HomeMy WebLinkAbout2004-039-03/16/2004-AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BARNARD DUNKELBERG & COMPANY FOR THE PREPA RESOLUTION 2004-039
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH BARNARD DUNKELBERG &COMPANY FOR THE PREPARATION
OF THE AIRPORT MASTER PLAN STUDY AT THE
FORT COLLINS-LOVELAND MUNICIPAL AIRPORT
WHEREAS,the Cities of Fort Collins and Loveland(the "Cities")jointly own and operate the
Fort Collins-Loveland Municipal Airport (the "Airport"); and
WHEREAS, the Intergovernmental Agreement for the joint operation of the Airport provides
that"policy issues," including Airport agreements which require execution by both City Managers, as
well as "facility management," are vested jointly and equally in both Cities; and
WHEREAS, an updated Airport master plan is necessary for the continued development,
maintenance, and operation of the Airport by the Cities; and
WHEREAS, the Airport requested, received, and reviewed competitive proposals and
interviewed qualified vendors for the provision of master planning services pursuant to the procurement
procedures of the Cities and the Federal Aviation Administration; and
WHEREAS, as a result of this review and interview process, the Airport desires to retain the
planning services of Barnard Dunkelberg & Company to prepare a new Airport master plan study
pursuant to the terms and conditions of the attached Agreement; and
WHEREAS, the Cities have received federal and state grants totaling 95% of the cost of this
project and the City's share of the necessary funds have been appropriated by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS, COLORADO, that the City Manager is hereby authorized to enter into the Agreement
attached hereto with Barnard Dunkelberg & Company for the preparation of an Airport master plan
study at the Fort Collins-Loveland Airport, subject to such modifications in form or substance as the
City Manager, in consultation with the City Attorney, may deem necessary to effectuate the purposes
of this Resolution or to protect the interests of the City.
Passed and adopted at a regular meeting of the Council of the ity of ert Collins this 16th day
of March, A.D. 2004.
c /!
Mayor
ATTEST:
\\U� , K **tkA
City Clerk
AGREEMENT
For Professional Services
THIS AGREEMENT ("Agreement") is made and entered into this day of
March, 2004, by and between the CITY OF LOVELAND, COLORADO, a home rule
municipality ("Loveland"), the CITY OF FORT COLLINS, COLORADO, a home rule
municipality ("Fort Collins") (Loveland and Fort Collins collectively referred to as
"Owner"), and BARNARD DUNKELBERG & COMPANY ("Consultant").
WHEREAS, Owner desires to retain the services of Consultant to complete an
Airport Master Plan Study ("Project") as set forth in this Agreement; and
WHEREAS, Consultant desires to provides those services to Owner.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the parties agree as follows:
1. Services. Owner agrees to retain Consultant to provide the services set
forth in Exhibit A. attached hereto and incorporated herein by reference ("Services"), and
Consultant agrees to so serve. Consultant warrants and represents that it has the requisite
authority, capacity, experience, and expertise to perform the Services in compliance with
the provisions of this Agreement and all applicable laws and agrees to perform the
Services on the terms and conditions set forth herein. Owner reserves the right to omit
any of the Services identified in Exhibit A upon written notice to Consultant.
2. Compensation. In accordance with Exhibit B, attached hereto and
incorporated herein by reference, Owner agrees to pay Consultant a sum not to exceed
Four Hundred Ninety Thousand, Six Hundred Twenty Dollars (5490,620), as adjusted to
reflect the omission by Owner of any of the Services set forth in Exhibit A. Owner shall
make payment upon receipt and approval of invoices submitted by Consultant, which
invoices shall be submitted to Owner not more frequently than monthly and which shall
identify the specific Services performed for which payment is requested.
3. Term. The Term of this Agreement shall be from the date first written
above until March 31, 2005, unless extended by written agreement of the parties.
4. Appropriation. The parties agree and acknowledge that this Agreement
does not constitute a multiple fiscal year debt or financial obligation of Loveland or Fort
Collins based on their ability to terminate this Agreement pursuant to "Termination,"
below. Consultant acknowledges that neither Loveland nor Fort Collins has promised to
continue to budget funds beyond the current fiscal year and that Loveland and Fort
Collins have and will pledge adequate cash reserves on a fiscal year-by-fiscal year basis.
5. Monitoring and Evaluation. Owner reserves the right to monitor and
evaluate the progress and performance of Consultant to ensure that the terms of this
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Agreement are being satisfactorily met in accordance with Owner's and other applicable
monitoring and evaluating criteria and standards. Consultant shall cooperate with Owner
relating to such monitoring and evaluation.
6. City Property. Reports, surveys, maps, plans, drawings, photographs, and
any other tangible materials produced by Consultant pursuant to this Agreement shall at
all times be considered Owner's property.
7. Independent Contractor. The parties agree that Consultant shall be an
independent contractor and shall not be an employee, agent, or servant of Owner.
Consultant is not entitled to workers' compensation benefits from Owner and is
obligated to pay federal and state income tax on any money earned pursuant to this
Agreement.
8. Insurance Requirements.
a. Comprehensive General Liability Insurance. Consultant shall
procure and keep in force during the duration of this Agreement a policy of
comprehensive general liability insurance insuring Consultant and naming
Loveland and Fort Collins as an additional insureds against any liability for
personal injury, bodily injury, or death arising out of the performance of the
Services with at least One Million Dollars ($1,000,000) each occurrence. The
limits of said insurance shall not, however, limit the liability of Consultant
hereunder.
b. Comprehensive Automobile Liability Insurance. Consultant shall
procure and keep in force during the duration of this Agreement a policy of
comprehensive automobile liability insurance insuring Consultant and naming
Loveland and Fort Collins as an additional insureds against any liability for
personal injury, bodily injury, or death arising out of the use of motor vehicles
and covering operations on or off the site of all motor vehicles controlled by
Consultant which are used in connection with the Project, whether the motor
vehicles are owned, non-owned, or hired, with a combined single limit of at least
One Million Dollars ($1,000,000). The limits of said insurance shall not,
however, limit the liability of Consultant hereunder.
C. Professional Liability Insurance. If Consultant is an architect,
engineer, surveyor, appraiser, physician, attorney, accountant, or other licensed
professional, or if it is customary in the trade or business in which Consultant is
engaged to carry professional liability insurance, or if Loveland and Fort Collins
otherwise deems it necessary, Consultant shall procure and keep in force during
the duration of this Agreement a policy of errors and omissions professional
liability insurance insuring Consultant against any professional liability with a
limit of at least One Million Dollars ($1,000,000) per claim and annual
aggregate. The limits of said insurance shall not, however, limit the liability of
Consultant hereunder.
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d. Terms of Insurance.
(i) Insurance required by this Agreement shall be with
companies qualified to do business in the State of Colorado with a general
policyholder's financial rating of not less than A+3A as set forth in the
most current edition of "Best's Insurance Reports" and may provide for
deductible amounts as Consultant deems reasonable for the Services, but
in no event greater than Twenty Thousand Dollars ($20,000). No such
policies shall be cancelable or subject to reduction in coverage limits
or other modification except after thirty (30) days prior written notice
to Owner. Consultant shall identify whether the type of coverage is
"occurrence" or"claims made." If the type of coverage is "claims made,"
which at renewal Consultant changes to "occurrence," Consultant shall
carry a six (6)-month tail. Consultant shall not do or permit to be done
anything that shall invalidate the policies.
(ii) The policies described in subparagraphs a. and b. above
shall be for the mutual and joint benefit and protection of Consultant and
Owner. Such policies shall provide that Loveland and Fort Collins,
although named as an additional insureds, shall nevertheless be entitled to
recovery under said policies for any loss occasioned to them, their
officers, employees, and agents by reason of negligence of Consultant, its
officers, employees, agents, subcontractors, or business invitees. Such
policies shall be written as primary policies not contributing to and not in
excess of coverage Loveland or Fort Collins may carry.
e. Other Insurance. During the term of this Agreement, Consultant
shall procure and keep in force workers' compensation insurance and all other
insurance required by any applicable law.
f. Evidence of Coverage. Before commencing work under this
Agreement, Consultant shall furnish to Owner certificates of insurance
policies evidencing insurance coverage required by this Agreement.
Consultant understands and agrees that Owner shall not be obligated under
this Agreement until Consultant furnishes such certificates of insurance.
g. Subcontracts. Consultant agrees to include the insurance
requirements set forth in this Agreement in all subcontracts. Owner shall hold
Consultant responsible in the event any subcontractor fails to have insurance
meeting the requirements set forth in this Agreement. Owner reserves the right to
approve variations in the insurance requirements applicable to subcontractors
upon joint written request of subcontractor and Consultant if, in Owner's opinion,
such variations do not substantially affect Owner's interests.
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9. Indemnification. Consultant hereby covenants and agrees to indemnify,
save, and hold harmless Owner, its officers, employees, and agents from any and all
liability, loss, costs, charges, obligations, expenses, attorney's fees, litigation,judgments,
damages, claims, and demands of any kind whatsoever arising from or out of any breach
of contract or negligent act or omission or other tortious conduct of Consultant, its
officers, employees, or agents in the performance or nonperformance of its obligations
under this Agreement.
10. Termination.
a. Generally. Owner may terminate this Agreement without cause if
it determines that such termination is in Owner's best interest. Owner shall effect
such termination by giving written notice of termination to Consultant, specifying
the effective date of termination, at least thirty (30) calendar days prior to the
effective date of termination. In the event of such termination by Owner, Owner
shall be liable to pay Consultant for Services performed as of the effective date of
termination, but shall not be liable to Consultant for anticipated profits.
Consultant shall not perform any additional Services following receipt of the
notice of termination unless otherwise instructed in writing by Owner.
b. For Cause. If, through any cause, Consultant fails to fulfill its
obligations under this Agreement in a timely and proper manner, violates any
provision of this Agreement, or violates any applicable law, Owner shall have the
right to terminate this Agreement for cause immediately upon written notice of
termination to Consultant. In the event of such termination by Owner, Owner
shall be liable to pay Consultant for Services performed as of the effective date of
termination, but shall not be liable to Consultant for anticipated profits.
Consultant shall not perform any additional Services following receipt of the
notice of termination. Notwithstanding the above, Consultant shall not be
relieved of liability to Owner for any damages sustained by Owner by virtue of
any breach of this Agreement, and Owner may withhold payment to Consultant
for the purposes of setoff until such time as the exact amount of damages due to
Owner from Consultant is determined.
11. Governing Law and Venue. This Agreement shall be governed by the
laws of the State of Colorado, and venue shall be in the County of Larimer, State of
Colorado.
12. Assignability. Consultant shall not assign this Agreement without
Owner's prior written consent.
13. Binding Effect. This Agreement shall be binding upon, and shall inure to
the benefit of, the parties hereto and their respective heirs, personal representatives,
successors, and assigns.
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14. Survival Clause. The "Indemnification" provision set forth in this
Agreement shall survive the completion of the Services and the satisfaction, expiration,
or termination of this Agreement.
15. Entire Agreement. This Agreement contains the entire agreement of the
parties relating to the subject matter hereof and, except as provided herein, may not be
modified or amended except by written agreement of the parties.
16. Severability. In the event a court of competent jurisdiction holds any
provision of this Agreement invalid or unenforceable, such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
17. Headings. Paragraph headings used in this Agreement are for
convenience of reference and shall in no way control or affect the meaning or
interpretation of any provision of this Agreement.
18. Notices. Written notices required under this Agreement and all other
correspondence between the parties shall be directed to the following and shall be
deemed received when hand-delivered or three (3) days after being sent by certified mail,
return receipt requested:
If to Owner: Name: David Gordon
Title: Airport Director
Fort Collins-Loveland Airport
Address: 4900 Earhart Road
Loveland, CO 80537
If to Consultant: Name: Bob Bamard
Title: President
BARNARD DUNKELBERG& COMPANY
Cherry Street Building
Address: 1616 East Fifteenth Street
Tulsa, Oklahoma 74120-6027
19. Time of the Essence. Consultant acknowledges that time is of the essence
of this Agreement. Consultant's failure to complete any of the Services contemplated
herein during the Term of this Agreement, or as may be more specifically set forth in
Exhibit A, shall be deemed a breach of this Agreement.
20. Counterpart Signatures. This Agreement may be executed in any number
of counterpart copies. The signature page from each counterpart copy may be removed
therefrom and attached to the original Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date first above written.
CITY OF LOVELAND, COLORADO
By:
Title:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
(Remainder of page left intentionally blank)
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CITY OF FORT COLLINS, COLORADO
By:
Title:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
(Remainder of page left intentionally blank)
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BARNARD DUNKELBERG & COMPANY
By:
Title:
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing Agreement was acknowledged before me this day of March,
2004 by as
Witness my hand and official seal.
