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HomeMy WebLinkAbout1996-103-09/17/1996-COLORADO DEPT OF EDUCATION GRANT AGREEMENT TEENS TECHNOLOGY RESOLUTION 96-103 AUTHORIZING THE MAYOR TO ENTER INTO A TEENS AND TECHNOLOGY GRANT AGREEMENT WITH THE COLORADO DEPARTMENT OF EDUCATION WHEREAS, the City has applied for, and has been offered, a Teens and Technology project grant from the Colorado Department of Education in the amount of$14,995, for the purpose of providing at the City's Youth Activity Center additional library resources; and WHEREAS,the Teens and Technology project funds will assist the City in providing desired services and development opportunities for Fort Collins teens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT COLLINS,COLORADO,that the Mayor be, and hereby is, authorized to enter into the Teens and Technology Grant Agreement between the City and the Colorado Department of Education, for the purpose of obtaining funding for additional library resources, which Agreement is attached hereto as Exhibit "A" and incorporated herein by this reference. Passed and adopted at a regular meeting of the Council of the pity of Fort Collins held this 17th day of September, A.D. 1996. /J Mayor ATTEST: �il �� ,�4�-- — City Clerk Exhibit A GRANTAWARD Project Number: 96-1-12 Agency: Ft. Collins Public Library Project Title: Teens and Technology Project The Colorado State Department of Education has approved granting of funds to this project in the amount of $ 14,995.00 The grant recipient will accomplish the goals and objectives and perform the activities detailed in the grant application and complete them by August 31 1997 The grant recipient has read and agrees and will comply with all assurances attached and signature below so attests. The project will begin Sept. 1,1996 and end August 31,1997 REPORTS Narrative and Financial Reports will be sent to the State Library on the following schedule: 1. January 3,1997 2. May 2,1997 FINAL Narrative and Financial reports will be sent to the State Library sixty (60) days from the projects ending date. PAYMENTS The Project will receive its entire allotment at the beginning of the Project. If reports are not submitted on time the State Library has the authority to ask that funds be returned to the State immediately. BUDGET CATEGORY LOCAL FEDERAL TOTAL ADMINISTRATION $0 SALARIES $0 LIBRARY MATERIALS $2,000 $6,800 $8,800 TRAVEL $36 $36 OPERATING $790 $790 CONTRACT SERVICES $690 $690 EQUIPMENT $650 $6,905 $7,555 OTHER $600 $600 TOTAL $3,476 $14,995 $18,471 1 agree: 1. That all federal funds received under this Contract shall be expended solely for the purpose for which granted, and that any such funds not so expended, including funds lost or diverted to other purposes will be returned to the State. 2. To maintain adequate records of local cash matching expenditures as well as adequate records of federal funds received and expended for reporting to the State. We will maintain all records pertaining to this Contract for a minimum of three years and be subjected to an audit 'by federal auditors or their designees as requested. If any finds of misuse of funds by a federal auditor or other auditor is discovered, I will return these funds to the State. 3. To make to the State written narrative and financial reports that describe the activities completed in reaching the objectives as set forth in the project application. Problems encountered as well as successful activities should be reported. The final report shall, as objectively as possible, review and evaluate the project as a whole against the objectives and include a statement of whether or not subgrantee plans to continue project activities as part of its regular program. 4. To submit two (2) copies of promotional materials, newpaper publicity and articles with the narrative reports. 5. That the State may terminate this Contract on thirty (30) days notice if it is deemed by the State that the project is not fulfilling the program as specified in the project application or for other sufficient reasons. Any unexpended funds may be required to be returned to the State as well as any funds not properly expended according to project objectives. 6. The project modifications under this Contract must be requested in writing and be approved in writing by the State before modifications, include budget line changes can be made. 7. That all equipment acquired under this award will be used for the purposes specified in the approved project application, and such equipment will be subject to the administrative control of the State. Following project termination, such stipulation will remain in effect during the useful life of the equipment. Use and disposal of such equipment must conform to federal and state guidelines regulating the expenditures of these funds and must conform to the intent of the Contract and accompanying project application. 8. To make, to the State, a fiscal audit of the LSCA funds received under the Contract no later than ninety (90) days from project close-out. 9. To the extent authorized by law, to indemnify, save and hold harmless, the state its employees and agents against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Sub- Grantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this grant. 10. In the event of the existence of conflicting terms between this contract and the Project Application, the terms of this Contract supersede, govern and control. Signature of Governing Board Chair State Library Representative Title Date Date