HomeMy WebLinkAbout2007-054-05/15/2007-AUTHORIZING AN INCREASE TO THE EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CON RESOLUTION 2007-054
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING AN INCREASE TO THE EXEMPTION TO THE
COMPETITIVE PROCESS FOR THE CITY
TO ENTER INTO A CONTRACT WITH BAYER PROPERTIES
FOR THE CONSTRUCTION OF THE SOUTHEAST BRANCH LIBRARY
WHEREAS, Bayer Properties has agreed to construct a 17,400 square foot branch library
located over retail space planned for the Front Range Village, located near the intersection of
Harmony and Ziegler Roads (the "Branch Library"); and
WHEREAS, the Purchasing Agent has determined that substantial savings will be realized
by partnering with Bayer Properties for the construction of the Branch Library; and
WHEREAS, on March 6, 2007,the City Council adopted Resolution 2007-020 approving
sole source authorization up to $1.5 million for the core and shell contract for construction of the
Southeast Branch Library; and
WHEREAS, staff now has better estimates from Bayer and from independent analysis and
the cost of this work will likely exceed$1.5 million but the City will only pay for the actual cost of
this work, which is now estimated at $2,219,176; and
WHEREAS, Staff is asking for approval of sole source authorization up to $2,219,176 but
limited to the actual cost of the work; and
WHEREAS, pursuant to Section 8-161(d)(1)(b) of the Code of the City of Fort Collins
authorizes Council to approve an exemption to the competitive process when,although there exists
more than one responsible source,a competitive process cannot reasonably be used or, if used,will
result in a substantially higher cost to the City,will otherwise injure the City's financial interests or
will substantially impede the City's administrative functions or the delivery of services to the public;
and
WHEREAS,the Purchasing Agent has submitted the required written justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed and concurred in that determination for this
procurement; and
WHEREAS, Section 8-161(d)(3)required approval of this purchasing method by the City
Council for items costing more than ONE HUNDRED THOUSAND DOLLARS ($100,000).
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the construction of the exterior shell of the Southeast Library at Front Range Village
by Bayer Properties in an additional amount up to SEVEN HUNDRED NINETEEN THOUSAND
ONE HUNDRED SEVENTY-SIX DOLLARS($719,176)is approved as an exemption to the City's
competitive procurement requirements.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 15th
day of May,A.D. 2007.
i
Mayor
ATTEST:
IL
City Clerk