My Commission Expires
Notary Public
Page 8 of 8
EXHIBIT A
SERVICES
Fort Collins-Loveland Municipal Airport
Master Planning Services
Introduction
The cities of Fort Collins and Loveland wish to develop an Airport Master Planning
Program for Fort Collins-Loveland Municipal Airport and have established a specific
direction to be taken toward the preparation of this plan and program through a written
set of goals, objectives and issues. The following work program describes the effort
required to successfully complete the Master Planning Program for Fort Collins-Loveland
Municipal Airport based on these stated desires, addressing the development needs of the
airport and providing a program for realistic implementation.
The Consultant will work in close liaison with the Airport Management and Staff, the
cities of Fort Collins and Loveland, a Study Advisory Committee, interested parties, the
Federal Aviation Administration and the Colorado Department of Transportation/
Division of Aeronautics to make certain that the plan truly reflects the airport
development needs. Additionally, the Consultant and Sponsor have held comprehensive
discussions regarding the identification and recognition of a variety of relevant issues and
conditions prior to and during the preparation of this Program of Services. These issues
and conditions have been documented; each one, as well as others as discovered or
further recognized, will be reviewed and analyzed, with recommendations and resolutions
being integrated into the final development plan and program for Fort Collins-Loveland
Municipal Airport. Due to the very nature of each issue, some are described in detail
within this Program of Services and others are considered to be inherent in the study
effort and approach, as well as in the plan development process itself. Generally, these
issues include the following:
1. Strategic Analysis and Airport Role.
2. Goals Development.
3. Runway Analysis (Length and Strength)/Crosswind Runway Utilization.
4. Business/Corporate Jet Activity.
5. Commercial Service Potential/Air Service Analysis.
6. Terminal Building Analysis and Area Layout (Air Carrier and TSA
Requirements).
7. Hangar Development and Area Layouts.
8. On- and Off-Airport Land Use Planning/Land Use Compatibility.
9. Cargo Potential Analysis.
10. Commercial and Industrial Analysis.
11. Fuel Farm Location Analysis.
12. Tower Location Site Study.
Exhibit A— Page I of 44
13. Master Drainage Plan/infrastructure Development/Storm Water
Management Plan Update.
14. Airport Rates and Charges.
15. Uniform Development Standards.
16. Minimum Standards/Rules and Regulations.
17. "Through the Fence" Operations.
18. Public Involvement Program (Advisory Committee, Open Houses, Public
Information Meetings, Workshops).
19. Wildlife Management Plan.
20. Web Site Interaction.
21. Joint Planning Conference Participation.
22. Aerial Photography and Topographic Mapping.
23. Geographic Information System (GIS) Interface.
24. Documentation (Introductory Information Brochure, Newsletters,
Working Papers, Draft and Final Reports and Drawings).
25. Coordination/Discussion Meetings.
26. Revenue Generation.
27. Capital Improvements Programming.
28. Financial Planning and Programming.
29. Intergovernmental Agreement Coordination.
30. Noise and Air Quality Analyses.
31. Security/TSA Considerations.
Components and preparation for both the Master Plan document and Airport Layout Plan
shall include all items in the FAA-ANM Airport Layout Plan Checklist dated April,
1997, and FAA AC 150/5300-13 ("Change 7," or "Change 8" if available), Airport
Design, and other applicable FAA Orders, Federal Aviation Regulations (FAR) and
Advisory Circulars. Additionally, the project shall be completed in conformance with
applicable portions of:
• FAA Order 1050.1 Policies and Procedures for considering Environmental
Impacts.
• FAA Order 5050.4 Airport Environmental Handbook, including current federal
and state environment laws and requirements.
• FAA Order 8260.3, TERPS.
• 14 CFR Part 77, Objects Affecting Navigable Airspace.
• FAA Order 5000.3 Coordination with the Federal Highway Administration.
• FAA Order 7400.2, Procedures for Handling Airspace Matters.
• FAA Order 5090, Field Formulation of the National Plan of Integrated Airport
Systems (NPIAS).
• FAA Order 5100.38, Airport Improvement Program (AIP) Handbook.
• FAA Order 7031.2, Airway Planning Standard Number One — Terminal Air
Navigation Facilities and Air Traffic Control Standard.
• AC 150/5060-5, Airport Capacity and Delay.
• AC 150/5324-5, Runway Length Requirements for Airport Design.
Exhibit A — Page 2 of 44
• APO Forecast Tables and Publications(www.api.hq.faa.gov/apo aubs.htm).
• AC list, dated July 1, 1999.
• Other FAA Advisory Circulars, Orders and Regulations.
Program of Services
Element One/PROJECT MANAGEMENT AND ORGANIZATION
Task ].1. Team Chartering Session.
Description: A session, referred to as a Team Chartering Session, between the
Consultant, Airport Management, City Staffs and appropriate officials, all of which
compose the planning team for the development of the Fort Collins-Loveland Municipal
Airport Master Planning Program, will be held at the very beginning of the project. The
purpose of such a meeting will be to develop team relationships, establish early direction
for the study effort, and ensure a thorough understanding of the master planning process,
its benefits, and use of the airport master plan in the decision-making process.
Product: An introductory meeting to establish team relationships and initial direction for
the airport master planning effort.
Task 1.2. Project Coordination.
Description: The Consultant will work in close liaison with Airport Management, the
cities of Fort Collins and Loveland, interested parties, the Federal Aviation
Administration and the Colorado Department of Transportation/Division of Aeronautics
to ensure that the plan truly reflects the airport development needs.
In addition to work sessions, or charettes, to be held prior to the Forecasting and the
Alternatives Development/Evaluation phases of the project, regular meetings and
discussions will be held between the Consultant and Airport Management. The meetings
will be held approximately every other month during the course of the study, supported
by telephone discussions and written progress reports. The purpose of the meetings will
be to report on progress made on the study since the prior meeting, receive input from the
participants, report on important phases or sub-phases that have been completed, identify
problems encountered for the purpose of resolution, evaluate and select alternatives
presented, and generally afford an opportunity to review the work and findings at various
stages of completion.
The Consultant will develop a schedule for conducting the Airport Master Planning
Program, updating it as appropriate with the approval of Airport Management.
Exhibit A— Page 3 of 44
Product: Meetings will be held with the Director of Aviation approximately every other
month, supported by regular communication, verbal and written, during the course of the
Airport Master Planning Program.
Task 1.3. Determine Composition and Organization of Study Advisory Committee.
Description: A Study Advisory Committee (SAC), to consist of approximately fifteen to
twenty (15-20) members, at a maximum, will be established, the composition of which
will be evaluated and determined, as will the structure of the meetings, along with their
location and coordination with other activities in the area. Members to serve on the
Study Advisory Committee will be determined by Airport Management, the cities of Fort
Collins and Loveland, and the Consultant, but may include members with technical
expertise and various interests from the cities and the county, offering insight, knowledge
and a vision of the airport and its relationship to and place in the communities and area it
serves. The Study Advisory Committee will be organized as a resource entity during the
conduct of the study. Additionally, the role of the Study Advisory Committee will be one
of working with the Consultant during the course of the study, reviewing the various
findings and recommendations coming forth from the study effort, providing input,
assisting in the establishment of a direction for and role of the airport, including a
strategic plan for airport development, and generally serving as an advisory entity to the
Consultant, providing review and comment on the study elements. The Sponsor will be
responsible for meeting notices and the meeting location at which the Study Advisory
Committee meetings will be held.
Product: An established Study Advisory Committee that will meet at specified intervals
during the course of the Airport Master Planning Program.
Task 1.4. Public Involvement Program.
Description: Public Meetings. Three (3) Public Information Meetings, to include Open
Houses and Workshops, will be held to inform the public about the project and obtain
comments from the public. One Public Information Meeting will be held following the
development of the forecasts of aviation activity; the second Public Information Meeting
will be held following the development and analysis of alternatives, recommended
development plan and environmental review; and the third Public Information Meeting
will be held prior to the development of the Draft Plan. At the completion of the Draft
Plan, a Public Hearing (as well as a press briefing) will be held to receive formal input to
the Plan. If additional meetings are required, they will be conducted under an
amendment to this program of services and contractual agreement.
The Consultant will be responsible for conducting the meetings, reviewing the scope of
the project, presenting the findings and recommendations of the plan and program, and
responding to any technical and professional questions and concerns. The Consultant
will plan the format, graphics, and handouts needed for the meetings. Following each
meeting, and for all meetings held in conjunction with the development of the Fort
Collins-Loveland Municipal Airport Master Planning Program, the Consultant will
Exhibit A — Page 4 of 44
prepare meeting notes and, upon approval, will make these meeting notes a part of the
permanent record for the project. The Sponsor will be responsible for meeting notices
and for the meeting location at which the Public Information Meetings and the Public
Hearing will be held.
Additionally, information, materials and documentation relating to the Fort Collins-
Loveland Municipal Airport Master Planning Program will be placed on the web site of
each city. The Consultant will furnish the inclusions for the web site and will work with
the designated community representative from each city to accomplish this task, with the
designated community representative being actually responsible for web site management
and information placement and incorporation.
Product: An established and very workable comprehensive community
involvement/public participation program specifically designed for the conduct of the
Fort Collins-Loveland Municipal Airport Master Planning Program. Full record-keeping
of the meetings. Appropriate amount of published materials to ensure understanding of
the airport master planning process and continual status documentation throughout the
planning process.
Task I.S. Prepare Study Informational Brochure and Project Workbooks.
Description: An initial information brochure will be prepared, graphically and
narratively introducing and describing the purpose, intent, goals and usage of the study.
The brochure, to be 8-1/2" x I I" or comparable size, folded, two-color printing, will be
approved by Airport Management prior to printing and distribution. Five hundred (500)
copies will be prepared.
A three-ring notebook, with an individualized cover design, will be provided by the
Consultant for distribution to Airport Management, the cities of Fort Collins and
Loveland, and the Study Advisory Committee as well as a copy to the Federal Aviation
Administration and Colorado Department of Transportation/Division of Aeronautics
(CDOT/Division of Aeronautics) for use during the Airport Master Planning Program.
The workbook will contain sections for inserting working papers, notes and other
pertinent information provided in draft form. Additionally, working papers will be
transmitted to the Sponsor and the Federal Aviation Administration for receipt
approximately one week prior to a scheduled meeting.
Product: Five hundred (500) copies of the Study Informational Brochure and thirty (30)
three-ring notebooks (Workbooks), both especially designed for the Fort Collins-
Loveland Municipal Airport Master Planning Program.
Task 1.6. Management Oversight and Quality Control.
Description: To provide appropriate direction and project management for the
development of the Fort Collins-Loveland Municipal Airport Master Planning Program
as each assignment is undertaken and completed, the Prime Consultant, solely
Exhibit A — Page 5 of 44
responsible to the Sponsor, will manage the subconsultant's contracts, receive progress
reports from each subconsultant and evaluate each in terms of progress and adherence to
the overall program schedule. To ensure consistency throughout the project in terms of
written and graphic communication, the Prime Consultant will be responsible for quality
control, final word processing, proof-reading, editing, final artwork and other graphics,
presentation graphics, and production of all documents, including working papers,
technical memorandums, draft reports, final reports, summary brochures, and others as
appropriate.
Monthly coordination discussions will be held among consultant team members for
purposes of project quality control, coordination and strategy.
Product: A program for assuring exceptional project execution from all members of The
Barnard Dunkelberg & Company Team.
Task 1.7. Joint Planning Conference.
Description: A Joint Planning Conference (JPC) will be held to facilitate coordination
with aviation tenants and airport users. The purpose is the JPC is to seek input and
validation of the capital development plan incorporated in the Airport Master Planning
Program. The meeting will be held following the development and analysis of
alternatives, recommended development plan and environmental review. At the
Sponsor's direction the JPC may be held in concert with a scheduled meeting of the
Study Advisory Committee meeting, or at another time and location, as mutually agreed.
The Consultant will be responsible for conducting the meeting, reviewing the scope of
the project, presenting the findings and recommendations of the plan and program, and
responding to any technical and professional questions and concerns. The Consultant
will plan the format, graphics, and handouts needed for the meetings. Following this
meeting, the Consultant will prepare meeting notes and, upon approval, will make these
meeting notes a part of the permanent record for the project. The Sponsor will be
responsible for the meeting notices and the meeting location at which the JPC will be
held.
Product. An established and comprehensive consultation forum to provide airport
tenants and users the opportunity for input and comment on the proposed capital
development plan incorporated in the Fort Collins-Loveland Municipal Airport Master
Planning Program.
Element Two/BACKGROUND INFORMATION INVENTORIES
This phase of the project involves the establishment of a sound basis for plan and
program development through the assimilation and documentation of appropriate base
data. Maximum utilization of existing information which is current and applicable to the
Exhibit A — Page 6 of 44
objectives and overall intent of this study will be made to avoid redundancy and
unnecessary data collection.
Task 2.1. Identification of Available Information.
