ih New Energy Communities Initiative Grant Application Fort ZED Regional Partnership and similarly encourage adoption of residential photovoltaic systems and other renewable applications. Demonstrated Commitment to Creating More Livable i Communities. The proposed package of projects has a demonstrated commitment to creating more livable communities in the region through the reduction of energy use and associated greenhouse gases, and by showcasing energy efficiency and renewable „�. .. energy through education and interpretation. The City of Fort Collins was recently recognized by the Sierra Club as one of the top four cities in the nation in promoting clean and renewable energy technologies. With rising energy costs, initiatives to support energy independence and concerns about climate change, the proposed package of projects would address a key element in creating more livable communities in the region. Targets Downtown Development Strategies.As shown on Figure i, the proposed package of projects is anchored in downtown Fort Collins, with links radiating out into the community. One project is also located in downtown Loveland.The proposed Pickle Plant project site would entail redevelopment of a brownfield site to showcase renewable energy, public art and education in downtown Fort Collins. The proposed projects in downtown Fort Collins — both energy efficiency and renewable energy projects — also dovetail with the City's downtown development strategies. These include the Fort Collins Downtown Development Authority's recently approved green building incentives program, which seeks to encourage green building, including renewable energy projects, in downtown Fort Collins. The project would also leverage and support the previously mentioned Fort ZED project. Will Have Measurable Results in the First Year of the Project. As the project schedule below indicates, many of the proposed projects would be implemented in the first year of the project, resulting in measurable reductions in energy use as well as utility cost savings. Page 17 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 3.0 PROPOSED PROJECT SCHEDULE As shown on the following schedule, individual projects would be implemented on varying timelines, but overall significant progress would be made in the first year of the project. P igt 18 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership ���vd. -e tr+.f}R', '.yy„ '�c�:.u 7 i"a, 't", �( a LE� -rJl 7 c,✓ `s+•{' X�.rqi 1 1$"a"�wY' Bs t `) 1 t a$ °+"1 Y' 'r t LM , It� ii`d� � t vY a �., wr L.fav l,bFi�.,v,x 9!�'at.f a�ict.�Vm .,nrd §+a, u<,n I M...... j gu#;kFa,9�swp!g-.t{f�'km���. p'a9.s",�'�•.,�+dl+ k�+M..Sd.-...��'.'��t+�h. .at< �`;' �.r+h ets lk. : Facility Measure g Project Setup EPIC Ice Rink Detluma,lEawn Unit CW Preheat EPIC HVAC Controle Upgrade Y'1r' -v EPIC TrentllidnlodC formnvols pt aehpardin<a ii pith b. 215 N.Mawr HVAL Controls Upgrade 215 N.Million Building Envelope Improvement .pit - FortCollmsCnyHall Mechanical Upgrade for - -" Once Me ? Fort Collins City Hall Binding Envelope Improvement Dovmlown Arterial LED street lights - - - Steele ,. .. ... Downtown Library Light%Rii Ion Laporte Ave., HVAC Upgrade Fort C011ins 205 East BN St., Roof and Window upgrade Loveland 1501 Blue Spruce, Wind &Building Fort C011ins Envelope - 1525 Blue Spruce, Windows is Building Ion Collins Envelope 215 N.Mown Reu0-commlssloning Cia,Hall Retr0-commissioning I EPIC Relro-Commisslonin9 205 E.on St., Ratio-commissioning Lovelana- LouMouse 2405 Mi int Drive- Reep-<onunlssldning Caperton Center Downtown Library Repro-commresioning Comerof Muli Pickle Plant PV E• : : EPIC EPIC Pool Solar Therm el Solid Waste Pholowleia f` Adra nIEirtli FCHASIanford Photowllaics Apartments - Smtainadiliy CdordinabrAcroject Manager Project Wrap-pp'. Verify lnatellatons and Ouan4ry Rewits .::..>•....."..x$.4Pt",a....u�..,`...X. ,_ ::'1.w:�tw,",..„.`d:)`.c,Jv..:.wS.C'Y :iw:+n'b9Y'...i.'Xfi4sfw^€vF::.Sv>—b...igt::.:i+_=L^6.k: t +n. -1.tiii?43v�:4iu LFi,`F�k:�I GOA.?.+!':^.?kTA$i Page IL) New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 4.0 PROPOSED FUNDING Table 3 provides a summary of the proposed project budget, including participant funds, rebates,community support, and funds requested from DOLA. The total project budget is $4,162,010. Of significant note is that through a combination of participant funds, rebates, and community support, the total cost share is $2.970, 735 — a 71 percent cost share. This cost share pro%ides substantial leverage to the proposed package of projects. Also of significant note is the distribution of funds across the six project categories shown in Table 3. Overall, the projects emphasize efficiency, with funds allocated to efficiency projects at a ratio of greater than 3:1 compared to renewable energy projects. New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Table 3. Proposed Project Budget Square Participant Rebates Community DOLA Funds DOLA Total Project Feet Funds Support subtotals Project Subtotals ,Retro-Commiss(onlhg�,.,., . .. .. . .. _. .. ,; _.. ;., . .... , City of Fort Collins Buildings 215 N. Mason 71,500 $5,700 $5,700 $31,500 $42,900 City Hall 31,550 $2,500 $2,500 $14,000 $19,000 EPIC 97,300 $7,800 $7,800 $33,000 $48,600 Larimer County $78,500 $110,500 205 E. 6th Street Loveland- 21,567 $2,000 $1,100 $9,840 $12,940 Courthouse 2405 Midpoint Drive- Detention Center 130,000 $10,400 $10,400 $44,200 $65.000 Fort Collins Regional Library District $54,040 $77.940 Downtown Library 34,090 $39000 $1,700 $15,800 $20,500 $15,800 $20,500 .,Bulding,:EnergY�4Pgrades , City of Fort Collins Buildings City Hall 31,550 $28,148 $27,013 $55,161 215 N. Mason 71,500 $26,840 $33,160 $60,000 EPIC $19,891 $5,978 $73,723 $99,592 Larimer County $133,896 $214,753 201 Laporte Avenue in Fort Collins 172,669 $1,115,559 $204,510 $1,320,069 205 East6th street in Loveland 21,567 $66,719 $60,029 $126,748 1501 Blue Spruce in Fort Collins 30,603 $25,000 $32,000 $57,000 1525 Blue Spruce in Fort Collins 32,103 $30,000 $30,500 $60,500 Fort Collins Regional Library District $327,039 $1,564,317 Downtown Library 34,090 $10,000 $32,000 $55,000 $97,000 i . $55,000 $97,000 .Solar r EPIC Pool $50,000 $100,000 $100.000 $250,000 $100,000 $250,000 ..... ........... ._..... ..,....... ._._.._.._. -----...._...... ........._.._ ...._........... .._._. . . ._.......... .. .............. ........ .._.._. . . ...... .... ......_..---. .. .---......._.. Pa;;a 1 21 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Square Participant Rebates Community DOLA Funds DOLA Total Project Feet Funds Support subtotals Project Subtotals "LED Street.L'ights ' $86.000 $25,000 $197,000 $308,000 $197.000 $308,000 Photovoltalde -" City of Fort Collins Buildings Pickle Plant $900,000 $200,Oo0 $100,000 $1,200,000 Larimer County $100,000 $1,200,000, Solid Waste Administration 2,500 $10,000 $4,000 $10,000 $10,000 $34,000 Fort Collins Housing Authority $10,000 $34,000 Stanford Apartments $20,000 $20,000 $60,000 $100,000 $60,000 $100.000 Sustainability Coordinator $25,000 $100,000 $60,000 $185,000 $60,000 $185.000 Totals $2,444,557 $96,178 $430,000 $1.191,275 $1,191,275 $4,162,010 $4.162,010 Total Cost Share = 2,970,735 71% Pngcj22 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership APPENDICES Appendix A Department of Local Affairs Energy and Mineral Impact Assistance Program Application Appendix B Letters of Support "3 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership APPENDIX A: DEPARTMENT OF LOCAL AFFAIRS ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION Palo 1:21 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Rev.5108 STATE OF COLORADO # (For Use by Stale) Department of Local Affairs ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION Tier I or Tier II Public Facilities/Public Services/Community Development Projects (Refer to back page for application filing information) Applications Must Be Submitted Electronically A. GENERAL AND SUMMARY INFORMATION 1. Name/Title of Proposed Project: Fort ZED Regional Partnership Project 2. Applicant: City of Fort Collins (Lead) Qn the case of a multi-jurisdictional application,name of the"lead"municipality,county,special district or other political subdivision). In the case of a multi-jurisdictional application, provide the names of other directly participating political subdivisions: Larimer County, Fort Collins Regional Library District, Fort Collins Housing Authority 3. Chief Elected Official(In the case of a multi-jurisdictional application, chief elected official of the "lead" political subdivision): Name: Doug Hutchison Title: Mayor Mailing Address: City Hall West, 300 LaPorte Ave. Phone: (970) 221-6878 City/Zip: Fort Collins, CO 80522 Fax: (970) 224-6107 E-mail Address: dhutchison(a)fcgov.com 4. Designated Contact Person (will receive all mailings)for the Application: Name: Mike Freeman Title: Chief Financial Officer Mailing Address: City Hall West, 300 LaPorte Ave. Phone: (970)416-2259 City/Zip: Fort Collins, CO 80522 Fax: (970) 224-6107 E-mail Address: mfreemanCcDfcgov.com 5. Amount of Energy/Mineral Impact Funds requested: (Tier I; Up to $200,000 or Tier II; Greater than $200,000 to $2,000,000) $ 1,191,275 Pagc 1 25 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership 6. a. Brief Description of the Project and the Community's Documented or Demonstrated Need: (The reason for this project application in 100 words or less) The primary purpose for this project is to advance existing public policy goals among the participating public partners in the areas of community sustainability, climate protection, livability, energy efficiency, renewable energy, and clean energy economic development. It fulfills a timely need to build on the momentum of FortZED by replicating the successes of downtown Fort Collins radially outward to other parts of Fort Collins as well as downtown Loveland. More directly, because the project focuses exclusively on public buildings, it helps to fund financial gaps for accomplishing a comprehensive set of energy efficiency and renewable energy measures within an acceptable payback for public investment. b. Brief Description of how this project addresses the Community's Documented or Demonstrated Need: (Is the project a benefit to public health[e.g.improve water quality,provide for a more reliable quantity of water];or does the project improve the effectiveness or efficiency of services[e.g.by improving the drainage system,upgrading the financial records system,adding office space];or does the project add to the quality of life of the community[e.g.improvements to community centers,senior and/or youth centers]Describe in 100 words or less.) The project addresses a regional need by strategically funding several energy efficiency and renewable energy projects throughout the region focusing on public buildings and facilities. Identified projects will not only increase energy efficiency and the use of renewable energy technologies, but also provide a significant education component showcasing projects to the general public through signage and other information. Such education will help build on existing successful programs in the region targeting residential and commercial energy use. 7. A. Local priority if more than one application from the same local government(e.g., 1 of 2, 2 of 2, etc.). 1 of 1 B. DEMOGRAPHIC AND FINANCIAL INFORMATION. 