HomeMy WebLinkAbout2007-084-09/18/2007-AUTHORIZING AN EXEMPTION TO THE USE OF A COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT W RESOLUTION 2007-084
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING AN EXEMPTION TO THE USE OF A COMPETITIVE
PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH
MH3 CORPORATION TO CONDUCT A STUDY OF WATER QUALITY
PARAMETERS FOR THE CITY'S SOURCE WATERS
WHEREAS,the City of Fort Collins Water Utility needs to conduct a study of the dissolved
organic matter in our source waters and at the water treatment plant; and
WHEREAS, the City conducted a workshop in May to develop a study plan and identify
potential stakeholders, which include the Tri-District, City of Greeley, and Northern Colorado
Water Conservancy District; and
WHEREAS,there are very few organizations have the laboratory resources, experience and
technical expertise to conduct a study on this particular water quality parameter; and
WHEREAS, the City investigated possible research laboratories in Northern Colorado
including environmental engineering programs at Colorado State University and the University of
Colorado as well as other well respected research laboratories in the United States and England,but
they were either unable to do this type of specialized work or, if capable of doing so, could not
complete the work in a timely manner according to the City's needs; and
WHEREAS,MH3 Corporation has the specific expertise to conduct the study using a unique
sampling analysis and particularly understand the importance of this study as it relates to water
treatment for drinking water; and
WHEREAS, the cost associated with the study totals $129,800, with $50,000 budgeted in
the 2007 Water Fund budget and $80,000 included in the 2008, budget, contingent upon approval
of the 2008-2009 recommended Water Fund budget; and
WHEREAS, it is anticipated that the stakeholders will contribute some level of funding to
the study; and
WHEREAS, the Purchasing Agent has determined that the use of MH3 Corporation to
complete the study as an exemption to the competitive purchasing process is an efficient and cost-
effective means to accomplish the study, and is in the best interest of the City; and
WHEREAS, Section 8-161 (d)(1)b. of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive
bidding process where the Purchasing Agent determines that although a particular material or
service is available from more than one responsible source,a competitive process cannot reasonably
be used, or, if used, will result in a substantially higher cost to the City, will otherwise injure the
City's financial interests or will substantially impede the City's administrative functions or the
delivery of services to the public; and
WHEREAS, the Purchasing Agent has submitted the requisite justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed the Purchasing Agent's justification and has
concurred in that determination for this acquisition; and
WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by the City
Council for items costing more than One Hundred Thousand Dollars($100,000)prior to acquisition.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent is hereby authorized to enter into a professional services
agreement with MH3 Corporation to conduct a study of dissolved organic matter and water quality
parameters for the City's source waters in the amount of$129,800 is approved as an exemption to
the City's competitive procurement requirements.
Passed and adopted at a regular meeting of the Cou ' of the City of Fort Collins this 18th
day of September, A.D. 2007.
i
Mayo
ATTEST:
City Clerk