Description: Existing (secondary) data and information, such as, but not necessarily
limited to, documents, maps, studies and projects currently underway or in the planning
stages (on and off airport property and in the vicinity) that may directly or indirectly
influence this study effort will be identified, reviewed, and documented. Such
information would, for example, include a review of any existing regional and state
system plans, airport layout plans, environs plans, comprehensive planning documents,
existing land use, land use zoning, surface transportation plans, utility plans, engineering
reports, city master plans, previous environmental studies/documentation prepared for
airport projects, among others. This effort will assure initial and continued coordination
and will involve research in locating secondary data sources, and notifying and
consulting appropriate local and regional officials and agencies in this regard.
State enabling legislation and local land use controls will be evaluated as to airport
compatibility. The Consultant will review state and FAA airport plans with regard to
Fort Collins-Loveland Municipal Airport, and will collect, analyze and incorporate
existing comprehensive plans for the cities, counties, region and state entities as
applicable within the Airport Influence Area (AIA).
Product: Summarization of all data, information and plans relating to the development of
Fort Collins-Loveland Municipal Airport to serve as input to future tasks.
Task 2.2. Aerial Photography and Mapping.
Description: The Consultant will provide new color aerial photography and mapping of
Fort Collins-Loveland Municipal Airport. The photography will cover an area to
encompass a minimum of two times the length of the Runway Protection Zone at each
runway end and will show all airport property, buildings, pavement, drainage features,
roads, vegetative areas and major fences, among other items. The mapping will provide
two-foot (2') topographic contours, spot elevations for some critical pavement areas
(runway ends, airfield pavement intersections, etc.), and top-of-structure elevations for all
buildings on airport property. The mapping information will be provided for only the
existing airport property area. This mapping and photographic work will provide the
basis for developing the Airport Layout Plan, the Inner Portion of Approach Surface
Drawings and the Stormwater Master Plan. Mapping information will be developed for
all of the existing airport property. One color aerial photographic print will be provided
to the Sponsor at the scale of the Airport Layout Plan. The aerial will be used as
appropriate for presentations. In addition, a digital raster image of the aerial photograph
will be provided to the Sponsor.
Exhibit A— Page 7 of 44
Product: Current aerial photography and mapping which will be used for analysis and
supporting documentation for analysis, recommendations and Airport Layout Plan Set
development.
Task 2.3. Facilities Inventory.
Description: From secondary information sources and on site observations, the
Consultant will inventory facilities within the boundaries of Fort Collins-Loveland
Municipal Airport. The inventory will include the physical layout of buildings (exterior
only), runways, taxiways, airfield lighting, aprons, on-airport roadways, and
navigational/electronic landing aids. This will result in a facilities inventory recording,
serving as information for the demand/capacity analysis and overall database and
informational program. The facilities information that is gathered will result in written
and graphic documentation in the master plan, as well technical drawing file
documentation (AutoCAD) for use in preparation of the Airport Layout Plan.
Product: A facilities inventory recording, serving as information for the demand/
capacity analysis.
Task 2.4. Inventory Existing Land Use and Zoning.
Description: Review and update as necessary existing land use and zoning maps and
accompanying narrative with the airport environs, including that area anticipated to be
encompassed resulting from this study effort. General boundaries can be initially
established for ascertaining land use and zoning patterns based on current noise contours,
flight tracks and the delineation of the Airport Influence Area. This environs area would
then be refined, but would extend a minimum of one mile off each runway end and one-
half mile off the sides of the runway, following ownership lines or other definable
landmarks, for inventory purposes. Existing land use within the airport environs will be
reviewed (noise sensitive and potentially incompatible land uses will be identified within
one-mile of existing and proposed runway ends and within the area contained within the
future 65 DNL noise contour, landfills within five (5) miles of the airport will be
identified). Noise sensitive uses/areas will be identified. In addition, natural
characteristics that will impact development and planning on and off airport property will
be identified. Key transportation routes and public utility rights-of-way will be
identified.
Product: A comprehensive inventory of all existing land use and zoning patterns within
the airport environs; input to later tasks.
Task 2.5. Airspace and NAVAIDS Analysis.
Description: The Consultant will identify and present how airspace utilization affects
operations and is affected by operations at Fort Collins-Loveland Municipal Airport.
This will provide a complete inventory and assessment of all procedures and the
Exhibit A— Page 8 of 44
utilization of airspace that is potentially affected by, or affects, operational activity at Fort
Collins-Loveland Municipal Airport.
Product: A complete inventory and assessment of the utilization of airspace which is
potentially affected by or affects operational activity at Fort Collins-Loveland Municipal
Airport.
Task 2.6. Financial Inventory.
Description: The objective of this task is to gather documents which affect the financial
management of Fort Collins-Loveland Municipal Airport operations and capital
development and to confirm the structure, constraints, requirements and opportunities for
financing the Master Plan capital improvement program (CIP). The documents gathered
and preliminarily reviewed will be used to complete subsequent tasks for the Preliminary
Financial Analysis.
The approach for conducting the Inventory of Financial Information task includes the
following key steps:
1) Interview key Airport officials to gain an understanding of the legal documents
and agreements which affect financial management of the Airport.
2) Gather the following documents along with any additional documents identified
during the interview and review on a preliminary basis:
a. Historical, detailed (account-by-account) financial statements and audit
reports for the past three years.
b. Detailed year-to-date financial statements for the current year with budget
remaining amounts.
C. Most recent operating and capital budgets.
d. Current capital improvement and major maintenance programs.
e. Most recently completed Airport Master Plan.
f. Official statements for any outstanding debt issues.
g. Airline use and lease agreements.
It. Rental car and other ground transportation agreements.
i. Other Airport lease, concession, use and privilege agreements.
j. FAA, state and local grant records.
k. Historical aviation activity statistics for the past three years and current
year-to-date aircraft operations (take-offs and landings), based aircraft and
fuel flowage gallons.
3) Identify potential funding sources for the Master Plan capital improvement
program.
Exhibit A — Page 9 of 44
4) Prepare working paper describing the structure of financial management of the
Airport including a discussion of the constraints and regulations under which the
Airport is required to operate.
Product: A compilation and summarization of financial information to be used in
subsequent tasks relating to alternative evaluations as well as final plan
recommendations.
Element Three/FORECASTS OF AVIATION ACTIVITY
The importance of assessing future trends relating to airport utilization and
operational activity levels is especially significant in the development of the Airport
Master Planning Program in that many of the proposals and recommendations of the
plan are principally based, in many cases, on such aviation activity forecasts. This
aspect of the master planning process, in essence, acts as the hub for the remainder of
the plan. In many cases, the decision to proceed with projects is based on the
anticipated levels — including numbers as well as types of aircraft — of activity.
Therefore, the importance of accurate and defensible forecasts cannot be
overemphasized, nor can the need to present a sound basis for the forecasts, which is
an accurate portrayal of the existing level and composition of aviation activity
coupled with historical levels of such activity.
The primary and certainly the dominant objective of forecasting is the use of such
information in the determination of future demand at the airport, which enable the
determination of potential impacts created by the type and magnitude of future
operational activity at the airport. Because of the importance and long-term effects of
aviation activity forecasts, they must be reasonable, appropriate and defensible.
Prudent management and implementation decisions are based on conditions and
occurrences that are expected to transpire in the future.
All the aviation activity forecasts will be summarized and presented in a one-table
format.
Task 3.1. Collect and Evaluate Existing Operational Data.
Description: This task will focus on reviewing and evaluating existing operational
data for airport operations, collecting and updating, as appropriate, the aircraft mix
and flight track utilization, flight procedures, and aircraft profiles specific to Fort
Collins-Loveland Municipal Airport. Sources of information include local, regional
and national economic determinants and trends, airport advisory records, airport
management records and airport tenants.
Product: An evaluation of existing operational data for Fort Collins-Loveland
Municipal Airport. Input to future tasks.
Exhibit A— Page 10 of 44
Task 3.2. Aviation Activity Evaluation and Projections.
Description: The Consultant will compile a summary of aviation activity and
operational data for Fort Collins-Loveland Municipal Airport to indicate historical
growth and present a basis for statistical analysis of based aircraft, aircraft mix,
annual aircraft operations, and related factors.
The operational forecasts will be made by the following categories: based aircraft by
mix, local and itinerant operations by aircraft type and mix, instrument activity and
busy-hour operations. Critical aircraft will be identified by Airport Reference Code
(ARC) and forecasts for such aircraft will be developed as well.
An assessments of potential passenger and cargo demand will be incorporated as a
basis for evaluating future expectations in light of stated airport development and
operational goals, with forecasts of commercial passenger and cargo enplanements
being recorded for the short-term, intermediate-term and long-term periods.
The forecasts will be developed for a 20-year planning period and broken down into
short-term, intermediate-term, and long-term (for 0-6 years, 7-10 years and 11-20
years) time periods, with specific forecast years to correspond, as appropriate, with
those used by local and regional planning agencies. A summary of forecasts of
aviation activity will be provided and presented in a manner that corresponds with
heading formats used in the FAA's Terminal Area Forecasts documentation. In
addition, operational fleet mix will be summarized by Airport Reference Code.
Product: Preparation of operational, aircraft, cargo and passenger forecasts. Serves
as input for several subsequent tasks.
Task 3.3. Develop Working Paper.
Description: The Consultant will develop a detailed working paper describing the
tasks outlined above. The technical portions of the paper will be in terms that are
easily understandable to the layman. The working paper will be considered a draft of
a chapter of the Study document and will provide information for subsequent
decisions. Thirty (30) copies of the Working Paper will be prepared, two (2) of
which will be submitted to the FAA.
Product: A written and graphical summary of the findings from completion of the
foregoing tasks, becoming a chapter in the final report. Thirty (30) copies of the
Working Paper will be prepared, two (2) of which will be submitted to the FAA.
Task 3.4. Conduct Study Advisory Committee Meeting.
Description: The Consultant will hold a Study Advisory Committee Meeting to
present the findings and analyses of the previous tasks. The Consultant will utilize
Exhibit A — Page 11 of 44
graphs, charts, illustrations and slides as necessary. A thorough discussion of the
findings, their significance and effect on future work will be presented at the meeting.
Concurrence of the working paper and its findings will be an objective of the
meeting. Input received will be recorded and incorporated, as appropriate, into the
final documentation.
Product: Presentation to the Study Advisory Committee. Input received will be
recorded and incorporated, as appropriate, into the final documentation.
Task 3.5. Conduct Public Information Meeting.
Description: A Public Information Meeting (with associated Open House or
Workshop) will be conducted to acquaint the public and all participants in the study
of the goals and objectives of and approach to the Study, and to gather
recommendations, a better understanding of the existing conditions concerning
attitudes toward the airport and its environs, and solicit input from interested parties
and the community during the Study, as well as presenting findings of the study to
this point in the process. The Consultant will be responsible for conducting the
meetings, reviewing the scope, findings and recommendations of the project as
appropriate, and responding to any technical and professional questions and concerns.
Product: Conduct of the meeting; presentation to the public and acceptance of input
from the attendees.
Element Four/DEMAND/CAPACITY ANALYSIS
Airfield capacity will be analyzed in relation to the forecasts of aviation demand
determined in the preceding tasks.
Task 4.1. Airfield Capacity Analysis.
Description: The ability of an airport to accommodate both existing operations and
projected operations for the future is paramount. It is basic to the development of the
airport. Insufficient capacity can reduce existing airport capabilities as well as the
development of aviation potential at a specific airport. Airport operating capability is
determined and expressed in terms of Annual Service Volume (ASV) and Capacity,
relating to both visual flight rules and instrument flight rules [including Visual Flight
Rules (VFR) and Instrument Flight Rules (IFR) Arrival Rates]. The capacity of an
airfield is primarily a function of the major aircraft traffic surfaces that compose the
facility and the configuration of those surfaces (runways and taxiways). However, it
is also related to and considered in conjunction with wind coverage, airspace
utilization and capacity, ground access capacity, the types of aircraft which utilize the
facility, and the availability and type of navigational aids. An instrument approach
analysis will be prepared as a part of this study, including an evaluation of relocating
Exhibit A—Page 12 of 44
the VOR that is currently situated on the airport, an evaluation of a precision
instrument approach from the north, and a GPS approach to both runway ends. A
runway line-of-sight study will also be incorporated as a basis for runway and
taxiway development alternatives evaluation.
Helping to achieve and maintain a balance between demand and capacity in is a direct
benefit of the Airport Master Planning Program. The use of the plan in identifying
projects for implementation and making decisions concerning to what extent the
demand for facilities should be satisfied, should be a primary objective. Both airside
and landside capacity determinations are made as a part of this analysis.
Product: Determination and documentation of the existing and future airside and
landside demand placed on Fort Collins-Loveland Municipal Airport and its existing
and potential capacity for accommodating future airside and landside needs; input to
future tasks.
