HomeMy WebLinkAbout2004-146-12/21/2004-APPROVING THE PURCHASE OF SOFTWARE FROM ACCELA, INC. TO UPGRADE AND REPLACE THE DEVELOPMENT TRACKING RESOLUTION 2004-146
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF SOFTWARE FROM ACCELA, INC.
TO UPGRADE AND REPLACE THE DEVELOPMENT TRACKING SYSTEM AND
DEVELOPMENT MANAGEMENT SYSTEM AS AN EXCEPTION TO THE
COMPETITIVE PROCESS
WHEREAS, Accela, Inc. has recently released the latest version of the Development
Tracking and Development Management computer software systems the City has operated and
maintained since 1999; and
WHEREAS,the new release will align these systems with the current standards and direction
of the City's overall Information Technology strategies; and
WHEREAS, this upgrade would allow the Building and Zoning and Development Review
processes to be completely integrated within a single application, resulting in a more coherent
processing of development review and construction permitting within a single system; and
WHEREAS, the Purchasing Agent has determined that upgrading and replacing the
Development Tracking System and Development Management System with software from Accela,
Inc., as an exception to competitive processes is in the best interests of the City since services
necessary to migrate to this latest software release can only be performed by this vendor and
purchase of a new system from a different vendor would be substantially more expensive; and
WHEREAS, funds are being appropriated from prior year development tracking system
equipment reserves by Ordinance No. 190, 2004; and
WHEREAS, Section 8-161(d)(1)(b) of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive
bidding process where the Purchasing Agent determines that although there exists more than one
responsible source, a competitive process cannot reasonably be used or, if used, will result in a
substantially higher cost to the city, will otherwise injure the city's financial interests or will
substantially impede the city's administrative functions or the delivery of services to the public; and
WHEREAS, the Purchasing Agent has submitted the requisite justification to the City
Manager for approval; and
WHEREAS, the City Manager has reviewed and concurred in that determination for this
acquisition; and
WHEREAS, Section 8-161(d)(3) of the City Code requires approval of this purchasing
method by the City Council for items costing more than One Hundred Thousand Dollars($100,000)
prior to acquisition.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the City Council hereby approves the purchase of services necessary for the migration
of the existing data and processes to the latest version of the Accela software for the Development
Tracking System and Development Management System in the amount of TWO HUNDRED FIFTY-
ONE THOUSAND FOUR HUNDRED SEVENTY DOLLARS ($251,470), as an exception to the
City's competitive Purchasing requirements.
Passed and adopted at a regular meeting of the City Council held this 21st day of December,
A.D., 2004.
Mayor
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City Clerk