1. Population a. What was the 2000 population of the applicant jurisdiction? 118,652 b. What is the current estimated population for the applicant jurisdiction? 134,000 (2007) (Cument/most recent lottery distribution estimate is acceptable.) New Energy Communities Initiative Grant Application Fort ZED Regional Partnership What is the source of the estimate? State Demographer c. What is the population projection for the applicant in 5 years? 141, 000-148,000 (2012) What is the source of the projection? City Plan(projects 1-2%n annual increases) 2. Financial Information (Current Year): In the column below labeled"Applicant'provide the financial information for the municipality,county,school district or special district directly benefiting from the application. In the columns below labeled"Entity',provide the financial information for any public entities on whose behalf the application is being submitted(if applicable). Complete items "a through i" for ALL project types: Applicant Entity Entity Assessed Valuation (AV) Year: 2007 1,713,170,788 Mill Levy 9.797 Property Tax Revenue (mill levy x AV) 16,783,934 Sales Tax 3%/$64,802,090 %/ $ % /$ Rate/Estimated Annual Revenue Total General Fund Budget 107,755,574 Total Applicant Budget Amount 571,720,155 (Sum of General Fund and all Special or Enterprise Funds Total Multi-year Debt Obligations for all 165,370,370 Fund Types* Total Lease-Purchase and Certificates of 60,947,170 Participation obligations' General Fund Balance (Reserves) as of 48,258,117 January 1 of this current calendar year. For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items "j through n": Identify the relevant Special Fund or Enterprise Fund: Not applicable j. Special or Enterprise Fund Budget Amount k. Special or Enterprise Fund Multi-Year Debt Obligations* I. Special or Enterprise Fund Balance Reserves on January 1 of this calendar New Energy Communities Initiative Grant Application Fort ZED Regional Partnership year m.Special or Enterprise Fund Lease- Purchase and Certificate of Participation Obligations* n. Special Fund Mill Levy (if applicable) For Water and Sewer Project Only complete items `o through cl": Not applicable o. Tap Fee p. Average Monthly User Charge (Divide sum of annual residential revenues by 12 and then divide by the number of residential laps served. q. Number of Taps Served by Applicant Include the sum of the year-end principal amounts remaining for all multi-year debt obligations,lease purchase agreements or certificate of participation notes. Pa;, 23 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership C. PROJECT BUDGET. List expenditures and sources of revenue for the project. The totals on each side of the ledger must equal. Sources of Revenue Funding Expenditures Committed (Dollar for Dollar Cash Match is Encouraged) ('contingent ongrant award List Budget Line Items (Examples: architect, engineering, construction, List the sources of matching funds and indicate either cash or Yes/No equipment items, etc.) documentable in-kind contribution isr .. 7ii �'V d ,k1.u�{iS Retro-Commissioning (6 $208,940 Energy/Mineral Impact N buildings) Fund Grant Request Building Energy Upgrade (8 $1,876,070 "Energy/Mineral Impact N Buildings) Fund Loan Request (If applicable) Solar Thermal at EPIC Pool $250,000 Utility Rebates $96,178 N/A Y LED Street Lights $308,000 Community Support $430,000 Y Photovoltaics 1113 KW total $1,334,00 City of Fort Collins General $1,152,279 Staff Y across 3 installation sites) Fund/Application Fund Support; Not Quantified New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Sustainability Coordinator/Project $185,000' Larimer County General $1,210,528 Staff Y Manager (Full-time equivalent for Fund Support; three years) Not Quantified Fort Collins Housing $20,000 Staff Y Authority Support; Not Quantified Library District $13,000 Staff Y Support; Not Quantified TOTAL: $4,162,010 4,162,010 I>sigc ;n New Energy Communities Initiative Grant Application Fort ZED Regional Partnership D. PROJECT INFORMATION. The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to "political subdivisions socially or economically impacted by the development, processing or energy conversion of minerals and mineral fuels." 1. Energy/Mineral Relationship/Social and Economic Impact. a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy and mineral resources. Although Larimer County has few coal resources, it is host to the Rawhide power plant, operated by Platte River Power Authority, which is roughly the 6th largest coal consuming power plant in the state. Larimer County is home to oil and natural gas production that generated revenues of nearly $10 million in 2006 (Colorado Mineral and Energy Industry Activities 2006). These revenues were generated from the production of 212,406 million cubic feet of natural gas and 116,770 barrels of oil (Colorado Oil and Gas Conservation Commission). b. To further document the impact in the area, name the company or companies involved, the number of employees associated with the activities impacting the jurisdiction and other relevant, quantitative indicators of energy/mineral impact. EXCO RESOURCES INC TOM FENNO PRODUCTION LLC MAGPIE OPERATING, INC MCWHINNEY HOLDING COMPANY LLLP RICHARDSON OPERATING COMPANY PETROLEUM DEVELOPMENT CORPORATION SKAER PROPERTIES LTD PARTNERSHIP SMITH OIL PROPERTIES INC SURE OIL COMPANY TIMKA RESOURCES LTD UNIOIL PaI;C 31 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership WELLINGTON OPERATING COMPANY 2. Project Significance/Demonstration of Community Need. a. Why is the project needed at this time? Energy use and costs, along with the associated emissions of greenhouse gases, continue to increase in northern Colorado. The