Element Five/FACILITY REQUIREMENTS DETERMINATION
Airport capacity analyzed in the preceding task, both existing and future for airside
and landside facilities, will be utilized in the determination of the type and magnitude
of facilities to be ultimately planned and programmed for the airport. Specific
allocations of the type and magnitude of such facilities will be noted as a basis for the
recommendations contained in the Airport Master Planning Program. The facilities
requirements analysis focuses on the actual physical facilities and associated
improvements needed to safely and efficiently accommodate the projected demand on
the airport.
For airside development, runway orientation, length and grade is specified and
dimensional criteria relating to runway width, taxiway width, taxiway exits, safety
areas, runway protection zones, and setbacks is documented, all in accordance with
the standard dimensional criteria set forth in FAA Advisory Circular 15015300-13.
Instrument approach improvements will include an analysis of the feasibility of the
proposed approach slope gradients. For landside development, the quantity and areas
needed for development of apron areas, hangars, parking areas, maintenance
buildings, among others, are calculated and presented. The calculation for needed
landside development is based on a conversion of many considerations to specific
figures that are premised on accepted design standards. These considerations include
the number and type of projected aircraft operations; the type of aircraft utilizing and
expected to utilize the airport; the number and type of projected based aircraft;
projected vehicular movements; and, similar considerations.
During the determination of both airside and landside facilities requirements, the
Consultant will coordinate with the Federal Aviation Administration to assure that all
Standards and Safety Requirements, as defined in AC 15015300-13 and as determined
Exhibit A — Page 13 of 44
by the FAA during field investigations, are met in this analysis and included in the
recommended facilities for the development of the airport. The FAA Airport Design
Program Version 4.2d, or latest version, will initially be used to help in determining
runway length and dimensional criteria, with the results being incorporated into the
Airport Master Planning Program narrative. However, to more accurately define
appropriate runway requirements specifically at Fort Collins-Loveland Municipal
Airport, this documentation will be substantially supported by data gathered from the
airlines actually using the airport and Jeppesen data relating to runway requirements.
The appropriate Airport Reference Code (ARC) will be recommended as a part of the
study effort, based upon forecast demand and airport role. A table listing all
deviations from current FAA design standards pertaining to the recommended ARC
will be provided in the Master Planning Program report, including proposed
disposition of the deviations. Disposition would entail recommended improvements
and/or recommended FAA approval of modification to standards. Any requests for
modification of standards shall be submitted in an FAA Denver Airports District
Office (ADO) acceptable format.
Task 5.1. Determine Aircraft Operational Requirements.
Description: In accordance with the above described aviation demand forecasts, the
Consultant will identify the types of aircraft expected to operate at Fort Collins-
Loveland Municipal Airport, with particular attention being given to the critical
aircraft (and its Airport Reference Code) as prescribed by AC 15015300-13. The
Consultant will analyze the operational requirements of these aircraft to assist in the
determination of facility standards, including the airport design category in
accordance with AC 15015300-13.
Product: A determination and description of the types of aircraft expected to operate
at Fort Collins-Loveland Municipal Airport and the operational requirements of these
aircraft; input to later tasks in determining the needs of the airport both from an
airfield and terminal area perspective.
Task 5.2. Airside Facilities Requirements Determination.
Description: In accordance with the above described aviation forecasts and capacity
analysis, and in consideration of established facility standards, the Consultant will
convert the aeronautical demand forecast into the number, type, and amount of airside
facilities needed including runway, taxiway, NAVAIDS and approaches, lighting and
approximate land area needs, based on the different development scenarios which
would affect airside requirements. An evaluation of the safety areas will be
accomplished, with recommendations made for resolution, and any deviations from
Federal Aviation Administration design standards will be noted in the master plan
document as well as on the Airport Layout Plan. Consideration will also be given to
any navigational aid facilities needed for the continued safe and effective use and
development of the airport and the location of such facilities. The Consultant will
Exhibit A — Page 14 of 44
work with the Federal Aviation Administration to determine the most appropriate
facilities and the location of the facilities.
Product: Identification and description of the airside facilities needed throughout the
planning period to accommodate the anticipated demands to be placed on the airport;
input to later tasks.
Task 5.3. Landside Facilities Requirements Determination.
Description: Considering established facility standards and FAA methodologies
(FAA AC 15015300-13 — Airport Design; FAA AC 15015360-13 — Planning and
Design Guidelines for Airport Terminal Facilities; and FAA AC 15015070-6A -
Airport Master Plans) the Consultant will convert the aeronautical demand forecast
into the number, type, amount and nature of aprons, terminal area aircraft parking
spaces, hangars, automobile parking, access roads, security fencing and facilities, and
regional roadway network interfaces, automobile parking requirements, maintenance
buildings, fueling facilities location, and the approximate land area needed. The
Consultant will also identify land not suitable for future Airport uses, if any.
Product: Identification and description of the landside facilities needed throughout
the planning period to accommodate the anticipated demands to be placed on the
airport; input to later tasks.
Task 5.4. Air Traffic Control Tower Location Study.
Description: Based on an analysis of TERPS criteria, FAR Part 77 criteria, sight
distances and shadowing effects, and physical considerations such as infrastructure
development, access, topography, and general location factors, and facility
construction costs (using information obtained from FAA ANM-510 or other FAA
sources), the Consultant shall prepare a location study for a new Air Traffic Control
Tower (ATCT) at Fort Collins-Loveland Municipal Airport. Potential sites shall be
identified, based on the foregoing, with the opportunities and constraints of each site
being presented. A final site shall be recommended that best meets all of the above
criteria. Additionally, a benefit/cost analysis will be performed in compliance with
appropriate FAA documents relating to such, including FAA-APO-90-7
(Establishment and Discontinuance Criteria for Airport Traffic Control Towers);
FAA-APO-98-4 (Economic Analysis of Investment and Regulatory Decisions-Revised
Guide); and, FAA-APO-98-8 (Economic Values for Evaluation of Federal Aviation
Administration Investment and Regulatory Programs).
Product: The development of a recommended site, including alternative locations,
for the placement of an Air Traffic Control Tower (ATCT) at Fort Collins-Loveland
Municipal Airport and a benefit/cost analysis for the facility.
Exhibit A — Page 15 of 44
Element Six/AIRPORT DEVELOPMENT ALTERNATIVES AND
RECOMMENDED PLAN
Based on established goals and desires of the appropriate entities and an evaluation of
potential alternatives for airport development, a specific plan and program for airport
development will be prepared representing recommendations which are workable,
implementable and defensible.
Task 6.1. Goals Development.
Description: Based on inventory findings, demand considerations, forecasts of
aviation activity and input from Airport Management and the cities of Fort Collins
and Loveland, the Consultant will assemble a series of goals that subscribe to the
intent, direction and purpose of and for the airport. These goals will, after thorough
review and approval by the Sponsor, serve as the basis for the preparation of the
Development Plan and will help to ensure a commonalty in terms of communication,
direction and cohesiveness of future airport improvements.
Product: Documented goals which will serve as the basis for various decisions
regarding airport development and implementation mechanisms, and a basis on which
to evaluate future projects and any changes in the plan or any part of the plan in the
future.
Task 6.2. Prepare Development Alternatives.
Description: The Consultant will be responsible for identifying and documenting
feasible alternatives for airside and landside facility modifications and improvements.
Specifically, this will include alternatives related to the configuration of the runway
and taxiway system and alternatives related to development on all appropriate airport
sites, including operational scenarios, runway length and strength analysis, additional
navigational facilities, environmental enhancement considerations, general aviation
development areas, potential cargo development areas, user development areas,
vehicular accommodation and surface transportation development (i.e.,
access/entrance roads, parking, service roads, internal roadway systems, etc.),
terminal area development, utilities, off-airport development, land acquisition, site
development projects and programs, regional roadway and other airport proposals and
programs, as well as many other considerations to be determined as the planning
process evolves. The process of alternatives development will begin with a
"brainstorming" or "charette" session with Airport Management, City representatives,
and others as appropriate. Two or three such sessions may be appropriate as various
alternatives, concepts and potential directions are identified and considered. It is
important that the alternative analysis and evaluation give adequate consideration to
the engineering feasibility, environmental impact potential, noise exposure
implications and development costs, all of which are included in various sections of
this work program.
Exhibit A— Page 16 of 44
All viable alternatives will be considered and each will be evaluated in the process of
establishing the development plan and program for the airport, with generalized
implications and consequences of each alternative being presented in written and
graphic form. In doing so, the alternatives will be tested against established criteria,
goals of the airport and the cities, and consistency with Federal requirements.
Additionally, the fiscal impact of each alternative will be determined for purposes of
comparative analysis. The results of this effort will assist in yielding a positive and
unified direction for specific projects and establishing an overall framework for
airport development.
An objective of this task is to evaluate the preliminary financial feasibility of up to
three alternative development programs. This preliminary feasibility evaluation
includes considering Fort Collins-Loveland Municipal Airport's capability to fund the
alternative capital development concepts, finance airport operations, service any
existing debt and service any new debt required to finance the program.
Alternative development concepts will be prepared and presented, serving as the basis
for ultimate plan and program recommendations. Each of the alternatives and
potential development alternative derivatives will be described in narrative form and
graphically illustrated in report form and large-scale presentation form, and presented
to the "charette" team and, ultimately to the Study Advisory Committee, for review
and consideration as a prelude to plan and program development based on a selected
alternative or series of alternatives.
Product: A presentation and evaluation of the various alternatives which may be
available for airport development and growth throughout the planning period, in
concert with a financial appraisal of their benefit and effectiveness. Input to later
tasks.
Task 6.3. Preliminary Financial Analysis.
Description: The objective of this task is to prepare a Preliminary Financial Analysis
of up to three CIP alternatives provided by the Master Plan consultant. This
preliminary evaluation includes considering the Sponsor's overall capability to fund
capital development and finance Airport operations. The analysis identifies potential
funding sources that are practical alternatives for financing capital development
projects.
The approach for conducting the Preliminary Financial Analysis task includes the
following key steps:
1) Review financial and legal information gathered during the Inventory of Financial
Information task related to financial condition, Airport policies, administrative
regulations, grant status and Airport user agreements which affect the financial
Exhibit A —Page 17 of 44
management of the Airport and which will affect the financial reasonableness of
implementing the Airport Master Plan CIP.
2) Review the aviation forecast and alternative capital development concepts.
Review preliminary development costs and schedules for the CIP alternatives to
consider possible revisions in the development scope and timing.
3) Review the Airport's current operating revenue sources and evaluate its capability
to produce additional cash flow for funding a portion of the CIP. Identify revenue
enhancement opportunities which may result from the development.
4) Develop summary level financial projections of funding sources, funding
requirements and other information to provide a basis for assessing preliminary
financial plans of the CIP alternatives. Revenue and capital funding projections
will be compared with operating & maintenance expense and capital expenditure
projections to identify a balanced approach for developing and funding the
program.
5) Conduct a workshop with Airport officials to review and discuss the preliminary
financing schedules. Resolve funding shortfalls identified in the capital program
alternatives by revising the CIP schedule, CIP scope and/or capital funding
sources. Identify funding preferences and other funding resources that the Airport
may want to utilize.
Product: Financing schedules summarizing the Preliminary Financial Analysis
which indicates whether the potential sources of funding will be reasonably available
in the amounts and time frame required to support the scope and schedule of the
alternative development concepts. Conduct a workshop to review/revise the
financing schedules.
Task 6.4. Stormwater Master Plan Update.
Description: The Fort Collins-Loveland Municipal Airport seeks to develop an
updated Stormwater Master Plan to identify alternative improvements to the existing
stormwater facilities and outline a strategy for future implementation of those
improvements.
The purpose of the Stormwater Master Plan Update is to identify the locations and
quantity of stormwater runoff generated from within the Airport property (on-site
flow), and from sources off Airport property that contribute runoff onto, or across
Airport property. In addition, the Consultant shall develop alternative improvements
that provide for proper conveyance and storage of stormwater so that applicable
regulations and criteria are met. Conceptual cost estimates shall be developed for
each selected improvement so that funding requirements may be determined.
Exhibit A — Page 18 of 44
The resulting Stormwater Master Plan document will outline the steps required to
implement the identified improvements as development occurs on Airport property.
