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Home My WebLink About1998-041-03/17/1998-AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH LARIMER COUNTY FORT HE PURPO RESOLUTION 98-41 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH LARIMER COUNTY FOR THE PURPOSE OF PROVIDING LIBRARY SERVICES TO RESIDENTS OF LARIMER COUNTY WHEREAS, the City of Fort Collins has historically provided general library services and library outreach services to the residents of Larimer County; and WHEREAS,the City can provide such services to County residents on a cost-effective basis in conjunction with its provision of services to City residents; and WHEREAS, the County could not as effectively provide these same services, and the intergovernmental nature of this arrangement furthers a spirit of cooperation between the two governments; and WHEREAS,Article 11, Section 16 of the Charter of the City of Fort Collins provides that the Council may enter into contracts with other governmental bodies to furnish governmental services and make charges for such services; and WHEREAS,the County wishes the Fort Collins Public Library to continue providing library services to County residents in 1998 and has agreed to pay One Hundred Twenty Seven Thousand Four Hundred Dollars ($127,400) to the City for these services, as set forth in the attached Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Mayor be, and hereby is, authorized to enter into the Intergovernmental Agreement with Larimer County, attached hereto as Exhibit "A" and incorporated herein by this reference, for the provision of general library services and library outreach services to residents of Larimer County through the Fort Collins Public Library during 1998, for which services the City will receive the sum of One Hundred Twenty Seven Thousand Four Hundred Dollars ($127,400). Passed and adopted at a regular meeting of the City Council.held this 17th day of March, A.D. 1998. ayor ATTEST: 14L City Clerk Exhibit "A" LIBRARY SERVICES AGREEMENT This Agreement, entered into this 12`h day of January, 1998, by and between the Board of Commissioners for Larimer County, Colorado, hereinafter referred to as the "County" and the City of Fort Collins, Colorado, a municipal corporation, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the County desires to support equal library services and access for all Larimer County citizens regardless of place of residence, geographic isolation, literacy levels, disability, or economic status, and, WHEREAS, library services provided directly by the County would not be cost effective or further a spirit of cooperation, and the City is able to provide such services on a cost effective basis; NOW THEREFORE, in consideration of the mutual covenants herein contained, the County and the City agree to the following: Section 1 - Term of Agreement: This Agreement shall be effective from January 1, 1998 through December 31, 1998. Section 2 - Scope of Services: The City shall provide substantially the same library services to residents of unincorporated areas of Larimer County as are provided for residents of the City. Residents of the unincorporated areas shall not be assessed charges for these services unless such charges are applicable to all library users. Section 3 - Outreach Services: The City shall provide outreach services to those persons who are not able presently to access existing library services, through such means as publicity, specialized services and materials, or other means as appropriate. Outreach services funds shall not be used for capital improvements, building repairs, or building maintenance with the exception of handicapped accessibility improvements. Section 4 - Meetings: In the interest of furthering coordination and cooperation to improve library services to all residents of the County for the 1 taxpayer dollars spent, the City librarian or his/her designated representative shall participate in quarterly meetings during the term hereof, with all librarians who are recipients of County funds. The librarians shall provide an annual report to the County as to topics discussed and progress made through these coordinating meetings prior to January 10, 1999. Section 5 - Representation: The City library shall appoint a representative from the unincorporated part of the County to its citizen library board if it does not currently provide for representation of out-of-City users. Section 6 - Standards: The City library shall meet Basic Service Library Standards which are attached hereto, as Appendix A, and incorporated herein by this reference. Where conditions of Appendix A cannot be met without undue hardship or expense, the parties shall negotiate lesser standards. Section 7 - Non-Discrimination: The City library will comply with all pertinent and prevailing laws, regulations and ordinances of Federal, State and Local Governments in regard to employment and services, including without limitation: (A) Section 504 of the Rehabilitation Act of 1973 (Public Law 93- 112), Non-discrimination on the basis of handicap), and the Americans with Disabilities Act of 1990 (Public Law 101-336). (B) Title VI and VII of the Civil Rights Act of 1964 (Public Law 88-352, relating to non-discrimination on the basis of race, color, religion, sex, age, handicap or national origin or any other classification or category that is illegal or impermissible pursuant to applicable federal or state statutory of decisional I&N). Section 8 - Budgets: The City shall provide the County a copy of the City library's 1998 budget and 1997 annual report to Larimer County Department of Community Services. Section 9 - Payment: The County agrees to pay the City the sum of one hundred twenty-seven thousand and four hundred dollars ($127,400) for City services hereunder. This amount is to support access to library services to residents from the unincorporated area of the County. At their discretion, libraries are to use 10 - 25% of the allocation for outreach services. 2 Payment to be made in four (4) equal quarterly installments; the first payment to be made upon Larimer County Finance Department receiving a fully executed copy of this Agreement. Each installment thereafter will be due and payable within ten (10) days after the end of the quarter for when such installment is owed; and the final installment due December, 1998. This contract and the obligations of the County hereunder are expressly contingent upon adequate funds being budgeted and appropriated or otherwise made available therefor. CITY OF FORT COLLINS, COLORADO LARIMER COUNTY, COLORADO BY: BY: Chairperson, Library Board Cheryl Olson, Chair or Chief Elected Official Larimer County Board of Commissioners (SEAL) (SEAL) ATTEST: ATTEST: City Clerk Deputy County Clerk �nov� ,o Fowa: QQUNiVA ' 3 APPENDIX A BASIC SERVICE LIBRARIES IN LARIMER COUNTY ADMINISTRATION 1 . The libraries and their board shall have written and on file Bylaws or procedures for governance of the library. 2. The library shall have written operation procedures which address issues such as censorship, weeding, gift policies, and others. 3. The library shall maintain membership in the High Plains Regional Library System. 4. The library's municipality should show a level of financial support at least equal to the level of county support. 5. The library shall use standard and nationally accepted cataloging methods for collections (with Dewey Decimal Classification being the preferred system for public libraries). 6. The library shall establish and maintain reciprocal borrowing with other municipal libraries in Larimer County. 7. The library shall file with Larimer County Department of Community Services yearly financial reports, goals and objectives and a formal application form for County reimbursement monies. BASIC PHYSICAL FEATURES 1 . The library shall provide adequate shelving for housing materials. 2. The library shall provide separate work space and a clearly defined circulation desk, typewriter and access to running water. 3. The library shall provide access to toilets for staff and patrons. 4. The library shall provide access (but preferably in same room) to telephone. 5. The library shall provide access to some seating and tables for patrons. 6. The library should be easy to use and free of physical barriers to the handicapped. 4 COLLECTION AND SERVICES 1 . The library shall provide public access hours for communities less than 2,000: 15 hours per week. Public access hours for communities of greater than 2,000 population: 25-30 hours per week. Hours of public access must include daytime, evening and some weekend hours. 2. The library shall provide current, relevant collection of 5,000-10,000 volumes or three books per capita (whichever is greater) and 15-25 periodical titles. 3. The library shall purchase new volumes at a yearly rate of 1/3 volume per capita. 4. The library shall weed at least 5% of collection annually. 5. The library shall have access to or directly provide up-to-date information about all aspects of the community it serves. PERSONNEL 1 . The Library Director shall have 9-12 hours of library science courses or two years experience in a library or a combination of the two. 2. The library should have clerical backup for technical processing. 3. The public contact hours for all libraries should be at least 15 hours per week, with additional hours for clerical tasks. 4. Volunteers are welcome to serve. Guidelines for volunteer supervision should be written by the Librarian. The Librarian is the supervisor for all volunteers and sets the standards for work. 5. The Librarian should be on salary. CG/slw 5