Fort ZED Regional Partnership project, proposed by a regional collaborative of public and non-profit partners, includes several energy efficiency and renewable energy projects focused on public buildings to significantly reduce energy use and showcase the benefits of energy efficiency and renewable energy in the region. One of the most ambitious projects currently under development in Colorado is FortZED (Fort Collins Zero Energy District), a three-way initiative of the Northern Colorado Clean Energy Cluster, Fort Collins Utilities, and UniverCity Connections. FortZED would convert downtown Fort Collins and the main campus of Colorado State University into a district that generates more energy than it uses on an annual basis. The district currently serves approximately 4,500 electric utility customers with a combined electric demand of 45 megawatts (MW). On this basis, it would be the largest net zero district of its kind in the world and would provide strong competitive advantage for Colorado and provide a template and economic development opportunity for Colorado clean technology companies to replicate the technical solution in other urban environments, campuses, and master-planned communities world-wide. This proposal would replicate early successes of the FortZED approach to communities in the region— neighboring downtown Loveland and areas within Fort Collins and Larimer County radiating from the downtown FortZED district. b. How does the implementation of this project address the need? The project addresses region's need by strategically targeting several energy efficiency and renewable energy projects focusing on public buildings and facilities. Identified projects will not only increase energy efficiency and the use of renewable energy technologies, but also provide a significant education component showcasing projects to the general public through signage and other information. Such education will help build Pnu- 3= New Energy Communities Initiative Grant Application Fort ZED Regional Partnership on existing successful programs in the region targeting residential and commercial energy use. c. Does this project, as identified in this application, completely address the stated need? If not, please describe additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact Assistance funds for future phases? No other requests for Energy and Mineral Impact Assistance funds are anticipated at this time. The project addresses a series of building and facility energy efficiency and renewable energy projects that have been identified by participating partners as the most significant opportunities to increase energy efficiency and incorporate renewable energy technologies on public facilities. It is anticipated that each partner will identify additional energy efficiency and renewable energy projects in a continued and concerted effort to reduce the region's energy use and greenhouse gas emissions. d. What other implementation options have been considered? The City of Fort Collins hired Johnson Controls, Inc. in 2006 to conduct investment grade audits of its facilities in order to identify the most strategic facility improvements based on return on investment and explore the business model of Energy Services Performance Contracting (ESPC). After receiving the audit results, the City engaged Johnson Controls under a performance contract mainly focused on lighting retrofits, but upon evaluating options elected to complete the balance of the measures itself using in- house facilities management staff for program management and hiring out to local contractors for implementation. This proposal helps to buy down the cost of the total strategic package being implemented by the City, allowing for the package to expand and include four renewable energy installations plus a full-time sustainability coordinator for three years, all within the typical payback for a performance contract for local governments. e. What are the consequences if the project is not awarded funds? If the project is not awarded funds, the region will miss a significant opportunity to increase energy efficiency, cut utility costs, and reduce greenhouse gas emissions. In addition, a significant education opportunity will also be missed. Furthermore, the project Pa;, sa New Energy Communities Initiative Grant Application Fort ZED Regional Partnership includes an over 70 percent cost share, which in itself poses an outstanding opportunity to leverage public and private funds. As well, if not awarded funds, northern Colorado would not have the opportunity to leverage and replicate early successes of the "FortZED" initiative in neighboring downtown Loveland and areas within Fort Collins and Larimer County radiating from the downtown FortZED district. 3. Local Commitment. a. Why can't this project be funded locally? The project is being supported with a significant contribution of over$2.9 million in matching funds from Fort ZED Regional Partnership partners—the City of Fort Collins, Larimer County, the Fort Collins Regional Library District, and Fort Collins Housing Authority-along with funds from a local community foundation. This collaborative contribution of funds demonstrates the region's commitment to supporting the project. Grant funding to leverage locally contributed funds will allow the Fort ZED Regional Partnership to extend the reach of its energy efficiency and renewable energy efforts. b. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for dollar match basis is encouraged.) The origins of cash match include the City of Fort Collins, Larimer County, the Fort Collins Regional Library District, and Fort Collins Housing Authority-along with funds from local community organizations and electric efficiency utility rebates. The project's local contribution exceeds a dollar for dollar cash match by proposing a 71 percent cost share. c. Describe any in-kind contributions by type and value. How were the in-kind services valued? (If in-kind contributions are included in the project budget, detailed tracking will be required on project monitoring reports). The package of projects will be implemented using both in-house support and expertise and contracting with external parties. In particular, several energy efficiency projects proposed in the package would be implemented using in-house resources. The specific value, however, of in-kind support has not been calculated, nor is it included in the overall project budget. New Energy Communities Initiative Grant Application Fort ZED Regional Partnership d. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt capacity that are being used for the local matching funds? Yes X No Explain if No: e. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed project? Yes No X f. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur? N/A g. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? Has the applicant requested financial support from the industry and to what success? No. The projects will be implemented by each respective public agency. Local companies were not contacted but will be solicited to should the project be funded —with any additional cash match being used based on the particular communities they prefer to support. 4. Relationship to Community Goals/Increased Livability of Community. The next series of questions attempts to more clearly understand how your community development/capital development project improves the livability of your community. Livability means, increasing the value and/or benefit in the areas that are commonly linked in community development such as housing,jobs, infrastructure benefit, transportation, education and environment. a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement plan, equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or regional strategic management or planning document)? What is its ranking? The individual projects included in the proposal have been identified by Partnership staff members and through mechanisms such as an investment grade building audits completed for the City of Fort Collins. Specific to the City of Fort Collins, the project lead, the project supports the 2003 Fort Collins Electric Energy Supply Policy. General policy goals and objectives include: ll;lg,, s New Energy Communities Initiative Grant Application Fort ZED Regional Partnership • Energy use and peak demand objectives include reducing per capita electric consumption 10%and per capita peak day electric demand 15% by the year 2012; and • Renewable energy objectives include a target of 15% of total energy resources by 2017. The City Council expects the Energy Policy to provide a variety of continuing benefits to Fort Collins citizens, including: • Reduced utility bills from energy conservation and increased efficiency; • Delayed investment in new power plants; • Local economic development; • Cleaner air and reduced global warming potential; and • Continued high reliability and competitive electric rates- b. Has this project been deferred because of the lack of local funding? If so, how long? Some of the individual projects identified in previous operations and maintenance budgets and through energy performance contracting have been deferred due to a lack of funding. c. What other community entities, organizations, or stakeholders recognize the value of this project and are collaborating with you to achieve an increased livability of the community? What measurable outcomes will demonstrate the increased livability because of the implementation of this project? Please describe how your partners are contributing to achieve the improvement to the livability of the community through this project. One of the greatest strengths of the Fort ZED Regional Partnership project is its highly collaborative, regional approach and geographic scope. The project includes participation from the City of Fort Collins, Larimer County, Fort Collins Regional Library District, and Fort Collins Housing Authority. The reach of the projects are anchored in downtown Fort Collins but radiate outward to Larimer County and the City of Loveland. The project is also supported by other stakeholders, including UniverCity Connections -- an initiative of the Community Foundation of Northern Colorado focused on convening community and catalyzing opportunities for positive change with a focus on three of Fort Yngc 136 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Collins' community assets: Colorado State University, Downtown, and the Poudre River —as well as other local community organizations such as the Northern Colorado Clean Energy Cluster. With an anchor in downtown Fort Collins and projects radiating out to the region— including Larimer County and the City of Loveland—the project will help to increase livability in the region by increasing energy efficiency, promoting clean energy technologies, reducing greenhouse gas emissions, and showcasing energy efficiency and renewable energy to the region's residents. I. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in-kind services, fundraising, direct monetary contribution, policy changes.) In total, Partnership members and community supporters are providing approximately $2.9 million in matching funding to the project, a 71 percent match. Support from individual partners and supporters is broken down as follows: • LarimerCounty: $1,210,528 • City of Fort Collins: $1,152,279 • Fort Collins Regional Library District: $13,000 • Fort Collins Housing Authority: $20,000 • Local Community Organizations: $430,000 ii. Please list the value the resources that each collaborator is bringing to the program. The value of the financial resources that each collaborator brings to the project is described above. Beyond monetary value, each partner brings in-kind staff support, technical resources, and knowledge to the project to help implement individual energy efficiency and renewable energy projects. 5. Management Capacity/Readiness To Go. a. Assuming this project is funded as requested, how soon will the project begin? What is the time frame for completion? It is anticipated that work would begin immediately once the project is funded. After an initial one-month project setup period, project implementation would begin. Several energy efficiency projects identified by partners would be implemented using --- Page i>;- New Energy Communities Initiative Grant Application Fort ZED Regional Partnership in-house resources and would be completed within the first year of the project. Additional projects such as retro-commissioning projects would be completed within two years. It is anticipated that all projects would be completed within two to three years. b. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and improvement as described in this project? The City of Fort Collins would serve as overall manager for the project, with Chief Financial Officer Mike Freeman serving as Executive Project Manager. The City would be responsible for separating, allocating and tracking expenditures, and would require each partner to regularly report on spending versus percent complete on each project. c. Describe the funding plan in place to address the new operating and maintenance expenses generated from the project? The project will result in minimal new operating and maintenance expenses. More significantly, the project will result in significant operational cost savings through the reduction of annual electricity and natural gas utility bills. d. Describe the technical and professional experience/expertise of person(s)and/or professional firms responsible to manage this project. The project will be led and managed by the City of Fort Collins, and supported with technical/management support and expertise from each partner. Key individuals are provided below. Mike Freeman, Chief Financial Officer, City of Fort Collins Mr. Freeman is the Chief Financial Officer/Economic Advisory for the City of Fort Collins. In this capacity, Mr. Freeman is responsible for financial strategic and organizational planning as well as overseeing the City's economic development functions. Mr. Freeman is on the Board of the Northern Colorado Clean Energy Cluster and leads the City's efforts to establish industry clusters in Clean Energy, Biosciences, Chip Design, Software, and Arts & Entertainment. Mr. Freeman has an extensive public/private background in local government management and management consulting and is the project leader for this grant submittal. New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Prior to joining the City, Mr. Freeman was the President of The Local Government Solutions Group (LGSG). LGSG focused on providing high value management consulting services to local governments. Prior to forming LGSG, Mr. Freeman served as the Regional Manager for HDR's Management Consulting Group responsible for the Rocky Mountain region of the United States. As a former top official in the Cities of Ashland Oregon and Thornton, CO, Mr. Freeman has a thorough understanding of local government functions. Steve Balderson, Facilities Operations Group Manager, Larimer County Steve Balderson is the Facilities Operations Group Manager for Larimer County. Steve holds a Bachelor of Science in Mechanical Engineering from the University of Nebraska. Steve has worked in facilities management ever since, including five years with Storage Tech and 23 years with Hewlett Packard. Steve is also a licensed professional engineer. Gary Schroeder, Energy Facilities Engineer City of Fort Collins Utilities Gary is an Energy Services Engineer for FCU. He assists residential, commercial, institutional, and industrial electric customers in using energy more efficiently. Particular areas of focus include the Utility's Integrated Design Assistance Program and an ambitious air-conditioning/water heater demand response program. Mr. Schroeder also has been a key coordinator for hydrogen-related activities in Fort Collins, including developing a fueling station and operating and maintaining a mobile fuel cell. Mr. Schroeder obtained a B.S. in Mechanical Engineering from CSU (1993). Jeff Valloric, Facilities Manager, Fort Collins Housing Authority As Facilities and Maintenance Manager, Jeff Valloric is the Housing Authority's general contractor and has over 30 years experience in construction, rehabilitation and maintenance with the Housing Authority. His experience includes construction, substantial rehabilitation and capital improvements, lead abatement activities, and ongoing maintenance responsibilities for 630 units of affordable housing. Jeff has been responsible for six capital improvement grants averaging $700,000 each from 39 New Energy Communities Initiative Grant Application Fort ZED Regional Partnership U.S. Department of Housing and Urban Development for public housing property modernization and three large modernization grants from the City's allocation of HOME and CDBG funds. Brenda Cams, Executive Director, Fort Collins Regional Library District Brenda Carns is the Executive Director of the Fort Collins Regional Library District. She was