In addition, measures to maintain, and where practicable enhance, water quality shall
be identified and included in the implementation plan.
a. Project Coordination. Conduct meetings with Airport staff, City of Loveland and
Larimer County to report progress, and obtain concurrence and direction on task
elements or decisions.
b. Compile Existing Information. Compile reports and data into a concise summary
of the existing drainage facilities and the contributing watersheds for both on-site
and off-site areas.
c. Develop existing conditions rainfall-runoff model. Develop existing rainfall-
runoff (CUHP/UDSWMM) modeling for the Airport to current Loveland and
Larimer County drainage standards.
d. Alternatives Evaluation. Working with the Airport staff, develop and recommend
up to two alternative improvements to existing stormwater facilities and develop
and recommend new stormwater facilities alternatives associated with new
proposed development on the airport. Alternative evaluation will be based on
proposed conditions rainfall-runoff model. Alternatives shall address water
quantity, quality, conveyance and detention storage requirements. Both Larimer
County's and Loveland's drainage criteria will be applied to proposed
alternatives.
e. Develop Cost Estimates. Prepare conceptual construction cost estimates for
proposed alternative improvements.
f. Develop Implementation Plan. The overall strategy for implementation of
selected alternatives will be developed. The plan will consider phasing of
improvements with proposed development, impacts to existing systems, and
available funding. The plan will outline the specific required priority of proposed
improvements.
g. Prepare Updated Stormwater Master Plan Documents. Prepare the updated
Stormwater Master Plan document (i.e.: text, tables, figures, appendices, etc.) and
present to Airport in draft and final form, both in hard copy and digital
reproducible formats. The Stormwater Master Plan shall include plan sheets of
proposed storm drains and culverts on 8-1/2"xIF sheets. In addition, plans
necessary to represent the conceptual improvements for stormwater detention
and/or water quality facilities shall be provided on 8-1/2"xI 1" sheets.
h. Project Administration. Coordinate and manage the project, attend meetings and
make progress reports, and prepare and maintain the project schedule.
Exhibit A— Page 19 of 44
The Airport or designated agency will assist the Consultant in completion of this
scope as follows:
a. Provide copy of all pertinent documents prepared by or for the Airport, required
to complete the work (at this time it is assumed the airport has no additional
drainage information)
b. Provide topographic and planimetric mapping and aerial photography in digital
formats. (Mapping will be provided as a part of the Airport Master Planning
Program for the entire airport property boundaries).
c. Provide timely review and direction on interim and final work products.
d. Assign a Project Representative to review Consultant's progress
Following is a detailed description of the above noted general tasks:
L A. PROJECT COORDINATION. CONSULTANT SHALL MEET WITH
AIRPORT OR DESIGNATED AGENCY AS INDICATED:
1. Initially to confirm compliance with the Scope of Services and to obtain
existing data and general information from Airport staff or participating
entities who will provide full assistance.
2. Meet monthly over the assumed six month project duration to solicit input and
direction from Airport staff and other interested agencies or stakeholders
regarding progress, to develop altemative improvements, and to receive
general project direction.
3. Conduct a site visit to familiarize the project production team with the
physical character of the site and to discuss site specific issues with airport
staff.
4. Conduct up to four coordination meetings with reviewing agencies and
adjacent jurisdictions including Larimer County and the City of Loveland.
5. Avoid duplication of effort whenever possible by using existing information
available from Airport staff and other agencies.
6. Meeting minutes shall be prepared and distributed to attendees and required
Airport staff for review and approval with seven (7) days of the meeting date.
B. COMPILE EXISTING INFORMATION. INFORMATION OBTAINED IN THIS
TASK WILL PROVIDE THE BACKGROUND ON EXISTING
STORMWATER SYSTEMS ON THE AIRPORT PROPERTY AND MAY
INCLUDE THE EXISTING STORMWATER MASTER PLAN REPORT,
Exhibit A —Page 20 of 44
RELEVANT ENGINEERING REPORTS FROM PROJECTS CONDUCTED
THAT INCLUDED IMPROVEMENTS OR CHANGES TO THE
STORMWATER SYSTEMS, TEXT, TABLES, FIGURES, DIAGRAMS OR
EXISTING UTILITY PLANS SHOWING STORMWATER AND OTHER
FACILITIES AS NEEDED. IT IS ASSUMED THIS INFORMATION WILL BE
PROVIDED TO CONSULTANT WITHIN ONE MONTH OF NOTICE TO
PROCEED. INFORMATION SUBMITTED AFTER ONE MONTH FROM
NOTICE TO PROCEED MAY BE THE BASIS FOR A REQUEST FOR
ADDITIONAL COMPENSATION OR TIME.
1. Consultant, with assistance from the Airport or other agencies defined by the
airport, shall identify, review, analyze, and summarize the various reports and
documents dealing with data, information, and analyses of the stormwater
systems and existing utilities within Airport property and adjacent to Airport
property.
2. Obtain available site mapping from the Airport, including record drawings of
existing facilities, topographic mapping and ortho-photo images.
3. Consultant shall prepare an annotated bibliography for inclusion in the
Stormwater Master Plan.
4. With the Airport's or designated agency approval, Consultant shall contact
other agencies to obtain information on their stormwater systems that affect
C. DEVELOP EXISTING CONDITIONS RAINFALL-RUNOFF MODEL.
the stormwater facilities on Airport property.
I. A new CUHP/SWMM model will be prepared using current mapping and
available information and survey data for the existing storm drainage
facilities.
2. Using the CUHP model described above, a hydrologic analysis will be
performed to develop runoff hydrographs from sub-basin areas throughout the
Airport property, and for key offsite basins as required, for each of the 2-, 5-,
I0-, 50-, and 100-year return period runoff events. Loveland and Larimer
County drainage criteria and methods will be used. Rainfall data to be used
shall be as specified in the Larimer County drainage criteria manual.
3. Hydrographs developed as described above will be routed through existing
conveyance elements to combine hydrographs and determine peak discharges
for each of the specified return periods at each identified design point. The
UDFCD program UDSWMM shall be
D. ALTERNATIVES EVALUATION used to perform the routing analyses.
Exhibit A —Page 21 of 44
Using the existing conditions model results, two sets of alternative improvements will
be developed to address any identified deficiencies in the present systems and to
provide for conveyance and storage for planned future development on Airport
property. Examples of specific improvement elements considered as part of the
alternatives include: Increasing channel capacity; Providing new cross culverts;
Providing new inlets and storm drain systems; Improving channel and bank
stabilization; Enlarging existing storm drains; Enlarging/replacing existing culverts;
and, Providing new stormwater detention storage.
Alternatives shall address water quantity, quality, conveyance and detention storage
requirements. In addition, alternatives shall consider both temporary and permanent
Best Management Practices (BMP's) for erosion and sedimentation control.
Both Larimer County's and Loveland's drainage criteria will be applied to proposed
alternatives.
The existing conditions CUHP and UDSWMM models for each of the specified
return periods will be edited to produce the proposed conditions models. These
models will include the proposed improvements for each alternative. Hydraulic
performance will be evaluated using the proposed conditions models for each
alternative. Hydrograph routing through existing or proposed detention basins shall
be performed using UDSWMM and the procedures outlined in the UDFCD DCM.
These results will be used in the evaluation and selection of preferred alternatives. It
is assumed that a maximum of six proposed condition runs will be developed to
analyze the identified alternative improvements.
Criteria and relative weighting factors for evaluation and selection of alternative
improvements shall be developed in coordination with Airport or designated agency.
An alternative evaluation matrix will be used to weight criteria and rank alternatives
to allow identification of the preferred alternative improvements.
The alternatives analysis, proposed conditions CUHP and UDSWMM modeling, and
resulting preferred alternative selection will be documented in the Master Plan section
for alternatives analysis. No separate alternatives
E. DEVELOP COST ESTIMATES evaluation report will be prepared.
For each of the alternative improvements identified above, conceptual
level estimates of construction cost will be developed. The estimates will be based on
quantity takeoff from the conceptual alternative designs, and on available local unit
cost information for various construction items. Sources of unit cost data that may be
used in developing estimates include: UDFCD Bid Tabs data; Colorado Department
of Transportation Cost Data; Results of recent Airport construction project bids; and,
Commercially available references on construction cost
The cost estimate data will be used in the evaluation of alternative
Exhibit A — Page 22 of 44
improvements discussed previously. The assumptions and backup for development
of the alternative cost estimates will be included in the Master Plan. No separate
report on cost estimate development will be
F. DEVELOP IMPLEMENTATION PLAN prepared.
Using the results of the Alternatives Evaluation task, an implementation plan will be
developed for the Airport. Working with the Airport or designated agency, the
Consultant will evaluate construction phasing, priorities of various improvements
based on projected future development on the Airport property, available funding,
and function of improvements with existing facilities and with downstream
stormwater facilities.
The implementation plan will outline the specific priority for construction of the
various improvements, or groups of improvements, to provide greatest improvement
value to the Airport and to meet regulatory requirements. In addition, the
implementation plan will provide specific requirements for construction of
stormwater conveyance and detention facilities that will be required as new
developments are constructed at the Airport. This implementation plan will provide
the Airport with a guidance document on which future development reviews can be
based, and will also provide a vital source of information for developers considering
projects at the Airport.
The implementation plan will be documented within the Master Plan document. No
G. PREPARE UPDATED STORMWATER MASTER PLAN DOCUMENTS. THE
OBJECTIVE OF THIS TASK IS TO COMPILE PERTINENT TEXT TABLES,
FIGURES CHARTS, AND APPENDICES AND PRESENT THE INFORMATION IN
A FINAL STORMWATER MASTER PLAN DOCUMENT. THE FINAL
DOCUMENT SHALL BE IN COMPLIANCE WITH THE REOUIREMENTS OF
LOVELAND AND THE LARIMER COUNTY DRAINAGE CRITERIA MANUAL
APPENDIX TO UDFCD DCM.
separate report will be prepared.
1. Consultant will prepare a draft Stormwater Master Plan document and will
submit it to the Airport staff and other reviewing agencies for comment. Ten
(10) copies of the Draft document will be furnished to the Airport for
distribution to appropriate reviewers. The draft document shall contain
narrative text, tables, figures and supporting technical data. Figures shall
include a vicinity map showing the Airport location and adjacent watersheds
and available topographic data. In addition, a detailed plan sheet(s) showing
the sub-basin boundaries for the Airport site with topography and planimetric
information from the Airport Location Plan information (ALP) shall be
provided. The sub-basin plans shall include a logical basin numbering
system, as well as, logical numbering for all existing and proposed
conveyance elements. Volume A shall also include plan views of the
evaluated alternatives and the proposed preferred alternative on 8-1/2" x 11"
Exhibit A —Page 23 of 44
sheets.
Conceptual details shall be included, as required, to convey information such
as culvert headwall dimensions, detention basin outlet structure
configurations, etc. Profiles for the proposed storm drain system or proposed
culverts will not be included.
2. Once review comments are received from Airport staff and other reviewers,
the Consultant will incorporate review comments and prepare a Final
Stormwater Master Plan document. Fifteen (15) copies of the Final Master
Plan will be prepared and submitted to the Airport.
3. Two (2) electronic copies of the completed Final Master Plan will be prepared
in electronic format using Adobe Acrobat and will be delivered on CDROM.
The CDROM will contain the complete document with all color graphics and
all 8-1/2"xl 1"plan and profile sheets. The electronic document will contain a
searchable index.
h. Project Administration.
1. The Consultant shall meet once a month with Airport or designated agency to
report on the progress and to receive timely direction. For estimating
Consultant fees, the Consultant shall assume four (4) monthly progress
meetings, one project kickoff meeting, and four (4) coordination meetings
with reviewing and/or regulatory agencies. An agenda shall be prepared for
each progress meeting and distributed via e0mail a minimum of three (3) days
in advance of the meeting.
2. The Consultant shall coordinate with the Airport's Project Representative
during the execution of the work.
3. The Consultant shall provide interim copies of work products for use by the
Airport for presentations and discussions with third parties.
4. The Consultant shall prepare monthly progress reports to accompany invoices.
Progress reports will include a brief description of meetings conducted, work
to date, planned work in next period, status of budget and schedule.
Assumptions:
Task 6.4. Stormwater Master Plan Update. In addition to the following specific
assumptions CH2M HILL assumes that the Prime Consultant will provide the
updated master site plan for the airport (as approved by the Fort Collins-Loveland
Municipal Airport) prior to development of the Alternatives Evaluation in Sub-Task
6.4d and subsequent tasks. It is assumed this information will be provided to CH2M
HILL at least two months prior to the due date for the draft Stormwater Master Plan
Exhibit A— Page 24 of 44
document. Revisions to the master site plan after beginning work on Task 6.4d may
be the basis for a request for additional compensation depending on the extent and
timing of the revisions.
Task 6.4a. Project Coordination. One initial site visit meeting and five additional
monthly meetings. One additional meeting with agencies, other than normal monthly
meetings will be held for coordination purposes.
Task 6.4b. Compile Existing Information. Airport and/or Prime Consultant will
provide existing utility information, including stormwater systems, record drawings
and ortho-photo images, as available and appropriate. Information regarding Union
Pacific railroad drainage structures will be provided by the Airport.
Task 6.4c. Develop Existing Conditions Rainfall-Runoff Model. It is assumed that
the Airport will not provide a CUHP model. Two discharge points off airport will be
assumed, one to the north end of the property near the middle of Section 28 and
another at the west side of the site at a presumed culvert crossing the Union Pacific
tracks at the middle of the west section line of Section 33. No drainage from the east
side of 1-25 is included in this evaluation. On-site areas will be subdivided such that
flows and hydrologic information is provided at approximately 10 points on airport
property. Flow rates and evaluations at each individual culvert location may not be
provided.
