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HomeMy WebLinkAbout2007-054-05/15/2007-AUTHORIZING AN INCREASE TO THE EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CON RESOLUTION 2007-054 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN INCREASE TO THE EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH BAYER PROPERTIES FOR THE CONSTRUCTION OF THE SOUTHEAST BRANCH LIBRARY WHEREAS, Bayer Properties has agreed to construct a 17,400 square foot branch library located over retail space planned for the Front Range Village, located near the intersection of Harmony and Ziegler Roads (the "Branch Library"); and WHEREAS, the Purchasing Agent has determined that substantial savings will be realized by partnering with Bayer Properties for the construction of the Branch Library; and WHEREAS, on March 6, 2007,the City Council adopted Resolution 2007-020 approving sole source authorization up to $1.5 million for the core and shell contract for construction of the Southeast Branch Library; and WHEREAS, staff now has better estimates from Bayer and from independent analysis and the cost of this work will likely exceed$1.5 million but the City will only pay for the actual cost of this work, which is now estimated at $2,219,176; and WHEREAS, Staff is asking for approval of sole source authorization up to $2,219,176 but limited to the actual cost of the work; and WHEREAS, pursuant to Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes Council to approve an exemption to the competitive process when,although there exists more than one responsible source,a competitive process cannot reasonably be used or, if used,will result in a substantially higher cost to the City,will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; and WHEREAS,the Purchasing Agent has submitted the required written justification to the City Manager for approval; and WHEREAS, the City Manager has reviewed and concurred in that determination for this procurement; and WHEREAS, Section 8-161(d)(3)required approval of this purchasing method by the City Council for items costing more than ONE HUNDRED THOUSAND DOLLARS ($100,000). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the construction of the exterior shell of the Southeast Library at Front Range Village by Bayer Properties in an additional amount up to SEVEN HUNDRED NINETEEN THOUSAND ONE HUNDRED SEVENTY-SIX DOLLARS($719,176)is approved as an exemption to the City's competitive procurement requirements. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 15th day of May,A.D. 2007. i Mayor ATTEST: IL City Clerk