hired by the City of Fort Collins in 1997 to direct the operations of the City's municipal system that was transformed in 2006 through a ballot initiative to the Library District. Prior to moving to Fort Collins, Ms. Carns worked in a number of management positions with Arapahoe Library District. She began employment at Arapahoe Library District in 1985 in the capacity of the Outreach Services Library Manager. In 1989, she was promoted to Director of Branch Services and supervised the work of seven library branch managers. In 1993 she moved laterally to become the Director of Human Resources. Ms. Carns served on the leadership team and reported directly to the Executive Director of the District. Her education includes a BA in Social Welfare from California State University-Fresno and a MLS from the University of Denver. e. Describe how your facility will meet the energy standards specified in C.R.S. 24-30- 1301 - 1305, if applicable? How were these measures determined to be appropriate? Are the measures cost-effective? What is the estimated time for return on investment? The energy standards of C.R.S. 24-30-1301-1305 are not applicable. None of the individual energy efficiency or renewable energy projects would constitute 25 percent of the project costs; therefore, the proposal does not include any "state assisted facilities." f. Describe how you determined that the project can be completed within the proposed budget as outlined in this application? Are contingencies considered within the project budget? The budgets associated with each individual energy efficiency and renewable energy project are based on estimates developed in past performance contracting documents, partner operating and maintenance budgets, and the best professional judgment of energy engineers associated with each partnering public entity. No New Energy Communities Initiative Grant Application Fort ZED Regional Partnership contingency funds are considered in the project budget, nor are contingency funds anticipated to be needed. g. Has the necessary planning been completed? How?What additional design work must still be completed, if any? When? How did the applicant develop project cost estimates? Is the project supported by bids, professional estimates or other credible information? Please attach a copy of any supporting documents. See section (f), above, regarding the development of project cost estimates. Additional work will include a project plan for retro-commissioning projects; and design and construction drawings for energy efficiency and renewable energy projects. h. Does the project duplicate service capacity already established? Is the service inadequate? (Has consolidation of services with another provider been considered?) The project does not duplicate service capacity already established, nor does it intend to address an inadequate level of service. Rather, the purpose of the project is to increase the efficiency and reduce costs associated with energy services already being provided to public buildings in the region. 6. Measurable Outcomes. a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the project enhance the livability of your region, county, city, town or community (e.g. constructing a new water plant will eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new community center will provide expanded community services, or projects involving energy conservation, community heritage, economic development/diversification, traffic congestion)? In total, the package of proposed energy efficiency and renewable energy projects will result in significant annual energy savings and associated utility cost savings. Savings are calculated as follows: • Over 3 million kilowatt hours of electric energy savings per year • Over 90,000 therms of natural gas savings per year • 878 kilowatts of electric demand savings per year • Approximately 2,770 tons of CO2 reduced per year • $227,000 in annual utility cost savings per year Economic development from local contractors implementing $4 million New Energy Communities Initiative Grant Application Fort ZED Regional Partnership worth of energy efficiency and renewable energy projects b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision, households or specific area or group; or any portion thereof) All of the Fort ZED Regional Partnership partners will benefit from the project. The City of Fort Collins, Larimer County, Fort Collins Regional Library District and Fort Collins Housing Authority will all individually benefit from increased energy efficiency in their respective facilities and associated utility costs. As well, because of each partner's commitment to showcase projects as part of a public education effort, the region as a whole will benefit from a rich resource for educating citizens about the benefits of energy efficiency and renewable energy. Regional greenhouse gas emissions contributing to climate change will also be reduced through reduced energy consumption, benefitting the region and beyond. c. How will the outcome of the project be measured to determine whether the anticipated benefits to this population actually occur? Due to existing data on utility costs and energy use, benefits in the form of energy and cost savings can be reasonably calculated at this time. As projects are implemented, each partner will have the ability to track decreases in energy consumption as well as associated utility cost savings. E. TABOR COMPLIANCE. 1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending limitations? Yes X No Explain: 2. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Yes No X Explain: 3. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Yes No X Explain: 4. Are there any limitations to the voter approved revenues? (e.g. Can only be spent on law enforcement or roads)? New Energy Communities Initiative Grant Application Fort ZED Regional Partnership N/A 5. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this status? Yes No X Explain: F. ENVIRONMENTAL REVIEW. Indicate below whether any of the proposed project activities: 1. Will be undertaken in flood hazard areas. Yes No X List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation proposed. 2. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area? Yes No X Describe alternatives considered and mitigation proposed. 3. Address any other related public health or safety concerns? Yes No X Describe: Submission of this form indicates official action by the applicant's governing board authorizing application for these funds. Tuesday. September 16. 2008 Date Applications and any attachments must be submitted electronically to: (If you are unable to submit electronically please contact your field representative) Bret-hitlberry a()state.co.us Phone: 303.866.4058 for any questions related to the electronic submittal. Attachments List (Check and submit the following documents, if applicable): ► Preliminary Engineering Reports ► Architectural Drawings ► Cost Estimates X ► Detailed Budget ► Map showing location of the project X ► Attorney's TABOR decision New Energy Communities Initiative Grant Application Fort ZED Regional Partnership APPENDIX B: LETTERS OF SUPPORT Vagc!.S New Energy Communities Initiative Grant Application Fort ZED Regional Partnership CLEAN ME ENERGY CLUSTEW .,_s'r , -'- y z* Y `£7 X� ` •�""• w. Noes Tern Co orado September 19,=008 Dori Gandowd 1$6 East'Cj0 Strect,.Slli to 215 "Loveland,CO8tig38 Dear Don, The Noithorn.Coloriudo Clean Energy Cluster(NC(--EC.)is,pleased to support the City of Fort Collinsyalongw p l ith itsartnersarimer County,Fari Collins Regiorvil Library Dlstriet mid Fort Collins Housing-Authority,in their application for a'\'ew Energy 'Communities Initiatives grant, We see this proposal as an important piece to the fultilbtient of ForlZED—a nationally ,recognized,.corumu ilty-b i,,ed of 6rt to convert downtown Fort Collins into a net zero eirerv,district. Partial iiupitinentadon of FortZED will be.underway in 2pp8 with the .recent arinouncementof funding'from the U.S.Department of Eriergt•. However,the federally funded eRortdocuses mainly.on the teclmical smart-grid integration of rnnewabla and conventiorwil generation within the district to demonstrate peak load reduction This proposal;in contrast would complement the DOE work by bringing a much-needed focus on public buildings and their unique opportunity to educate and inspire the community;ivltile saving valuable taxpayer dollars through energy cost livings. . The Cluster brings together researchers,businesses providing clean energy solutions, businesses buying clew energy solutiom,and a host of public and not-for-profit agencies that focus on.ecotiomic development and rvorkfome sendces.We see this project as an important opportunity to further our workforce efforts by stimulating the local econonrywith23crew,eleanenerW Implementation projects,while demonstrating cutting-edge solar technologies from local clean tech companies via the too kW Pickle Plant project. Please call with any questions at 970-2o7-oog8,and thank you for your favornble oonsideretbon of dw proposal, Signed, MT Judy-Dors(:y,Uocutivn.I)iroctor Northern Colorado Clean"EnergvCluster KNOTRESIMMM 970-207-nose I tdoBdEniaiegyron pry nvdaaYfiO,oc&n P:r;. •t.i New Energy Communities Initiative Grant Application Fort ZED Regional Partnership Ct UniverCity Connections I.NIT,ti-,mn:....e kdn I'—lot omramnrasnoa September 19,2008 a cpmtrrta: u nd Don.Sandoval lgc<BmY 150 East 29'Street,Sump.215 ttae arum Dart Edwe Loveland,CO SOS38 PrC®I�vs" bN Bands C Dear Don. yabeo JoeFrad I would like to offer my support for the CRY of Fort Coll Ins aITplkatinn'for a New Crergy Milani eep Mrrepe 011'ef= Communities Initiatives grant. Along with their partners tarimer County,Fort Collies Regional llrhKvidee library District and Fort Collins IIousirR 41horny.the City has put iogether a compelling , ft w_ package of energy efficiency and renewable areryy projects that will green pU bile faciVries. BarrM tkiLt. provide h' h pro0lc oommucit demonstrations of renewable ever N� 6Cn p rg y gy,and lower clactrk bills for Ja Wit law-income families. lstf ICI chic radad atWvvm :Of particular icterestco theCammunny foundation,this project would!huilc on the momentum tucatMr' of.FortZED-a nationally recogrized,commu city-based eNort to convert cowntown Fort Collins DP1 tuddv Wi"ads into a net zero energy district. ForUED was conceivec through the community-based UniverCny Le Spa¢ Conrections process lwww.ur.ivereniconrectiors.orel under the auspices of the Community Foundation of Northern Colora do. Seca ose of Iheseprigirs,FOrtZCD en joys strong community weak tom. support.political v,,i11,a r.d professional attentbn. This grant application;if funded,would help to replicate the successes of FonZED'radia 11y Ili out'narc to oihor parts of fort Collins as well as downtown lovela nd. citycif The Community Fa ancatior.of Nort hers Colorado ert hcsiastica 111 s u pports th is gra nt F ' F-` oRins application and will do everything we can,through the monthly ForLZEO commu nity meetings are periodic community wide UniverCity Canvectians event to promote the m.suhs of this gra rt to help educate andinspire the wmmur.hiesof Latimer County. C1W Siincerely, yro��d9 W, tTP{x6M,f /� ' �(®Casmwie.tvanJ..Yima 1 nr2{*&f AN Cb(�HAL V Doug Johnson Director dLL(1� aUrtiverCn Connecuors maxansm vmrorainr :u'fs:cutt pagci 16