Task 6.4d. Alternatives Evaluation. Conveyance alternatives to collect stormwater
and convey it to one of two outfall locations will be limited to an underground option
and a channel and culvert option. Elements of the alternatives may include those
identified in the scope.
Task 6.4g. Prepare Updated Stormwater Master Plan. Conceptual details will be
developed using standard details taken from CDOT or DCM documents.
Product: A Stormwater Master Plan and a Stormwater Management Plan for Fort
Collins-Loveland Municipal Airport.
Task 6.5. Terminal Building Analysis/Terminal Area Plan and TSA Requirements.
Description: A Terminal Building Analysis and Terminal Area Plan will be
developed for Fort Collins-Loveland Municipal Airport. This analysis and area plan
will program necessary terminal area layouts. This analysis will additionally include
facilities programming to meet existing and contemplated requirements of the
Transportation Security Administration (TSA) under TSA Part 1542 (Airport
Security) and TSA Part 1544 (Aircraft Operator Security).
The Terminal Area Plan will illustrate existing and proposed facilities, including such
elements as building configuration and location, taxiway and apron development,
vehicle access roads (including recommendations for service road locations) and
Exhibit A— Page 25 of 44
parking areas, specifically indicating those facilities which currently exist and those
which are proposed and labeling the various components of each of the Terminal
Area Plan. The relationship with appropriate immediately surrounding airfield and
landside components (i.e., runway, taxiways, object free area, runway protection
zones, external roadways, on-airport navigational aids, airport boundary, among other
considerations) will also be illustrated as will available topographical characteristics.
The Terminal Area Plan will also identify goals and objectives for the Terminal
Building element of this plan to be used as a guide for the planning team and a
benchmark for evaluating the concepts. Airport land use and potential terminal area
physical constraints will also be factored in conceptual drawings and area plans.
All major elements of the terminal complex will be evaluated for capacity to meet
forecast levels of activity. The general categories of facilities include: Aircraft
Parking Positions; Ticket counters, Baggage claim devices, Departure Lounges;
Baggage Systems, both inbound and outbound; security screening areas including
number of units and queuing area; Airline Operations Space; Airline Clubs and VIP
Rooms; Concessions makeup (secure/non-secure); Public Areas, including Lobbies,
Circulation and Restrooms; and Airport Administration. Further, conceptual
terminal area site plans will show terminal and ancillary buildings, roadways, curbs,
and parking facilities will be prepared, each meeting the long-term future forecast
facility requirements for the Terminal Area.
Product: Development of an appropriate Terminal Area and Building Plan that meets
the forecast commercial passenger needs of Fort Collins-Loveland Municipal Airport
and complies with the applicable requirements ofTSA Part 1542 and TSA Part 1544.
Task 6.6. Prepare Development Plan and Program.
Description: The Consultant shall prepare a Development Plan and Program in both
narrative and graphic form, as a precedent to the preparation of the Airport Layout
Plan. The Development Plan and Program shall depict specific projects in
conjunction with a staging program for implementation. The implementation
program will be "demand based" to facilitate timed development activities which are
focused on project need, available resources, anticipated activity levels and prevailing
conditions. As a part of this assessment and determination of facilities and projects,
all physical and operational aspects of the airport will be evaluated. Such
considerations may include regional activities and issues, relationships with other
area aviation facilities, as well as airport specific issues.
Product: Presentation of a development plan and implementation program stemming
from the forecasts presented earlier and a thorough alternatives analysis.
Task 6.7. Site Development and Environmental Enhancement Program.
Description. A site development program will be established that provides
guidelines for site enhancement and development activities that are intended to
Exhibit A — Page 26 of 44
enhance the overall image of the airport as well as capture inherent community
characteristics, including recommendations for site development concepts and
considerations and site and building signing, elements that influence the overall
image and identity of the facility. Recommendations will be made for the
improvement and addition of these facilities.
This aspect of the development plan will be presented in both narrative and graphic
form and will include a general plan for site development and a comprehensive
signing program for the overall development as well as for individual development
areas. Delineations will be prepared as appropriate to describe the concepts and
proposals of the program.
Product: Documentation of an overall site development and enhancement program,
presented in both narrative and graphic form, which considers the many amenities
present on the airport, including signing, landscaping and similar considerations.
Task 6.8. Prepare Site Development Standards.
Description. A set of site development standards will be prepared for the Fort
Collins-Loveland Municipal Airport that center on the specific guidelines and
regulations for development. Considerations will include, but not necessarily be
limited to, building coverage requirements, building setback restrictions, building
materials required, automobile parking requirements, access considerations, site
amenities, and similar concerns. Parking standards will be determined to include
consideration of facility location, area surfaces and site amenities. Building materials
will be included as a part of these standards as will certain construction procedures
that have an impact on adjacent or other development on the airport.
Product: Establishment and documentation of Development Standards for airport
property development.
Task 6.9. Develop Working Paper.
Description: The Consultant will develop a detailed working paper describing the
tasks outlined above. The technical portions of the paper will be in terms which are
easily understandable to the layman. The working paper will be considered a draft of
a chapter of the Study document and will provide information for subsequent
decisions. This working paper will be submitted to the Federal Aviation
Administration as well as for review and comment. Thirty (30) copies of the
Working Paper will be prepared, two (2) of which will be submitted to the FAA.
Product: A written and graphical summary of the findings from completion of the
foregoing tasks, becoming a chapter in the final report. Thirty (30) copies of the
Working Paper will be prepared, two (2) of which will be submitted to the FAA.
Task 6.10. Passenger Core Market Analysis.
Exhibit A— Page 27 of 44
Description: This task is intended to develop background information that can be
used to evaluate the Fort Collins-Loveland air service market with regard to
passenger traffic and revenue and its potential to support commercial air service.
The population of the airport catchment area served by the Fort Collins-Loveland
Municipal Airport will be compared with the overall population in the area served by
Denver International Airport. This information will be used to estimate the total
volume of airline passenger traffic generated in the airport catchment area served by
the Fort Collins-Loveland Municipal Airport.
Marketing Information Data Tapes (MIDT) data will be obtained from one of the four
Global Distribution Systems (GDS). This data will represent a statistically valid
sample (12-months) of airline tickets written by travel agents in the Fort Collins-
Loveland Municipal Airport catchment area. Data collected shall include, but is not
limited to, the originating airports, fare class, destinations, and airlines used.
The output of the above tasks along with U. S. DOT Airline data will be used to
determine passenger volume by destination, regional distribution of travel, airline
usage by airport, average airfares, "true market" (Fort Collins-Loveland Municipal
Airport's passenger potential by market) estimate as well as other market specific
information.
Product: The output of this effort will be a Passenger Core Market Analysis report.
Task 6.11. Conduct Study Advisory Committee Meeting.
Description: The Consultant will hold a Study Advisory Committee Meeting to
present the findings and analyses of the previous tasks. The Consultant will utilize
graphs, charts, illustrations and slides as necessary. A thorough discussion of the
findings, their significance and effect on future work will be presented at the meeting.
Concurrence of the working paper and its findings will be an objective of the
meeting. Input received will be recorded and incorporated, as appropriate, into the
final documentation.
Product: Presentation to the Study Advisory Committee. Input received will be
recorded and incorporated, as appropriate, into the final documentation.
Task 6.12. Conduct Public Information Meeting.
Description: A Public Information Meeting (with associated Open House or
Workshop) will be conducted to present the findings and recommendations of the
study to this point in the process. The Consultant will be responsible for conducting
the meetings, reviewing the scope, findings and recommendations of the project, as
appropriate, and responding to any technical and professional questions and concerns.
Exhibit A — Page 28 of 44
Product: Conduct of the meeting; presentation to the public and acceptance of input
from the attendees.
Element Seven/ENVIRONMENTAL REVIEW
The Consultant will prepare an Environmental Review Chapter of the Airport Master
Plan Update to identify significant environmental issues that may be of concern with
the proposed development. This document will summarize the general impacts
associated with the Master Plan Update Preferred Alternative in a non-quantified
fashion and identify the likely environmental processing necessary for the
improvements. Following is a summary of the tasks to complete this review.
Task 7.1. Data Collection.
Description: The following information necessary to understand the existing
environmental conditions will be collected:
1. Existing and future land use patterns, comprehensive plans, and population;
2. State and local wetland inventories, water resource inventories;
3. State inventories of endangered and threatened species in the vicinity;
4. State inventories of historic and archaeological sites;
5. Topographical maps and earth/soil information;
6. State data concerning air quality in the Airport vicinity;
7. Airport policies and procedures, including a wildlife management plan and
any operating permits;
8. Identification of utility providers and quantity of utilities and public services
consumed by Airport facilities;
9. State and local transportation inventories and transportation plans;
10. Previous on-site environmental studies; and,
Data collected for other aspects of the Airport Master Planning Program, such as
historic airport activity and area demographics will be incorporated in this analysis.
Product: A compilation and summarization of data related to the identification of
potential environmental affects.
Task 7.2. Existing and Future Noise Contours.
Description: The Consultant will generate existing noise contours for current airport
development and operational levels and future noise contours for each development
alternative. The contours will be generated utilizing the most recent version of the
Integrated Noise Model (currently Version 6.1) and will reflect the end of the twenty-
year planning period. Noise sensitive land uses will be identified and evaluated for
each alternative. A final set of noise contours will be generated for the selected
Exhibit A—Page 29 of 44
development plan, including an initial six-year planning period and a twenty-year
planning period set of contours, illustrated for DNL 55, 60, 65, 70, and 75.
Product: Noise contours for current conditions and for each of the development
alternatives identified in an earlier task and well as the selected development plan,
using INM Version 6.1, or newest version, and illustrated for DNL 55, 60, 65, 70 and
75.
Task 7.3. Existing Conditions Analysis.
Description: The Consultant will develop a characterization of the existing
conditions. A general site condition description will be prepared that summarizes
earth, air quality, surface and ground water wetlands, landfill locations, plants and
animals, energy and natural resources, land use and shoreline resources, population
and housing, surface transportation, public services and utilities.
Product: Description of existing environmental conditions. Input to future tasks.
Task 7.4. Future Conditions Impact.
Description: Based on the understanding of the existing conditions, the impact of the
proposed Master Plan Update actions will be considered. The environmental
screening analysis will identify the probable change in impacts that could be caused
by the actions selected for inclusion in the Airport Master Planning Program. While
specific impacts will not be numerically quantified, the degree of change over
existing conditions will be described. Focus will be placed on environmental
conditions that will be most affected by the Airport Master Planning Program actions.
Product: Presentation of potential future environmental impacts resulting from
implementation of the recommendations of the Airport Master Planning Program.
Task 7.5. Wildlife Management Plan.
Description: A Wildlife Management Plan will be prepared for Fort Collins-
Loveland Municipal Airport by performing the following tasks:
a. Assess on-airport wildlife issues and mitigation practices. Identify on-airport and
off-airport land uses that may serve as wildlife attractants.
b. Review the environmental management policies of the City of Fort Collins, the
City of Loveland and Larimer County.
c. Commission a study to be prepared by a wildlife management expert (either
through the Colorado Division of Wildlife or an effort performed by a recognized
wildlife damage management biologist, acceptable to the Sponsor) to identify
Exhibit A— Page 30 of 44
wildlife conflicts and to recommend wildlife management and mitigation
measures applicable and suitable to Fort Collins-Loveland Municipal Airport.
d. Establish plans and programs as appropriate.
Product: Development of an appropriate Wildlife Management Program for Fort
Collins-Loveland Municipal Airport, acceptable to the City of Fort Collins and the
City of Loveland and the Federal Aviation Administration.
Task 7.6. Prepare Working Paper.
Description: The Consultant will prepare a Working Paper on the Environmental
Review. The document will consist of existing conditions discussion to enable an
understanding of the airport's influence on the surrounding environs; Master Plan
actions probable environmental conditions; and, environmental processing
requirements. Thirty (30) copies of the Working Paper will be prepared, two (2) of
which will be submitted to the FAA.
Product: A written and graphical summary of the findings from completion of the
foregoing tasks, becoming a chapter in the final report. Thirty (30) copies of the
Working Paper will be prepared, two (2) of which will be submitted to the FAA.
Task 7.7. Conduct Study Advisory Committee Meeting.
Description: The Consultant will hold a Study Advisory Committee Meeting to
present the findings and analyses of the previous tasks. The Consultant will utilize
graphs, charts, illustrations and slides as necessary. A thorough discussion of the
findings, their significance and effect on future work will be presented at the meeting.
Concurrence of the working paper and its findings will be an objective of the
meeting. Input received will be recorded and incorporated, as appropriate, into the
final documentation.
Product: Presentation to the Study Advisory Committee. Input received will be
recorded and incorporated, as appropriate, into the final documentation.
