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HomeMy WebLinkAbout2007-020-03/06/2007-AUTHORIZING AN EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH BAYER RESOLUTION 2007-020 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN EXEMPTION TO THE COMPETITIVE PROCESS FOR THE CITY TO ENTER INTO A CONTRACT WITH BAYER PROPERTIES FOR THE CONSTRUCTION OF THE SOUTHEAST BRANCH LIBRARY WHEREAS, Bayer Properties has agreed to construct a branch library on the second floor of one of the buildings at their Front Range Village Development; and WHEREAS, City staff has determined that savings of approximately$2,200,000 will be realized by partnering with Bayer Properties for the construction of a 16,000 square foot branch library located over retail space planned for the Front Range Village, located near the intersection of Harmony and Ziegler Roads; and WHEREAS,the Purchasing Agent has determined that Bayer Properties offers the best opportunity to construct the Southeast Branch Library at a substantial savings; and WHEREAS, if the City wishes to take advantage of the cost savings of partnering with Bayer Properties there is not sufficient time to initiate and complete a new competitive selection process for the construction of the exterior shell of the Southeast Branch Library; and WHEREAS,the estimated cost to have Bayer Properties construct the exterior shell of the Southeast Branch Library is approximately ONE MILLION FIVE HUNDRED THOUSAND DOLLARS($1,500,000); and WHEREAS, pursuant to Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes Council to approve an exemption to the competitive process when, although there exists more than one responsible source, a competitive process cannot reasonably be used or, if used,will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; and WHEREAS,the Purchasing Agent has submitted the required written justification to the City Manager for approval; and WHEREAS,the City Manager has reviewed and concurred in that determination for this procurement; and WHEREAS, Section 8-161(d)(3) required approval of this purchasing method by the City Council for items costing more than ONE HUNDRED THOUSAND DOLLARS ($100,000). NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the construction of the exterior shell of the Southeast Library at Front Range Village by Bayer Properties in an amount up to ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) is approved as an exemption to the City's competitive procurement requirements. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th day of March, A.D. 2007. Ma ATTEST: 4UL)� 'd&I — City Clerk