Element Eight/AIRPORT PLANS
All airport plans will be drawn according to FAA standards as defined in Advisory
Circular 150/5070-6A, Airport Master Plans and AC 15015300-13, Airport Design,
(Change 7 or Change 8 if available). Also, drawings will have color enhancement
capability to separate various airport criteria and be drawn on 24" x 36" sheets.
In addition to aerial photography described herein, sources of information for these
drawings in this element will include previous ALP and master planning
Exhibit A —Page 31 of 44
documentation, the Obstruction Chart (OC) for the airport, USGS mapping, legal
descriptions, property surveys, local and regional government mapping, FAA data
bases, and any other secondary sources readily available to the Sponsor/Consultant.
No new land or aeronautical surveying work is included as part of this element.
Task 8.1. Airport Layout Plan and Exhibit "A."
Description: An Airport Layout Plan (ALP) shall be prepared in accordance with the
findings, recommendations and approvals resulting from the study. The ALP shall be
developed utilizing the current ALP electronic file, supplemented with new aerial
information, and AutoCAD Map 2004, or the most current version. The ALP will
depict the configuration and general dimensioning of the initial and proposed airport
facilities, including building height of all buildings on airport property obtained from
the aerial photography and mapping work element. The Airport Layout Plan will
include such information as: 1) Airport Layout; 2) Existing and Future Boundaries;
3) Location Map; 4) Vicinity Map; 5) Basic Data Tables; 6) Utility Data; and, 7)
Wind Information.
Each of these components of the Airport Layout Plan will contain the information as
required in FAA Advisory Circular 15015300-13, and the most current FAA Denver
ADO and Northwest Mountain Region Airport Layout Plan Checklist. The
consultant will be responsible for submitting a signed copy of the ALP checklist with
the ALP submittal to the FAA. New wind information as available will be obtained
and will be used in this study.
The Airport Layout Plan will be depicted in two forms: one as a line drawing; and,
one as a color drawing. One copy of the Airport Layout Plan on reproducible mylar
will be provided to the Sponsor. Ten (10) copies of the line drawing and ten (10)
copies of the color drawing (or aerial drawing) [with seven (7) of each version of the
final ALP being provided to the Federal Aviation Administration] will be provided.
In addition, the data files developed using AutoCAD Map 2004, or the most current
version will be supplied in floppy disk format. Prior to the finalization of the ALP,
one (1) copy of a preliminary draft ALP will be provided to the FAA for review and
seven (7) copies of the final draft ALP will be provided to the FAA.
As a part of the process of developing the Airport Layout Plan, an Airport Property
Map (Exhibit "A"), using existing survey information (including existing property
map data/drawings along with existing local, state, and federal mapping and charts)
will be prepared in accordance with the guidelines provided by the FAA.
Any deviations to FAA design standards will be noted on the Airport Layout Plan as
well as in the Airport Master Planning Program narrative. Large-scale reproducible
drawings shall be prepared on a sheet size no smaller than 24" by 36".
Product: Preparation of an Airport Layout Plan and Airport Property Map in
AutoCAD format and in full color as well as reproducible formats. All existing and
Exhibit A —Page 32 of 44
proposed modifications of FAA design standards will be identified, with rationale for
any proposed modifications provided on the ALP and/or in the Master Plan
document, as appropriate. A Declared Distances table will be included on the ALP.
Presented independently and, if desired, incorporated into both the City of Fort
Collins and City of Loveland Geographical Information Systems (GIS).
Task 8.2. On-Airport Individual Area Plans.
Description: The Consultant will prepare a set of Individual Area Plans for various
areas within the bounds of airport property. The plans will generally be comprised of,
but not necessarily limited to, the terminal area, the general aviation area, commercial
and industrial complexes, hangar areas, and other special use areas. The Individual
Area Plans will illustrate existing and proposed facilities, including such elements as
building configuration and location, taxiway and apron development, vehicle access
roads (including recommendations for service road locations) and parking areas,
specifically indicating those facilities which currently exist and those which are
proposed and labeling the various components of each of the Individual Areas Plans.
The relationship with appropriate immediately surrounding airfield and landside
components (i.e., runway, taxiways, object free area, runway protection zones,
external roadways, on-airport navigational aids, airport boundary, among other
considerations) will also be illustrated as will available topographical characteristics.
Specific utilization for undeveloped/underdeveloped areas on the airport will be
considered and recommendations made, with particular emphasis placed on potential
hangar development/redevelopment areas. Plans shall be established for these areas
to guide improvement activity for the benefit of the airport and the airport environs in
keeping with the overall objectives established for airport enhancement.
The information on these drawings shall be depicted at a scale not less that 1"=100',
unless another scale is mutually agreed upon by the Sponsor, the FAA, and the
Consultant.
Product: A set of plan drawings for various airport areas as noted, provided on
AutoCAD Map 2004, in color and as a mylar reproducible.
Task 8.3. Land Use Plan.
Description: A Land Use Plan will be developed which depicts existing and
recommended uses of all land within the ultimate airport property line (on-airport)
and within the vicinity of the airport (off-airport), generally identified as that area
surrounding the airport associated with the Airport Influence Area and/or an area
described as one-mile off each runway end and one-half-mile off and parallel to the
sides of the runway, but modified to coincide with appropriate geographical
boundaries and other consideration that may come to bear such as flight tracks,
aircraft flight patterns, etc. Land uses will be depicted by general land use categories,
including such categories as agriculture, residential, industrial, commercial, parks and
Exhibit A — Page 33 of 44
open space, aviation-related, public, flood plains, DOT Section 4(f) resources, among
others as appropriate, but including special note of noise sensitive uses.
The Land Use Plan will be illustrated on a drawing (same sheet size as the ALP) and
described within the body of the Airport Master Planning Program document.
Findings resulting from this study effort will be incorporated into environs land use
recommendations that will be provided to affected governmental jurisdictions in the
vicinity of the airport. Draft portions of land use control ordinances will be provided,
as appropriate, for review, consideration and appropriate action by the cities of Fort
Collins and Loveland.
There are two components to the land use planning effort for the Fort Collins-
Loveland Airport Master Planning Program, including Height Hazard Zoning and
Land Use Overlay Zoning. A Height Hazard Zoning Ordinance is utilized to limit or
restrict the height of objects in the vicinity of the airport. This element is necessary to
ensure the long-term protection and integrity of the approaches to each runway end.
This element is described under the discussion focusing on FAR Part 77 herein.
The Land Use Overlay Zoning Ordinance would be implemented to protect the
airport from further encroachment of incompatible land uses. This element includes
the development of an Overlay Zoning Map, which includes recommended zoning
boundaries and land use guidelines on an aerial photograph. The planning rationale
and guidelines can be incorporated into a chapter of the Airport Master Plan.
As a part of the off-airport land use element, the Consultant will review and comment
on existing avigation easement and disclosure statement language and make
recommendations for any change or modification. This effort will require
coordination with the City Attorney responsible for airport matters.
Product: Development of a Land Use Plan that depicts existing and recommended
uses of all land within the ultimate airport property line (on-airport) and within the
vicinity of the airport (off-airport), presented independently and, if desired,
incorporated into both the City of Fort Collins and City of Loveland Geographical
Information Systems (GIS).
Task 8.4. Airport Airspace Drawing and Inner Portion of the
Approach Surface Drawing.
Description: The Airport Layout Plan set also includes an Airport Airspace Drawing
and a Inner Portion of the Approach Surface Drawing. Based on AC 15015300-13
entitled Airport Design, an Airport Airspace Drawing and an Inner Portion of the
Approach Surface Drawing shall be prepared in accordance with the findings,
recommendations and approvals resulting from the study. These drawings
supplement information on the Airport Layout Plan.
Exhibit A— Page 34 of 44
A plan showing the existing and the ultimate runway protection and approach zones
will be developed for each runway end. Plan and profile views of each area will be
developed identifying all physical obstructions. The obstruction's height and location
will be noted by dimension lines. Any obstruction requiring removal or relocation to
meet FAA standards will be noted and an action plan identified.
The Inner Portion of the Approach Surface Drawing will be prepared depicting the
following: 1) Areas under imaginary surfaces as defined in FAR Part 77, Objects
Affecting Navigable Airspace; 2) Existing and planned approach slopes and any
height zoning ordinance limitations; 3) A plan and profile of runway protection zones
and approach areas showing controlling structures and other objects penetrating the
runway protection zones and approach areas; 4) Location and elevation of
obstructions exceeding runway protection zone requirements [using current NOAA
Obstruction Chart information]; and, 5) Areas attracting large numbers of birds or
other potential hazards to aircraft flight within the approach zones.
A height zoning analysis, per FAR Part 77, will be performed to determine existing
obstructions and the potential for future obstructions. A map will be prepared
showing the Part 77 surfaces, the existing structures, existing variances from the Part
77 criteria and areas of potential development that will not affect airspace utilization
or present a hazard to aircraft.
Like the ALP, the Airport Airspace Drawing and the Inner Portion of the Approach
Surface Drawing will be developed utilizing AutoCAD Map 2004 or the most current
version.
Product: Development of an Airport Airspace Drawing and Runway Protection Zone
Drawings in AutoCAD format, in a reproducible format. An Obstruction Disposition
Table will be illustrated on the Airport Airspace Drawing and/or the Runway
Protection Zone Drawings, as necessary. Fifty-foot (50') contour intervals will be
shown for all FAR Part 77 sloping imaginary surfaces. The Airport Airspace
Drawing and Runway Protection Zone Drawings will depict, in plan and profile
views, the full length of all approach surfaces. Any considerations relating to
potential instrument approach procedures will be coordinated with the Denver ADO
prior to any recommendations for such being made.
Task 8.5. Develop Draft Minimum Standards and Rules and Regulations.
Description: The Consultant shall develop Draft Minimum Standards and will review
and make recommendations for, as appropriate, the Rules and Regulations for Fort
Collins-Loveland Municipal Airport to be consistent with contemporary issues and
Federal Aviation Administration guidelines. Specific considerations include, but are
not limited to, public self-fueling standards, a public aircraft washing facility and
through-the-fence operations.
Exhibit A— Page 35 of 44
Product: Develop Draft Minimum Standards and review and recommended
amendments to the Airport's Rules and Regulations.
Task 8.6. Pavement Conditions Summary.
Description: The Consultant will briefly summarize existing information developed
by the CDOT/Division of Aeronautics regarding pavement conditions at Fort Collins-
Loveland Municipal Airport and include these findings in the Airport Master
Planning Program report and in formulating various recommendations to be
incorporated into the Airport Master Planning Program. The primary purpose of this
task is to reference the CDOT/Division of Aeronautics report for additional reference
as required, through noting its existence and its basic content.
Product: Summarization of pavement conditions survey findings.
Element Nine/IMPLEMENTATION PLAN
To provide a program for development and to assist in establishing economic
viability, the costs associated with the proposals contained in the Development Plan
and Program for Fort Collins-Loveland Municipal Airport will be presented.
Task 9.1. Prepare Cost Estimates.
Description: Cost estimates of facility requirements, based on current dollars, will be
prepared for the first six-year period; a more generalized cost breakdown will be
prepared for the ten-year period; and a facility breakdown with costs will be prepared
for the twenty-year period. These facility requirements include potentially such items
as runway strengthening, runway lengthening, taxiways, aprons, hangars, access
roads, perimeter roads, safety areas, lighting and signing, fencing, terminal building,
auto parking, airport maintenance, fuel facilities, among others as appropriate.
Facility costs will be prepared using unit prices extended by the size of the particular
facility tempered with some specific considerations. Cost estimates, while very
accurately prepared and presented, are intended to be used for planning purposes only
and are not to be construed as construction estimates.
The following criteria will be used in determining the estimates of project costs.
First, the type of project estimate is determined. This may be an order of magnitude
estimate or a budget estimate. The budget estimates are then developed by itemizing
major unit items, i.e. pavement areas, building square footage, etc. Second, a price is
determined for the unit bid items by using existing airport bid tabulations, published
cost estimating materials, local supplier and distributor price quotes, Colorado
Department of Transportation and Dodge plan room pricing information and our own
recent project history. This data is then reviewed and analyzed for specific factors
that may influence costs. These factors include airport operational constraints,
Exhibit A — Page 36 of 44
project schedule, utility locations, future projections of material and labor costs and
any other special project requirements.
Product: Conceptual cost estimates will be provided in a computer spreadsheet
format allowing data to be transferred to the Sponsor electronically for future use and
manipulation. Project cost estimates will provide sufficient detail to allow project
time schedules to be established and programmed into the appropriate funding
programs.
Task 9.2. Implementation Schedule.
Description: The implementation schedule identifies all airport development projects
within the 6-year, 10-year and 20-year planning periods. The short-term (6-year) plan
is an immediate action program recognizing and identifying realistic local, state and
federal funding levels. The short-term plan is identified within the Capital
Improvement Program (CIP) and will be noted with indicators, or triggers, that
represent action measures and associated requirements. The intermediate-term (10-
year) plan is a detailed description for sizing airport requirements and layout.
Intermediate projects may be identified within the CIP. The long-term (20-year) plan
identifies the ultimate role of the airport, airport design type and the concept for
accommodating ultimate facility requirements. Some long-term projects may also be
identified with the CIP. The report's drawings will include colored phasing, depicting
the short-term, intermediate-term and long-term development stages.
Product: Presentation of schedules for development through out the planning period
by phase increments and noted with indicators, or triggers, that represent action
requirements.
Task 9.3. Capital Improvement Program (CIP).
Description: The Capital Improvement Program (CIP) generally consists of projects
identified within the short-term (6-year) period. As previously noted, intermediate-
term (10-year) and long-term (20-year) projects may be identified within the CIP as
well. The CIP identifies development projects, noting total development costs,
project priorities, and appropriate types of FAA funds to be programmed for
implementation. The existing CIP will be used to the maximum extent possible, and
updated as the master plan recommendations necessitate. The CIP will be
coordinated with state and federal agencies.
Product: Development and presentation of a Capital Improvements Program that
identifies development projects, presents costs and priorities, and identifies funding
sources.
Task 9.4. Financial Plan.
Exhibit A—Page 37 of 44
Description: The objective of this task is to prepare a detailed financial plan for
implementation of the selected Master Plan CIP alternative. The Financial
Implementation Plan resulting from this task will present reasonable guidelines, on a
preliminary basis, for matching projected financial resources with financial needs.
The approach for preparing the Financial Implementation Plan includes the following
key steps:
I) Develop projection of operating & maintenance expenses. Review historical
O&M expenses and identify trends and anticipated increases/decreases. Review
the potential effect of the selected CIP on projected O&M expenses. Interview
Airport management to develop appropriate O&M projection assumptions and to
identify other anticipated changes.
2) Develop projection of non-airline operating revenues. Review historical non-
airline revenues (including concessions, parking, car rentals, general aviation,
FBO activities, fuel flowage, hangar leases, commercial/industrial and other
leases) and determine trends for future projections. Interview Airport
management to develop appropriate non-airline revenue assumptions.
3) Develop projection of capital improvement expenditures. Review the selected
CIP project list with construction cost estimates, escalation rates and scheduling
of expenditures to determine the annual need for capital funding. Interview
Airport management and the Master Plan consultant to develop appropriate
projection assumptions.
4) Determine funding sources for the financial plan and develop projection for
financing the CIP. Review the summary of potential funding sources developed
in the Preliminary Financial Analysis task (including federal and state grants,
economic development funds, debt funding, net revenues, bank financing, and
other sources) with Airport management and determine sources to be used for
financing the program. Develop projection of capital financing based the annual
amount and availability of funds. Interview Airport management to develop
appropriate projection assumptions.
5) Develop summary level projection of airline rates and charges using the Airport's
current rate methodology. Interview Airport management to develop appropriate
projection assumptions.
6) Prepare financial analysis chapter that documents funding and projection
assumptions for the implementation plan and provides a conclusion regarding the
Airport's capability to fund the recommended Master Plan CIP and finance
operations.
Product: Master Plan financial analysis chapter and detailed Financial
Implementation Plan for the selected capital development alternative.
Exhibit A—Page 38 of 44
Task 9.5. Rates and Charges Study.
Description: The objective of this task is to review and evaluate the Airport's rate
structure and recommend appropriate changes to reflect current industry standards
and the federal regulatory environment. This objective includes a review of the
Airport's tenant leases and operating privilege agreements to evaluate appropriateness
and consistency of terms in relation to common industry practice. Revenue
enhancement opportunities will be identified, reviewed and recommended for the
lease and rate structure, as appropriate. A rate structure will be developed to provide
an appropriate and practical means to financially support the current operations and
future growth of the Airport in its local environment.
The approach for the Rates & Charges Study will be conducted in two phases: Phase
I,Airline Rates, and Phase II, Non-Airline Rates.
Phase 1,Airline Rates, includes the following key steps:
1. Interview key Airport/City officials to determine objectives and philosophies
for establishing airline rates.
2. Review the following financial and aviation traffic data:
a. Detailed budget for fiscal 2003 with all attachments and schedules
including anticipated capital expenditures with funding sources
indicated.
b. Debt service schedules for any outstanding airport debt.
c. Depreciation schedule for airport assets with funding sources
indicated.
d. Scale drawing of the terminal building to be used for commercial
passenger services with all tenants and square footage indicated for all
lease spaces.
e. List and estimated costs of any local government services (such ass
police, fire protection, accounting, legal, purchasing, personnel,
roadway maintenance, etc.) provided to the Airport that are valid costs
for inclusion in rate base calculations but not included in the Airport's
budget.
f. Anticipated flight schedule, aircraft type and projected load factor for
2003.
g. Projection of aircraft landed weight for 2003.
3. Define cost centers and develop cost allocation procedures for revenues,
operations and maintenance expenses, depreciation of Airport funded assets
and debt service related to debt financed Airport assets.
Exhibit A—Page 39 of 44
4. Prepare preliminary calculation of airline rates & charges in a format
appropriate for review and discussion with airlines by airport management.
(Note: This scope does not anticipate the Consultant's participation in
discussions or negotiations with airlines.)
5. Review and discuss preliminary rate calculations and costs per enplaned
passenger with airport management and revise to meet rate objectives of the
airport.
Phase II, Non-Airline Rates, includes the following key steps:
Phase IIa, Ground Lease Rates:
1. Consult the AAAE Airport Rates & Charges Survey to determine average
industry rates for improved and unimproved ground rent for general aviation
airports.
in. Conduct a ground lease rate survey for improved and unimproved ground rent
that includes the following local area airports: Cheyenne, Wyoming; Greeley,
Colorado; Longmont, Colorado; Jefferson County, Colorado; and, Front
Range, Colorado.
n. Review and evaluate a typical ground lease agreement for a current tenant
considering business aspects and common industry practices.
o. Recommend an appropriate ground lease rate structure and improvements to
the typical ground lease agreement.
Deliverables will include: 1) Rate structure recommendations for improved and
unimproved ground leases, and 2) Ground lease evaluation recommendations.
Phase Ilb, Other Non-Airline Rates:
1. Interview key Airport officials to determine objectives and philosophies for
non-airline rates.
2. Review concession agreements, general aviation leases and other non-airline
use and lease agreements; Airport enterprise fund historical financial
statements; City policies, ordinances/resolutions, airport minimum standards
document and any other City regulations related to financial operation of the
Airport.
3. Evaluate the Airport's general leasing policy and all available aviation-related
tenant leases and operating privilege agreements from a business (rather than
legal) viewpoint. For each type of aviation-related agreement (FBO, hangar,
ground, rental car, ground transportation, restaurant/lounge, news/gift,
specialty retail, etc.) restrictions, term and other key contract provisions.
Recommend revisions to leasing policy in relation to the Airport's local
environment, common industry practice and federal regulations. Identify any
Exhibit A— Page 40 of 44
Airport users for which leases/operating agreements are not available that are
noted during the lease review.
4. Review any rate-making methodology currently in use.
5. Review detailed historical financial and aviation traffic information for the
four most recent fiscal years.
6. Review the AAAE survey of rates at other airports of similar size and
operation and compare survey results to existing Airport rates.
7. Recommend rate structure alternatives for non-airline terminal building rental
rates, concession fees, other tenant fees, hangar rent, aviation use land rent,
FBO rent and other use fees that consider:
a. Airport's historical experience.
b. Other airports of similar size and operation.
c. Impact on the capital improvement program.
d. Impacts of possible federal regulatory constraints.
8. Identify any revenue diversion exposure that is noted during the review of
Airport financial records and recommend corrective action, if appropriate.
9. Complete the Rates & Charges Study report which documents assumptions
and provides recommendations.
10. Review and discuss with key Airport/City officials results of the rates &
charges analysis, identify rate alternatives which match the Airport's
objectives and philosophy for setting rates and recommend
revisions/improvements for lease agreements.
11. Review Rates & Charges Study report with Airport/City officials that includes
rate structure recommendations, cost center and accounting practice
recommendations, lease recommendations, results of the airport survey and
revenue enhancement opportunities.
Deliverables include: 1) Rate structure recommendations for airline tenants; 2) Rate
structure recommendations for non-airline tenants; 3) Lease review
recommendations; and 4) Rates & Charges Study Report.
Product: Rate structure recommendations and ground lease evaluation
recommendations for Fort Collins-Loveland Municipal Airport. Statement of
objectives for the future development rates and charges, financial projection
schedules and a Rates and Charges Analysis.
Task 9.6. Develop Working Paper.
Exhibit A— Page 41 of 44
Description: The Consultant will develop a detailed working paper describing the
tasks outlined above. The technical portions of the paper will be in terms which are
easily understandable to the layman. The working paper will be considered a draft of
a chapter of the Study document and will provide information for subsequent
decisions. This working paper will be submitted to the Federal Aviation
Administration as well for review and comment. Thirty (30) copies of the Working
Paper will be prepared, two (2) of which will be submitted to the FAA.
Product: A written and graphical summary of the findings from completion of the
foregoing tasks, becoming a chapter in the final report. Thirty (30) copies of the
Working Paper will be prepared, two (2) of which will be submitted to the FAA.
Task 9.7. Conduct Study Advisory Committee Meeting.
Description: The Consultant will hold a Study Advisory Committee Meeting to
present the findings and analyses of the previous tasks. The Consultant will utilize
graphs, charts, illustrations and slides as necessary. A thorough discussion of the
findings, their significance and effect on future work will be presented at the meeting.
Concurrence of the working paper and its findings will be an objective of the
meeting. Input received will be recorded and incorporated, as appropriate, into the
final documentation.
Product: Presentation to the Study Advisory Committee. Input received will be
recorded and incorporated, as appropriate, into the final documentation.
Task 9.8. Conduct Public Information Meeting.
Description: A Public Information Meeting (with associated Open House or
Workshop) will be conducted to present the findings and recommendations of the
study to this point in the process. The Consultant will be responsible for conducting
the meetings, reviewing the scope, findings and recommendations of the project, as
appropriate, and responding to any technical and professional questions and concerns.
Product: Conduct of the meeting; presentation to the public and acceptance of input
from the attendees.
Element Ten/DOCUMENTATION
It is particularly important to be able to communicate the ideas, thoughts, findings
and recommendations of a project. The importance of report preparation and graphic
ability is realized here to ensure clarity, understanding and general public relations.
Task 10.1. Master Plan Draft and Final Reports.
Exhibit A— Page 42 of 44
Description: Report preparation will include writing, editing and typing the master
plan report, determining the composition of the report with figures, charts, graphs and
illustrations, and the printing of thirty-five (35) copies of the draft report and thirty
30) copies of the final report, with seven (7) copies of the draft report and three (3)
copies of the final report being furnished to the FAA. The draft report will not
necessarily include color graphs, charts or illustrations while the final report will
include such where appropriate. The final report will be contained in a three-ring
loose leaf notebook specifically designed for the Fort Collins-Loveland Municipal
Airport Master Planning Program. Additionally, the Consultant will develop and
provide a Compact Disc (CD) version of the final report. One hundred (100) copies
of the CD will be provided.
Product: Thirty-five copies (35) of the draft Airport Master Plan report; thirty (30)
copies of the final Airport Master Plan report in a three-ring loose-leaf notebook
specifically designed for the Fort Collins-Loveland Municipal Airport Master
Planning Program, and one hundred (100) CD versions of the final report. Seven (7)
copies of the draft Airport Master Plan reports and three (3) copies of the final
Airport Master Plan reports will be submitted to the FAA.
Task 10.2. Strategic Plan Report.
Description: A separate document will be prepared that expressly focuses on the
Strategic Plan for the airport. The Strategic Plan is an outgrowth of the Airport
Master Planning Process, wherein strategy recommendations for airport development
and the manner in which these recommendations may be accomplished and
implemented, are documented. The Strategic Plan will be published as a separate
document, identified as the Fort Collins-Loveland Municipal Airport Strategic Plan
for Development. Thirty (30) copies of the report will be prepared. The Strategic
Plan may also be included on the CD version of the final Master Plan document as
described in Task 10.1 above.
Product: Thirty copies (30) of the Fort Collins-Loveland Municipal Airport Strategic
Plan for Development report.
Task 10.3. Reproducible Drawings.
Description: The Consultant will prepare a reproducible drawing at an appropriate
scale on a sheet no smaller than 24" by 36" for each of the following maps: airport
layout plan; airport airspace drawing; runway protection zone drawing; and building
facilities area plans. All airport drawings shall be compatible with AutoCAD Map
2004 or the most current version.
Product: A complete set of reproducible drawings for each and every drawing
developed for the Fort Collins-Loveland Municipal Airport Master Planning Program.
Additionally, the drawing computer files, which will be compatible with AutoCAD
Exhibit A— Page 43 of 44
Map 2004 or the most current version, will be furnished on disk and provided to the
Sponsor as well.
Exhibit A— Page 44 of 44
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